human resource management system the new define. background major changes implementation schedule...
TRANSCRIPT
Human Resource Management System
The New DEFINE
• Background• Major Changes• Implementation Schedule• Phase II Details• Training Opportunities
• Enterprise Resource Planning (ERP) strategy** Major study conducted in 2006.
OR..
UpgradeDEFINE
PurchaseERP
Decision - ** More cost effective to upgrade DEFINE
** HRMS was conceived - 2007
UpgradeDEFINE
• Presentation• Structure
• Presentation• Look and feel goes from
mainframe ‘Green Screen’ technology
to ‘Web’ technology
•Structure• Created Concept of Position
Organizational Chart
• System is now Position and not Employee centric
• Staff (A&P and Classified) move in and out of positions
• Faculty positions are tied to the employee +
When hired to work in a specific position, the incumbent inherits the attributes of the position
DepartmentJob code, Job title
Position titleRole and functions
Hours per weekWork schedule
FUNDING
Required TrainingSupervisor
Etc.
When the incumbent leaves the position, the position retains its attributes
DepartmentJob code, Job title
Position titleRole and functions
Hours per weekWork schedule
FUNDING
Required TrainingSupervisor
Etc.
• Phase I – November 2008 - Introduced Web based system with Position
concept for A&P and Classified• Phase II – November 3rd, 2009 - Brings Faculty, Students and Affiliated
Workers into HRMS. - DEFINE from an HR perspective goes away.• Phase II.5 – March 2010 - Brings the Budget process into HRMS
- Mass Update Capability
• Positions are required for everyone - Faculty, Staff, Students and Affiliated Workers.
• Appointment document creation and management will no longer be done by departments across campus. Appointments will be fully generated out of HRMS when any employment action is taken.
• Appointments are replaced by Assignments.• Category of Affiliated Workers - volunteers,
contractors, visiting researches, etc. is introduced.• Concept of Pooled positions is introduced for Student
and Affiliated Workers.
• Position now contains funding data. • Multiple appointments to accommodate
separate funding will no longer be necessary.• Partial day leave without pay (LWOP)
processing is available.
• Training will begin in October 2009• See Training & Development’s Fall 2009
Newsletter for classes and sign up instructions.
• Visit the Training & Development website at https://mytraining.utsa.edu.
• Watch UTSA Today for additional details.
