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Humboldt County Board Of CommissionersMarch 4, 2019Page 1
Notice of Public MeetingHUMBOLDT COUNTY BOARD OF COMMISSIONERS
Humboldt County Board of Commissioners Regular MeetingMonday, March 04, 2019
9:30 AM:
Humboldt County Courthouse Meeting Room 20150 West Fifth Street, Winnemucca, Nevada 89445
All times on this agenda are approximate. Consideration of items may require more or less timethan is scheduled. Items on the agenda may be taken out of order; the public body may combinetwo or more agenda items for consideration; and the public body may remove an item from theagenda or delay discussion relating to an item on the agenda at any time. Public comment isdesignated for discussion only. The public has the opportunity to address the Commission on anymatter not appearing on the agenda; however, no action may be taken on Matter raised until thematter itself has been specifically included on the agenda as an item upon which action may betaken. Additionally, public comment may be heard on any item listed on the Agenda. Persons areinvited to submit comments in writing and/or attend and make comments on any agenda item at theCommission meeting. All public comment may be limited to three (3) minutes per person, at thediscretion of the Commission.
Agenda - Monday, March 4, 2019
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT - General public comment is designated for discussion only. The public has theopportunity to address the Commission on any matter not appearing on this agenda; however, noaction may be taken on a matter raised until the matter itself has been specifically included on theagenda as an item upon which action may be taken.
4. APPROVAL OF MINUTES (FOR POSSIBLE ACTION) - Discussion and action oncorrection/approval of minutes for February 1, 2016; March 28-29, 2016; April 18, 2016; May 2, 2016;August 15, 2016; October 3, 2016; October 17, 2016: October 27, 2016 (Special-Liquor License);November 15, 2016: November 28, 2016; December 12, 2016 (Joint); January 3, 2017; January 17,2017 (Joint); January 30, 2017 (Retreat); February 6, 2017 (Special): February 21, 2017; March 6,2017; March 20, 2017; March 27, 2017 (Budget Hearing); April 3, 2017; April 10, 2017 (Special/6thJudicial); April 17, 2017; May 1, 2017 (Joint); May 15, 2017; June 5, 2017; June 19, 2017; July 10,2017; August 7, 2017 (Joint); August 21, 2017; September 18, 2017; October 9, 2017; December 11,2017 (Joint); January 16, 2018; January 29, 2018 (Retreat); February 5, 2018 ; February 20, 2018;March 5, 2018; April 2, 2018 (Budget Hearing); April 9, 2018; June 18, 2018; July 2, 2018; July 16,
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2018: August 6, 2018; August 20, 2018; September 4, 2018; September 17, 2018; October 1, 2018;October 15, 2018; November 13, 2018; November 26, 2018; December 28, 2018 (Special); January22, 2019: January 28, 2019 (Retreat); February 4, 2019 and February 19, 2019. Discussion andPossible Action. 4.A. Minutes
HCC012219unapprovedUNOFFICIAL.pdf
HCCRetreat2019unapprovedUNOFFICIAL.docx.pdf
5. APPROVAL OF EXPENDITURES FOR HUMBOLDT COUNTY FOR FEBRUARY 13, 2019THROUGH MARCH 1, 2019 (FOR POSSIBLE ACTION) 5.A. Expenditures
6. MISCELLANEOUS REPORTS AND CORRESPONDENCE -
1)Other information and upcoming meetings
March 14, 2019 Regional Planning Commission March 11, 2019 Regional Airport Board Meeting March 18 2019 Humboldt County Commission Meeting March 25-26, 2019 Humboldt County Commissioners Budget Hearing
2)Reports from Commissioners regarding other Boards and Committees on which they serve,including National Wild Horse & Burro Advisory Board, Nevada Association of Counties (NACO),Regional Airport Board, Humboldt River Basin Water Authority (HRBWA), Western Interstate Region(WIR), Legislative Interim Land Council, Humboldt Development Authority (HDA), WinnemuccaVisitors & Convention Authority (WCVA), Hospital Board, Humboldt Foundation, NortheasternNevada Regional Development District (NNRDA), Humboldt County Elk Planning SteeringCommittee, Paradise Conservation District and the State Land Use Planning Advisory Council(SLUPAC).
7. 2017-2018 AUDIT: DRAKE, ROSE & ASSOCIATES (FOR POSSIBLE ACTION) - Consideration,discussion and possible acceptance of the County Financial Audit for the fiscal year ending June 30,2018. Discussion and Possible Action.
8. DESIGNATION OF DRAKE, ROSE & ASSOCIATES, LLC AS HUMBOLDT COUNTY’S FINANCIALAUDITING FIRM FOR FISCAL YEAR 2019 IN ACCORDANCE WITH NRS 354.6254 (FORPOSSIBLE ACTION) - Consideration of, discussion and possible action regarding the designation ofDrake, Rose & Associates, LLC as the auditing firm for Humboldt County’s financials for the fiscalyear ending June 30, 2019 in accordance with NRS 354.624 with an amount not to exceed $85,000.Discussion and possible action.
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9. TREASURER: RESOLUTION TO PROCEED WITH THE AUCTION OF DELINQUENT PROPERTIES(FOR POSSIBLE ACTION) - Consideration, discussion and possible approval of a Resolution toallow the Humboldt County Treasurer to proceed with the auction of properties that are delinquent ontax payments. Discussion and possible action.9.A. Live Auction
2019 List of Parcels for Resolution - Live Auction.pdf
City of Winnemucca Auction Letter.pdf
2019 Resolution for Sale.pdf
10. 10:00 A.M. PUBLIC HEARING: ABANDONMENT IN PARADISE VALLEY BY KEVIN PASQUALEVIA DESERT SURVEYING (FOR POSSIBLE ACTION) - Consideration, discussion and possibleapproval of an abandonment request from Desert Mountain Surveying, as agent for Kevin Pasquale, ofthe northerly 10 feet of 2nd South Street, adjacent to Block I in Paradise Valley. The Assessor'sParcel Numbers of the property in question are 04-0372-14 &04-0372-15. Discussion and possibleaction.10.A. Public Hearing
Abandonment-Pasquale-PV.pdf
Pasquale abandonment.pdf
11. SET TO PUBLIC HEARING: ADDITION TO COUNTY MAINTAINED ROAD SYSTEM AND TAKECORRECTIVE ACTION TO PROVIDE PUBLICATION ON ALL ROADS (FOR POSSIBLE ACTION) -Consideration, discussion and possible setting of a Public Hearing regarding a Resolution acceptingthe Bird Lane area off West Winnemucca Boulevard for acceptance into the County maintainedsystem of roads. The Roads proposed are Bird Lane (.884 miles), Teal Lane (.604 miles), TesthillDrive (.229 miles), Pelican Lane (.267 miles) and Blue Heron Lane (.204 miles). The occupancy onthe proposed roads meets the 60% minimum requirements with 75 lots involved and 49 lots occupiedfor a 65% occupancy rate. All the minimum Humboldt County Road Standards have been met withthe exception of the installation of the drainage pipe, not necessary in this subdivision. With theacceptance of the above roads an additional 2.140 miles will be added in the maintained system.Discussion and possible action.11.A. Set To Public Hearing
12. BUILDING & SAFETY: REQUEST FOR OUT-OF-STATE TRAINING (FOR POSSIBLE ACTION) -Consideration discussion and possible action regarding a request from Bobby Thomas, HumboldtCounty Building Inspector to attend training in Washington state during the Washington Associationof Building Officials training week. Mr. Thomas will attend a two-day course on Commercial & FirePlan Review and a one-day session on Wood Trusses. Discussion and possible action.
13. PUBLIC WORKS DEPARTMENT: GENERAL ROAD PROJECTS (FOR INFORMATION ONLY) - Apresentation by Humboldt County Public Works Director Ben Garrett to update the Board on Roadprojects within Humboldt County, however, no action may be taken on a matter raised until thematter itself has been specifically included on the agenda as an item upon which action may betaken.
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14. APPROVAL OF AN AMENDMENT TO THE INTERLOCAL CONTRACT BETWEEN THE STATE OFNEVADA THROUGH THE DEPARTMENT OF HEALTH AND HUMAN SERVICES, DIVISION OFPUBLIC AND BEHAVIORAL HEALTH, COMMUNITY HEALTH SERVICES AND HUMBOLDTCOUNTY (FOR POSSIBLE ACTION) - Consideration, discussion and possible approval ofamendments to the original contract dated January 1, 2018 for the Community Health ServicesProgram. The amendments change the assessed cost per month to $5,908.92 with a total not toexceed $70,907 and to extend the termination date from June 30, 2019 to June 30, 2021. Discussion and possible action.14.A. AMENDMENT
Comm Health Contract renewal.pdf
15. APPROVAL OF A LEASE AGREEMENT BETWEEN HUMBOLDT COUNTY AND INVESTMENTDECISION CORPORATION FOR THE OFFICE SPACE OCCUPIED BY THE COMMUNITY HEALTHNURSE (FOR POSSIBLE ACTION) - Consideration, discussion and possible approval of a 5 yearlease agreement at a cost not to exceed $1,312.50 per month or $15,750 in Year One and a securitydeposit equal to one month's rent ($1,312.50) for the premises currently occupied by the CommunityHealth Nurse. The monthly rental fee will not exceed $1,392.44 in year five or $16,709.28 annually.Provision of suitable office space is the responsibility of Humboldt County under the terms of theInterlocal Contract with the State of Nevada that supports the provision of nursing services to meetthe needs of the community. For discussion and possible action.15.A. APPROVAL OF LEASE AGREEMENT
CHN office lease.pdf
16. HUMAN RESOURCES: SELECTION OF AGENCY TO PROVIDE FULL RECRUITMENT SERVICESTO HUMBOLDT COUNTY IN ITS EFFORT TO HIRE A NEW PUBLIC WORKS DIRECTOR (FORPOSSIBLE APPROVAL) - Consideration, discussion and possible approval to enter intonegotiations for a professional services agreement with Prothman or CPS HR Consulting forprofessional recruiting services for the recruitment of the Public Works Director position in an amountnot to exceed $25,000. Discussion and possible action16.A. Recruitment
Humboldt County PW Director Proposal.pdf
Proposal Sourcing Screening Humboldt County.pdf
_Proposal for Humboldt County_Public Works Dir. 02-2019.pdf
17. FUTURE AGENDA ITEMS
18. PUBLIC COMMENT: - Public Comments: General public comment is designated for discussiononly. The public has the opportunity to address the Commission on any matter not appearing on thisagenda; however, no action may be taken on a matter raised until the matter itself has beenspecifically included on the agenda as an item upon which action may be taken.
19. ADJOURNMENT 4
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NOTICE: The County Com m ission m ay close the m eeting to receive inform ation from legal counsel pursuant toNevada Revised Statutes 241.015
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CERTIFICATE OF POSTING
PLACES POSTED: Humboldt Co. Courthouse, 50 W. 5th St.: Rooms 201, 205, & 207 at ___________ A.M. By :____________________________________________
Humboldt County Library : 85 E. 5th St. at ___________ A.M. By :__________________________________________________________________
County Annex: 4th & Bridge St. at ___________ A.M. By :________________________________________________________________________
Winnemucca City Hall: 4th & Melarkey St. at _____________ A.M.By : ______________________________________________________________
Humboldt County Website: www.hcnv .us at _____________A.M. By : ______________________________________________________________
State of Nev ada Website: www.notice.nv .gov . ____________ A.M. By : ______________________________________________________________
MEETING DATE: March 4, 2019 POSTED BY: _______________________________________________
DATE POSTED: ___________________________ Karen Bannister, Administrativ e Assistant
NOTE FOR SUPPORTING MATERIAL: A copy of the supporting material f or the meeting may be obtained at Commissioner meeting/agendas on the Humboldt Countywebsite: www.hcnv .us or by contacting Dav e Mendiola, County Administrator, at 50 W. Fif th Street, Winnemucca, Nev ada 89445, (775) 623-6300
NOTICE TO PERSONS WITH DISABILITIES - Reasonable ef f orts will be made to assist and accommodate phy sically disabled persons desiring to attend the meeting. Please call the Humboldt County Administrator’s Of f ice at 623-6300 in adv ance so that arrangements may be conv eniently made.
EQUAL OPPORTUNITY NOTICE - Humboldt County is an Equal Opportunity Employ er and will not discriminate against employ ees or applicants f or employ ment orserv ices in an unlawf ul manner.
NON-DISCRIMINATION STATEMENT - In accordance with Federal civ il rights law and U.S. Department of Agriculture (USDA) civ il rights regulations and policies, theUSDA, its Agencies, of f ices, and employ ees, and institutions participating in or administering USDA programs are prohibited f rom discriminating based on race, color,national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability , age, marital status, f amily /parental status, income deriv ed f rom apublic assistance program, political belief s, or reprisal or retaliation f or prior civ il rights activ ity , in any program or activ ity conducted or f unded by USDA (not all basesapply to all programs). Remedies and complaint f iling deadlines v ary by program or incident.
Persons with disabilities who require alternativ e means of communication f or program inf ormation (e.g., Braille, ;large print, audiotape, American Sign Language, etc)shouldContact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (v oice and TTY) or contact USDA through the Federal Relay Serv ice at (800) 877-9339.Additionally , program inf ormation may be made av ailable in languages other than English.
To f ile a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, f ound online at http://www.ascr.usda.gov /complaint_f iling_cust.html and at any USDA of f ice or write a letter addressed to USDA and prov ide in the letter all of the inf ormation requestedin the f orm. To request a copy of the complaint f orm, call (866) 632-9992. Submit y our completed f orm or letter to USDA by :
(1) Mail: U.S. Department of Agriculture Of f ice of the Assistant Secretary f or Civ il Rights 1400 Independence Av enue, SW Washington, D.C. 20250-9410;(2) f ax: (202) 690-7422: or(3) email: [email protected]
USDA is an equal opportunity prov ider, employ er, and lender.
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Agenda Item No:4.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: ClerkAgenda Section:
Subject:Minutes
Suggested Action:
Attachments:HCC012219unapprovedUNOFFICIAL.pdf
HCCRetreat2019unapprovedUNOFFICIAL.docx.pdf
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Tuesday, January 22, 2019
The regular meeting of the Humboldt County Board of Commissioners was called to order on
Tuesday, January 22, 2019, at 9:30 a.m. in the regular place of meeting County Meeting Room at the
Courthouse, Winnemucca, Nevada. Those present were Chairman Jim French, Commissioners Mike
Bell, Marlene Brissenden, Ron Cerri and Ken Tipton, Deputy District Attorney Wendy Maddox, County
Manager Dave Mendiola and Clerk of the Board Tami Rae Spero.
PUBLIC COMMENTS: Chairman French asked for public comments. Joey Carmosino of Jones Lane
commented on concerns with dead cows along Jungo Road which are not being removed and which are
creating a public health hazard; he offered suggestions on what entities could be involved in addressing
the issue and thanked County Manager Mendiola for his assistance with getting one removed. Chairman
French asked Commissioner Cerri if he knew of any policy related to removal. Commissioner Cerri
commented on NDOT’s policy on State highways. Manager Mendiola explained that upon contact with
the Road Department they had removed the animal and discussion had occurred regarding a policy. No
further public comment offered.
APPROVAL OF MINUTES: Discussion and action on correction/approval of minutes for February 1,
2016; March 28-29, 2016; April 18, 2016; May 2, 2016; August 15, 2016; October 3, 2016; October 17,
2016: October 27, 2016 (Special-Liquor License); November 15, 2016: November 28, 2016; December
12, 2016 (Joint); January 3, 2017; January 17, 2017 (Joint); January 30, 2017 (Retreat); February 6, 2017
(Special): February 21, 2017; March 6, 2017; March 20, 2017; March 27, 2017 (Budget Hearing); April
3, 2017; April 10, 2017 (Special/6th Judicial); April 17, 2017; May 1, 2017 (Joint); May 15, 2017; June 5,
2017; June 19, 2017; July 10, 2017; August 7, 2017 (Joint); August 21, 2017; September 18, 2017;
October 9, 2017; December 11, 2017 (Joint); January 16, 2018; January 29, 2018 (Retreat); February 5,
2018 ; February 20, 2018; March 5, 2018; April 2, 2018 (Budget Hearing); April 9, 2018; June 18, 2018;
July 2, 2018; July 16, 2018: August 6, 2018; August 20, 2018; September 4, 2018; September 17, 2018;
October 1, 2018 and October 15, 2018. Chairman French asked for correction/additions for the minutes
of December 10, 2018 and January 7, 2019; none offered. The following motion was made by
Commissioner Brissenden:
To approve the minutes of December 10, 2018 and January 7, 2019 as presented.
Deputy District Attorney Maddox noted that these minutes were not included on the agenda and
so no action could occur. After discussion it was determined that they would be included on the retreat
agenda for approval. Commissioner Brissenden withdrew her motion.
APPROVAL OF EXPENDITURES FOR HUMBOLDT COUNTY FOR JANUARY 4, 2019
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THROUGH JANUARY 18, 2019: The following motion was made by Commissioner Cerri and passed
unanimously:
To approve the expenditures as presented.
Chairman French noted his appreciation of the new manner of providing an e-mail with the
proposed expenditures which give sufficient time for review. The Board concurred.
MISCELLANEOUS REPORTS AND CORRESPONDENCE:
Other information and upcoming meetings: Chairman French noted the following upcoming meetings:
January 28, 2019 Humboldt County Commission Retreat (Courthouse) February 4, 2019 Humboldt
County Commission Meeting February 11, 2019 Regional Airport Board Meeting February 14, 2019
Regional Planning Commission February 19, 2019 Humboldt County Commission Meeting.
Reports from Commissioners regarding other Boards and Committees on which they serve:
Commissioner Brissenden discussed a workshop she had attended put on by the State Water Engineer and
a meeting of the Humboldt Development Authority; she noted the upcoming Winnemucca Futures
meeting. Commissioner Cerri reported on a Humboldt Foundation meeting and Winnemucca Convention
& Visitors Authority meeting he had attended. Commissioner Bell reported on an Airport Board meeting
and Local Emergency Planning Committee meeting. Commissioner Tipton commented on the State
Water Engineer’s workshop which he had also attended. Chairman French reported on a meeting in
Idaho which he had attended with the County Manager related to I-11 and noted upcoming meetings
including an IAF meeting.
CONSENT AGENDA:
a) Appointment of Joe Dendary to Local Emergency Planning Committee (LEPC) - Fire Chief
Representative
b) Debt Management Commission: 1)The appointment of the public-at-large members of the Humboldt
County Debt Management Commission to two-year terms as required in odd-numbered years by NRS
350.0115(7). Two-year term to expire December 31, 2020. Members seeking re-appointment are Dave
Roden, Kent Mowry and Joyce Sheen.
The following motion was made by Commissioner Bell and passed unanimously:
To approve the consent agenda as presented.
TREASURER: Treasurer Rhona Lecumberry appeared before the Commission.
DESIGNATION OF UNCOLLECTIBLE ACCOUNTS: Consideration, discussion and possible
approval of petitions to designate taxes on certain personal property as uncollectible, including the
following: 1)Personal Property Account #: EQ 581 Property Location: 1205 E. Winnemucca Blvd. Billed
to: Drake’s Restoration – Randy Drake Total Amount Uncollectible: $142.48 Tax Year: 2014-15
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2)Personal Property Account #: FR 200 Property Location: Unknown Billed to: Miller DB & D LLC
Total Amount Uncollectible: $1,488.73 Tax Year: 2015-16 3)Personal Property Account #: MH 1026
Property Location: 4200 Maslona Dr. #83 Billed to: James & Joanne Geigner Total Amount
Uncollectible: $334.29 Tax Year: 2016-17 4)Personal Property Account #: MS 52 Property Location:
4655 Mary Way Billed to: Josephine Powell Total Amount Uncollectible: $35.24 Tax Year: 2016-17: As
the tax receiver for Humboldt County, Nevada Treasurer Lecumberry respectfully petitioned the Board of
County Commissioners to designate the above taxes on personal property as uncollectible. All appropriate
collection procedures have been followed and have proved unsuccessful and the accounts have been
delinquent for 3 years or more as designated by NRS 361.5607. Copies of the proposed designation
documents were included on the on-line agenda for review. Treasurer Lecumberry reviewed the request
for the Commission. After discussion the following motion was made by Commissioner Cerri:
To designate as uncollectable the accounts presented by the Treasurer that have
been delinquent for more than three years and designated by NRS 361.5607.
Deputy District Attorney Maddox asked that the motion include the personal property account
numbers. The following amended motion was made by Commissioner Cerri and passed unanimously:
To designate as uncollectable the accounts presented by the Treasurer that have
been delinquent for more than three years and designated by NRS 361.5607, the
first property would be personal property account EQ 581, the second would be
personal property account FR 200, the third is personal property account MH
1026 and the fourth one is personal property account MS 52.
COMMUNICATIONS: County Manager Mendiola appeared before the Commission on behalf of
Communications Director Ric Grantham.
911 BACKUP SERVICE CONSIDERATION: Consideration, discussion and possible action
regarding a proposal from Giga City to add a second internet access line to act as a redundant (backup)
internet access for 911 Dispatch services. Currently, the County has a single access point through AT&T,
which has been compromised on numerous occasions, greatly reducing capabilities during those outages.
The additional line cost will not exceed $8,500 per year. Attached to the on-line agenda for review was a
memo from Director Grantham detailing the request, copies of the Giga City USA quote, the RX3
Communications, Inc. proposal and a breakdown of the back up internet costs. Chairman French noted
that this would also add a redundancy for the Courthouse as well. Manager Mendiola explained the need
for this and reviewed the proposal. After discussion the following motion was made by Commissioner
Bell and passed unanimously:
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To approve the 9-1-1 backup service with Giga City not to exceed $8,500.00 per year.
BUILDINGS & GROUNDS: Buildings & Grounds Director Enoc Gaitan appeared before the
Commission.
DISPOSAL OF NON BENEFICIAL EQUIPMENT: Consideration, discussion and possible approval
for the Humboldt County Manager's office to discard surplus equipment, including but not limited to
office furniture, HVAC units and accessories, and lighting standards that have accumulated over the past
thirty years and request for a determination by the Board that said personal property is no longer required
for public use and that such action is desirable and is in the best interest of the County in accordance with
NRS Chapter 332. The County Manager's office made a number of inquiries into potential auction firms
to assess the value and benefit to conduct a public auction and it was determined that there was no value
in the items in storage. Motion to approve a Resolution pursuant to NRS 244.1505 to make surplus
equipment available to other government agencies, local service organizations, the general public or to
dispose of contents at the Humboldt County Regional Landfill. A copy of the proposed resolution was
included on the on-line agenda for review. Director Gaitan reviewed the request for the Commission.
Discussion occurred regarding the need to make the items available to other government entities, local
charities and the general public. Discussion ensued regarding the possible methods to make the items
available. Chairman French suggested that this process should occur every three or four years so that the
items do not build up like they are now. The following motion was made by Commissioner Bell and
passed unanimously:
To declare the list of equipment for disposal is no longer of any use for the County and
so it is declared that this equipment is no longer of any use for the County.
Commissioner Brissenden read the proposed resolution. The following motion was made by
Commissioner Bell and passed unanimously:
To adopt the resolution pursuant to NRS 244.1505.
(Resolution No. 01-22-19)
APPROVAL OF CONTRACT FOR LEGAL SERVICES WITH SCHROEDER LAW OFFICES,
PC: Consideration, discussion and possible approval of a contract for legal services between Humboldt
County, by and through the County Commission, and Schroeder Law Office, PC, and its agents and
employees, in the matter of assistance regarding review and amendment to Humboldt County's current
water policy and/or plan(s) and possible tools for implementation of said policy and/or plan through
ordinances (if any) or otherwise. A copy of the proposed contract for legal services was included on the
on-line agenda for review. Chairman French noted that this was a recommendation which came from the
State Water Engineer’s Office following their review of the County’s Water Plan and that this would be
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the final stage before the implementation of the Plan. Commissioner Tipton asked if there would be any
issue with using Schroeder Law given their involvement with the Egger dispute. Chairman French
suggested that there would not as this item has nothing to do with those disputed issues and the County
has worked with Schroeder Law before. Deputy District Attorney Maddox agreed indicating that there
are rules of ethics that all attorneys follow related to conflict and Schroeder Law does not believe there is
a conflict and neither does the District Attorney’s Office. Commissioner Cerri commented on the need to
get this done given the water issues that will be considered during the upcoming Legislative session.
Manager Mendiola commented on the time frame. The following motion was made by Commissioner
Bell:
To approve the contract for legal services with Schroeder Law Offices as presented.
Chairman French asked if there needs to be a not-to-exceed amount even though there is no way
to determine how many hours this will require. Deputy District Attorney Maddox stated that, while the
Commission can set a cap on the item or ask that more research be done to determine the cap amount, this
is a very specialized service so it does meet an exception of having to be in a certain cap. Chairman
French called Commissioner Bell’s motion to a vote and it passed unanimously.
PUBLIC WORKS DEPARTMENT:
GENERAL ROAD PROJECTS: As the Public Works Director was not in attendance, County
Manager Mendiola asked that this item be tabled. The Board concurred. (item occurred later in meeting)
ADMINISTRATOR:
WAIVER OF COUNTY ATTRITION POLICY FOR PUBLIC WORKS DIRECTOR POSITION:
Consideration, discussion and possible approval to waive the attrition policy for the position of Public
Works Director. Discussion and possible action. Manager Mendiola reviewed the request for the Board.
The following motion was made by Commissioner Bell and passed unanimously:
To grant the waiver of the County Attrition Policy for the Public Works Director Position.
PUBLIC WORKS DEPARTMENT: Public Works Director Ben Garrett appeared before the
Commission.
GENERAL ROAD PROJECTS: Director Garrett reported on snow plowing, road repairs due to
weather damage and the status of the upcoming mag chloride project including the bid and the surveys,
graveling, weed mowing, cattle guard repairs, an update on the Eden Valley Bridge Project, the replacing
of a portion of sewer line in front of the Say When in McDermitt and the possibility that the entire line
may need to be replaced to address issues and what would be needed to do that and whether the District
has sufficient funds to cover the costs. Chairman French commented on the need to look at whether the
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Districts have sufficient funds to cover long term maintenance on the systems. Director Garrett noted that
a rate review has been requested for McDermitt and that once it is received it will be brought to the
Commission. Manager Mendiola noted that rate reviews will also be requested for Golconda Water and
Paradise Valley Sewer. Discussion on damage that the water is doing to the roads. Commissioner Cerri
commented on a presentation in Orovada by Melany Ahern regarding weeds and grant funding she has
received.
APPROVAL OF NEW SUMMIT ENGINEERING AGREEMENT AS PART OF PUBLIC
SAFETY COMMUNICATIONS PROJECT: Consideration, discussion and possible approval of an
agreement between Humboldt County and Summit Engineering to provide materials, testing, inspection
and services for the McDermitt, Saipan Peak, Eagle Creek and Golconda Towers as part of the Public
Safety Communications Project for the build-out of county tower systems over the next three years in an
amount not to exceed $45,000. A copy of the Agreement for Professional Consulting Services was
included on the on-line agenda for review. The following motion was made by Commissioner Bell and
passed unanimously:
To approve the new Summit Engineering Agreement as part of the Public Safety
Communications Project as presented.
2019 BOARD OF COMMISSIONERS RETREAT PLANNING: Consideration, discussion and
possible approval of the final agenda for the annual Commissioners retreat to include topics for the
Commission to discuss including, but not limited to: A) Public Safety/Communications update,
Winnemucca Mountain, Rose Creek, Sports Complex, Future Sites B) Water Plan C) Sheriff's Annual
Report D) Library Annual Report E) District Court Annual Report F) Comptroller Report G) ADS
Conversion Report Humboldt County Board of Commissioners January 22, 2019 Page 5 H) IT Upgrade
Project I) HR Annual Report J) Fire Management/Fuels Management (New RFPA forming in Northern
HuCo and southern Oregon) K) Budget for FY 2019 L) Building Reserve Fund M) Compensated
Absences Fund N) Enterprise Fleet Management/Printer Management Plan Overview O) Star City Water
Acquisition P) Legislative Update - Expectations Q) Senior Center Transportation Grant R) Public Works
Department Annual Report (Including all GIDs) S) Goals and Objectives Determination for FY 2019 T)
Justice Court Annual Report U) Land Use Projects (RS 2477/Land Use Plan/Water Plan) V) Grants
Coordinator Position W) Insurance Committee Update/Report. Manager Mendiola reviewed the items
identified to be included on the Commission Retreat agenda. The following motion was made by
Commissioner Brissenden and passed unanimously:
To approve the final 2019 Commissioners Retreat Planning as presented.
FUTURE AGENDA ITEMS: Chairman French asked that an item be placed on a future agenda related
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to a marijuana policy for the County in particular a policy as it relates to road closures and those type of
things, further to discuss adherence to the Governor’s agreement with BIA having to do with permitting
on Indian Reservations and how current proposals within Humboldt County comply with the Governor’s
agreement. Commissioner Bell asked if that agreement would change now that there is a new Governor.
Chairman French noted that the agreement was legislatively approved so it is included in statute. Deputy
District Maddox commented that, in regards to future agenda items, while she or the District Attorney
would be happy to discuss anything that the Board has questions about, they do want to make sure that
this Commission has jurisdiction over anything to be discussed. Chairman French agreed that he wished
to sit down with the District Attorney’s Office to discuss what the laws are, what the regulatory
authorities are and how we are stacking up to that; additionally he and the County Manager are proposing
going to McDermitt and meeting with the Tribal Chairman to find out what the situation is with the road
closure. Discussion occurred regarding whether the road (North Road aka North Reservation Road) was a
County road. Deputy District Attorney Maddox suggested that an informational item could be placed on
a future agenda. Manager Mendiola stated that an item would be placed on a future agenda selecting the
committee and the process for filling the Public Works Director position. No further items offered.
PUBLIC COMMENT: Chairman French asked for public comment. None offered
ADJOURNMENT: There being nothing further to come before the Commission, Chairman French
adjourned the meeting at 10:48 a.m.
Attested: ___________________________ Approved:____________________________
Clerk Chairman
(Meeting minutes approved by the Commission and signed by the Chairman on _______)
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Monday, January 28, 2019
The Annual Retreat Meeting of the Humboldt County Board of Commissioners was called
to order on Monday, January 28, 2019, at 8:00 a.m. in the regular place of meeting at the
Courthouse, County Meeting Room, 50 W. 5th Street, Winnemucca, Nevada. Those present were
Chairman Jim French, Commissioners Ken Tipton, Mike Bell (exited the meeting at approximately
9:20 a.m. and returning at 11:30 a.m.; again exited the meeting at 2:22 p.m.) Marlene Brissenden
and Ron Cerri, Deputy District Attorney Wendy Maddox, County Manager Dave Mendiola and
Clerk of the Board Tami Rae Spero.
PUBLIC COMMENT: Chairman French asked for public comment. None offered.
APPROVAL OF MINUTES: Discussion and action on correction/approval of minutes for February
1, 2016; March 28-29, 2016; April 18, 2016; May 2, 2016; August 15, 2016; October 3, 2016;
October 17, 2016: October 27, 2016 (Special-Liquor License); November 15, 2016: November
28, 2016; December 12, 2016 (Joint); January 3, 2017; January 17, 2017 (Joint); January 30,
2017 (Retreat); February 6, 2017 (Special): February 21, 2017; March 6, 2017; March 20, 2017;
March 27, 2017 (Budget Hearing); April 3, 2017; April 10, 2017 (Special/6th Judicial); April 17,
2017; May 1, 2017 (Joint); May 15, 2017; June 5, 2017; June 19, 2017; July 10, 2017; August 7,
2017 (Joint); August 21, 2017; September 18, 2017; October 9, 2017; December 11, 2017 (Joint);
January 16, 2018; January 29, 2018 (Retreat); February 5, 2018 ; February 20, 2018; March 5,
2018; April 2, 2018 (Budget Hearing); April 9, 2018; June 18, 2018; July 2, 2018; July 16, 2018:
August 6, 2018; August 20, 2018; September 4, 2018; September 17, 2018; October 1, 2018;
October 15, 2018; November 13, 2018; November 26, 2018; December 10, 2018; December 28,
2018 (Special); January 7, 2019 and January 22, 2019. Chairman French asked for
corrections/additions for the meeting minutes of December 10, 2018. None offered. The following
motion was made by Commissioner Bell and passed unanimously:
To approve the December 10, 2018 minutes as presented.
COMMISSIONER'S RETREAT/PLANNING SESSION:
OPENING REMARKS: It is the goal of this session to provide direction to the County Manager's
office for the 2019-2020 fiscal year, to determine the focus, priorities and goals for the County
Manager, which may include, but is not limited to, the following areas or subjects listed below A
copy of the County Manager’s opening remarks was included on the on-line agenda for review
(see attached). Manager Mendiola read his comments.
PUBLIC SAFETY/COMMUNICATIONS/IT REPORT: Consideration, discussion and possible
action regarding the current status of the first phase of the public safety communications system
and a request by the County Manager and the communication department and TV District to
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continue phase II north to Double H, Eagle Creek and McDermitt sites in FY 2020.
Communications Director Ric Grantham and Mike Sheppard of Michael Clay Constructors
appeared before the Board. Provided to the Commission for review was a power point
presentation (hard copy also provided) entitled “Humboldt County Telecommunications Projects
– Report to Humboldt County Commission – Monday, January 28, 2019” which reviewed the
status of the Rose Creek, Sports Complex and Winnemucca Mountain sites. Mr. Sheppard
reviewed the status of the sites including what has occurred, the status of completion of the
Thermobond buildings and the design of the sites. Director Grantham reviewed what is occurring
with the towers and the need to push north with this improvement for the next phase. Chairman
French asked when the northern site project would kick off. Director Grantham indicated that the
in town sites would be finished up but the engineering portion is beginning for the northern sites.
Discussion ensued regarding the discussions with the Department of Interior on these sites.
Chairman French commented on the need to have the Department of Interior on board if we are
moving forward with the engineering portion; he asked that the Commission be kept in the loop
on this with regular reports. Mr. Sheppard commented on the process and what all is involved.
Commissioner Tipton asked when the in-town project would be done; Director Grantham indicated
his goal is to have it done by the end of the year. Mr. Sheppard commented on recent issues with
the railroad. Commissioner Cerri asked what is needed from BLM; Director Grantham responded.
Manager Mendiola will add these issues to the monthly meetings with the BLM.
Director Grantham discussed the TV side including channels, frequencies including T-
Mobile’s purchasing frequencies which includes the direction to the County to cease operations
on those frequencies and how that is being addressed. Director Grantham noted additions to the
County website related to the TV Department to allow the public more
options/access/understanding. Commissioner Tipton asked about television service in Denio;
Director Grantham responded.
Director Grantham discussed the IT Department including the infrastructure upgrade, the
server upgrade and the timeline. Manager Mendiola informed the Commission about an e-mail
he had sent out regarding IT.
6TH JUDICIAL DISTRICT COURT: Consideration, discussion and possible action regarding an
update by District Court Judge Michael Montero. The update will provide an update of activity in
calendar year 2018 and a look into the 2019 calendar year. District Court Judge Michael R.
Montero and Legal Assistant Kathy Brumm appeared before the Commission. Judge Montero
commented on the new case management software implementation, grant funding for specialty
courts, discussions about a grant manager noting that the agreement with Merchant McIntyre but
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that their role is different than the Court’s needs are, which is the need for management oversight,
courthouse security, the future needs of the buildings including emergency exits, discussion about
a behavioral health department for the County, pretrial release and alternative sentencing
discussion on a statewide basis. Commissioner Cerri asked about the grant management by the
company and if it is still a trial contract. Manager Mendiola responded noting that the company
does do compliance but explained the issues with that; he suggested that the County may need
to look at other options. Judge Montero commented on the need to understand how the programs
are run locally to manage the grants. Chairman French agreed with having Merchant McIntyre
on retainer to assist in procuring the grants but look at another option for the management.
Commissioner Brissenden agreed about the grant management issue and suggested that a grant
manager be discussed during budget hearings. Manager Mendiola indicated that would be the
plan. Discussion ensued regarding the emergency exit for the court side. Judge Montero
commented on the renovations to the juvenile building to include an independent living center for
youth. Discussion ensued.
DISTRICT ATTORNEY'S REPORT: Consideration, discussion and possible action regarding a
status update of the activities in the District Attorney's office for the calendar year 2018 and a look
into the challenges for 2019 by Humboldt County District Attorney Mike Macdonald. District
Attorney Michael Macdonald appeared before the Commission and reviewed the implementation
of the new case management system, the workload including the criminal side, the civil side, the
child support division, DCFS cases, juvenile court/services, changes in bail reform, pretrial
release, concerns that programs may increase costs on the local side, mental health issues and
the improvements due to local involvement, that the public guardian/administrator services are
growing so it may be necessary to look at options with County Manager and Indigent Services
given the issues that he is seeing; he commented on the upcoming legislative session, his support
as to the courthouse study regarding space, ongoing internet, phone and network issues and the
need to address said issues. Commissioner Brissenden asked about the County’s ability to opt
out of the pre-trial release; District Attorney Macdonald stated that he did not believe so and
explained why. Discussion ensued. Chairman French asked about if there has been an increase
in child protective cases and is that a trend? District Attorney Macdonald responded. Chairman
French asked about documenting the fiscal impact of the public guardian type services and
document the fiscal impact of those to attempt reimbursement from the state as there is more
funding available then we have been aware of. District Attorney Macdonald responded.
TREASURER'S REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Treasurer's office for the calendar year 2018 and a look into the
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challenges for 2019 by Humboldt County Treasurer Rhona Lecumberry. Treasurer Rhona
Lecumberry appeared before the Commission and reviewed the Tyler Software conversion for
financial and the status of that, the status of the DevNet conversion for the tax side, her concerns
with IT during this conversion, the bank fees and the interest generated, the LGIP status, the
upcoming delinquent tax auction and the decision to list some of the properties that have failed to
sell in the past with an on-line auction site, the need to purchase new computers but the need to
wait until the full conversion off of the AS400 is complete and how that is being addressed, the
need to purchase new check scanners and how that will be addressed, the possibility of needing
to purchase another document scanner and the increase to workload related to the utilities taken
on. Discussion occurred regarding the need for new computers.
COMPTROLLER'S REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Comptroller's department for the calendar year 2018 and a look into
the challenges for 2019 by Humboldt County Comptroller Gina Rackley, including, but not limited
to the FY 20 budget process, CTX Revenue updates, the current budget status and an overview
of the 2018 fiscal year. Comptroller Gina Rackley appeared before the Commission and
commented on the benefit of a grant management person. Comptroller Rackley provided the
financial report update including CTX, fund balances with gains/losses and the status of the
software conversion. Commissioner Cerri asked about internet sales tax collection and if we are
seeing any benefit from that. Comptroller Rackley responded. Comptroller Rackley reviewed the
numbers related to the Commission’s cost reduction strategies. Commissioner Cerri asked if the
County would be going into their reserves. Comptroller Rackley responded that we would and
reviewed the amount.
RECORDER'S REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Recorder's office for the calendar year 2018 and a look into the
challenges for 2019 by Humboldt County Recorder Deborah Engstrom. Discussion and possible
action. Recorder Deborah Engstrom appeared before the Commission and reviewed what has
been occurring in her Office including record searches occurring, the decision not to keep original
maps and how that is being addressed, services provided, IT issues, book binding/digital
preservation of records, the backing up of ADS records including manual indexing and the
benefits of the ability for the public to do on-line research through the County website. Discussion
occurred related to the map scanning and about the scanner sharing between the Assessor and
the Recorder.
ASSESSOR'S REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Assessor's office for the calendar year 2018 and a look into the
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challenges for 2019 by Humboldt County Assessor Jeff Johnson. Deputy Assessor Andy Heiser
appeared on behalf of Assessor Johnson and reviewed staff changes over the past two years,
upcoming challenges including the conversion from ADS to DevNet, budget concerns due to both
ADS & DevNet billing during the same period, network concerns and the hope that the
improvements alleviate a lot of the on-going problems.
CLERK'S REPORT: Consideration, discussion and possible action regarding a status update of
the activities in the Clerk's office for the calendar year 2018 and a look into the challenges for
2019 by Humboldt County Clerk Tami Rae Spero. Clerk Spero reviewed issues within her Office
including staffing limitations, court duties, the AS400 conversion and status of software
implementation, proposed legislation related to elections, the ongoing court duties, the pulling of
the 2019 jury pool, proposed budget items including a ballot on demand system and a new
microfilm machine, the Human Services/Indigent program and future needs. Discussion ensued
related to the Human Services Program issues, costs, processes, challenges and relationship
with the guardianship program.
The Commission took a break at 10:36 a.m. reconvening at 10:41 a.m.
ADS CONVERSION UPDATE: A presentation by the various department heads to provide an
update on the progress of converting our systems from Advanced Data Systems (ADS) to various
other software providers. Comptroller Rackley offered compliments to Chris & Tim in the IT
Department. Manager Mendiola noted that ADS conversion updates had been included in the
various office reports. Comptroller Rackley updated the Commission on the ESS portal for
employees’ payroll.
SHERIFF'S OFFICE REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Sheriff's office for the calendar year 2018 and a look into the
challenges for 2019 by Humboldt County Sheriff Mike Allen. Sheriff Mike Allen appeared before
the Commission and offered a power point presentation which included the Sheriff’s Office
responsibilities, 2018 accomplishments and 2019 projects. Commissioner Brissenden asked
about the status of the 9-1-1 project; County Manager responded. Sheriff Allen continued
reviewing 2019 projects, current staffing issues, the proposed pre-trial release program, the need
to look into the Human Services program and his support for that. Commissioner Tipton
commented on concerns with the pre-trial release program. Sheriff Allen responded. Discussion
ensued. Chairman French asked if the Sheriff feels his Office is sufficiently staffed for grant
administration. Sheriff Allen says that he does and indicated that they will be moving forward in
a different direction in the near future; he noted his concerns about losing control over the
management of his grants by using an outside person but he agrees it is something to take a look
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at for the benefit of the County; he suggested that perhaps the person could take on the
emergency management and explained why. Discussion ensued.
PUBLIC WORKS REPORT: Consideration, discussion and possible action regarding a status
update of the activities in the Public Works Department, including the road division and public
utilities Golconda Water, McDermitt Water and Sewer and Paradise Valley Sewer for the calendar
year 2018 and a look into the challenges for 2019 by Humboldt County Public Works Director Ben
Garrett. Public Works Director Ben Garrett appeared before the Commission and reviewed the
pavement preservation program including the benefits and how it is managed, what has been
paved and what will need paving in the future, the completion of the Eden Valley Bridge Project,
the challenges of the gravel roads and the costs associated with road maintenance for those
roads, the challenges with finding gravel pits in strategic locations and that the BLM permits expire
this year and the process to renew has not yet begun, the challenges of maintaining cattle guards
and culverts, staffing challenges between roads and utilities, that they are continuing to look for
alternatives to mag chloride and what is being looked at, ongoing road maintenance and the
equipment needed for that with associated costs and replacement needs, the benefit to eliminate
or better secure the ponds, the status of operators for the utility systems, issues with the aging of
the workforce and the potential for retirements and the need to train new employees.
Commissioner Cerri asked about the status of the property recently purchased in Denio; Director
Garrett responded.
Director Garrett reviewed the conditions of the McDermitt General Improvement District
including the arsenic removal project and the costs, the condition of the 38 fire hydrants and
replacement needs noting the lack of available grant funding, the condition of the 88 water meters
and the plan for replacement, that a study was done on the rates for utilities and that the
recommended increases that will come before the Boards in the future, the status of the sewer
system and sections that may need to be replaced including costs.
Director Garrett stated that no issues have been identified with the Paradise Valley Sewer
District at this time.
Director Garrett reviewed the status of the Golconda Water District including the mapping,
an inspection that had occurred in the spring and items identified including water releases and
how they are currently being addressed and what will need to be done and the cost and that, due
to access not being approved by the Union Pacific Railroad, it did not appear that the extension
to Diamond Plastics will occur, so Diamond Plastics has moved forward with a filtration system.
Manager Mendiola explained what occurred with the railroad regarding the situation with
purchasing the springs/ground and easements and how that changed with the railroad no longer
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communicating regarding the issue. Director Garrett noted that to bring the water systems up to
standards they will need two full time operators but as that is not feasible they will continue to fill
with road operators; he noted the additional needs that will occur if Star City Water comes under
the County’s umbrella.
Director Garrett reported on the status of the FEMA grants related to road repairs following
the flooding. Discussion ensued.
HUMBOLDT COUNTY LIBRARY REPORT: Consideration, discussion and possible action
regarding a status update of the activities at the Humboldt County Library for the calendar year
2018 and a look into the challenges for 2019 by Humboldt County Library Interim Director Jessica
Anderson. Attached to the on-line agenda for review were copies of the Humboldt County
Library’s 2017-2018 Fiscal Year Annual Report and 2018 Statistical Information in addition to a
letter detailing the request of the Humboldt County Library Board of Trustees for the Commission
to reinstate 9.5 cents of ad valorem tax for operating and maintaining the library. Interim Library
Director Jessica Anderson appeared before the Commission and reviewed the statistical data
related to the Library. Interim Director Anderson reviewed the request for the Commission to
reinstate the tax for the Library explaining the need and the programs offered by the Library
including an increase in adult programming. Discussion occurred regarding what costs are
included in the Library budget including the costs associated with the Denio Library Project.
Chairman French suggested that the discussion regarding the tax be included in the budget talks.
Commissioner Cerri asked that the one-time costs associated with the Denio Library Project be
removed from the request.
HUMBOLDT COUNTY JUSTICE COURT REPORT: Consideration, discussion and possible
action regarding a status update of the activities in the Justice Court for the calendar year 2018
and a look into the challenges for 2019 by Humboldt County Justice Court Judge Jim Loveless.
Union Township Justice Court Justice of the Peace Jim Loveless, Justice Court Clerks Ramona
Suba and Carmen Garcia appeared before the Commission. Justice of the Peace Loveless
reviewed statistical information related to case load, revenue generated, concerns with the
security budget and how that is being budgeted for, the potential to look for some grant funding,
the effects of Marsey’s Law and how to address safety issues with that including the potential of
grant funding to assist with that. Discussion occurred regarding the ability to remote in to the
Detention Center court room. Justice of the Peace Loveless continued addressing costs of mental
health evaluations and the effect of that on the budget. Court Clerk Garcia commented on the
case load statistics and issues with the mental health evaluations. Commissioner Bell observed
the need to include all entities in the mental health issues discussion. Court Clerk Suba reviewed
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civil and traffic statistics including the increase in evictions and protection orders, the increase in
warrants and collections related to traffic fines. Commissioner Bell asked if the passage of the
recreational marijuana has affected the cases. Clerks Suba and Garcia indicated there had been
a decrease in arrests. Commissioner Tipton noted that this is the fifth department to mention
mental health issues and asked if this is new or just something that has been put off. Discussion
ensued.
LUNCH BREAK: The Commission recessed for lunch at 12:28 p.m. reconvening at 1:16 p.m.
INSURANCE COMMITTEE REPORT: Consideration, discussion and possible action regarding
the status of our current insurance broker A & H Insurance, including but not limited to our
experiences with our current provider Hometown Health for 2018 and the possibility of considering
self-insuring the county. Public Works Director Ben Garrett appeared before the Commission on
behalf of the Insurance Committee. An insurance comparison between traditional carrier and self-
funded policy was provided to the Commission for review. Director Garrett noted the claim
statistics and explained the difference between a traditional plan and a self-funded plan.
Discussion ensued about how self-funded works, the use of a third-party benefits manager, the
costs associated, how it works with wellness programs and that Elko County uses a self-funded
plan and recommends it.
HUMAN RESOURCES REPORT: Consideration, discussion and possible action regarding a
status update of the activities in the Human Resources office for the calendar year 2018 and a
look into the challenges for 2019 by Humboldt County Assistant County Manager/Human
Resources Director Abel Del Real-Nava. A copy of the power point presentation was provided to
the Commission for review. Human Resources Director Abel Del Real-Nava appeared before the
Commission and reviewed a power point presentation entitled “Human Resources Department
Annual Report” which identified the 2018 accomplishments including general Human Resources
accomplishments, the Applicant Tracking System, the new County Website, the new Human
Resources webpage, a written Workplace Safety Program, union contract negotiations with the
general unit and law enforcement, the Humboldt Broadband Action Committee formation including
a residential and a business survey that were accomplished and the results of those surveys and
the establishment of a social media presence for the County. Director Del Real-Nava discussed
his personal accomplishments; he thanked the Commission for the tuition reimbursement
program. Director Del Real-Nava reviewed the challenges and opportunities for 2019 including a
possible future request for an administrative position in the department. Commissioner Bell stated
his appreciation for what had been done.
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WATER PLAN UPDATE: A presentation by County Manager Dave Mendiola to update the Board
on the current status of the Water Plan, including a review of the plan by Schroeder Law, a water
attorney, to insure the plan is legal, accurate and can be defended in court. County Manager
Mendiola reviewed the status of the agreement with Schroeder Law and the status of the water
plan. Commissioner French stated that the plan needs to be on-line and incorporated into the
County’s Master Plan before the Legislative session occurs.
LAND USE PLAN UPDATE: Consideration, discussion and possible action going forward based
on a status update by County Manager Dave Mendiola of current activity under way working with
various consultants. County Manager Mendiola reviewed the status of the Land Use Plan noting
that once the water plan is complete this process will begin again and will hopefully come before
the Commission by April.
FIRE MANAGEMENT/FUELS MANAGEMENT REPORT: Consideration, discussion and
possible action regarding various activities between Humboldt County and other local, state and
federal agencies to address the issues of fire management, through fuels management efforts,
including a discussion of a new Rural Fire Protection Agency (RFPA) being considered for
northern Humboldt County and Malheur County (Oregon). County Manager Mendiola reviewed a
power point presentation that had been presented at the Nevada Association of Counties annual
conference related to fire impact from a County perspective including grazing, public safety
infrastructure and wildlife and recreation. Commissioner Cerri commented on the need for
Federal Land Management Agencies to change the land management policies and stated that he
believes that they may be willing to do that now; he reviewed some of the discussion which has
occurred. Chairman French commented on how this response compares to previous years, to
the use of livestock for fuel reduction and lands management, the need to properly manage
rehabilitation following a fire and the financial impact of hunting for the local communities.
Manager Mendiola reviewed the presentation related to the County’s involvement in fire
management. Commissioner Cerri commented on Congressman Amodei’s involvement in
assisting with obtaining FEMA funding for the losses and in helping FEMA to understand the effect
of these wildland fires, that they are just as devastating as forest fires in California. Manager
Mendiola commented on the efforts to compile data related to wildland fires to use for FEMA
reporting.
BUDGET-EXPENSE REVIEW COMMITTEE - ENTERPRISE FLEET MANAGEMENT/PRINTER
MANAGEMENT PLAN OVERVIEWS: A presentation by the Budget Expense review Committee
on the status of the Enterprise Fleet Management and Printer Management Plans in Humboldt
County. Manager Mendiola commented on the purpose of engaging with Enterprise Fleet
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Management and the Printer Management Plan, what has occurred with the vehicles, benefits
and issues. Captain Kevin Malone of the Sheriff’s Office appeared before the Commission and
commented on the benefits of the Enterprise Fleet Program. Chairman French asked if that meant
the plan was to remain with this program for the time being; Manager Mendiola confirmed that
would be his recommendation.
STAR CITY WATER ACQUISITION: An update by County Manager Dave Mendiola regarding
the current status of the Star City Water acquisition, a public water system in Grass Valley,
Nevada, that was approved in late 2018. Manager Mendiola reviewed the status of this
acquisition.
2019 NEVADA LEGISLATURE OVERVIEW: Consideration, discussion and possible action
regarding the 2019 session of the Nevada legislature, including concerns for potential new water
legislation, taxes and further unfunded mandates that could cascade down to the county level.
Commissioner Jim French and County Manager Dave Mendiola will lead this discussion.
Manager Mendiola and Chairman French commented on some of the subjects being included in
bills.
ECONOMIC DEVELOPMENT REPORT AND OUTLOOK FOR 2019: An update on economic
development activity in Humboldt County by Jan Morrison, Northern Nevada Regional
Development Authority (NNRDA) agent, acting on behalf of the Humboldt Development Authority
regarding activity in 2018 as well as an overview of current efforts to prepare for opportunities in
Humboldt County and Winnemucca in 2019. Jan will provide an overview of the Winnemucca
Futures program to be held on January 31 from 7am-noon at the Winnemucca Boys & Girls Club.
Jan Morrison appeared before the Commission and gave an overview of what has occurred over
the past year including trade missions, working to improve the workforce by providing input on
the need to expand GBC facilities, the Elko Reverse Expo which is a recruiting tool, the updating
of State incentives, the Main Street Program, the Cyanco expansion including the obtaining of
State incentives, work with Union Pacific Railroad with their industrial sites, gap housing for work
related housing, work with the State Demographer related to declining population and their
correction of those numbers and how that benefits the County, the upcoming Winnemucca
Futures Project, the status of the strategic plan which includes the value added ag program, rail
expansion projects, new incentives and the I-11 Project; she offered her thanks to Betty Lawrence
for all the assistance she has provided. Commissioner Tipton asked how many direct jobs and
indirect jobs are coming; Ms. Morrison responded. Manager Mendiola commented how fortunate
the County is to have Ms. Morrison and thanked her.
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SENIOR CENTER TRANSPORTATION GRANT: Consideration, discussion and possible action
regarding the Senior Center Transportation Grant for 2019-2020, including a request to authorize
the County Manager to continue sponsoring the grant for this valuable service in Humboldt
County. Pleasant Senior Center Director Patricia Tindall will provide an overview of the program
for 2018 and a look into 2019. Senior Center Director Patricia Tindall appeared before the
Commission and clarified that the Senior Center is the County’s partner and provider for the
Humboldt County Transportation Grant; she explained the program and how it operates, the cost
of the program, the funding, the number of rides provided in the past year, the number of
miles/hours/trips over the past year, she noted that this is a federal program so all federal
regulations must be followed as well as state regulations, what recent audits have occurred, how
the program is used locally, funding that is being looked at to obtain a smaller van for certain
purposes. Director Tindall commented on the importance of the population demographics for the
grant writing, on parking issues in the downtown area and how a smaller vehicle will help with
that, other entities that they work with for transportation services and the mobility manager that
they work with; she referred to the State Transportation Plan and Winnemucca and Humboldt
County’s inclusion in that and the strategies identified in the plan, the time expansions and route
expansions being considered and the need for safe bus stops Commissioner Brissenden asked
about the Governor’s proposals regarding the Meals on Wheels; Director Tindall started to
respond when Deputy District Attorney Maddox noted that this item was not on the agenda and
asked that discussion not continue. The following motion was made by Commissioner Brissenden
and passed with Chairman French and Commissioners Tipton, Brissenden and Cerri voting aye
and Commissioner Bell being absent:
To approve the Senior Center Transportation Grant for 2019-2020.
Commissioner Cerri asked that as this is a Humboldt County grant, he would like to see
the program expanded out into County areas such as Paradise and Orovada.
PRIORITIZATION OF DIRECTIVES FOR THE COUNTY MANAGER FOR 2019-2020:
Consideration, discussion and possible approval of directives for the County Manager and staff
for Fiscal Year 2020, including adoption of specific priorities and objectives based on the items
discussed during the Retreat. Chairman French offered the following priorities: Amend Master
Plan to include Land Use Plan and the Water Plan, continued emphasis on IT challenges and
program changes, implement recommendations and survey results for Broadband services and
continued emphasis on I-11 corridor adoption.
Commissioner Cerri offered the following priorities: given the discussion today on mental
health issues to look into social work or what would work best as it is costing the County so it
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needs to be explored and to continue to push on fuels management and to continue to work with
federal lands management projects.
Commissioner Brissenden to look at centralizing social services in a centralized location;
Chairman French suggested reaching out to Carson City to see how they have done this.
Commissioner Tipton identified concerns about the public works department, particularly
the aging of the road department equipment and the dire need of employees, and the need to
convey to the McDermitt residents big cost increase coming up with their sewer/water system.
Manager Mendiola suggested that he bring back the priorities identified at next meeting
for Commission review; the Board concurred.
PROCLAMATION SUPPORTING FOUR CHAPLAINS SUNDAY: Consideration, discussion and
possible approval of a proclamation to support Four Chaplains Sunday to commemorate the
sinking of the troopship U.S. Army Transport U.S.A.T Dorchester, which carried to their deaths
four U.S. Army Chaplains of three faiths, who gave their life jackets to four soldiers and thus
sacrificed their own lives to save the lives of others and stood united in prayer as the ship went
down. They were Chaplains Lt. George L. Fox, Lt. Alexander D. Goode, Lt. Johnny P. Washington
and Lt. Clark V. Poling. A copy of the proposed Proclamation was included on the on-line agenda
for review. Commander, Lewis Trout and Adjutant Paul Schlehr of American Legion # 5 appeared
before the Commission. Commander Trout explained the request for the Commission.
Commissioner Brissenden read the proposed proclamation. The following motion was made by
Commissioner Cerri and passed with Chairman French and Commissioners Tipton, Brissenden
and Cerri voting aye and Commissioner Bell being absent:
To adopt the resolution.
(Resolution No. 01-28-19)
PUBLIC COMMENT: Chairman French asked for public comments. Lewis Trout commented
on the American Legion contributing a check in the amount of $200.00 to the Humboldt County
Human Services program to assist Veterans as well as Federal workers affected by the
government shutdown and on the assistance that Niki Linn the program’s coordinator has been
providing to the community. Patty Tindall commented on social services in the community and
the monthly meeting which occurs involving many of these agencies.
FUTURE AGENDA ITEMS: No items identified.
ADJOURNMENT: There being nothing further to come before the Commission, Chairman
French adjourned the meeting at 3:48 p.m.
Attested: ___________________________ Approved:__________________________
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Clerk Chairman
(Meeting minutes approved by the Commission and signed by the Chairman on _______)
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Agenda Item No:5.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: Administrator’s ReportAgenda Section:
Subject:Expenditures
Suggested Action:
Attachments:
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Agenda Item No:9.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: Treasurer's ReportAgenda Section:
Subject:Live Auction
Suggested Action:
Attachments:2019 List of Parcels for Resolution - Live Auction.pdf
City of Winnemucca Auction Letter.pdf
2019 Resolution for Sale.pdf
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Parcel Number Prior Owners
Tax Amount
Owed as of
2/20/19
Acreage Location
03‐0711‐01 Anker, Victor A & Beatriz N 883.04$ 59.24
05‐0292‐11 Mulpuri, R K & D K 546.00$ 40.23
05‐0496‐05 Abou Elnaga, Ashraf 499.50$ 40.22
05‐0496‐15 Abou Elnaga, Ashraf 499.50$ 40.25
05‐0674‐08 * Pratt, Robert 713.23$ 39.91
05‐0674‐13 * Pratt, Robert 713.23$ 39.86
05‐0674‐14 * Pratt, Robert 713.23$ 39.93
06‐0098‐05 Moore, Lester 761.36$ 10.00 Paradise Valley Estates #1
06‐0121‐04 Hall, James M & Lydia L 598.50$ 10.00 Paradise Valley Estates #1
06‐0283‐19 Herrington, Cynthia L 504.23$ 10.00 Paradise Valley Estates #1
06‐0472‐27 Smith, Sean Lee 1,142.80$ 1.31 3445 Ivan Dr.
06‐0594‐02 Mobile Repo Inc. 1,831.94$ 4.15 3530 Artemisia Way
06‐0621‐25 Fosbinder, Fred 539.13$ 3.73 8655 Memory Ln
06‐0634‐26 Deneef, Kenneth 722.98$ 1.32 3080 Artemisia Way
07‐0202‐07 Lee, Jennifer Sangyoung 546.19$ 41.38
07‐0308‐12 Raghbat, Ahmadullah 530.69$ 40.19
07‐0314‐05 Lam, Tat 440.89$ 41.36
07‐0314‐12 Shirazi, Ali & Sadeh, Marzieh 540.19$ 59.62
07‐0404‐07 Mejia, Maria Teresa 561.69$ 41.15
07‐0561‐09 Orman, Herbert Neal Jr. & Ada Josephine 608.19$ 39.50
07‐0654‐14 Commons, Britt 417.88$ 39.39
08‐0201‐01 Barnes, Fred G & Dorothy J 1,524.15$ 1.00 410 Crocker St
08‐0272‐01 Gissel, Janet Marie / Tarisa Lynn / Adam E 767.08$ 2.75 230 W US Hwy 40
08‐0671‐18 Lefaire, Maurice 732.29$ 9.33 Percheron Rd
10‐0361‐08 Unknown Owner 191.18$ 0.18 Center St
13‐0224‐10 Fosbinder, Fred 1,596.07$ 1.37 7525 Stakel Dr
14‐0233‐05 Bowling, Helen 463.60$ 4.77 Big Horn St.
14‐0233‐06 Bowling, Helen 463.60$ 4.77 Big Horn St.
14‐0271‐14 Wright, D A / Wilber, G L / Sugg, J M 510.43$ 4.55 Roma Dr.
15‐0112‐05 Bennett, Clyde E 14,199.72$ 0.66 17 N Bridge St.
15‐0151‐44 Unknown Owner 737.88$ 0.12 E Second St.
15‐0396‐15 Unknown Owner 204.31$ 0.06 Baud St Alley
16‐0124‐07 Unknown Owner 362.51$ 0.03 W Nimitz Ave
16‐0124‐10 Unknown Owner 362.51$ 0.03 W Nimitz Ave
16‐0124‐11 Unknown Owner 362.51$ 0.03 W Eisenhower Ave
16‐0124‐12 Unknown Owner 362.51$ 0.03 W Eisenhower Ave
16‐0251‐29 Great Basin Bank of Nevada 7,965.80$ 1.05 Grass Valley Rd
16‐0253‐07 Haylett, Douglas 2,967.68$ 0.15 4210 Sunny Dr.
48,088.22$
Parcel List for
April 2019 Delinquent Tax Auction
* Held over from prior auctions as they did not sell
Page 1 of 1
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RICHARD STONE, Mayor
MICHAEL OWENS, Council Seat 1 THERESA L. MAVITY, Council Seat 2 VINCE MENDIOLA, Council Seat 3 JIM BILLINGSLEY, Council Seat 4 PAIGE BROOKS, Council Sea/5
MEMORANDUM
TO: Humboldt County Commission
FROM: City Manager Alicia Heiser
SUBJECT: Tax Delinquent Properties Sale Request
DATE: February 13, 2019
Alicia E. Helser, PhD, PE, Manageri Engi.•eer (775) 623-6333 Lorrie Haaglund, Clerk (775) 623-6333 Jessie Lindsey, Treast,.er (775) 623-6338 Bill Dailey, Pti r.e Chief (775) 623-6396 Roger Sutton, Public Works Sl ;Jervtsor (775) 623-6381 Rick Robinson, 8(ti/dmg lnsrecror (775) 623-6319 Fax Number (775) 623-6090 E-Mail W1Memucca:]wlnnemuccacily.org
The City Council respectfully requests that the County Commission consider selling the five below listed properties to the City per NRS 361.603. It is our understanding that these properties are currently being held in trust for delinquent taxes and are on the County Treasurer's tax delinquent property list scheduled for public auction on April 19, 2019. These properties are alleys contain ing City water and sewer lines. Acq uisition of these properties will provide access for City maintenance of these utilities.
Subject Properties:
• APN 15-0151-44 • APN 15-0396-15 • APN 16-0124-07 • APN 16-0124-10 • APN 16-0124-11
E. Second St. Baud St. Alley W. Nimitz Ave. W. Nimitz Ave. W. Eisenhower Ave
Thank you for considering this request,
Xc/ Humboldt County Treasurer City Clerk
100 Years of Community Service, Pride, And Success
90 WEST FOURTH STREET • WINNEMUCCA, NEVADA 89445 • WWW.WINNEMUCCACITY.ORG
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SUMMARY: SALE OF COUNTY TRUST PROPERTY RESOLUTION NO: WHEREAS, NRS 361.595 provides for sale of any property held in trust by any county treasurer; and WHEREAS, the Humboldt County Treasurer holds certain property in trust for unpaid taxes, a complete description is attached hereto as Exhibit “A”; and, WHEREAS, notice of sale has been sent by certified mail, return receipt requested, not less than 90 days prior to the sale date, to the owner of each parcel as shown on the tax roll; and to any person or governmental entity that appears in the records of the county to have a lien or other interest in the property, and WHEREAS, the said property has not been redeemed as allowed by law; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Humboldt County, Nevada, as follows:
1. That the Humboldt County Treasurer be, and hereby is, directed to sell certain trust property particularly described in Exhibit “A”, attached hereto, to the highest bidder for cash of a total amount not being less than the amount of taxes, costs, penalties, interest and recording fees legally chargeable against such property, or, if directed by this Board, convey the property to a local government or the Nevada System of Higher Education, per NRS 361.603.
2. That, if the property is to be sold, notice of such sale, as required by statute, shall be posted in at
least three public places in the county, including one at the Humboldt County Courthouse, the U.S. Post Office, Golconda and Valmy Branches and one published not less than twenty-two days before the sale and at least once a week for four consecutive weeks in the Humboldt Sun, a newspaper published within Humboldt County.
3. That, this sale is to take place on Friday, April 26, 2019 beginning at 10:00 am to be held in the
Commissioners Meeting Room of the Humboldt County Courthouse.
ADOPTED THIS 4th day of March , 2019.
By: HUMBOLDT COUNTY BOARD OF COMMISSIONERS Jim French, Chairman ATTEST: Tami Rae Spero, County Clerk
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Agenda Item No:10.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: ClerkAgenda Section:
Subject:Public Hearing
Suggested Action:
Attachments:Abandonment-Pasquale-PV.pdf
Pasquale abandonment.pdf
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NOTICE OF PUBLIC HEARING ROADWAY EASEMENT ABANDONMENT
The Humboldt County Board of Commissioners will hold a public hearing on Monday, March 4, 2019, at 10:00 a.m. in the Meeting Room #201, Humboldt County Courthouse, Second Floor, 50 W 5th Street, Winnemucca, Nevada, to consider the following:
An abandonment request submitted by John H. Milton III, PLS SWRS of Desert Mountain Surveying as agent for Kevin Pasquale for the northerly 10 feet of 2nd South Street, adjacent to Block I in Paradise Valley; the Assessor’s Parcel Numbers in question are 04-0372-14 and 04-0372-15.
All interested parties are invited to attend and present testimony. Written testimony may be submitted to the Humboldt County Clerk, 50 W. 5th Street, Winnemucca, NV 89445, by 5:00 p.m. on Tuesday, February 26, 2019. Dated: February 4, 2019 (County Seal) __________________________________ Tami Rae Spero, Humboldt County Clerk Publish: February 16, 2019 (1t) NOTICE TO PERSONS WITH DISABILITIES: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the County Manager in writing at the Humboldt County Courthouse, Room 205, Winnemucca, Nevada 89445 or by calling (775) 623-6300 or TDD #755-623-6429 at least two (2) days in advance of the meeting.
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Agenda Item No:11.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: ClerkAgenda Section:
Subject:Set To Public Hearing
Suggested Action:
Attachments:
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Agenda Item No:14.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Karen BannisterSubmitting Department: Administration Item Type: AgreementAgenda Section:
Subject:AMENDMENT
Suggested Action:
Attachments:Comm Health Contract renewal.pdf
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Agenda Item No:15.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Karen BannisterSubmitting Department: Administration Item Type: AgreementAgenda Section:
Subject:APPROVAL OF LEASE AGREEMENT
Suggested Action:
Attachments:CHN office lease.pdf
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Agenda Item No:16.A
Humboldt County Board of Commissioners Agenda Item ReportMeeting Date: March 4, 2019Submitted by: Dave MendiolaSubmitting Department: Item Type: Administrator’s ReportAgenda Section:
Subject:Recruitment
Suggested Action:
Attachments:Humboldt County PW Director Proposal.pdf
Proposal Sourcing Screening Humboldt County.pdf
_Proposal for Humboldt County_Public Works Dir. 02-2019.pdf
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Leadership is Key to the Sustainability of Any Organization
Professionalism, character, integrity, and the commitment of a leader inspires those in the workplace to go the extra mile and can greatly influence
the team’s success in achieving its objectives.
Finding great leaders is what we do!
Proposal to provide recruitment services for Humboldt County’s next
Public Works Director
Executive Recruitment
Interim Staffing. Application Software. Job Board.
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STATEMENT OF QUALIFICATIONS
ABOUT PROTHMAN
Prothman specializes in providing national and regional executive recruitment services to cities, counties, districts and other governmental agencies throughout the western United States. Founded in 2001, Prothman has become an industry leader known and respected for outstanding customer service, quality candidate pools, and our knowledge of local government.
OUR EXPERTISE
Recruitment Knowledge and Experience: The Prothman team has conducted over 600 recruitments and interim placements. We have read and screened over 15,000 resumes, and we have personally interviewed over 6,500 semifinalist candidates. We know how to read between the lines, filter the fluff, and drill down to the qualities and experiences required to be a good manager.
Firsthand Knowledge of Local Government: Every Prothman team member has worked in local government. Our talented consultants have a cumulative 175 years in local government service, with expertise ranging from organization management, police and fire management, human resources, finance, public works and elected official public service.
OUR PROVEN PROCESS
Clients and candidates continually tell us that we have the best process and client service in the industry. The tenure of our placements is among the best in the industry because we understand that "fit" is the most important part of the process; not just fit within the organization, but fit within the community, as well.
OUR GUARANTEE
We are confident in our ability to recruit an experienced and qualified candidate who will be the perfect “fit” for your organization. Should the selected finalist leave the position or be terminated for cause within one year from the employment date, we will conduct a replacement search with no additional professional fee.
CONTACT INFORMATION
Sonja Prothman - [email protected], 206.368.0050 371 NE Gilman Blvd., Suite 310, Issaquah, WA 98027 www.prothman.com www.prothman-jobboard.com
Submittal Date: February 26, 2019
COMMITMENT TO PROVIDE SERVICE
Prothman looks forward to working with Humboldt County and commits to performing all services represented in this proposal.
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STATEMENT OF QUALIFICATIONS - EXPERIENCE
Current Recruitments
King County, WA (2.19 million pop.) – Director of Adult & Juvenile Detention
Inyo County, CA – Deputy County Administrative Officer
Park City, UT – City Engineer
Ocean Shores, WA – City Engineer
Jefferson County, OR – Community Development Director
Deschutes County, OR – Fair & Expo Director
Snohomish County PUD, WA – HR Director
Ben Franklin Transit, WA – Transit Operations Assistant Director
Ben Franklin Transit, WA – Administrative Services Director
Valley Transit, WA – General Manager
City of Salem, OR – Assistant City Attorney
City of Vancouver, WA – City Attorney
City of Roseburg, OR – City Manager
Tualatin Valley Water District, OR – Chief Executive Officer
Deschutes Valley Water District, OR – General Manager
Lebanon Fire District, OR – Fire Chief
Key Peninsula Fire Department, WA – Fire Chief
Front Range Fire & Rescue, CO – Fire Chief
References/Recruitments
Deschutes County, OR – Fair & Expo Director, Finance Director (in progress) Contact – HR Specialist, Jason Bavuso – 541.617.4706 [email protected] Inyo County, CA – Asst. County Administrator, County Administrator, IT Director Contact – HR Director, Sue Dishion – 760.878.0292 [email protected] King County, WA – Director of Adult and Juvenile Detention Contact – HR Manager, Seth Watson – 206.477.5330 [email protected] Gunnison County, CO – Dep. County Attorney, County Manager, Director of Health & Human Services, Community Development Director, Airport Director, HR Director, IT Director Contact – County Manager, Matthew Birnie – 970.641.0248 [email protected] League of Oregon Cities, OR – Legislative Director Contact – General Counsel, Patty Mulvihill – 503.588.6550 [email protected] 74
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STATEMENT OF QUALIFICATIONS - PROJECT TEAM
STEVE WORTHINGTON - PROJECT LEAD Steve is a senior consultant for Prothman and brings over 25 years of successful leadership in local government and is currently serving his second 4-year term as a Council Member for the City of University Place, WA. Prior to retirement after 6 years as the City Manager for the City of Fife, WA, Steve served as Community Development Director for six years in Fife and for nine years for the City of Cheney, WA. Steve was also an economic development specialist for the Spokane WA Economic Development Council, a member of the Association of Washington Cities Legislative Task Force, and an Economic Development Board Tacoma/Pierce County Trustee. Steve has a Bachelor of Arts degree in Speech Communications from the University of Washington, and a Master of Public Administration degree from Eastern Washington University.
SONJA PROTHMAN - PROJECT CO-LEAD As Vice President, Sonja directs the day-to-day operations of the Prothman Company and she assists with recruitments, interim placements, and organizational assessments. Sonja is a former councilmember for the City of Normandy Park, Washington, and brings to Prothman the “elected official” side of government – a vital perspective for understanding our clients’ needs. Sonja also brings private sector expertise having worked with the Boeing Company where she was on the start-up team as lead negotiator for schedules and deliverables for the first 777 composite empennage. A Seattle native, Sonja earned a bachelor’s degree in Communications from the University of Washington.
JOHN HODGSON - PROJECT SUPPORT John is a senior consultant for Prothman and brings 33 years of municipal service including, most recently, 7 ½ years as City Administrator/Chief Administrative Officer for the City of Kent, the sixth largest city in the state of Washington. Prior to that, John had 26 years in parks and recreation management for the City of Vancouver, WA, the Metropolitan Park District of Tacoma, and he was Director of Parks, Recreation & Community Services for the City of Kent from 1994-2005. John served as president of the Kiwanis Club of Kent, president of Washington Recreation & Parks Association (WRPA), president of the Regional Council of the National Recreation & Parks Association (NRPA) and is founder and current president of the Kent Parks Foundation. John has a Bachelor of Science degree in Parks & Recreation Management from the University of Oregon (1980) and completed the Cascade Management Series from the University of Washington Graduate School of Public Affairs (1992).
BARRY GASKINS - PROJECT SUPPORT Barry is responsible for candidate management. His attention to detail and understanding of timeliness to the customer and candidates is remarkable. Barry works with the lead consultant in following through with scheduling interviews, arranging candidate travel, managing candidate application packets, and assembly of candidate information to give to the client. Barry came to us from the Bill & Melinda Gates Foundation where he served as a Program Assistant for four years in the US Library Program. Barry earned his bachelor’s degree from California State University in Los Angeles.
JARED ECKHARDT - PROJECT SUPPORT Jared is responsible for profile development and candidate outreach. Jared works one-on-one with the client for the profile development and works with Sonja and the lead consultant on each client’s outreach strategies. Jared graduated from the University of Washington, earning his BA in Communications. 75
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AVAILABILITY, COMMUNICATION & SCHEDULE We are ready to start when you are! One of our first tasks will be to coordinate and commit to a schedule. Then, we protect your dates on a master schedule to assure we never miss a commitment. We provide you with our cell phone numbers so that you have direct access to your lead consultant and support staff, and we will communicate and update you as often as you desire. Our recruitments take approximately 10-14 weeks to complete, depending on the scope and direction from the client. You can expect approximately: 2-3 weeks for stakeholder interviews and profile development and approval, 5-6 weeks for recruitment, 2-3 weeks for screening and interviewing, and 2-3 weeks for coordinating final interviews.
SAMPLE SCHEDULE
Blue highlighted / bolded events represent meetings with the client.
Date Topic
Weeks of March 4 & 11, 2019 Gather information for position profile, send profile for review and travel to Humboldt County for stakeholder interviews
March 18, 2019 Post Profile and Start Advertising
April 1, 2019 Send Direct Mail
April 21, 2019 Application Closing Date
Weeks of April 22 & 29, 2019 Prothman screens applications & interviews top 8 - 15 candidates
Week of May 6 - 10, 2019 Work Session to review semifinalists and pick finalists, and design final interviews
Week of May 20 - 24, 2019 Final Interview Process
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EXECUTIVE SUMMARY
Prothman has been in the business of finding highly qualified candidates for placement in local government organizations of various sizes with varying political ideologies for 17 years. We have worked for small organizations like Yachats, Oregon, pop. 800, to Gunnison County, Colorado, pop. 16,939, to large counties like King County, Washington, pop. 2+ million. We understand politics, council and board dynamics and community passion, and we are experts in facilitating. We have designed our recruitment process so that all stakeholders are included, listened to and treated with respect. Our company takes pride in and stakes its reputation on finding qualified candidates who are the right “fit” for our clients. Our strategy is to cast the widest net possible to ensure a diverse, qualified applicant pool. We have an aggressive national advertising campaign and our extensive databases allow us to mail the job announcement directly to employees in every city, county, and district in the US. Our recruitment process emphasizes "fit" and we take as much time as needed to meet with your team so that we can learn and understand the experience, qualities and personality traits required for candidates to be successful within your unique organization and community.
PROPOSED SCOPE OF WORK
1. Develop a Tailored Recruitment Strategy
Project Review The first step will be to:
♦ Review the scope of work and project schedule ♦ Review compensation and decide if a salary survey is needed
Information Gathering and Research (Soliciting Input) We will travel to Humboldt County or meet via phone and spend as much time as it takes to learn everything we can about your organization. Our goal is to thoroughly understand the values and culture of your organization, as well as the preferred qualifications you desire in your next Public Works Director. We will:
♦ Meet with the County Manager ♦ Meet with the HR Director, Public Works Staff ♦ Meet with other stakeholders, as directed ♦ Review all documents related to the position
Position Profile Development (Identifying the Ideal Candidate) We will develop a profile of your ideal candidate. Once the Position Profile is written and approved, it will serve as the foundation for our determination of a candidate’s "fit" within the organization and community. Profiles include the following:
♦ A description of the ideal candidate’s qualifications
Years of related experience
Ideal personality traits ♦ Organization-specific information
Description of the organization, position and key responsibilities
Priorities and challenges facing the organization ♦ Community-specific information ♦ Compensation package details ♦ Information on how to apply
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2. Identify, Target, and Recruit Viable Candidates
Outreach and Advertising Strategy (Locating Qualified Candidates) We recognize that often the best candidates are not actively looking for a new position--this is the person we want to reach and recruit. We have an aggressive recruitment strategy which involves the following:
♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites.
♦ Targeted Direct Mail Brochures sent directly to hundreds of highly qualified city/county Public Works professionals who are not actively searching for a new position.
♦ Focused Candidate Outreach via emails and phone calls from our database of over 7,000 PE/Public Works Directors.
♦ Posting the Position Profile on Prothman's Facebook and LinkedIn pages, and on the Prothman website, which receives over five thousand visits per month from potential candidates.
3. Conduct Preliminary Screening
Candidate Screening (Narrowing the Field) Once the application deadline has passed, we will conduct an extensive candidate review designed to gather detailed information on the leading candidates. The screening process has 3 key steps:
1) Application Review: Using the Position Profile as our guide, we will screen the candidates for qualifications based on the resumes, applications, and supplemental question responses (to determine a candidate’s writing skills, analytical abilities and communication style). After the initial screening, we take the yes's and maybe's and complete a second screening where we take a much deeper look into the training, work history and qualifications of each candidate.
2) Internet Publication Background Search: We conduct an internet publication search on all semifinalist candidates prior to their interviews. If we find anything out of the ordinary, we discuss this during the initial interview and bring this information to you.
3) Personal Interviews: We will conduct in-depth videoconference or in-person interviews with the top 8 to 15 candidates. During the interviews, we ask the technical questions to gauge their competency, and just as importantly, we design our interviews to measure the candidate's fit within your organization.
Candidate Presentation (Choosing the Finalists) We will prepare and send to you a detailed summary report for the semifinalist candidates and binders which include each candidate's application materials, including resume, cover letter, and supplemental question responses, and the results of the personal interviews and publication search. We will travel to Humboldt County or meet via phone and discuss with you everything we have learned throughout our screening process. We will review with you the candidates' qualifications and experience, the results of the semifinal interviews and the candidates' strengths and weaknesses relative to fit within your organization. We will give you our recommendations and then work with you to identify the top 3 to 5 candidates to invite to the final interviews. We will discuss the planning and design of the final interview process during this meeting after the finalist candidates have been agreed upon.
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4. Prepare Final Interview Process and Materials
Final Interview Process (Selecting the Right Candidate) The design of the final interviews is an integral component towards making sure that all stakeholders have the opportunity to learn as much as possible about each candidate.
♦ Elements of the design process include:
Deciding on the Structure of the Interviews We will tailor the interview process to fit your needs. It may involve using various interview panels or an evening reception.
Deciding on Candidate Travel Expenses We will help you identify which expenses your organization wishes to cover.
Identifying Interview Panel Participants & Panel Facilitators We will work with you to identify the participants of different interview panels.
♦ Background Checks Prior to the final interviews, we will conduct a background check on each of the finalist candidates. Background checks include the following:
References We conduct 6-8 reference checks on each candidate. We ask each candidate to provide names of their supervisors, subordinates and peers for the last several years.
Education Verification, Criminal History, Driving Record and Sex Offender Check We contract with Sterling for all background checks.
♦ Candidate Travel Coordination After you have identified the expenses you wish to cover, we work with the candidates to organize the most cost-effective travel arrangements.
♦ Final Interview Binders The Final Interview Binders include suggested interview questions, as well as the candidates' applications, supplemental question responses, and resumes, and are the tool that keeps the final interview process organized. Each panel member will be provided a binder.
♦ Final Interviews with Candidates We will travel to Humboldt County and facilitate the interviews. The interview process usually begins with a morning briefing where schedule and process will be discussed with all those involved in the interviews. Each candidate will then go through a series of one-hour interview sessions, with an hour break for lunch.
♦ Panelists & Decision Makers Debrief: After the interviews are complete, we will facilitate a debrief with all panel participants where the panel facilitators will report their panel's view of the strengths and weaknesses of each candidate interviewed. The decision makers will also have an opportunity to ask panelists questions.
♦ Candidate Evaluation Session: After the debrief we will facilitate the evaluation process, help the decision makers come to consensus, discuss next steps, and organize any additional candidate referencing or research if needed.
♦ Facilitate Employment Agreement: Once the top candidate has been selected, we will offer any assistance needed in developing a letter of offer and negotiating terms of the employment agreement.
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FEE, EXPENSES & GUARANTEE
Professional Fee
The fee for conducting a Public Works Director recruitment with a one-year guarantee is $16,500, with a contract not-to-exceed of $24,800 (not including candidate travel). The professional fee covers all Prothman staff time required to conduct the recruitment. This includes all correspondence and (3) on-site meetings with the client, writing and placing the recruitment ads, development of the candidate profile, creating and processing invitation letters, reviewing resumes, coordinating and conducting semifinalist interviews, coordinating and attending finalist interviews, coordinating candidate travel, conducting background checks and professional references on the finalist candidates and all other search related tasks required to successfully complete the recruitment.
Professional fees are billed in three equal installments throughout the recruitment, one at the beginning, at the halfway point, and upon completion.
Expenses
Expenses vary depending on the design and geographical scope of the recruitment. We do not mark up expenses and work diligently to keep expenses at a minimum and keep records of all expenditures. Humboldt County will be responsible for reimbursing expenses Prothman incurs on your behalf. Expenses include:
Newspaper, trade journal, websites and other advertising (approx. $1,400 - 1,600)
Direct mail announcements (approx. $1,600 - 1,800)
Interview Binders & printing of materials (approx. $400 - 500)
Delivery expenses for Interview Binders (approx. $350 - 450)
Consultant travel: Airfare, rental car, travel time at $40 per hour, lodging if needed (approx. $900 - 1,100 per trip)
Background checks performed by Sterling (approx. $175 per candidate)
Expenses are billed monthly.
Other Expenses
Candidate travel: We cannot approximate candidate travel expenses because they vary depending on the number of candidates, how far the candidates travel, length of stay, if spouses are included, etc. If you wish, we will coordinate and forward to your organization the candidates' travel receipts for direct reimbursement to the candidates.
Warranty
Repeat the Recruitment: If you follow our process and a top candidate is not chosen, we will repeat the recruitment with no additional professional fee, the only cost to you would be for the expenses.
Guarantee
If you follow our process and the selected finalist is terminated for cause or resigns within one year from the employment date, we will conduct a replacement search with no additional professional fee, the only cost to you would be the expenses.
Cancellation
You have the right to cancel the search at any time. Your only obligation would be the fees and expenses incurred prior to cancellation.
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EXAMPLE OF POSITION PROFILE
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ASSISTANT COUNTY ADMINISTRATOR, SENIOR DEPUTY ADMINISTRATOR,
& DEPUTY ADMINISTRATOR
$84,408 - $124,824 Plus Excellent Benefits
Apply by
February 10, 2019
(First Review, Open Until Filled)
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I N Y O C O U N T Y , C A ♦ D E P U T Y / S E N I O R D E P U T Y / A S S I S T A N T C O U N T Y A D M I N I S T R A T O R
2 | P a g e
WHY APPLY?
Located just 4 hours north of Los Angeles and 4 hours west of Las Vegas, Nevada, on the southeast-ern border of California, Inyo County encompasses everything from beautiful snowy peaks to ancient
desert playas. Vast elevation differences, wide-open spaces, and a four-season climate allows Inyo County to host a broad range of outdoor ac-tivities including trout fishing, hiking, alpine climb-ing, hunting, hang gliding, road and mountain bik-ing, backcountry skiing, snowshoeing, bird watch-ing, rock climbing, hot springing, off-roading, and golfing. It is no wonder that Outside Magazine just included Bishop (the County’s only incorporated city) as one of the “The 25 Best Towns of 2017.”
This is an excellent opportunity for a talented pub-lic-sector management professional to play a key role in enhancing an already well-managed and stable organization with dedicated employees. If you possess strong interpersonal and leadership skills, have an eye for opportunities to improve public services, a passion for pursuing them, and enjoy challenges, this is the right position for you!
THE REGION
Home to over 22 official wilderness areas, Inyo County is surrounded by the 1.9 million-acre Inyo National Forest, which features over 400 lakes and 1,100 miles of rivers and streams, providing world-class trout fishing. The entire area boasts some of the wildest and most beautiful terrain in the world, including the largest national park in the "Lower 48" – Death Valley – which covers nearly 3.4 million acres of land east of the Owens Valley. Yosemite National Park is less than an hour drive, and Sequoia Kings Canyon National Park abuts the County’s south-western boundary.
Just an hour and a half away from Independence, the Inyo County Seat, and 45 minutes from Bish-op, the County’s largest population center, Mam-moth Mountain is considered to be one of Califor-nia’s best resorts for skiing and snowboarding, with plenty of cross-country and snowmobiling trails nearby. The Mountain offers 3,500 acres of skiable area with 150 unique runs, accessed by 28 chairlifts. For residents who prefer the heat, Death
Valley’s four-diamond Furnace Creek Resort of-fers the lowest elevation 18-hole course in the world as the terrain here sinks to a staggering 282 feet below sea level. Death Valley is visited annu-ally by more than a million visitors and adventure seekers, even in summertime when the park rec-ords some of the hottest temperatures on Earth. In stark contrast, Inyo County is also home to Mount Whitney, the highest peak in the Lower 48 states, towering at an elevation of 14,505 feet just two hours west of Death Valley. The County also claims nine other 14,000-foot peaks, including White Mountain Peak, home to the Ancient Bris-tlecone Pine Forest and the oldest living things on Earth. Mount Whitney offers a variety of camping, fishing, hiking, beautiful nature viewing, and even winter climbing for experienced mountaineers.
THE COUNTY
Home to a population of approximately 18,500 res-idents, Inyo County is the second-largest county by area in California, covering 10,140 square miles. Inyo County is governed by a five-member Board of Supervisors serving overlapping four-year terms. The County employs approximately 435 staff and has a Fiscal Year 2017-2018 Budget of $94.6 Million, including a $58.7 Million General Fund Budget. County departments are led by a combination of elected and appointed officials and include: Ad-ministration, Agricultural Commissioner, Auditor-Controller; Assessor, Child Support Services, Clerk-Recorder, Coroner, County Counsel, District Attorney, Farm Advisor, Environmental Health, Health & Human Services, Planning, Probation, Public Administrator-Public Guardian, Public Works/Road, Sheriff/Jail, Treasurer-Tax Collector, and Water.
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The County has a variety of exciting initiatives that have been in the works for a number of years that are leaving the planning stages and entering the implementation phase. All of these are expected to play a major role in enhancing the livability and workability of Inyo County. These include the fol-lowing: In 2014, Inyo County launched the 21st Century Obsidian Project to design, build, and operate a publicly-owned and open-access fiber optic net-work, which aims to bring state-of-the-art 1 to 10 GB fiber technology to every parcel in the greater Owens Valley. This is an overarching public infra-structure project for the County, based on a P3 model, and is expected to cost $44 Million. Efforts to secure funding, either through a single source, on a neighborhood-by-neighborhood basis are on-going. Expected to begin construction in Spring 2019, is the 42,000 square foot Consolidated Office Build-ing in Bishop. This P3 project will take County ser-vices that are provided at seven separate loca-tions and move them into one new state of the art facility. Offices relocated to this building include Health and Human Services, Probation, Admin-istration, Sheriff Substation, Ag Commissioner, Environmental Health, Child Support and the Dis-trict Attorney.
For a number of years, Inyo County has been working towards provision of Commercial Air Ser-vice at the Bishop Airport. Environmental and con-struction work to support this will be occurring over the next two calendar years. This will provide reli-able commercial air service that has been lacking to the region and is expected to enhance the County’s ability to recruit business.
THE DEPARTMENT & POSITION
Operating with 47 staff, the County Administrator’s Office is directly responsible for the following divi-sions and programs: Clerk of the Board of Super-visors, Budget, Economic Development, Emer-gency Services, Film Commissioner, Information Services, Library, Museum, Motor Pool, Parks & Recreation, Personnel, Public Defender, Purchas-ing, Recycling & Waste Management, and Risk Management. The Office works with the Board of Supervisors and department heads to provide the highest level of service to the people of Inyo Coun-ty. Office responsibilities include ensuring that the policies and directions from the Board of Supervi-sors are implemented and making policy recom-mendations to the Board when appropriate. It is the intent of Inyo County to hire one individual for this position, where he or she’s title will be de-termined by extent of experience and qualifica-tions. Within the department, the Assistant County Administrator, Senior Deputy County Administra-tor, and Deputy County Administrator are each single position classes that serve as full line assis-tants to the County Administrator.
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These positions are distinguished based on levels of education and experience, as well as scope, breadth and complexity of responsibility. The As-sistant County Administrator typically possess’ the highest education and most extensive experience and is assigned the greater scope and breadth of responsibility and complexity of assigned tasks. Working under the general direction of the County Administrator, the Assistant/Deputy County Ad-ministrators are full members of the executive team, and fully participate in the County’s senior leadership team; assisting the County Administra-tor in managing and directing the activities of as-signed divisions, work units, and other responsi-bilities. The Assistant/Deputy County Administrator provides administrative and policy guidance to County staff, plans, organizes, and directs the ac-tivities of assigned divisions and activities, and assumes the responsibilities of the County Admin-istrative Officer as assigned or required in his or her absence. The successful candidate will, at least initially, be assigned responsibility for managing the depart-ment’s Library, Museum, Motor Pool, Parks & Recreation, and Recycling & Waste Management functions. The successful candidate can also ex-pect to receive assignments and assume a lead-ership role in any of the other programs and divi-sions within the County Administrator’s sphere of responsibility which align with the Assis-tant/Deputy CAO’s skills, experiences, and inter-ests.
Other responsibilities include:
➢ Assisting the County Administrator in directing and coordinating the services, functions, and activi-ties of County Administrator’s Office.
➢ Reviewing, interpreting, developing, modifying and implementing County administrative policies and their application to specific situations in as-signed divisions and countywide; assisting in coor-dinating services and operations among County de-partments; resolving conflicts involving multiple de-partments in matters not addressed by existing County policies and procedures.
➢ Directing, coordinating, monitoring and, as nec-essary, developing work plans, priorities, policies and administrative systems for assigned programs and divisions and countywide; creating work activi-ties, projects, and teams; performing the most criti-cal and sensitive professional representation, facili-tation, and negotiation tasks; monitoring, evaluating and, as necessary, modifying work in progress and at completion to ensure success.
➢ Identifying goals, objectives, priorities, and activi-ties to be accomplished by assigned divisions and work units consistent with the mission, goals, and objectives of the County of Inyo; developing strate-gies for the successful collaboration and achieve-ment of those goals, objectives and priorities; direct-ing and coordinating the implementation of accept-ed strategies and plans.
➢ Researching, negotiating, preparing and admin-istering contracts and agreements with consultants, contractors, service providers, lessees, and/or ven-dors of various services. Researching potential funding sources, developing grant applications & proposals, negotiating agreements, and administer-ing grant programs and budgets.
➢ Developing, administering and managing as-signed budgets as well as assisting in the prepara-tion and administration of the overall County Budg-et; forecasting of funds needed, researching and analyzing funding sources and availability; monitor-ing and reviewing budgets with assigned division management and the County Administrator on an on-going basis.
➢ Organizing, coordinating, providing leadership to, and participating in a variety of committees and task forces within the County of Inyo, state and federal agencies/departments in response to identified needs, special assignments, enhanced communica-tions, and the over-all and on-going commitment to supporting the County of Inyo and its citizens.
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➢ Serving as liaison with other governmental agen-cies -- including federal and state agencies, munici-palities, joint powers authorities, and special districts -- non-governmental entities, and community inter-ests; coordinating activities and communications with other members/parties and representing the County of Inyo’s interests and needs in a positive and collaborative manner.
➢ Directing/performing the investigation and resolu-tion of complaints/concerns related to depart-ments/divisions operations and activities as as-signed and upon request; identifying and initiating solutions to major issues involving policy, service delivery, and organizational changes and directions.
➢ Monitoring, developing, and commenting on fed-eral and state legislative and regulatory initiatives; performing legislative advocacy consistent with the Inyo County Legislative Platform and as directed.
➢ Maintaining current knowledge of laws, codes, regulations, policies and procedures related to are-as of responsibility; modifying programs, projects, procedures and services to assure compliance with standards and requirements as needed.
➢ Serving in an acting or interim management ca-pacity in other departments and divisions, within the County Administrator’s Office and countywide, when vacancies arise. Building and maintaining positive working relationships with County management and staff, outside agencies and organizations, state and federal departments and agencies, and the general public utilizing principles of effective customer ser-vice.
OPPORTUNITIES & CHALLENGES
The new Assistant or Deputy County Administrator will also be expected to independently identify and pursue:
1) Opportunities to enhance government services, within the department and countywide, through continual process improvement.
2) Continuation of improvements to the County’s recycling and waste management programs.
3) Developing and garnering support for a plan to address deferred maintenance in County parks and campgrounds.
4) Business leads, infrastructure projects, and overall strategies to diversify and strengthen Inyo County’s present tourist-based economy.
5) A leadership role in implementing a new em-ployee engagement initiative.
IDEAL CANDIDATE PROFILE
Education and Experience: Any combination of education, skills and experi-ence that demonstrate an ability to excel in the position may be considered. Typical demonstra-tions of such education and experience might in-clude a bachelor’s degree in Business, Public Ad-ministration or a related field; at least seven (7) years of progressively responsible professional administrative experience in a governmental agency, including at least six (6) years of man-agement responsibility. Private-sector skills and experience with a demonstrated transferability may also be considered. Please view the attached document for full qualifications of each position. Necessary Knowledge, Skills, and Abilities:
➢ The selected candidate will be a trustworthy team player who has the desire to grow as a pro-fessional, and the drive to mentor and coach staff to grow as well.
➢ The ideal candidate will be a big picture thinker who is innovative and has the energy and atten-tion to detail to see challenging ideas through to implementation.
➢ Anticipate and identify possible challenges across distant horizons and develop effective strategies to meet and address them.
➢ Excel under pressure and in sometimes ambig-uous and ever-shifting environments.
➢ Skill to provide positive and effective adminis-trative and policy guidance to County staff.
➢ Ability to analyze fiscal, operational and tech-nical reports, interpret and evaluate laws, regula-tions, codes and policies, prepare and improve staff reports, and solve problems. Observe per-formance and evaluate staff, consistently applying various personnel rules, and be able to explain and interpret policy.
➢ Ability to gain cooperation through discussion, persuasion, and tact.
➢ Ability to quickly learn and proficiently use spe-cialized computer software licensed to the County of Inyo.
➢ Proven skill to analyze problems, identify alter-native solutions, project consequences of pro-posed actions and implement recommendations in support of goals and objectives.
➢ The ideal candidate will be a decisive decision maker and critical thinker, who is proactive, analyt-ical and solution driven.
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© 2018 Prothman. All Rights Reserved.
➢ Candidates must have a knowledge and under-standing of public governance, and proven strong written and oral communication skills.
➢ The ability to set clear goals and objectives and hold leadership and staff accountable to carry out the goals of the county is a must.
➢ The ability to be politically sensitive to working in an environment with multiple elected and ap-pointed officials/department directors.
Candidates may possess any combination of rele-vant education and experience that demonstrates their ability to perform the essential duties and re-sponsibilities. The ideal candidate will be commit-ted to excellent customer service and the continu-ous improvement of County services.
Please visit: www.inyocounty.us
COMPENSATION & BENEFITS
➢ $84,408 - $124,824 DOQ ➢ Contract with 3 months of severance ➢ Vehicle allowance. ➢ CalPERS defined benefit pension plan ➢ Medical Insurance: County pays 80% of em-
ployees and dependents’ monthly premium ➢ Dental & Vision Insurance ➢ County-paid Retiree Healthcare ➢ 40-hours Administrative Leave ➢ Paid Vacation: 10-days per year during first
three years of service; 15-days per year after three years of service; and, one additional day for each year of service after 10-years to a maximum of 25-days per year.
➢ Flexible Leave: 5-days per year personal leave ➢ 11 paid holidays ➢ Sick Leave: 15 days per year ➢ Flexible Spending Account: Dependent Care &
Medical Care ➢ Life Insurance: $20,000 ➢ Supplemental Life and AD&D Insurance, in-
cluding spouse and children ➢ 457 Deferred Compensation Program ➢ Employee Assistance Program
Inyo County is an Equal Opportunity Employer. All qualified candidates are strongly encouraged to apply by February 10, 2019 (first review, open until filled). Applications, supplemental questions, resumes, and cover letters will only be accepted electronically. To apply online, go to www.prothman.com and click on "submit your application" and follow the directions provided. Resumes, cover letters, and supplemental questions can be uploaded once you have logged in.
www.prothman.com
371 NE Gilman Blvd., Ste 310 Issaquah, WA 98027
206.368.0050
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EXAMPLE OF INVITE LETTER
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PUBLIC WORKS DIRECTOR
$75,585 - $108,701
First Review: July 8, 2018 (Open Until Filled)
Apply at www.prothman.com
Dear Colleague,
Prothman is currently recruiting for the Public Works Director position for Jefferson
County, Oregon. We invite you to review the position details on the back page, and if you
find that this position isn't right for you, could you please pass this on to other public works
professionals who may be ready for this next step in their career.
Thank you for your consideration and help!
The Prothman Company
JEFFERSON COUNTY OREGON
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J E F F E R S O N C O U N T Y , O R E G O N ♦ P U B L I C W O R K S D I R E C T O R
© 2018 Prothman. All Rights Reserved.
WHY APPLY?
Nestled in the heart of River Canyon Country in central Oregon, Jefferson County's exceptional climate enables residents and visitors to enjoy a multitude of outdoor
activities, from water sports to golf and wine touring year round. Jefferson County is looking for a leader who can strategically lead the County's Public Works Depart-ment while focusing on results and accountability. This is an excellent opportunity for an experienced public works professional to make a difference in a region that takes pride in its spectacular natural beauty and way of life. If you possess strong inter-personal and leadership skills and enjoy challenges, this is the right position for you!
THE REGION
Jefferson County (Pop. 23,190) is located in Central Oregon in a high desert climate east of Mount Jeffer-son and Mount Hood. Jefferson County's seven larg-est communities - Madras, Metolius, Culver, Warm Springs, Three Rivers, Camp Sherman and Crooked River Ranch - are unique and share a common de-sire for a vibrant future. Jefferson County’s largest city is Madras (Pop. 6,300) and serves as the County seat and gateway to Central Oregon’s vast selection of outdoor recreational opportunities. Jefferson County’s low-humidity climate offers over 300 days of sunshine and only receives 13 inches of precipitation per year. Although the climate is dry, the area is home to a vast variety of agricultural crops that thrive in dry sunny days and cool evenings. The Cove Palisades State park offers over 4,000 acres of surface area for boaters surrounded on both sides by massive basalt rim rock canyon walls.
Madras is also located within 70 miles of four ski re-sorts (Timberline, Mt. Hood Meadows, Hoodoo, and Mt. Bachelor) and 30 different golf courses. The local area offers plenty of opportunities for hunting, hiking, fishing, camping and boating. The community offers a hospital, library, community college branch campus, modern movie theater, drag strip, circle track, skateboard park, 600-seat perform-ing arts center, and indoor aquatic center. Madras is located just 30 miles from Redmond, which has a regional airport that offers daily departures to Den-ver, Los Angeles, Portland, Salt Lake City, San Francisco and Seattle. Only 40 miles to the city of Bend makes it easy access to major shopping, spe-cialized medical care and other amenities.
THE DEPARTMENT & POSITION
The Jefferson County Public Works Department consists of five divisions: Administration, Roads, Maintenance, Box Canyon Transfer Station, and Dog Control. The department maintains 602 miles of road including 260 miles which are hard surfaced, oper-ates a County gravel pit on leased land, oversees the County’s Noxious Weed enforcement system, and monitors a closed landfill, an Animal Services contract with the local Humane Society, a Solid Waste Transfer Station contract with a private solid waste company, and two Solid Waste franchisees. The Department operates with 13 FTE’s on a 2018 budget of $5.1 million. Under the direction of the Jefferson County Board of Commissioners and the County Administrative Of-ficer, the Jefferson County Public Works Director plans, supervises and directs the construction and maintenance of roads and bridges, and is responsi-ble for department designated contracts, programs and staff.
Please visit www.prothman.com to review the detailed position profile and compensation pack-age
Also visit the Prothman Job Board at prothman-jobboard.com for this and other great opportunities!
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www.prothman.com 371 NE Gilman Blvd, Suite 310, Issaquah, WA 98027 206.368.0050
Sourcing & Screening
1. Develop a Tailored Recruitment Strategy
Project Review The first step will be to:
♦ Review the scope of work and project schedule ♦ Review compensation and decide if a salary survey is needed
Information Gathering and Research (Soliciting Input) We will meet via phone/Skype or travel to Humboldt County and spend as much time as it takes to learn everything we can about your organization. Our goal is to thoroughly understand the values and culture of your organization, as well as the preferred qualifications you desire in your next Public Works Director. We will:
♦ Meet with the County Manager ♦ Meet with the HR Director, Public Works Staff ♦ Meet with other stakeholders, as directed ♦ Review all documents related to the position
Position Profile Development (Identifying the Ideal Candidate) We will develop a profile of your ideal candidate. Once the Position Profile is written and approved, it will serve as the foundation for our determination of a candidate’s "fit" within the organization and community. Profiles include the following:
♦ A description of the ideal candidate’s qualifications
♦ Organization-specific information
♦ Community-specific information
♦ Compensation package details
♦ Information on how to apply
2. Identify, Target, and Recruit Viable Candidates
Outreach and Advertising Strategy (Locating Qualified Candidates) We recognize that often the best candidates are not actively looking for a new position--this is the person we want to reach and recruit. We have an aggressive recruitment strategy which involves the following:
♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites.
♦ Targeted Direct Mail Brochures sent directly to hundreds of highly qualified public works professionals who are not actively searching for a new position.
♦ Focused Candidate Outreach via emails and phone calls from our extensive database of public works professionals.
♦ Posting the Position Profile on Prothman's Facebook and LinkedIn pages, and on the Prothman website, which receives over five thousand visits per month from potential candidates.
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3. Conduct Preliminary Screening
Candidate Screening (Narrowing the Field) Once the application deadline has passed, we will conduct an extensive candidate review designed to gather detailed information on the leading candidates. The screening process has 3 key steps:
1) Application Review: We will screen the candidates for qualifications based on the resumes, applications, and supplemental question responses. After the initial screening, we take the yes's and maybe's and complete a second screening where we take a much deeper look into the training, work history and qualifications of each candidate.
2) Internet Publication Background Search: We conduct an internet publication search on all semifinalist candidates prior to their interviews. If we find anything out of the ordinary, we discuss this during the initial interview and bring this information to you.
3) Personal Interviews: We will conduct in-depth videoconference or in-person interviews with the top 8 to 12 candidates. During the interviews, we ask the technical questions to gauge their competency, and just as importantly, we design our interviews to measure the candidate's fit within your organization.
Candidate Presentation We will prepare and send to you a detailed summary report of all semifinalist candidates and binders which include each candidate's application materials, including resume, cover letter, and supplemental question responses, and the results of the personal interviews and publication search. We will meet via Skype or phone and discuss with you everything we have learned throughout our screening process. We will review with you the candidates' qualifications and experience, the results of the semifinal interviews and the candidates' strengths and weaknesses relative to fit within your organization. We will give you our recommendations and then work with you to identify the top 3 to 5 candidates to invite to the final interviews. We will provide sample questions for your final interview session.
Humboldt County handles the final interviews
Fee & Expenses
The fee for a Sourcing & Screening Recruitment is $9,500. The client will be responsible for reimbursing expenses. Expense items include:
Newspaper, trade journal, websites and other advertising (approx. $1,400 - 1,600)
Direct mail announcements (approx. $1,600 - 1,800)
Binders & printing of materials for work session (No Charge)
Delivery expenses for Binders (approx. $100 - 200)
Consultant travel: Airfare, rental car, travel time at $40 per hour, lodging if needed (approx. $900 - 1,100 per trip)
Background checks and references on finalists, if desired ($250 per candidate)
The professional fee is billed in two installments, one at the beginning of the recruitment and upon completion. Expenses are billed monthly.
Warranty
If a candidate is not chosen from the first pool of applicants, we will repeat the process for a fee of $800, plus expenses. 92
PROPOSAL
County of Humboldt Executive Recruitment Services for Public Works Director
Due Date: February 15, 2019
Your Path to Performance
SUBMITTED BY: MELISSA ASHER Sr. Practice Leader, Products and Services CPS HR Consulting 2450 Del Paso Road, Suite 220 Sacramento, CA 95834 P: 916-471-3358 [email protected] Tax ID: 68-0067209
www.cpshr.us
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2450 Del Paso Road, Suite 220 Sacramento, CA 95834 www.cpshr.us Tax ID: 68-0067209
February 15, 2019 Abel del Real-Nava Assistant County Manager/Human Resources Director County of Humboldt 50 West Fifth Street, Room 205 Winnemucca, NV 89445
Submitted via email to: [email protected]
Subject: Executive Recruitment Services for Public Works Director
Dear Mr. Del Real-Nava:
CPS HR Consulting (CPS HR) is pleased to have the opportunity to submit a proposal to assist County of Humboldt (County) with the recruitment of a new Public Works Director. We are uniquely qualified to undertake this effort as we have vast experience in assisting public agencies with executive search, screening, and placement.
We understand that each agency is unique, and our extensive experience allows us to tailor our process to specifically meet your needs. Our work with local government agencies throughout the United States gives us an in-depth understanding of government operations, programs, and services.
Each recruitment is an opportunity to shape and prepare your organization for the future. We understand how important this transition is for you and are perfectly placed to assist you in this endeavor. Once this project begins, we will work with the County to tailor our process to highlight this exciting opportunity and attract the best possible candidates.
It is our commitment to work in partnership with your organization to a successful result.
Thank you for the opportunity to be considered for this assignment. Should you have questions or comments about the information presented in this proposal, please contact Melissa Asher at [email protected] or (916) 471-3358.
Sincerely,
Melissa Asher Senior Practice Leader, Products and Services
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Proposal to the County of Humboldt Executive Recruitment Services for Public Works Director
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Table of Contents About CPS HR .................................................................................................................................. 1
Recruitment Experts ............................................................................................................................ 2
Methodology .................................................................................................................................. 4
Key Stakeholder Involvement .......................................................................................................... 4
County’s Needs .................................................................................................................................... 4
Commitment to Communication ................................................................................................... 4
Aggressive, Proactive, and Robust Recruitment ........................................................................ 4
Scope of Work ................................................................................................................................ 5
Phase I - Develop Candidate Profile and Recruitment Strategy ............................................................... 5
Phase II – Aggressive, Proactive, and Robust Recruitment....................................................................... 6
Phase III – Selection .................................................................................................................................. 8
Timeline ................................................................................................................................................... 9
Executive Recruitment Team ....................................................................................................... 10
References ........................................................................................................................................... 13
Professional Fees, Expenses and Guarantee ............................................................................... 14
Appendix A: Sample Brochure ..................................................................................................... 16
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About CPS HR CPS HR Consulting has been assisting organizations with their talent management needs for over 30 years. We offer clients a comprehensive range of competitively priced services, all of which can be customized to meet your organization’s specific needs. We are committed to supporting and developing strategic organizational leadership and human resource management in the public sector.
CPS HR offers expertise in areas of organizational strategy, recruitment and selection training and development, and organizational and workforce management. Our core competency is its knowledge of and expertise in the public sector. As a public agency, we understand the challenges and issues facing our client base. CPS HR can provide expertise that is unique because we share with our clients a common perspective. There is no competitor in the industry that can make this claim.
ORGANIZATION IDENTIFICATION INFORMATION
Legal Name and DBA Cooperative Personnel Services dba CPS HR Consulting
Addresses
2450 Del Paso Road, Suite 220* Sacramento, CA 95834 100 Congress Avenue, Suite 2000 Austin, TX 78701
4 West Dry Creek Circle, Suite 100 Littleton, CO 80120 *Main Office. This is the location that will provide the services described under this RFP.
Proposal Primary Point of Contact Melissa Asher; [email protected]; (916) 471-3358; Ms. Asher works out of our Sacramento office.
Year Established 1985
Type of Organization Joint Powers Authority (Public Agency)
State/County Registration #s As a California JPA with federal income tax exemption under IRS Code Section 115, CPS HR is exempt from most Local and State taxes.
Federal Employer ID # FEIN: 68-0067209
Website www.cpshr.us
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Recruitment Experts CPS HR specializes in the recruitment and selection of key professionals for cities, counties, special districts, and non-profits. Working in partnership with the governing body or selection team, we develop customized search strategies that focus on locating and recruiting qualified candidates who match the agency’s unique needs. Our wealth of recruitment experience has been gained through more than 16 years of placing top and mid-level executives in public agencies throughout the United States.
Seasoned Executive Recruiters. Our recruiters possess a high level of expertise in recruiting and placing executive-level professionals. Our staff of experts includes an exceptional group of full-time employees as well as a full complement of subject matter experts, intermittent employees, and part-time employees with a variety of public and private sector experience.
Detailed Needs Assessments. We conduct a detailed needs assessment to identify 1) future organizational direction; 2) challenges facing the position; 3) the working style and organizational climate; and 4) required core and job specific competencies as well as personal and professional characteristics.
Success Recruiting Non-Job Seeking Talent. We recognize that the very best candidates for some types of positions may not be looking for a career change, therefore, our recruitment team takes a very aggressive approach to identify and recruit such candidates.
Satisfied Clients. Our executive search client satisfaction rating averages 4.6 on a scale of 5. While many companies talk about client satisfaction, how many measure the impact of that through assessing client satisfaction by distributing written surveys and tying the results of these surveys to their performance management system? CPS HR Consulting does. A client satisfaction survey is sent at the end of every engagement requesting feedback on the quality of our staff, deliverables, and the overall consulting relationship. aced minority and female candidates for a variety of executive-level positions.
Vast Pool of Public Agency Contacts. CPS HR maintains a database of candidates and an extensive network of external resources to leverage for executive-level positions. We utilize our vast pool of public and non-profit contacts to deliver a strong list of competitive candidates who will be well prepared to assist you in the accomplishment of your specific mission and goals.
Strong Base of Repeat Clients. We make sure we understand our client’s challenges and customize our process to fit their needs. As a result, we have a long and growing list of returning clients who seek our services for multiple engagements.
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Diversity Sensitivity. CPS HR encourages applicant diversity and incorporates a variety of activities to attract the best available candidates. We have successfully recruited and placed minority and female candidates for a variety of executive-level positions.
Cost Effective. The combination of CPS HR’s seasoned recruitment management and highly qualified staff enable us to reliably deliver successful results on time and on budget.
CPS HR has broad experience with similar recruitments. A brief listing of recent similar recruitments is provided in the following table:
Agency Title Year Completed
San Jose, City of Deputy Director of Public Works 2018
Coconino, County of Engineering Division Manager 2018
Oxnard, City of Public Works Director 2018
Oxnard, City of Assistant Public Works Director 2018
Redlands, City of Director of Municipal Utilities and Engineering
2018
San Jose, City of Division Manager for ESD Maintenance Division
2018
San Jose, City of Community Energy Division Manager 2018
Apache Junction, City of Director of Public Works 2017
Cosumnes Community Services District
General Manager 2017
San Jose, City of Environmental Sustainability Manager 2017
San Jose, City of Public Planning Division Principal Engineer
2017
Urban Drainage and Flood Control District
Executive Director 2017
CPS HR currently has a staff of over 100 full-time employees and more than 1,200 subject matter experts and contract employees who have a wide variety of government, public, and private sector human resources experience. Our Executive Search Team is comprised of seven, full-time recruiters with a wealth of experience in local government executive recruitments. CPS HR has worked with more than 1,200 government and public/non-profit clients throughout the United States and Canada.
Our headquarters are located in Sacramento, CA. We have regional offices in Austin, TX and Littleton, CO.
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Methodology
Key Stakeholder Involvement The Hiring Authority on behalf of the County of Humboldt (County) must be intimately involved in the search for a new Public Works Director. Our approach assumes their direct participation in key phases of the search process. At the discretion of the Hiring Authority, other key stakeholders may also be invited to provide input for the development of the candidate profile.
County’s Needs A critical first step in a successful executive search is for the Hiring Authority to define the professional and personal qualities required of the Public Works Director. CPS HR has developed a very effective process that will permit the Hiring Authority to clarify the preferred future direction for County; the specific challenges County is likely to face in achieving this future direction; the working style and organizational climate the Hiring Authority wishes to establish with the Public Works Director; and ultimately, the professional and personal qualities required of the Public Works Director.
Commitment to Communication Throughout the recruitment process, we are strongly committed to keeping you fully informed of our progress. We will collaborate with you to provide updates on the status of the recruitment via your preferred method of communication (phone conference, email, etc.).
We place the highest level of importance on customer service and responding in a timely manner to all client and candidate inquiries. Our previous clients and candidates have expressed a sincere appreciation for our level of service and responsiveness to the management of the recruitment process. As a result, we have many long-term relationships with clients that have led to opportunities to assist them with multiple recruitments.
CPS HR’s communication continues once you have selected the new Public Works Director. We will contact the Hiring Authority and the newly appointed Public Works Director within six months of appointment to ensure an effective transition has occurred.
Aggressive, Proactive, and Robust Recruitment We take an aggressive approach in identifying and recruiting the best available candidates. There are those candidates who would gladly rise to the professional challenge and apply for this position; however, some of the best candidates are often not actively seeking a new position and may only consider a change once we present them with your opportunity. Evoking the sense of vision and opportunity in qualified persons is among the responsibilities of CPS HR, and we pride ourselves in our efforts to reach the best available potential candidates.
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Scope of Work
Our proposed executive search process is designed to provide County with the full range of services required to ensure the ultimate selection of a new Public Works Director uniquely suited to County's needs.
Phase I: Our consultant will meet with the Hiring Authority to ascertain County’s needs and ideal candidate attributes, to target our search efforts, and maximize candidate fit with County.
Phase II: The recruitment process is tailored to fit County’s specific wants and needs, with targeted advertising, combined with contacts with qualified individuals from our extensive database.
Phase III: The selection process is customized for County. CPS HR will work with the Hiring Authority to determine the process best suited to the County of Humboldt.
The first step in this engagement is a thorough review of County’s needs, culture and goals; the executive search process; and the schedule. CPS HR is prepared to meet with key stakeholders to obtain input in developing the ideal candidate profile and to assist us in understanding key issues and challenges that will face a new Public Works Director. Activities will include:
Identifying key priorities for the new Public Works Director and the conditions and challenges likely to be encountered in achieving these priorities.
Describing the type of working relationship the Hiring Authority wishes to establish with the Public Works Director.
Generating lists of specific competencies, experiences, and personal attributes needed by the new Public Works Director in light of the discussions above.
Develop Candidate Profile and
Recruitment Strategy
Phase I Aggressive, Proactive,
and RobustRecruitment
Phase II
Selection
Phase III
Phase I - Develop Candidate Profile and Recruitment Strategy Task 1 - Review and Finalize Executive Search Process and Schedule Task 2 - Key Stakeholder Meetings Task 3 - Candidate Profile and Recruitment Strategy Development Task 4 – Develop Recruitment Brochure
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Discussing recruitment and selection strategies for the Hiring Authority’s consideration to best produce the intended results.
CPS HR will provide a summary to County stemming from these activities as an additional source of information for developing the candidate profile and selection criteria.
Following the completion of the workshop session, CPS HR will work with a professional graphic artist to design a recruitment brochure and present it to County for review. Please refer to Appendix A for a sample brochure. Additional brochure examples are available on our website at www.cpshr.us/search.
The recruitment process is tailored to fit County’s specific wants and needs, with targeted advertising, combined with personal contacts with qualified individuals from our extensive database.
CPS HR will prepare, submit for your approval, and publish advertisements in appropriate magazines, journals, newsletters, job bulletins, and websites to attract candidates on a nationwide, regional, local or targeted basis based on the recruitment strategy. CPS HR uses tools such as LinkedIn Recruiter which can filter thousands of candidate profiles for keywords, experience, or organizations to find the right fit for the County, including nontraditional prospects or private sector hires. Examples of advertising sources may include:
County’s website CPS HR website LinkedIn Nevada Association of Counties
American Public Works Association American Society of Civil Engineers governmentjobs.com NACo
Within the past five years, we have successfully placed more than 170 minority and female candidates in executive level positions.
As a consulting firm that interacts with hundreds of public sector executives during engagements, we have a cadre of individuals who we inform of recruitments, both to increase the visibility of the opening and to attract appropriate individuals who fit the special needs of our client. Communication with these professionals ensures that an accurate picture of the requirements of the job is apparent and proliferated throughout their professional networks.
Phase II – Aggressive, Proactive, and Robust Recruitment Task 1 – Place Advertisements Task 2 - Identify and Contact Potential Candidates Task 3 – Resume Review and Screening Interviews Task 4 –Hiring Authority Selects Finalists
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CPS HR will prepare an email distribution list containing prospective candidates and referral sources. These individuals will receive a link to the Public Works Director brochure along with a personal invitation to contact CPS HR should they have any questions about the position.
CPS HR is focused on reaching a diverse candidate pool and would recommend publications/websites that are targeted to minority and female candidates. In addition to placing ads on websites aimed at minority candidates, we will contact leaders within appropriate associations to gain their insight and referrals of possible candidates.
CPS HR maintains a comprehensive, up-to-date database of industry leaders and experienced professionals; however, we do not rely solely upon our current database. We also conduct research to target individuals relevant to your specific needs and expectations to ensure that we are thorough in our efforts to market this position to the appropriate audience and to garner a diverse and quality pool of candidates.
We will:
Convey a strong sense of the purpose and strategy of County. For many talented individuals, understanding these aspects is one of the key motivators to compete in such an environment.
Provide guidance and resources to candidates regarding the area’s cost of living, mean and median housing prices, higher education opportunities, K-12 education information, and other aspects of interest to those who are considering relocating to the area.
Actively seek highly qualified candidates who may be attracted by the prospect of collaboration with other departments, providing exceptional leadership to County or continuing to ensure the public confidence in the integrity of County.
CPS HR will directly receive and initially screen all resumes. This screening process is specifically designed to assess the personal and professional attributes County is seeking and will include a thorough review of each candidate's resume, and if applicable, supplemental questionnaire responses and other supporting materials. CPS HR will spend extensive time ascertaining each candidate’s long-term career goals and reasons why the candidate is seeking this opportunity, as well as gaining a solid understanding of the candidate’s technical competence and management philosophy. We will gather data on any other unique aspects specific to this recruitment based upon the candidate profile, as well as conduct internet research on each candidate interviewed.
CPS HR will prepare a written report that summarizes the results of the recruitment process and recommends candidates for further consideration by the Hiring Authority. Typically, the report will recommend five to eight highly qualified candidates and will include resumes and a profile on each interviewee's background. CPS HR will meet with the Hiring Authority to review this report and to assist them in selecting a group of finalists for further evaluation.
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CPS HR will design a draft selection process based on information gathered in Phase I. We will meet with County to review this process and discuss County’s preferred approach in assessing the final candidates. The selection process will typically include an in-depth interview with each candidate but may also include other selection assessments such as an oral presentation, preparation of written materials, and/or problem-solving exercises.
We will coordinate all aspects of the selection process for County. This includes preparing appropriate materials such as interview questions, evaluation manuals, and other assessment exercises; facilitating the interviews; assisting County with deliberation of the results; and contacting both successful and unsuccessful candidates.
Following the completion of the selection process, CPS HR will be available to complete the following components:
Arrange Follow-up Interviews/Final Assessment Process: Should County wish to arrange follow-up interviews and/or conduct a final assessment in order to make a selection, CPS HR will coordinate this effort.
Conduct In-Depth Reference Checks: The in-depth reference checks are a comprehensive 360-degree evaluation process whereby we speak with current and previous supervisors, peers, and direct reports. (It is our policy to not contact current supervisors until a job offer is made, contingent upon that reference being successfully completed, so as not to jeopardize the candidates’ current employment situation.) Candidates are requested to provide a minimum of five references. CPS HR is able to ascertain significant, detailed information from reference sources due to our commitment to each individual of confidentiality, which leads to a willingness to have an open and candid discussion and results in the best appointment for County. A written (anonymous) summary of the reference checks is provided to County.
Conduct Background Checks: We will arrange for a background check of a candidate’s records on driving, criminal and civil court, credit history, education, published news, and other sensitive items. Should any negative or questionable content appear during these checks, CPS HR will have a thorough discussion with the finalist(s) and will present a full picture of the situation to County for further review.
Phase III – Selection Task 1 - Design Selection Process Task 2 - Administer Selection Process Task 3 – Final Preparation for Appointment
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Timeline The project team CPS HR has selected is prepared to begin work upon receipt of a fully-executed contractual agreement. All search activities up to and including the selection of a new Public Works Director can be completed in 14 to 16 weeks. The precise schedule will depend on the placement of advertising in the appropriate professional journals, and the ability to schedule, as quickly as possible, the initial meeting. . A proposed schedule of major milestones is presented below.
Task Name Month 1 Month 2 Month 3 Month 4
Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Initial Meeting/ Candidate Profile
Draft Brochure
Brochure Approved/ Printed & Place Ads
Aggressive Recruiting
Final Filing Date
Preliminary Screening
Present Leading Candidates
Interviews
Reference/ Background Checks
Appointment
Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
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Executive Recruitment Team CPS HR has assembled a strong project team with each member possessing extensive recruiting experience and a direct, in-depth understanding of local government. Mr. Josh Jones and Mr. Andrew Nelson, our resident Nevada recruiters would take the lead on this projects. We will not utilize subcontractors for these services. No staff members will be removed or replaced without the prior written concurrence of the County.
Role/Project Assignment Name Phone Email
Executive Recruiter Josh Jones 916-471-3301 [email protected]
Executive Recruiter Andrew Nelson 916-471-3329 [email protected]
Executive Recruiter Teresa Webster 916-471-3462 [email protected]
Executive Recruiter Jill Engelmann 916-471-3378 [email protected]
Team Biographies Josh Jones, Executive Recruiter Josh Jones brings nearly ten years of public sector experience to his role as Executive Recruiter at CPS HR Consulting. He holds a Master’s degree in Public Administration from the University of Kansas and has worked with both cities and counties in such high-level roles as City Manager for the City of Parowan, Utah; Assistant City Manager for the City of Xenia, Ohio; Assistant to the Village Manager for the Village of Oak Lawn, Illinois; and Deputy County Administrative Officer for the County of Lake, California. With this direct professional experience, Mr. Jones brings a practitioner’s touch to recruitments and understands the unique needs of clients whether they are elected officials or management staff. Combining this knowledge with a sincere interest in the client’s success, he ensures an exceptional level of service and satisfaction.
Utilizing his extensive professional network and data-driven recruiting techniques, Mr. Jones successfully sources high-quality candidates for both urban and rural clients in a wide variety of public sector fields including city and county management, housing, transit, social services, emergency communications, public safety, utilities, finance, municipal law, and more. He fosters genuine relationships and enjoys enriching the professional lives of clients and candidates alike through his recruitment services.
Andrew Nelson, Executive Recruiter Andrew Nelson brings an extensive background in government service to his role as Executive Recruiter at CPS HR Consulting through city administration, transportation planning, and court management as well as professional recruiter training from the U.S. military.
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Mr. Nelson has significant experience with recruitments of professional and management positions for the public sector. Prior to joining CPS HR Consulting, Mr. Nelson served as City Administrator for the City of Kemmerer, WY and as director of the Casper Area Metropolitan Planning Organization.
Beyond recruitment, his duties included comprehensive administration of their human resources policies. This consisted of assessing job performance, approving job descriptions and their associated revisions, revising employee policies, leading collective bargaining negotiations for the city, assessing and investigating risk management claims, and continuing training for all employees.
Additionally, Mr. Nelson currently serves the United States Coast Guard as an Auxiliary Recruiter. His role is to provide a local presence in Las Vegas for the regional office in Phoenix. He received formal training in recruitment, including sales, marketing, and interviewing skills at the Coast Guard Training Center Cape May (New Jersey) and has received an Auxiliary Sustained Service award and a Coast Guard Meritorious Team Commendation as a direct result of his recruiting efforts.
Teresa Webster, Executive Recruiter Teresa Webster has over seventeen years of professional consulting and marketing experience in public sector human resources, including experience in the areas of project management, marketing communications, administration, and employee recruitment. She has worked as a CPS HR consultant for more than ten years, where she has managed or completed a wide variety of projects for CPS HR Consulting (CPS HR) subject matter experts and senior executive staff.
In her current role, Ms. Webster conducts executive and mid management level recruitments for public sector clients. She serves as a project manager and client liaison ensuring all phases of the recruitment are progressing in a manner satisfactory to the client. As part of the CPS HR Executive Search team, she writes advertisements, recruitment brochure text, does email outreach, builds target candidate lists based on candidate requirements, researches other sources for outreach and candidate pools, does screening interviews, helps facilitate candidate interviews, and conducts candidate reference checks. Her previous experience serving as a liaison for internal business units collaborating on recruitment marketing plans and strategies has enabled her to be able to work with clients creating a compelling recruitment strategy to successfully market the position and agency. She works closely with hiring managers, stakeholders, and staff to support the organization’s mission and direction throughout the recruitment.
Ms. Webster’s outreach commitment has allowed her to establish and maintain relationships with regional and local agencies as well as associations, such as CSDA, ACWA, MMANC. Ms. Webster served as a member on MMANC branding and conference initiatives and as Community Investment Fund coordinator for the Professional and Community Investment Fund (PCI). Acting as an executive coach and instructor, Ms. Webster is a faculty member for NCCIPMA-HR chapter’s
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Emerging Leaders Retreats. She has presented on interview techniques for candidates and given career coaching to participants of leadership academies and interested attendees at conferences.
Jill Engelmann, Executive Recruiter Jill Engelmann has over thirty years of professional and management experience in public sector Human Resources. Ms. Engelmann has extensive leadership experience in all areas of Human Resources including recruitment and selection, classification and compensation, training, employee relations, benefits, workers’ compensation, personnel policy development and job analysis obtained through her recent work as Assistant Director of Human Resources for the County of El Dorado, Principal/Project Consultant for CPS HR Consulting, Human Resources Manager for El Dorado Hills Fire Department and Northern California Power Agency and Senior Human Resources Consultant for the California Independent System Operator, to name a few.
As a Principal Consultant, Ms. Engelmann managed the Merit System Services unit of CPS HR Consulting. Ms. Engelman led and directed a team of six Human Resources Consultants, a Program Coordinator, and three Human Resources Technicians; responsible for providing recruitment, selection, classification, and general guidance on HR related issues and policy/rule interpretation services to the Social Services/Human Services Departments and Child Support Services Departments in twenty-five counties throughout California. Her responsibilities included team leadership, training, interviewing and hiring employees, work assignment and review, completion of performance evaluations, project management, the establishment of unit goals and strategic direction, and serving as the liaison with the California Department of Human Resources, the California Welfare Director's Association, and the various counties served. While in this position, she also led projects to significantly change recruitment materials and strategies, revise the structure and rating of oral interview exams, and complete several system-wide job analyses and develop new written exams.
As a Principal/Project Consultant, Ms. Engelmann also conducted and managed a broad variety of human resources projects and assignments for public sector and non-profit organizations. In this role she managed teams of professional, technical, and support staff on numerous classification, total compensation, recruitment, selection, job analysis, personnel policy development, and performance management system projects.
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References Provided below is a partial list of clients we have recently worked with in providing similar executive recruitment services. We are confident that these public-sector clients will tout our responsiveness and ability to successfully place candidates that were a good fit for their organization’s needs.
CLIENT/POSITIONS CONTACT(S)
City of Redlands 35 Cajon Street Redlands, CA 92373 Director of Municipal Utilities and Engineering (2018)
Tommi Ng, Assistant Director of Human Resource (909) 798-7679 [email protected]
City of Oxnard 305 West Third Street Oxnard, CA 93030 Public Works Director (2018) Assistant Public Works Director (2018)
Ashley Golden, Assistant City Manager (805) 385-7430 [email protected]
City of Bell 6330 Pine Avenue Bell, CA 90201 Public Works Manager (2018) Community Development Director (2018)
Sergio Ibarra, Human Resources Manager (323) 923-2613 [email protected]
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Professional Fees, Expenses and Guarantee
Professional Services Our professional fixed fee covers all CPS HR services associated with Phases I, II, and III of the recruitment process, including the necessary field visits (up to three) to develop the candidate profile and recruitment strategy, assist the County with finalist selection, and facilitate candidate interviews.
Reimbursable Expenses Actual out-of-pocket expenses for such items as consultant travel, advertising, marketing, printing/copying, and postage/delivery charges are reimbursable at cost. There is no mark-up on expenses and we will work proactively with the County to ensure that dollars being spent for expenses are in keeping with the County’s expectations. Travel expenses for candidates who are invited forward in the interview process are not included under our reimbursable range. The listed reimbursable expenses range includes a background check on the selected finalist candidate.
Professional Fixed Fee & Reimbursable Expenses* Professional Services Full Recruitment (Fixed Flat Fee) $17,000
Reimbursable Expenses Approximate recruitment costs include: Brochure Design and Printing Advertising Background check for one candidate Other recruitment expenses such as supplies, travel, and shipping
$7,000
Not-to-Exceed Total $24,000 *Professional fees and reimbursable expenses would be billed and paid monthly.
One-Year Guarantee
If the employment of the candidate selected and appointed by County as a result of a full executive recruitment (Phases I, II, and III) comes to an end before the completion of the first year of service, CPS HR will provide County with professional services to appoint a replacement. Professional consulting services will be provided at no cost. The County would be responsible only for reimbursable expenses. This guarantee does not apply to situations in which the successful candidate is promoted or re-assigned within the organization during the one-year period. Additionally, should the initial recruitment efforts not result in a successful appointment, CPS HR will extend the aggressive recruiting efforts and screen qualified candidates until an offer is made and accepted. CPS HR does not provide a guarantee for candidates placed as a result of a partial recruitment effort.
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We thank you for your consideration of our proposal. We are committed to providing high quality and expert solutions and look forward to partnering with
the County of Humboldt in this important endeavor.
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Appendix A: Sample Brochure
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