Human Capital Investment Programme2007-2013

Disability Activation Project (DACT)

WELCOME

Support WorkshopThursday 7th February 2013

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10.30 – 10.40 Welcome /Introductions

10.40 – 10.50 Overview by Department

10.50 – 11.15 Grant Agreement

11.15 – 11.30 Questions & Answers

11.30 – 12.00 Financial Guidance

12.00 – 12.20 Questions & Answers

12.30 – 1.30 Lunch & Networking

1.30 – 1.50 Monitoring and Evaluation

1.50 – 3.00 Workshop – PPP’s & Self Evaluation

3.00 – 3.30 Feedback

1. To provide guidance and support on the Disability Activation Project (DACT)

a) Grant Agreement Conditions

b) Financial Requirements & Reporting

c) Monitoring / Evaluation & Reporting

2. An opportunity to:a) Update you on the Disability Activation Project

b) Network, share information and good practice.

c) Ask questions and seek clarifications

Letter of Offer/Grant Agreement

17 Sections / 4 Annex

Project Specific – Section 2 & 3 Project Objectives, Activity and Indicators Project Specific Conditions Budget and Budget breakdown

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Grant Confirmation: Awarded as part of Disability Activation Project (DACT) which

is co-funded by the ESF and the Department of Social Protection.

Awarded subject to the project details as described in the agreement and other documentation such as the application, LOO and guidance notes.

Definitions: Date of Approval or Commencement Date - 28th August 2012 Term – Start and End date of the project activity as agreed in

the pre contract check. Grant – Final amount awarded (may be different from LOO)

5

The Project

Project Specific Details such as Objectives and Activities

Name and Reference Number

Project Description

Objectives, Activities, Indicators & Outcomes

Project Partners

Project Term:

Budget/Budget Detail

6

Prior to the first payment or

Throughout the lifetime of the project

Department of Social Protection are to be advised

of the name, address, date of birth, and PPS No. of

all participants on this project prior to their

participation, so that their eligibility can be

confirmed. Email: dact1@welfare.ie

Guidance Note - Appendix 4

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Pre Payment Conditions (4.1) Separate Bank Account Up to date Tax Clearance Project Partners – if listed in section 2 of the agreement

Other Payment Conditions (4.2.1 – 4.2.12) Compliance with conditions in the Grant Agreement

financial, monitoring and publicity requirement of Pobal, the Department and the EU.

All expenditure must be supported by appropriate documentation – Section 6 of the Guidance Notes.

Full compliance with procurement guidelines as outlined on in the Public Procurement Guidelines which are available at www.etenders.gov.ie

8

Prior written consent before making significant

changes

Cost efficient and financially prudent

Grantee will participate and contribute to meetings,

training workshops, programme level evaluation,

networking events.

9

Warranties can relate to your National and EU legal

or regulatory requirements such as tax legislation,

employment legislation or company law.

Failure to comply with any individual warranty may

result in the termination of the contract.

10

All original project documents must be maintained and made available for inspection.

Retain all documents until at least 31 Dec 2022

Site Visits Permission to publicise any project information

Quarterly Expenditure Reports and supporting documentation

Quarterly Progress Reports Submit Audited Accounts within 4mts /end of financial

year Accounts – Circular 17/2010 Feed into the programme level evaluation End of Project Report

11

Audit can be carried out by any of the following:

Pobal

Controller and Auditor General

The EU the European Court of Auditors

ESF Financial Control Unit

European Anti-Fraud Office

12

This section details the conditions under which your agreement

can be terminated or budget decommitted.

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Section 10 Insurance & Indemnity Procedures Section 10 Insurance & Indemnity Procedures The project is required to have sufficient insurance cover to

implement the project.

Indemnify Pobal, the Department, and the EU Commission

SeSection 11 Freedom of Informationction 11 Freedom of Information Pobal & the Department comply with this Act, project related

documents can be requested by third parties.

Zero tolerance by the EU Projects need to fully and clearly acknowledge the

grant received in all aspects of publicity, procurement promotional materials and dissemination of activities.

Appendix 3 of the Grant Agreement Failure to comply with the information and publicity

guidelines will result in loss of funding

Reporting Projects are required to maintain a publicity file on site Sample of publicity materials will be submitted with each

Quarterly Expenditure Report. 

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www.esf.ie/en/publicity_info_guidelines.aspx

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Force Majeure

Disputes

European Union Regulations

Miscellaneous Provisions

16

Board approval

Original copy of the Grant Agreement needs to be

signed and returned to Pobal within 6 weeks.

Signatories

Bank account details

 

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Copy of the Letter of Offer

Payment Schedule

Project Bank Details

Guidance Notes

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