Humanitarian Supply Management System

• DDeevelopveloped by PAHO/WHOed by PAHO/WHO at firstat first only for health related activitiesonly for health related activities

• At the moment it comprises all At the moment it comprises all disaster management aspectsdisaster management aspects

• Frequently updatedFrequently updated• Very user-friendlyVery user-friendly• Free and accessible through the Free and accessible through the

InternetInternet

Software VersiSoftware Versioon 5.1n 5.1

The The ProgramProgram

Software VersiSoftware Versioon 5.1n 5.1

What does SUMA doWhat does SUMA do??

• Show efficiency within the disaster Show efficiency within the disaster response management by response management by institutions that use the systeminstitutions that use the system

• Donor agencies may receive Donor agencies may receive immediate reports after their immediate reports after their donations have arriveddonations have arrived

• IInformation nformation exchange between exchange between iinstitutionsnstitutions improves transparency improves transparency

1.1. SortSort

2.2. ClassifClassifyy

3.3. InventInventoryory

Software VersiSoftware Versioon 5.1n 5.1

What does SUMA doWhat does SUMA do??

Urgently neededUrgently needed: Priorit: Priorityy # 1 # 1

I wish I could dump I wish I could dump it somewhereit somewhere! # 3! # 3

Nice, but canNice, but canwaitwait: # 2: # 2

1.1.SortSort the supplies by the supplies by assigning a level of priorityassigning a level of priority

• What is itWhat is it? ? A construction tool or A construction tool or

a surgical piece of equipmenta surgical piece of equipment??

• Pre-established categoriesPre-established categories

2.2.ClassClassify ify all incoming suppliesall incoming supplies

ClassClassifyify

•We only classify those We only classify those supplies that are supplies that are neededneeded, , in in pre-established technical pre-established technical categoriescategories

ClassClassifyify

Each category is divided in Each category is divided in subcategoriessubcategories

ExExaample - mple - CatCateegorgoryy PharmaceuticalsPharmaceuticals::SSubcubcatateegorgoryy Antibioti Antibioticscs::

ClassifClassifyy

Each subcategory is divided in itemsEach subcategory is divided in items

ExExaample - mple - CatCateegorgoryy PharmaceuticalsPharmaceuticals::SSubcubcatateegorgoryy Antibioti Antibioticscs::

ItemItem:: ErythromycinErythromycin

• Technical characteristicsTechnical characteristics• PresentationPresentation unit unit (sirop, tablettes…)(sirop, tablettes…)• Packaging informationPackaging information (bo (bottlesttles, bo, boxesxes..)..)• Total quantitiesTotal quantities

3.3.InventInventoryory of the items to of the items to know theirknow their::

So we can:So we can:

– Make daily reports to the Make daily reports to the authoritiesauthorities

– Know the quantities and the Know the quantities and the stock of incoming suppliesstock of incoming supplies

– Have control over demand and Have control over demand and supplysupply..

InventoryInventory

SUMA is SUMA is INFORMATIONINFORMATION

1.1. Easy to work withEasy to work with

2.2. FreeFree

3.3. Information exchange between Information exchange between

different warehouses and institutionsdifferent warehouses and institutions

Software Version 5.1Software Version 5.1

StrengthsStrengths

4.4. Interface with ExcelInterface with Excel

5.5. No need for sophisticated computersNo need for sophisticated computers

6.6. Promotion of transparency and efficiencyPromotion of transparency and efficiency

Software Version 5.1Software Version 5.1

StrengthsStrengths

1.1. Limited possibilities to make reportsLimited possibilities to make reports

2.2. No financial No financial administration administration possiblepossible

3.3. Still lacking a national and Still lacking a national and

international political commitmentinternational political commitment

Software Version 5.1Software Version 5.1

WeaknessesWeaknesses

Central Module :

Consolidates the information from the Field Units and the Warehouses.

Analyses the information.

Can manage supplies

Three components:

Actual system

1

Field Unit

Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are:

2

Registrer the incoming supplies

Three components:

Actual system

2

Delivery of supplies to their specific destination

Three components:

Actual system

Field Unit

Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are:

2

Send information on the received supplies and the deliveries made to SUMA Central

Three components:

Actual system

Field Unit

Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are:

Warehouse

For the basic administration of a warehouse. It’s characteristics are:

3

Three components:

Actual system

Independently from the others, the warehouse module can be installed even before or during a disaster. Reports can be made with information of the supplies stocked, received and delivered to SUMA Central or other warehouses.

3

Three components:

Actual system

The warehouse registers the entries. Entries may have different origins, but their destination is always the warehouse. Therefore, all supplies have to be delivered.

Warehouse

For the basic administration of a warehouse. It’s characteristics are:

3

Three components:

Actual system

The warehouse module can consolidate information for several warehouses, can make reports of all or only a specific warehouses

Warehouse

For the basic administration of a warehouse. It’s characteristics are:

Field Unit

Field Unit

SUMA Central

DonorsSupplies

Information

Information

Information

Information

Supplies

Entry points

Supplies

Distribution

WarehouseDistribution

Warehouse

Distribution

SUMA SYSTEM

Not only a software, but an Not only a software, but an entire systementire system

• Training of peopleTraining of people• Political awareness of the importance Political awareness of the importance

of transparency in humanitarian of transparency in humanitarian supply managementsupply management

• FlexibilitFlexibilityy: : the system can be used in the system can be used in both disaster situations, as well as in both disaster situations, as well as in “normal” situations“normal” situations

• CCentralentral level level– CoordinatCoordinatoorr– Team of Team of consultantsconsultants

• Field UnitsField Units– 2 2 operatorsoperators for each unit for each unit

• WarehouseWarehouse– 11 responsable responsable– 2 op2 operatorserators

The The SUMA SUMA team team