SUPERIOR UNIVERSITYFINAL PROJECT

TASK: TRAINING ON

PRESENTATION SKILLSSUBMITTED BY:

LEADER- 11338 11321 11315 11353 11316

11362 11347 11369 11358

SUBMITTED TO: SIR ASIF IQBAL

PROGRAM: M.com 2-A

HUMAN RESOURCE MANAGEMENT

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TRAINING OBJECTIVESTRAINING OBJECTIVES

The basic objective of giving Training on Presentation skills is to let people

realize what they can do.

Is to help them in showing their skills in front of others.

Is to make them able to realize their competencies.

Is to improve their performance towards presentation.

Is to overcome the performance gap.

Is to wipe up their hesitation.

Make them able to communicate properly.

Is to boost up their confidence.

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LESSON PLALESSON PLA NN

LESSON TITLE PRESENTATION SKILLS

LESSON

OBJECTIVES

What is presentation?

How to prepare presentation?

What a presentation should have?

Presentation skills?

What are the good and bad presentations?

LESSON

OUTCOMES

You will learn at the end:

Good presentation skills through training, practice, and experience.

How to present your ideas with conviction, control and confidence.

How to introduce in the beginning.

How to develop your own presentation style in alignment with your

personality.

Controlled voice with correct pitch, content, tone and pace.

Proper body language and appearances including dressing.

Continuous connection and interaction with audience.

Positive attitude.

DURATION OF

EACH ACTIVITY

IN EACH SESSION2 to 3 minutes

TRAINER OR

FACILITATORDastgeer Khan and Barsha Javed

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TRAINING

METHODS

Off the job training

ACTIVITIES /

EXERCISE TO

WARM UP

1. Voice modulation

2. Video clip

3. Handouts

SUPERIOR UNIVERSITYSUPERIOR UNIVERSITY

MODULE:

HUMAN RESOURCE MANAGEMENT

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ORIENTATION SCHEDULEORIENTATION SCHEDULE

SUPERIOR UNIVERSITYSUPERIOR UNIVERSITY

MODULE:

HUMAN RESOURCE MANAGEMENT

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VENUE: SUPERIOR UNIVERSITY

TIME DESCRIPTION BY

Wednesday

11:00 a.m. Welcome and introduction of members and speakers. Dastgeer Khan

11:15 a.m. Starting with quotation and then discussing objective

of training. Dastgeer Khan

11:30 a.m. What is presentation and its structure. Barsha Javed

11:45 a.m. Presentation should have Barsha Javed

12:00 a.m. Presentation skills and activity on voice modulation Dastgeer Khan

12:15 p.m. Good and Bad presenter Barsha Javed

12:30 p.m. Key points should be noted during presentation and conclusion Dastgeer Khan

12:45 p.m. Activity Dastgeer Khan1

1 The above format is fictious just to show how schedule is designed.

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TABLE OF CONTENTSTABLE OF CONTENTS

1. Why we are here 8

2. Food for thought 9-19

3. 2.1 Detail 28-38

4. Selection of trainer 20

5. Training method 20

6. Evaluation Criteria 21

7. Interpretation of results 22

8. Activity 22

9. Learning outcomes 23

10. Reference 23

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1.1. WHY WE ARE HEREWHY WE ARE HERE

To let people realize what they can do after knowing or getting training

training on presentation skills.

So that they are able to show their skills in front of others.

So that they are able to realize their competencies.

So that are able improve their performance towards presentation.

So that they are able to overcome the performance gap.

So that they are able to wipe up their hesitation.

So that they are able to boost up their confidence.

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2.2. FOOD FOR THOUGHTFOOD FOR THOUGHT

2.1 DETAIL OF PRESENTATION

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Our topic is presentation skills for this training. It is a very rich topic as it has great importance for

all because in every walk of life we have to present ourselves in front of the people irrespective of

the place, job or country. The dealing with the people and to convince them for your point is very

difficult but not impossible. If someone has great presentation skills, he/she can do it easily. The

workshop is made for this purpose to enhance the abilities of the people and to train them for how to

give good presentation and to avoid from bad one.

Things which are required to become an expert:

Presenting is a Skill developed through training, practice, and experience.

Present your ideas with conviction, control and confidence.

Speakers Introduction in the beginning.

Develop your own presentation style in alignment with your personality.

Controlled voice with correct pitch, content, tone and pace

Proper body language and appearances including dressing

Continuous connection and interaction with audience is required

Positive attitude

Four P’s of presentation:

Plan:

First thing which must be there is the planning. You have to plan that why you are giving this

presentation. You must be very clear about your topic. When you have decided your topic, the

next thing which must be considered is; who is going to listen to you.

Prepare:

The next is of preparation. When you have planned everything then you have to prepare that

stuff.

Practice:

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After thorough preparation, you need to practice your topic time and again to get command on it.

The more you practice the more you learn. You must know where to do practice also.

Present:

When everything is done and you rehearsed well then you have to present your topic in front of

your targeted public. You must be very clear about your audience.

STRUCTURE

Design:

1. Avoid Italics:

Example:

• The man slipped slowly out the back door.

• The man slipped slowly out the back door.

2. Use tighter language:

Example:

• The sales forecasts show an increase on the horizon.

• Sales heading up

3. Avoid capitalization:

Example:

“AVOID USING ALL CAPITAL LETTERS FOR BODY TEXT.”

But will be ok for odd titles.

4. Font :

Correct font style, size. At least 28 pt, preferably 36.

5. Color:

Use dark color on light background preferably.

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Tools:

Power point Presentation.

White boards

Handouts.

Video clips presentation.

Mind storming games.

Activity.

Visual aids etc which can support your presentation.

The presentation must have:

Most presentations are divided into 3 main parts (+ questions):

Introduction

Body

Conclusion

As a general rule in communication, repetition is valuable. In presentations, there is a golden rule

about repetition:

"SAY WHAT YOU ARE GOING TO SAY, SAY IT, THEN SAY WHAT YOU HAVE

JUST SAID."

In other words, use the three parts of your presentation to reinforce your message:

1. In the introduction, say what your message is going to be.

2. In the body, say your real message.

3. In the conclusion, say what your message was.

1. Introduction: 1.1 Use the introduction to welcome your audience:

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"Good morning, ladies and gentlemen"

"Good afternoon, everybody"

1.2 Introduce your subject:

"My purpose today is to introduce our new range of..."

"I am going to talk about..."

1.3 Outline your structure:

"To start with I'll describe the progress made this year. Then I'll mention some of the problems

we've encountered and how we overcame them. After that I'll consider the possibilities for

further growth next year. Finally, I'll summaries my presentation (before concluding with some

recommendations)."

1.4 Give instructions about questions:

"Please feel free to interrupt me if you have any questions."

"I'll try to answer any of your questions after the presentation."

Ways of starting introduction:

Tell them a story relating your topic

Ask a relevant question about your topic.

Start with a quotation or phrase.

Give them a problem to think about.

Give them some amazing facts.

Make a funny remark.

2. Body:

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The body is the 'real' presentation. If the introduction was well prepared and delivered, you will

now be 'in control'. You will be relaxed and confident. The body should be well structured,

divided up logically, with plenty of carefully spaced visuals.

Remember these key points while delivering the body of your presentation:

do not hurry

be enthusiastic

give time on visuals

maintain eye contact

modulate your voice

look friendly

keep to your structure

use your notes

signpost throughout

remain polite when dealing with difficult questions

3. Conclusion

Use the conclusion to:

"In conclusion..."

"I'd like to sum up now..."

Give recommendations:

"In conclusion, my recommendations are..."

"I would suggest / propose / recommend the following strategy."

Thank your audience:

"Thank you for your attention."

"May I thank you all for being such an attentive audience."

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Invite questions:

"Are there any questions?"

"Can I answer any questions?"

Questions

You may wish to accept questions at any time during your presentation, or to keep a time for

questions after your presentation. It's your decision, and you should make it clear during the

introduction. Be polite with all questioners, even if they ask difficult questions. Sometimes you

can reformulate a question. Or answer the question with another question. Or even ask for

comment from the rest of the audience.

PRESENTATION SKILLS

Factors that requires attention:

1. Eye contact:

Eye contact allows the presenter much involved with audience.

Looking them in the eye makes them feel that they are influenced of what you

have said.

Never let your audience out of your sight.

2. Voice quality:

Tone to be low pitched

Simple language

Moderate speed

Smile and Clarity in the voice.

3. Body language:

What you do not say is at least as important as what you do say. Your body is speaking to your audience even before you open your mouth. Your clothes, your walk, your glasses, your haircut, your expression - it is from these that your audience

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forms its first impression as you enter the room. Generally speaking, it is better to stand rather than sit when making a presentation. Avoid repetitive and irritating gestures.a. Positive body language

Some examples of positive body language

Relaxed posture.

Arms relaxed.

Good eye contact.

Nodding agreement.

Gesturing warmly.

b. Negative body language.

Hand on face

Arms folded in front

Tensed body

Yawning

4. Appearance:

Take a bath.

Dress up well.

Right mix of colors.

Look confident.

Proper hair style.

Polished shoes.

5. And how you stand:

You usually think of choreography as part of a play or dance or television production. But a kind

of choreography is an important factor in an effective presentation: where and how you stand.

When beginning a speech, stand to the center of the room where you are generally an equal

distance from all members of the audience. If you start by standing to the side or down the center

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walkway, some listeners will feel left out visually; those you are standing close to may be

uncomfortable. Certainly feel free to move in any direction after the beginning of the speech as

long as you come back to the centered position you started with.

If you are using the screen at the front of the room for Power Point or slides, stand to the

audience’s left. This makes it easier for the audience to read and follow because we read from

left to right. Stand facing the audience not sideways since you want to keep facing the audience

even though they are reading from the screen. Don’t break eye contact with the audience unless

it is necessary to check the focus or readability of the content.

Be conscious of your posture. Stand erect with feet seven to twelve inches apart depending on

your height; the taller you are the wider the distance. Stand with the weight of your body equally

distributed on the balls of your feet. If your weight is on one foot or on a heel, your slouching or

uneven posture may keep you from looking confident and in control. When your weight is

equally balanced on the balls of your feet, you are in a position to easily take a step for emphasis.

Stand at least three to four feet from the closest audience member. As mentioned earlier in this

article, standing too close to people in the audience makes them uncomfortable. They will want

to move away, or at the least they will be distracted by thinking that you should move back.

Either way this can affect their attention to your content. If you do move into the audience, don’t

stay there long to avoid creating long periods of uneasiness for some in the audience.

Finally, make it a point to stand away from the lectern occasionally. If you stand behind the

lectern throughout the speech, you may be seen as not caring for the specific audience and may

seem a bit aloof as well. Let the audience get a good look at you by taking a step away from the

lectern to emphasize a key point. If you tend to get stuck behind the lectern, make a notation in

your speech notes to move to the side. Stand front and center, stand erect, stand to the left of the

screen, and stand away from the lectern. Where you stand does make a difference.

GOOD PRESENTER

“A presenter should be like a mini skirt: Long enough to cover the vital parts, and short

enough to attract attention.”

Good presentation includes:

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Smile - it's a natural conversation starter.

Use humor when and where you can.

Use participant names whenever possible and encourage them to use yours.

Ask questions immediately and listen to the answers.

Use conversational language and avoid large.

Bad presentation:

Starting a presenation is very imporatnt for a prsenter. You should remember that there is no

second chance for a first bad impression. If you start off badly you will spoil everything. The

bad presenter will not prepare the creative introduction and hence he'll be unable to grab

audinec's attention.

Points should be noted:

Things that make people sleep:

When presenter don’t know the topic

Slides are filled up with too much information

Poorly Chosen Design Template

Shocking Color & Poor Font.

Extraneous Photos and Graphs

Different Animations on every slide

Hardware malfunction

Analyze and manage your audience:

Interest generated

Concern show

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Involvement

Handling questions

Rehearsal:

Stand up and deliver your opening out loud several times prior to the talk. Make sure you can do

it comfortably and reliably. For most people, the first words of a presentation are the hardest.

Make certain you know yours well enough so you don't have to worry about them. By spending

extra rehearsal time on your opening, you can turn the hardest part of your talk into the easiest.

3. 3. SELECTING TRAINER / LEADERSELECTING TRAINER / LEADER

KNOWLEDEGE:

Professional presentation skills.

How to train people?

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SKILLS:

Eye contact

Voice quality

Body Language

How you handle yourself in complex situations.

How you handle audience and their questions.

Interest generating activity.

EXPERINCE:

2 TO 3 YEARS

4.4. TRAINING METHODTRAINING METHOD

Off the job training:Off the job training:

Power point Power point

Video ClipsVideo Clips

HandoutsHandouts

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EVALUATION CRITERIAEVALUATION CRITERIA

11 (need improvement), 2 (Average), 3 (Good), 4(Very Good), 5 (Excellent)

1 2 3 4 5

Purpose Purpose

Established clear purpose

Emotional Balance

Animated, Enthusiastic

Friendly & Receptive

Very Cooperative

Thought Processing

Adequate information

Relevant

Thoughtful, deep levels of processing information

People Orientation

Encouraged healthy discussions

Task Orientation

Steered discussions to achieve purpose

Processed data and information logically to achieve group clarity

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

1 2 3 4 5

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INTERPRTATION OF RESULTSINTERPRTATION OF RESULTS

Interpretation of results can be through these software’s SPSS, Stat graphics, Minitab and NIVIVO 7Interpretation of results can be through these software’s SPSS, Stat graphics, Minitab and NIVIVO 7

but for this we will use SPSS.but for this we will use SPSS.

ACTIVITYACTIVITY

1.1. Voice modulation:Voice modulation: Ask about 2 participants read this aloud……… without telling anything about Voice

Modulation.

Learning outcome:You will notice, each one is speaking in different tones, pauses etc. the purpose is only to

convey various meanings. 2.2. Video Clip:Video Clip:

How to be a good presenter

Reference: http://www.youtube.com/watch?v=clCR2aFXYPU

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Learning outcomes:Learning outcomes:

In this training, you have learned how:

To allow plenty of time for preparation

To ask all-important questions: why? who? where? when? how? what?

To structure your presentation into introduction, body, conclusion and questions

To write notes based on keywords

To rehearse your presentation several times and modify it as necessary

To select the right equipment for the job

To use equipment effectively

To make use of clear, powerful visual aids that do not overload your audience

To use clear, simple language, avoiding jargon

To use active verbs and concrete facts

To explain the structure of your presentation at the beginning

To link each section of your presentation

To say what you are going to say, say it, and say what you have just said

To overcome your nerves

To establish audience rapport

To be aware of your body language

To understand cultural differences

To control the quality of your voice

Reference:Reference:

All data is extracted from www.citehr.com and then converted into our own words.