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HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD

MANUAL INTERNATIONAL AIRPORT_____

HURRICANE MANUAL 2014 Broward County Aviation Department Fort Lauderdale-Hollywood International Airport

HURRICANE PREPAREDNESS MANUAL 2014

AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport2200 SW45th Street, Suite 101 • Dania Beach, Florida 33312 • 954-359-6100

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Storm Surge ................................................................................................13

TABLE OF CONTENTS

HURRICANE MANUAL 2014 .................................................................................... 1

MEMORANDUM-HURRICANE PLAN SUMMARY........... Error! Bookmark not defined. EMERGENCY NOTIFICATION ROSTER - KEY STAFF.................................................. 8

EMERGENCY NOTIFICATION ROSTER - QUICK REFERENCE ..................................... 8

PREFACE............................................................................................................... 9

DESCRIPTION OF HURRICANES AND RELATED HEAVY WEATHER PHENOMENA........ 9

HIGH WINDS............................................................................................... 10

HEAVY RAINFALL ........................................................................................ 10

STORM SURGES .......................................................................................... 10

TORNADOES ............................................................................................... 10

SAFFIR/SIMPSON HURRICANE SCALE ........................................................... 10

HURRICANE CATEGORY DEFINITION EFFECTS .................................................... 11

ONE ............................................................................................................. 11 TWO ............................................................................................................. 11 THREE ................................................................................................................ 11

FOUR.................................................................................................................. 11

FIVE .............................................................................................................. 11 THE PLAN ........................................................................................................... 12

INTRODUCTION .................................................................................................. 12

GENERAL .................................................................................................... 12

PURPOSE .................................................................................................... 12

AUTHORITY TO ACTIVATE ........................................................................... 12

REFERENCES............................................................................................... 12

PLAN ADMINISTRATION AND UPDATE.......................................................... 12

DEFINITIONS ...................................................................................................... 12

Advisory...................................................................................................... 12

Tropical Storm Watch .................................................................................. 12

Tropical Storm Warning ............................................................................... 12

Hurricane Watch.......................................................................................... 13

Hurricane Warning....................................................................................... 13

Hurricane .................................................................................................... 13

SCOPE.................................................................................................................13

SUPERVISORY RESPONSIBILITY ...........................................................................13

ESSENTIAL PERSONNEL .......................................................................................13

OBJECTIVE ..........................................................................................................14

EMERGENCY STAFFING ........................................................................................14

TENANT COORDINATING INSTRUCTIONS .............................................................14

DIRECTOR OF AVIATION AND SENIOR STAFF RESPONSIBILITIES.......................... 15

OBJECTIVE ..........................................................................................................15

DIRECTOR OF AVIATION/DEPUTY DIRECTOR........................................................15

PREPARATION .............................................................................................15

PHASE I - HURRICANE WATCH .....................................................................15

PHASE II - HURRICANE WARNING ................................................................16

PHASE III - HURRICANE ...............................................................................16

PHASE IV - RECOVERY .................................................................................16

SENIOR STAFF RESPONSIBILITIES .......................................................................17

ESF - I REPRESENTATIVE .....................................................................................17

DIRECTOR OF OPERATIONS................................................................................. 17

DIRECTOR OF BUSINESS AND PROPERTIES MANAGEMENT....................................17

DIRECTORS OF CAPITAL IMPROVEMENTS PROJECTS AND AIRPORT EXPANSION

PROJECT .............................................................................................................18

DIRECTOR OF MAINTENANCE...............................................................................18

DIRECTOR OF FINANCE .......................................................................................18

ASSISTANT TO THE DEPARTMENT DIRECTOR....................................................... 18

INFORMATION SYSTEMS......................................................................................18

MEMORANDUM- HURRICANE SEASON VOLUNTEERS.Error! Bookmark not defined. OPERATIONS DIVISION........................................................................................20

MEETINGS AND CONFERENCE CALLS:...................................................................20

PREPARATION .....................................................................................................21

PHASE I – HURRICANE WATCH ....................................................................21

PHASE II – HURRICANE WARNING ...............................................................21

PHASE III – HURRICANE ..............................................................................21

PHASE IV – RECOVERY ................................................................................22

BCAD EMERGENCY OPERATIONS CENTER (EOC) ACTIVATION PROCEDURE............22

BCAD EOC CONTACT NUMBERS.................... ERROR! BOOKMARK NOT DEFINED. AIRSIDE OPERATIONS .........................................................................................23

PREPARATION PHASE ..........................................................................................23



Hurricane Categories ................................................................................... 13

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PHASE IV - RECOVERY .................................................................................76PHASE III - HURRICANE .............................................................................. 27

PHASE IV - RECOVERY ................................................................................. 28

FAA HURRICANE FIELD CONDITION REPORT........................................................ 29

FAA HURRICANE FIELD CONDITION REPORT “How To Report”.............................. 29

SAMPLE LETTER TO FBOS AND GROUND HANDLERS ON BCAD LETTERHEAD ......... 31

SAMPLE LETTER TO AIRLINES AND GROUND HANDLERS ON BCAD LETTERHEAD... 32

AIRSIDE OPERATIONS - ESSENTIAL ITEMS CHECKLIST......................................... 33

AIRSIDE OPERATIONS – EMERGENCY USE - RADIO INVENTORY ........................... 34

AIRPORT OPERATIONS CONTROL CENTER ........................................................... 35

PREPARATION PHASE.......................................................................................... 35

PHASE I - HURRICANE WATCH..................................................................... 35

PHASE II – HURRICANE WARNING ............................................................... 35

PHASE III- HURRICANE ............................................................................... 35

PHASE IV- RECOVERY.................................................................................. 35

LANDSIDE OPERATIONS ...................................................................................... 36

PHASE I - HURRICANE WATCH..................................................................... 36

PHASE II - HURRICANE WARNING ................................................................ 37

PHASE III - HURRICANE .............................................................................. 38

PHASE IV – RECOVERY ................................................................................ 38

ESSENTIAL ITEMS CHECKLIST ............................................................................. 41

LANDSIDE TENANTS............................................................................................ 42

PHASE I - HURRICANE WATCH............................................................................. 42

PUBLIC PARKING FACILITY .......................................................................... 42

PASSENGER SHUTTLES / TRAM .................................................................... 42

RENTAL CAR AGENCIES ............................................................................... 43

TAXICABS & SHARED-RIDE LIMOUSINES ...................................................... 43

PUBLIC PARKING FACILITY .......................................................................... 43

PADSSENGER SHUTTLES/TRAM .................................................................... 50

KEOLIS PARKING SERVICES 2013 HURRICANE PLAN............................................. 51 LSF SHUTTLE 2013 HURRICANE PLAN .................................................................. 61 SP PLUS CURBSIDE MANAGEMENT JOINT VENTURE 2013 PLAN............................. 66

NORTH PERRY AIRPORT ...................................................................................... 73

PREPARATION PHASE.......................................................................................... 73

PHASE I - HURRICANE WARNING ................................................................. 74


PHASE III - HURRICANE .............................................................................. 75

SAMPLE LETTER TO TENANTS ..............................................................................77

NOTIFICATION LIST ...............................................Error! Bookmark not defined. NORTH PERRY AIRPORT VEHICLE LIST................................................................. 88 NORTH PERRY AIRPORT ESSENTIAL PERSONNEL.................................................. 89 SECURITY OPERATIONS.......................................................................................79




PHASE III - HURRICANE ...............................................................................81


SECURITY DIVISION - ESSENTIAL ITEMS CHECKLIST ..... ERROR! BOOKMARK NOT DEFINED. TERMINAL OPERATIONS ......................................................................................83

VENDOR AND CONTRACTOR EMERGENCY CONTACT LISTING..ERROR! BOOKMARK

NOT DEFINED.






TERMINAL OPERATIONS - ESSENTIAL ITEMS LIST ................................................86

AIRPORT MAINTENANCE ......................................................................................87




PHASE III - HURRICANE ..............................................................................88


ESSENTIAL ITEMS CHECKLIST..............................................................................92

BCAD MAINTENANCE DIVISION ESSENTIAL PERSONNEL .......................................93 IINFORMATION SYSTEMS.....................................................................................93


PHASE I – HURRICANE WATCH ....................................................................93

PHASE II – HURRICANE WARNING ...............................................................94


PHASE IV – RECOVERY ................................................................................94

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INFORMATION SYSTEMS EMPLOYEE CONTACT..................................................... 93

AIRPORT DEVELOPMENT PREPARATION............................................................... 96

PHASE I – HURRICANE WATCH .................................................................... 93


PHASE III – HURRICANE .............................................................................. 93

PHASE IV – RECOVERY .............................................................................. 105

Attachment #1: Airport Development- Emergency Phone Tree Error! Bookmark not

defined. Attachment #2: Airport Development- Emergency Phone Tree Error! Bookmark not

defined. Attachment #3: Airport Development- Emergency Phone Tree Error! Bookmark not

defined. Attachment #4: Airport Development- Approved Buyers & P -Card Ho lders .... Error!

Bookmark not defined. BUSINESS & PROPERTIES MANAGEMENT DIVISION............................................ 104

PREPARATION................................................................................................... 104

PHASE I – HURRICANE WATCH .................................................................. 104

PHASE II – HURRICANE WARNING ............................................................. 104

PHASE II – HURRICANE WARNING - CONTINUED ............................................... 105

PHASE III – HURRICANE ............................................................................ 105


FINANCE DIVISION............................................................................................ 107

PREPARATION................................................................................................... 107

PHASE I - HURRICANE WATCH................................................................... 107

PHASE II - HURRICANE WARNING .............................................................. 108



EXECUTIVE & ADMINISTRATION DIVISION ........................................................ 109

PREPARATION................................................................................................... 109


PHASE II – HURRICANE WARNING ............................................................. 110



ADMINISTRATION DIVISION - ESSENTIAL ITEMS CHECKLIST ............................. 112

PUBLIC INFORMATION OFFICE .......................................................................... 113

PREPARATION................................................................................................... 113




PHASE II – HURRICANE WARNING .............................................................113

PHASE III – HURRICANE ............................................................................114

PHASE IV – RECOVERY ..............................................................................114

ON-SITE COUNTY ATTORNEY'S OFFICE ..............................................................115

PREPARATION ...................................................................................................115

PHASE I – HURRICANE WATCH ..................................................................115

PHASE II – HURRICANE WARNING .............................................................116

PHASE III – HURRICANE ............................................................................116

PHASE IV – RECOVERY ..............................................................................116

BROWARD SHERRIF'S OFFICE 2013 HURRICANE PLAN ...................................... 1255 MAJOR DISASTER RECOVERY .............................................................................125

MISSION ...........................................................................................................125

COMMAND AND CONTROL .........................................................................126

BSO AND LOCAL POLICE DEPARTMENTS (ESF #16) ....................................127

EMERGENCY SERVICES BRANCH.................................................................127

COMMUNICATIONS (ESF #2) .....................................................................127

MILITARY SUPPORT (ESF #13) ...................................................................127

VOLUNTEERS AND DONATIONS (ESF #15) .................................................127

PUBLIC WORKS (ESF #3) ...........................................................................128

CONCEPT OF OPERATIONS ........................................................................128

COMMUNICATIONS / OPERATIONS CENTER ................................................128

TRANSPORTATION UNITS / OPERATIONS ...................................................128

RUNWAY UTILIZATION ..............................................................................128

STORAGE SITE ..........................................................................................129

AIRCRAFT REFUELING ...............................................................................129

HOUSING, FEEDING, AND SANITATION (ESF #11) ......................................129

DISPATCHING AND RECEIVING RESOURCES ...............................................129

MAJOR DISASTER RECOVERY KEY PERSONNEL .............. ERROR! BOOKMARK NOT

DEFINED. EMERGENCY (HURRICANE) JOURNAL LOG ..........................................................131

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EMERGENCY NOTIFICATION ROSTER - KEY STAFF

NAME TITLE OFFICE (954) CELL

K. GEORGE DIRECTOR OF AVIATION 359-2450 954-826-1495

D. WEBSTER DEPUTY DIRECTOR OF AVIATION 359-6176 954-288-9289

D. WOLFE AVIATION ASSISTANT DEPARTMENT DIRECTOR 359-1029 954-707-2758

A. SAUCEDO DIVISION DIRECTOR, ADMINISTRATION 359-1329 954-675-8687

M. NONNEMACHER DIRECTOR OF OPERATIONS 359-1213 954-817-0241

H. JAMES-RENDLEMAN DIRECTOR OF FINANCE 359-6128 561-716-1419

C. LEE ASSISTANT COUNTY ATTORNEY 359-6164 954-895-5486

Y. GOVIN DIRECTOR OF BUSINESS & PROPERTIES MGMT 359-6145 954-809-4761

M. GAMBRILL DIRECTOR OF CIP 359-2343 954-816-1945

M. PACITTO DIRECTOR OF PLANNING 359-6103 954-560-0766

S. WEISNER ASST. DIRECTOR OF AVIATION / AIRPORT DEVELOPMENT 359-1026 954-873-2408

T. FISHER DIRECTOR OF AEP 359-6866 954-858-6640

R. PENCE DIRECTOR OF MAINTENANCE 359-1274 954-816-5006

B. BLOCK ASSISTANT DIRECTOR, MAINTENANCE 359-1274 954-816-9696

F. CAPELLO DIRECTOR OF SECURITY 359-2356 954-288-7502

R. LIDDICOTT COMMANDER, BSO, AIRPORT UNIT 359-1248 954-448-5433

R. PALESTRANT DISTRICT CHIEF, DEPT OF FIRE RESCUE [ARFF] 635-3301 954-707-2420

G. MEYER PUBLIC INFORMATION OFFICER 359-6116 954-336-2847

J. POKRYFKE MANAGER, AIRSIDE OPERATIONS 359-1214 954-336-2734

J. O’HARA MANAGER, LANDSIDE OPERATIONS 359-1278 954-336-2785

V. OPARAH MANAGER, TERMINAL OPERATIONS 359-2580 954-336-2693

N. DEMEO MANAGER, NORTH PERRY AIRPORT 359-1016 954-815-6974

G. CLERKIN MANAGER, SAFETY 359-6475 954-816-1135

R. KELLEY MANAGER, AIRPORT OPERATIONS CONTROL CENTER 359-1221 954-816-8064

K. WU MANAGER, PARKING 359-1216 954-279-4740

C. BROOKS MANAGER, ADMINISTRATION 359-6473 954-816-7850

T. GUTHRIE MANAGER, CUSTOMER RELATIONS 359-2392 954-882-4715

J. GAUDIO MANAGER, SECURITY 359-6284 954-336-2784

Revised 06/10/14

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NAME TITLE OFFICE (954) CELL

R. BRAUN OPERATIONS SUPERVISOR / CREDENTIALING OFFICE 359-1081 954-218-2781

H. BARNHART OPERATIONS SUPERVISOR 359-1281 954-858-6897

E. SALTOS OPERATIONS SUPERVISOR 359-3918 954-270-3329

P. VIRGILI OPERATIONS SUPERVISOR 359-1201 954-465-4217

R. RACKLEY OPERATIONS SUPERVISOR 359-6105 954-817-7069

D. REGISTE CONTRACT GRANTS ADMINISTRATOR III 359-2453 954-336-2612

F. RECKLEY OPERATIONS SUPERVISOR 359-6105 954-817-3493

A. CATALFAMO OPERATIONS SUPERVISOR 359-2305 954-817-5242

J. JACKSON OPERATIONS SUPERVISOR 359-2305 954-817-6946

D. EDWARDS CONTRACT GRANTS ADMINISTRATOR III 359-1399 954-268-4104

M. GREGG OPERATIONS SUPERVISOR 359-1216 954-816-4927

K. WILLMAN CONTRACT GRANTS ADMINISTRATOR III 359-2556 954-599-3487

R. ROBERTS OPERATIONS SUPERVISOR 359-7270 954-817-4958

H. FARINA OPERATIONS SUPERVISOR 359-1281 954-817-4958

D. GUIGNARD OPERATIONS SUPERVISOR 359-1281 954-465-8452

B. THOMPSON OPERATIONS SUPERVISOR 359-7271 954-816-2303

G. CHERY OPERATIONS SUPERVISOR 359-1281 954-336-2743

T. COPPING OPERATIONS SUPERVISOR 359-6894 954-817-4490

R. MOULTON OPERATIONS SUPERVISOR 359-1281 954-551-6978

D. ADDERLY OPERATIONS SUPERVISOR 359-6894 954-73294769

M. CHAVEZ OPERATIONS SUPERVISOR 359-6420 954-599-6930

D. MALCOLM OPERATIONS SUPERVISOR 359-6894 954-557-6891

A. RUANO OPERATIONS SUPERVISOR 359-6894 954-400-9803

B. BURKHART SMS ADMINISTRATOR 359-1390 954-817-5309

A. SCOTT INFORMATION SYSTEMS MANAGER 359-6166 954-817-5721

M. JOHNSON SYSTEM NETWORK ANALYST III 359-6279 954-410-1753

Revised 05/29/14

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EMERGENCY NOTIFICATION ROSTER - QUICK REFERENCE

American Red Cross – Emergency Operations 24 Hrs 954-797-3829

ATCT (Air Traffic Control Tower FLL) After Hours 954-921-9230 954-921-9200

ARFF (Aircraft Rescue and Firefighters) 911 / 954-359-0792

BCAD (Broward County Aviation) Operations 24 Hrs 954-359-1201

BSO (Broward Sheriff's Office) Airport 911 / 954-764-3911

Bomb Squad – BSO 954-359-6505

Clergy - BSO Clergy (Nathaniel Knowles) 954-321-4111

EMS (Emergency Medical Services) 911

Emergency Management Division 954-831-3900

FAA Southern Region Office – Operations – Atlanta – 24 Hours 404-305-5180

FAA Flight Standards District Office – 24 Hrs 1-404-305-5180

FAA Flight Standards District Office Air Carrier 954-641-6000

FAA Flight Standards District Office General Aviation/ MIA (305)716-3400 FLL 954-635-1300

FBI (Federal Bureau of Investigation) 305- 948-5567

FDOT (Florida Aviation Division) Tallahassee 850- 414-4500

FHP (Florida Highway Patrol) (561)357-4000/ (954)583-3111 EXT 1717 954-837-4000

Florida Army National Guard 954-713-3107

Florida Army National Guard 24 Hours St. Augustine 904-682-3557 904-824-8461

FPL - 24 Hour Telephone 1-800-468-8243

NTSB (National Transportation Safety Board) 24 Hour Telephone 202-314-6290

Postal Inspector – 24 Hour Telephone 954-436-7200 877-696-5322

Radiological Response Team HRS Labs Orlando 407-297-2095

Transportation Security Administration 954-635-1611

US Coast Guard - PEV 954-927-1611 - Air Station Miami 305-953-2100 Emergency 1-800-874-7561 Revised 04/16/13

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PREFACE

DESCRIPTION OF HURRICANES AND RELATED HEAVY WEATHER

PHENOMENA

The hurricane is one of nature’s most awesome atmospheric phenomena. Studied and revered throughout history, its’ causes and dynamic mechanisms are still not totally understood. Nevertheless, its’ potential for destruction and death is well known and justifiably feared.

The hurricanes that strike the eastern half of the United States are born and bred in the lower North Atlantic Ocean, the Caribbean Sea, and the Gulf of Mexico. Hurricanes begin as relatively small, low-pressure tropical disturbances (or “cyclones”) which drift gradually to the west-north-west (in the Northern Hemisphere) with the westerly blowing tropical trade winds. Under certain conditions, these tropical born atmospheric disturbances increase in size, speed and intensity until they mature as full-fledged hurricanes,

Most hurricanes form in the summer and autumn months of August, September, and October. However, the six-month period from June 1 through November 30 is generally regarded as the prime Atlantic hurricane season.

A hurricane is defined as a tropical cyclone in which winds reach constant speeds of 74 miles per hour or more and blow in a spiral fashion around a relatively calm center - the “eye” of the hurricane. The spiral air circulation pattern is clockwise in the Northern Hemisphere and counter-clockwise in the Southern Hemisphere. The center of the hurricane is characterized by extremely low atmospheric pressure (as low as 25.70 inches of Hg) and high winds. Hurricane winds reach their maximum sustained speed in a circular band extending outward 20 to 30 miles from the rim of the eye. Near the hurricane’s center, winds may gust to more than 200 miles per hour. Sustained winds of over 100 miles per hour are not uncommon.

As a general rule, hurricanes move at about 15 miles per hour or less as they traverse the Atlantic Ocean. They may slow down, speed up, stall or wobble during their trek. The great hurricanes are fueled by the heat energy released from condensing water vapor and by external environmental forces (global air circulation patterns, atmospheric pressure gradients and ocean water temperature).

The hurricane is the progenitor of potentially devastating atmospheric forces. These forces include high winds, heavy rainfall, storm surges and tornadoes. Each of these atmospheric forces alone can significantly impact population centers and developed areas. Combined, they can be truly devastating.

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HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____

HIGH WINDS As the outer fringes of a hurricane approaches, winds generally remain light but become increasingly gusty and shift away from the prevailing direction. As the storm further approaches, winds increase steadily until they reach hurricane strength at or near the storm’s center. Depending on the hurricane’s size, strength, movement, and location, the winds may blow at hurricane strength for hours or for only minutes and may cause extensive or only minor damage. Gusts average about 30% higher than the constant wind speed. Wind direction is dependent upon the location of the storm and its angle of approach. The wind pattern is counter-clockwise around the eye. Wind damage generally results from aerodynamic forces (lift and pull), pressure differences (suction and pressure) and flying debris.

HEAVY RAINFALL Rainfall is always associated with a hurricane although the amount of rainfall varies widely. Hurricane-related rainfall is primarily showery and quire variable. The heaviest rainfall generally occurs near the eye. Hurricane Beulah (1967) brought over 30 inches of rainfall to some areas, while Hurricane Celia (1970) resulted in only a little more than 6 inches. The greatest dangers from such large amounts of rainfall are flash flooding and river flooding - sometimes for days after the storm has passed.

STORM SURGES Nine out of ten deaths associated with hurricanes result from drowning by storm surges. Storm surges are also responsible for the greatest loss of property and land mass. The storm surge is a broad, dome-shaped (40-50 miles in diameter) increase in the ocean water level over and above normal tidal action. It is caused by the “lifting up” of the ocean by the powerful “low pressure” hurricane. The maximum surge is usually to the right side of the hurricane track, near the area of maximum winds. Storm surges have reached as high as 25 feet along the Texas coast.

TORNADOES Hurricanes frequently spawn tornadoes of varying strengths and character. Such tornadoes only serve to increase the storm’s overall devastative impact. Hurricane-related tornadoes are somewhat different from the large tornadoes experienced throughout our nation’s Midwest. Generally, hurricane tornadoes are characterized by small rope-like funnels which average 100 yards in diameter and remain on the ground for about eight miles. Although they tend to be smaller than the Midwestern variety, they are just as dangerous and deserving of respect.

It should be obvious that the combined effects of these hurricane forces have the potential to wreak havoc and wide-spread devastation upon population centers and developed areas.

SAFFIR/SIMPSON HURRICANE SCALE All hurricanes are dangerous. But some are more so than others. The way storm surge, wind, and other factors combine determines the hurricane・・・・s' destructive power to make comparisons easier--and to make the predicted hazards of approaching hurricanes clearer to emergency forces. NOAA’s hurricane forecasters use a disaster potential scale, which assigns storms to five categories. Category 1 is a minimum hurricane; category 5 is the worst case. The criteria for each category are shown below.

This can be used to give an estimate of the potential property damage and flooding expected along the coast with a hurricane.

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HURRICANE CATEGORY DEFINITION EFFECTS

ONE WINDS 74-95 MPH OR STORM SURGE 4-5 FEET ABOVE NORMAL No real damage to building structures. Damage primarily to unanchored mobile homes, shrubbery and trees. Also, some coastal road flooding and minor pier damage.

TWO WINDS 96-110 MPH OR STORM SURGE 6-8 FEET ABOVE NORMAL Some roofing material, door and window damage to buildings considerable damage to vegetation, mobile homes and piers, and low-lying escape routes flood 2-4 hours before arrival of center. Small craft in unprotected anchorages break moorings.

THREE WINDS 111-130 MPH OR STORM SURGE 9-12 FEET ABOVE NORMAL Some structural damage to small residences and utility buildings with a minor amount of curtain wall failures. Mobile homes are destroyed. Flooding near the coast destroys smaller structures with larger structures damaged by floating debris. Terrain lower than 5 feet may be flooded inland as far as 6 miles.

FOUR WINDS 131-155 MPH OR STORM SURGE 13-18 FEET ABOVE NORMAL More extensive curtain wall failures with some complete roof structure failure on small residences. Major erosion of beach areas. Major damage to lower floors of structures near the shore. Terrain continuously lower than 10 feet may be flooded requiring massive evacuation of residential areas inland as far as 6 miles.

FIVE WINDS GREATER THAN 155 MPH OR STORM SURGE GREATER THAN 18 FEET ABOVE NORMAL Complete roof failure on many residences and industrial buildings. Some complete

building failures with small utility buildings blown over or away. Major damage to lower floors of all structures located less than 15 feet above sea level and within 500 yards of the shoreline. Massive evacuation of residential areas on low ground within 5-10 miles of the shoreline may be required.

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THE PLAN

INTRODUCTION

GENERAL During the period of June 1 through November 30, the eastern and southern coastal areas of the United States are subject to winds of hurricane intensity. Tropical storms that develop into hurricanes are usually identified 3-5 days before the hurricane winds arrive in the coastal areas of the United States. Tropical storms watches will be issued when tropical storm conditions are possible along the coast within 48 hours. Tropical storm warning will be issued when those conditions are expected within 36 hours.

Weather conditions may necessitate the storing and securing of equipment and evacuation of tenant aircraft from the airport. Therefore, a hurricane alert, protection and evacuation system is necessary to permit timely action to protect life and property. Execution of this plan is in order, and is based on direction provided by the Broward County Emergency Operations Center.

PURPOSE This plan is published to provide information and establish responsibilities with the Aviation Department.

AUTHORITY TO ACTIVATE The authority to activate the plan is vested with the Aviation Department Director or designee. As such, he is responsible for implementing operations while there is sufficient time and personnel available to take the actions necessary to protect life and property at the airport.

REFERENCES Broward County Comprehensive Emergency Operations Plan

Coastal Hurricane Evacuation Plan

Fort Lauderdale – Hollywood International Airport Continuity of Operations Plan (COOP)

PLAN ADMINISTRATION AND UPDATE The administration of the plan shall be the responsibility of the Director of Aviation or designee. The plan shall be reviewed and updated periodically to reflect changes in personnel, airport conditions, etc.

DEFINITIONS

Advisory - Weather advisories are issued from time to time by the National Hurricane Center about tropical storms and hurricanes. The advisory will give information about the storm location, direction of travel, speed at which the storm is traveling, and its intensity.

Tropical Storm Watch - A Tropical Storm Watch is issued when the possibility of winds to fall 39 to 73 MPH within 48 hours.

Tropical Storm Warning - A Tropical Storm Warning is issued when winds fall within a 39 to 73 MPH.

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HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ Hurricane Watch - The Hurricane Watch indicates a hurricane is near and implies dangerous weather conditions may exist within 48 hours.

Hurricane Warning - The Hurricane Warning indicates a hurricane is imminent and could start immediately or, at least, within the next 36 hours. All precautionary measures and actions to protect life and property will be started.

Hurricane - A violent storm which originated over water with a sustained wind of 74 mph or higher near its center. The storm may range from 50 to 1,000 miles in diameter.

Hurricane Categories

WIND VELOCITY STORM SURGE

Category 1 mph: 74-95 feet: 4-5 Category 2 mph: 96-110 feet: 6-8 Category 3 mph: 111-130 feet: 9-12 Category 4 mph: 131-155 feet: 13-18 Category 5 mph: Over 155 feet: Over 18

Storm Surge - A wall of water ranging from 4 to over 18 feet above normal tides. The water could then crash down on the coast, causing massive flooding and destruction in its path.

SCOPE This plan is based on weather forecasts involving winds of high velocity for which there is sufficient advance warning to permit timely action. In general, tornadoes do not afford such warning and action is limited to taking shelter and to recovery operations. This plan identifies and consolidates actions required by the Aviation Department, Aircraft Rescue and Firefighting and Broward Sheriff’s personnel at the airport before, during, and after a hurricane or similar type storm. In the event of a hurricane threat, the mission of these organizations will be to conduct operations to protect personnel, equipment and property at the Fort Lauderdale - Hollywood International and North Perry Airports, and as directed by the County Emergency Operations Center (EOC).

SUPERVISORY RESPONSIBILITY All Managers and Supervisors are responsible for the preparation of instructions and personnel assignments to accomplish the necessary hurricane preparation.

Managers and Supervisors responsible for execution of hurricane preparation instruction will discharge these duties to the fullest extent possible. Upon not being able to perform a specific instruction, they will notify their immediate supervisor as soon as possible.

ESSENTIAL PERSONNEL Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL BROWARD COUNTY AVIATION DEPARTMENT PERSONNEL will be considered “Essential”.

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MANUAL INTERNATIONAL AIRPORT

During periods of hurricane preparedness and alert, ALL ESSENTIAL PERSONNEL will notify the Aviation Department Administration Office and/or the EOC of their whereabouts when away from the airport.

OBJECTIVE The objective of this plan is to protect life and property at all Broward County owned airports during a hurricane emergency and to return the airport to an operational status as quickly as possible following the passage of a hurricane. Given the nature and high dollar value of aircraft, support equipment and other airport properties, concerted efforts by airport personnel, airline employees and other airport tenants are necessary to ensure the least amount of damage possible.

This plan covers actions to be taken by Broward County Aviation Department personnel. Other airport tenants should develop similar plans and coordinate those efforts with BCAD to ensure maximum protection of life and property and to resolve any conflicts that may exist between these efforts.

EMERGENCY STAFFING Upon completion of essential tasks, all activities will cease. Personnel identified to staff the Emergency Operations Center (EOC) will report to the EOC located in Terminal 3, corridor adjacent to Red Mangos Yogurt and Smoothie Shop near the F Concourse security exit checkpoint.

TENANT COORDINATING INSTRUCTIONS The Airport tenants are responsible for the proper securing of buildings, structures, hardware, equipment and space being used by them or under their control. All preparations must be completed four hours prior to the onset of tropical storm force winds, as forecasted by the NHC and HURRTRAK 2014.

At the beginning of the hurricane season, it is requested that each tenant prepare and submit to the Aviation Department, a hurricane plan for their area of operations at the airport and the name and phone number of a responsible person to contact. The plan should be updated as necessary, as conditions or personnel change.

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DIRECTOR OF AVIATION AND SENIOR STAFF RESPONSIBILITIES

OBJECTIVE The objective is to ensure an orderly sequence of events leading to the successful execution of the Hurricane Emergency Plan. Toward this end, Key Staff Personnel are assigned specific tasks to accomplish. Upon completion of these tasks, Key Staff and subordinate personnel will be available for other duties deemed necessary by the Aviation Department Director or his/her designee.

DIRECTOR OF AVIATION/DEPUTY DIRECTOR The Director is responsible for the overall execution of the Hurricane Emergency Plan. In this capacity, the Director will coordinate the actions of other Key Staff. The Director will establish and maintain communications with the Broward County EOC and other agencies, as required. The Director has specific duties during each phase of a hurricane threat.

PREPARATION

Ongoing direction of overall planning efforts to ensure maximum effectiveness of the Hurricane Emergency Plan.

PHASE I - HURRICANE WATCH

Activate the Broward County Aviation Department Emergency Operations Center (BCAD EOC)

Review Hurricane Plan with Key personnel.

Maintain communications with the County Administrator, Broward County Emergency Operations Center (BCAD EOC) and other agencies, as required.

Direct Key Staff to begin planning and execution of specific tasks together with normal duties.

Monitor latest hurricane related information. Advisories will be faxed from the County EOC at least twice per day.

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PHASE II - HURRICANE WARNING

Direct all key staff to accomplish specific tasks assigned.

Establish communications with all necessary agencies.

Monitor all emergency communications nets.

Monitor latest hurricane related information.

Make decision regarding Airport closures.

Upon completion of preparations, meet with key staff on Recovery Plan.

PHASE III - HURRICANE

Maintain communications with all necessary personnel as conditions allow.

Monitor latest hurricane related information and determine response time back to the Airport.

PHASE IV - RECOVERY

Report to the Airport

Receive damage assessments from Directors of Operations and Maintenance.

Direct rescue and clean-up operations.

Report resumption of normal operations or availability of facilities (i.e., Runways, etc.) to the Broward County EOC

Deactivate the BCAD EOC when authorized by the Broward County EOC.

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SENIOR STAFF RESPONSIBILITIES

EACH DIVISION HAS PREPARED A DETAILED EMERGENCY PLAN AS IT APPLIES TO THEIR PARTICULAR AREAS OF RESPONSIBILITY. THIS IS DETAILED IN FOLLOWING SECTIONS.

ESF-1 REPRESENTATIVE The ESF-1 Representative is responsible for the Aviation Department’s presence at the Broward County Emergency Operations Center (BC EOC). Aviation Department personnel play a role in the operation of Emergency Support Function (ESF -1 Transportation) at the EOC in Plantation. Agencies represented at this ESF are as follows: Aviation, Port Everglades, TSA, and Mass Transit.

BCAD has personnel assigned to the ESF-1. These personnel received NIMS and WebEOC software training. Duties encompass broad decision making to support aviation operations throughout the County. In post hurricane recovery operations, every effort is made to assist in restoring the airport to full operation through coordination with FP&L, Public Works, Bell South, Purchasing, and Law Enforcement agencies. An inventory is performed as to the status of all South Florida airports and the ability to conduct relief flights.

Personnel assist Port & Coast Guard personnel in damage assessments, port closures and openings, flotilla plan activation, and countywide fuel distribution and delivery schedules.

Work requires resourceful, creative and quick decision making as well as long hours. Administrative tasks include updating hourly via WebEOC, the status of tasks being worked on, media coordination, and representation at executive briefings.

An additional function within the County EOC is the County Call Center. During long protracted events, BCAD personnel volunteer to staff this vital function. Thousands of calls are fielded from concerned citizens looking for answers to a myriad of questions.

DIRECTOR OF OPERATIONS The Director of Operations is responsible for coordination with all airport tenants and securing of the facilities on the airfield. Personnel will coordinate with other government agencies, tenants, etc. within the purview of airport operations and recovery. Additionally, the Director of Operations will act in the capacity of overall Hurricane Plan Coordinator and will oversee all the activities of the Damage Assessment Teams. All Division Directors with specific emergency responsibilities and assignments will coordinate and report their activities through the Director of Operations. The Security Director will liaise with the Director of Operations on security related issues.

Additionally, the Director of Operations has the HURRTRAK 2014 program. This program provides up-to-the-minute statistics of a pending weather situation.

DIRECTOR OF BUSINESS AND PROPERTIES MANAGEMENT The Director of Business is responsible for securing the Administration Building and the preservation of vital records contained therein. Additionally, act as the point of contact for establishing back-up office space should the current BCAD Administration complex be unsuitable for occupancy after an incident.

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The current plan calls for using office space located at 320 Terminal Drive on the third floor, Conference Rooms B and C. The Operations Division will utilize the BCAD EOC located in the West Terminal Conference Room in Terminal 3, as their base of operations. The Information Systems Division will ensure that sufficient communication and data links are available at each location.

During the recovery phase, the Director of Business is also the divisional point person for the establishment and procurement of a food service for BCAD recovery personnel. See FLL COOP.

DIRECTORS OF CAPITAL IMPROVEMENTS PROJECTS AND AIRPORT EXPANSION PROJECT The Directors of Capital Improvements Projects and Airport Expansion Project are responsible for obtaining and reviewing hurricane plans from all contractors engaged in Aviation Department construction projects that will occur during the hurricane season. Additionally, the Directors will coordinate the implementation of any contractor hurricane plan to ensure that it coincides with the overall Aviation Department preparations.

DIRECTOR OF MAINTENANCE The Director of Maintenance is responsible for securing all BCAD maintenance facilities and assisting other divisions with the orderly closing down of all BCAD owned facilities. The Director of Maintenance is also responsible for ordering, receiving and storage of hurricane preparedness supplies and the expeditious re-opening and repair of BCAD facilities in the wake of the storm. Additionally, during the recovery phase, the Director of Maintenance is responsible for the overseeing of an automobile gas availability program to ensure that all BCAD recovery personnel have sufficient resources to report back to work after an incident.

DIRECTOR OF FINANCE The Director of Finance is responsible for securing the Finance Section of the Administration Building and the preservation of vital records contained therein. Additional responsibilities include the accurate reporting of all FEMA reimbursement documentation. Also, act as a participating representative of BCAD at the BCEOC to direct emergency purchasing efforts.

ASSISTANT TO THE DEPARTMENT DIRECTOR The Assistant to the Department Director is responsible for securing the following departments and ensuring that all storm preparations are completed in a timely manner: Administration, HR, Payroll and Executive. Additionally, the Assistant to the Department Director is responsible for preparing a complete and current BCAD employee data base.

INFORMATION SYSTEMS

Information Systems is responsible to ensure that BCAD and FLL can resume service as soon as possible after a disrupting event. A Business Continuity and Disaster Recovery plan has been prepared and under separate cover. All IS personnel have been trained and knowledgeable in the execution of this plan.

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DAMAGE ASSESSMENT

DAMAGE ASSESSMENT/RECOVERY The Directors of Operations and Maintenance will coordinate the activities of the Damage Assessment Team (DAT) and Federal Emergency Management Agency (FEMA) Coordinators.

ASSESSMENT OF DAMAGES

Damage Assessment Team will consist of representatives of Airport Development, Operations, Maintenance, Finance, Information Systems Divisions Risk Management, and CIP Consultants. The Director of Operations shall be the lead of the DAT.

DAT members will visit all damaged sites to identify projects. DAT equipment will be distributed when a Hurricane is at the “watch level”.

Pre-storm the Director of Operations will meet with all DAT members to coordinate post storm response.

Post storm, DAT members will meet at the predetermined location to conduct damage assessment activities.

The Airport Operations Area (AOA) will be inspected by Airside Operations personnel. It is their responsibility to ensure that all requirements of CFR Part 139 and the Airport Security Program are being complied with.

Mobilization of Consultants, Contractors and Staff for estimates.

The FEMA Coordinators, Finance Revenue Manager and Airport Development Representatives, will be the principle contacts with the Broward County FEMA Coordinator for filing documentation to support any claims.

The Aviation Department FEMA Coordinators will: Research and monitor FEMA directives for emergency status and damage reimbursement.

Identify reimbursable expenses and submit in a timely manner.

Notify financial contacts in each division of reporting/documenting necessary for FEMA reimbursement.

CLAIM DOCUMENTATION REQUIREMENTS

Daily Activity Reports must be completed “Daily” and submitted to the BCAD FEMA Coordinator weekly.

Project list will be prepared by FEMA Coordinator. FEMA Project Worksheets to be submitted to BCAD FEMA Coordinator for each project with Purchase Orders, Pictures, Estimates, Quotes and/or invoices attached. FEMA Coordinator will submit required documentation to Broward County FEMA Coordinator, FEMA, Risk Management and the Insurance Company. Copies of all documents will be stored in the Airport Development Division.

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OPERATIONS DIVISION

The Operations Division comprises of six (6) sections which are Airside, Airport Operations Control Center, Ground Transportation, North Perry Airport, Terminal, and Operations Administration. The Security Division is attenuate to the Operations Division and will directly liaise with Operations during the execution of this plan. Each section is represented in this manual with its own area of responsibility. This section covers the overall meeting, conference call responsibilities and BCAD Emergency Operating Center (EOC) during the ‘event’.

Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of the hurricane preparation and recovery ALL OPERATIONS and SECURITY PERSONNEL ARE CONSIDERED “ESSENTIAL”.

Additionally, the preparedness for the administrative area is detailed.

MEETINGS AND CONFERENCE CALLS: When a hurricane watch or tropical storm warning is issued, the Director of Operations, at the direction from the Director of Aviation or designee, will issue an on-site meeting notice to all tenants and BCAD Division management, using the AV Business Directory and First Call Network System. This meeting will review the projected path and potential impact of the storm and to discuss preliminary preparations.

Upon issuance of a hurricane warning, a follow up meeting will be called on-site with all tenants and BCAD Division management to review the preparation plan, suspension of fixed wing operations, and potential airport closings.

Prior to an airport closure, a follow up meeting will be called on-site to review the progress of airport preparation and the time line for the airport shut down. Additionally, at that meeting, information will be distributed on airport recovery (based on storm characteristics) and communication methods post storm. Conference calls will be established throughout the preparation phase and will be scheduled 30-45 minutes after the issuance of advisories by the National Hurricane Center and or Broward County Emergency Management Division. The Operations Division will announce the phone number and times as conditions warrant. No conference calls will be administered during the storm. A post storm call will be pre-determined and will test the communications infrastructure following the storm. Additionally, BCAD will use the “First Call” system throughout to make announcements of meetings, conference calls, changes to storm dynamics or airport conditions.

In the event a Hurricane poses a threat to the airport, the Director of Aviation will determine when the BCAD’s EOC will be activated. This will be reported to all tenants and BCAD Division management, using the AV Business Directory and First Call System. (See BCAD EOC Activation Procedures).

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MANUAL INTERNATIONAL AIRPORT PREPARATION

Prior to June 15th, review and procure essential supply items required by each section within the Division.

The Operations Administrative Manager II act as ‘point person’ to ensure the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator.

The required Daily Activity Reports are available on BCNet/Forms/Accounting Division and will be available at the beginning of the Hurricane season.

Update and publish divisional employee contact information.

PHASE I – HURRICANE WATCH

Attend all meetings held by the Aviation Department

Review plans with all Operations personnel.

Maintain normal duty schedule and begin planning execution of specific task list.

Distribute departmental employee cascading notices.

PHASE II – HURRICANE WARNING

Pack and relocate all personnel files to the BCAD AOCC.

Back-up all active computer files.

Activate communication plan satellite phones and direct connect phones

Ensure all computers and electronic equipment is prepared and secured in accordance with IS procedures.

Confirm with section Managers regarding staffing requirements during the next phase (Storm). [i.e., when to report to duty, etc.]

Prior to the release of staff, discuss and direct all Operations personnel on storm recovery expectations and communication methods as directed by the Director of Operations.

PHASE III – HURRICANE

Ensure staff is notified that Phase III has been implemented.

Maintain contact with Operations Division management.

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PHASE IV – RECOVERY The Director of Operations will report to the BCAD EOC immediately after the storm. Recovery initiatives will commence prior the storm’s arrival

Direct the recall of all Airport personnel.

Assess storm damage with the Director of Maintenance and direct the clean-up efforts of assigned personnel. Activate the Damage Assessment Team In the event that the normal work area in the Administration Building is uninhabitable, the Operations Division will relocate to the EOC (See COOP)

Provide assistance in the preparation of Damage Assessment Reports. Establish priorities for business resumption.

Ensure personnel Daily Activity Reports are prepared on a regular basis. Confer with BCAD FEMA Coordinator to ensure appropriate information is documented.

Return to normal operations.

BCAD EMERGENCY OPERATIONS CENTER (EOC) ACTIVATION PROCEDURE

The BCAD EOC is located in the West Terminal Conference Room located in Terminal 3 on Level 2, adjacent to F Concourse checkpoint.

The Director of Operations or designee will determine when the BCAD EOC will be activated and will assume the role as Incident Commander.

The Incident Commander will send a First Call message to the EOC representatives advising of the activation and to report to the BCAD EOC

The Incident Commander will advise AOCC of the activation of the BCAD EOC.

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AIRSIDE OPERATIONS

PREPARATION PHASE This stage includes year-round preparations and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. It is the intention of the Broward County Aviation Department, Airside Operations Section to maintain an open channel of communication with all Airside tenants throughout the year to coordinate a combined effort in preparation for a hurricane. As a minimum, individual tenant contact names and numbers should be provided to BCAD Operations and updated just prior to hurricane season to facilitate smooth communication during periods of critical need. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL OPERATIONS PERSONNEL are considered “Essential”.

Approximately, one month before the start of the annual hurricane season, an inspection of all Fixed Base Operators (FBO) and Terminal Ramp areas will be made. A detailed list of all potentially hazardous conditions is compiled which will include such things as loose debris, unsecured aircraft and equipment, and anything else that may cause injury or damage in hurricane-force winds.

Having re-established contact with the tenants and discussed plans with the nominated representatives, all ramp areas will be monitored at regular intervals to ensure that problem areas have been resolved.

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PHASE I - HURRICANE WATCH A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. It will be the responsibility of the Airside Manager to ensure that the follow plan is activated:

Notify all Airside Operations personnel

Assign Operations Staff to contact and act as liaisons for Airside tenants during all required phases.

During periods of hurricane preparedness, key staff personnel will notify the BCAD Emergency Operations Center (when established), or the AOCC of their whereabouts when away from the airport.

Review specific task list with assigned personnel.

Monitor latest hurricane-related information.

Maintain normal duty schedule.

Inventory supplies needed for specific tasks (see Essential Items List).

Relocate essential equipment and records to the Airport Control Center.

Activate Emergency Journal Log Book. Record # of vehicle and log mileage

Contact and act as liaisons for Airside tenants during all required phases.

Fuel all Operations Vehicles (See Operations Vehicle Availability List).

Ensure all aircraft that will remain at FLL are tied down and secured.

Personnel with emergency assignments shall be instructed to get affairs at home in order within eight (8) hours after Phase I implementation.

The Operations On-Duty Supervisor, at the direction of Management, will activate the BCAD EOC when the Broward County EOC becomes active at Level 1.

Make preparations to implement Phase II.

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The preparation of the Airfield for an impending storm is a major task. To ensure that communication with the tenants is as effective as possible, a point person from Airside Operations will be assigned for each area and will have the responsibility to act as a liaison with each organization. The point person will have the responsibility to familiarize themselves with the emergency plan, contents and contact names for each of their tenants.

TENANT / LOCATION RESPONSIBILITY NOTES

AERO TERM / NORTHSIDE AIR CARGO

AIRFIELD VAULT

ARFF

ATCT

BOMBARDIER / LEARJET

BSO

CONSTRUCTION SITES

EMBRAER

FEDEX

BCAD (former FLL Air)

JET CENTER / SHELTAIR

JETSCAPE

GSE STORAGE

MENZIES

NATIONAL JETS

RAMP CONTROL North/South

SIGNATURE

TERMINAL 1

TERMINAL 2

TERMINAL 3

TERMINAL 4

VICTORY

Stephanie (donated Fedex 727)

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The Manager, Airside Operations will ensure the following:

Review Hurricane Plan with all personnel.

Ensure Airside tenants are notified of Phase II implementation and request tenants begin to secure their facilities.

Monitor County Emergency Communications Nets.

Notify and call out staff personnel as needed.

Remove all temporary and/or unsecured signs and barricades from airfield.

Inspect airfield, ramp areas, and perimeter roadway periodically during the Warning to ensure these areas are secured.

Inspect all vehicles and relocate non-essential vehicles to 2nd and/or 3rd level of parking garage. Exact location to be designated by Landside Operations.

Complete final inspection of airfield for proper securing.

Secure all Airside facilities and report completion to the AOCC or BCAD EOC (if activated).

Prior to the release of staff, discuss and direct all Operations personnel on storm recovery expectations and communication methods as directed by the Director of Operations.

File NOTAM’s as directed.

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PHASE III - HURRICANE An evacuations of the Airport will be determined by the existing conditions of each storm, i.e., storm conditions, projected strength, forward motion, and speed.

Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions.

The Manager, Airside Operations will:

Ensure the Airside tenants are notified that Phase III has been implemented. (Four hours prior to the onset of Tropical Storm force winds)

Upon completion of essential tasks, all activity will cease. Except in extreme emergencies, no personnel will be dispatched. The Airport Operations and the AOCC will monitor for damage and the BCAD EOC will report to the County Emergency Operation Center.

Assist the Director of Operations as required.

Review Phase III instructions to all remaining tenants

Maintain contact with all Airside tenants.

Maintain contact with FAA ATCT and if an evacuation is necessary, Airside Operations will make arrangements to transport all ATCT personnel to shelters.

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PHASE IV - RECOVERY This phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. Recovery Operations will be conducted in accordance with the Broward County Comprehensive Emergency Operations Plan. All personnel will return for recovery operations. The Airport Emergency Operations Center (EOC) will continue to function until authorized by the County Emergency Operations Center to deactivate.

The Manager, Airside Operations/Supervisor(s) will:

Identify critical actions necessary to open Runway 10L – 28R to a minimum of daytime VFR operations. Determine ability to meet full or partial CFR Part 139 requirements. File NOTAM’s as necessary.

Contact FAA with airport status using Hurricane Airport Status Report Form. Email: [email protected] Phone: (404) 305-6739

Direct the recall of Airside Senior Agents as necessary.

Direct the cleanup efforts of assigned personnel.

Perform Airfield Inspection in accordance with the Daily Field Inspection Report.

Provide technical assistance in the preparation of Damage Assessment reports.

Inspect all facilities, complete Damage Assessment Reports, and submit to the Manager, Airside Operations.

Inspect Fixed Base Operation facilities and cleanup efforts.

Inspect Airside facilities to determine adequacy for return to normal operations.

Review Phase IV instructions with all Fixed Base Operators.

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FAA HURRICANE FIELD CONDITION REPORT

The FAA and other government agencies are eager to learn the status of your airport. We need this information so we can properly respond to the event.

Airport Name: Date & Time of this information: 1. Is the AIRPORT OPEN or CLOSED? If closed, when do you expect to reopen?

☐ Open ☐ Closed. Expect to reopen:

2. What RUNWAY(s) are OPEN /CLOSED? (Summarize runway status, including basic open/closed information, as well as damage (e.g., flooding or debris). Also include any available information on ramps and taxiways. Include projected return to full operations if available).

3. What DAMAGE occurred at your airport?

4. Estimated DAMAGE COSTS - per element (for example, terminal roof $25K, runway lights $5K). (Summarize damage or lack thereof, as applicable, to the physical plant of (if in separate building): terminal, and support buildings).

5. Status of your ARFF vehicle & staffing. (Summarize Aircraft Rescue & Fire Fighting (ARFF) capabilities; include information on ARFF crew availability, equipment, supplies, etc.)

6. How many DAYS of fuel are on hand? (Rough estimate is okay) JET-A:

Avgas:

7. What is the status of power and airfield lighting? What is the status of your ENGINE

GENERATORS?

Airfield (all runways?):

Fuel farms / FBOs:

Terminal Bldg:

8. What are your AIRPORT Staffing levels, operations & maintenance (% of Normal Level)

9. NOTAMS? Please update your NOTAMS - Coordinate with ATCT and Tech Ops.

10. What is the status of air carrier operations?

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How to Report

During a hurricane or other major emergency, please provide regular updates: � by 07:00 � another by 16:00 � when significant changes occur

Email: [email protected]

We prefer to get email since it is an electronic record plus lets us print your message, but we understand your email may be down. Alternate communication:

Fax: 404-305-6730 Hurricane Airport Status Report (phone) line: 404-305-6739

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mailto:[email protected]



SAMPLE LETTER TO FBOS AND GROUND HANDLERS ON BCAD LETTERHEAD

AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 SW 45 Street, Suite 101 • Dania Beach, Florida 33312 • 954-359-6100

June 10 ,2014

Dear XXXXX XXXXX,

Broward County Aviation Department (BCAD) has conducted a cursory examination of all FBO Ramp areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things:

1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane have passed.

Under the terms and conditions of your lease agreement, you are responsible for securing all items in your leased area, including those of your tenants. Serviceable aircraft should be flown out. Those that cannot be removed should be stored in hangars or tied down and chocked to prevent movement. All tie-down materials should be inspected for hazardous conditions. All other equipment and materials that could move in hurricane-force winds must be secured against movement, stored away out of the wind, or removed from the airport completely.

Sincerely,

John Pokryfke, A.A.E. Manager, Airside Operations

G:\OperationS\Hurricane Manual 2011\Letter To FBO & Ground 5-24-2011.doc

Sue Gunzburger • Dale V. C. Holness • Kristin D. Jacobs • Martin David Kiar • Chip LaMarca • Stacy Ritter • Tim Ryan • Barbara Sharief • Lois Wexler Broward County Board of County Commissioners

www.broward.org

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SAMPLE LETTER TO AIRLINES AND GROUND HANDLERS ON BCAD LETTERHEAD

AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 S.W. 45 Street • Dania Beach, Florida 33312 • 954-359-6100

June 10, 2014

Dear XXXX XXXXXX,

Broward County Aviation Department (BCAD) has conducted a cursory examination of all Terminal Ramp areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things:

1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane has passed.

Under the terms and conditions of your lease agreement you are responsible for securing all items in your leased area. If you have the availability of storage facilities where items can be locked away, you should move equipment there in a timely manner. BCAD proposes utilizing the baggage make-up areas and the concourse connectors for storage of all remaining equipment that could constitute a hazard to life and property if exposed to hurricane-force winds. Where possible, lighter equipment will be stacked inside, with the larger pieces of ground equipment forming a barrier at the entrance to these areas.

Sincerely,

John Pokryfke, A.A.E. Manager, Airside Operations

Sue Gunzburger • Dale V. C. Holness • Kristin D. Jacobs • Martin David Kiar • Chip LaMarca • Stacy Ritter • Tim Ryan • Barbara Sharief • Lois Wexler Broward County Board of County Commissioners

www.broward.org

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AIRSIDE OPERATIONS - ESSENTIAL ITEMS CHECKLIST

ITEM ON

HAND ORDER

AMOUNT STORAGE LOCATION

RADIOS – 800 MHz

SPARE RADIO BATTERIES

FLASHLIGHTS AND SPARE BATTERIES

VEHICLE CELL PHONE CHARGER

DIGITAL CAMERA(S)

SPARE BATTERIES FOR CAMERA [AA]

DUCT TAPE

CAUTION TAPE [YELLOW]

NYLON ROPE

LOCKS W/KEYS [IC-22]

CHAINS [3’ LENGTH]

FIRST AID KITS

DAMAGE/LOSS REPORT FORM

CLIP BOARDS

RAIN COATS / SUITS/RAIN BOOTS

GO KITS

GLOVES (HEAVY)

GARBAGE BAGS

REFLECTIVE SAFETY VESTS

COTS

DISPOSAL BLANKETS

X LARGE PLASTIC CONTAINERS

SUN-X TOWELETTES

INSECT REPELLANT

LAPTOP COMPUTER + SPARE BATTERY Back to top

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MANUAL ____________ INTERNATIONAL AIRPORT

AIRSIDE OPERATIONS – EMERGENCY USE - RADIO INVENTORY

ASSET# ITEM MAKE/MODEL SERIAL # LOCATION ASSIGNED TO

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AIRPORT OPERATIONS CONTROL CENTER

PREPARATION PHASE The Airport Operations Control Center (AOCC) is located mid field on the second floor in the Airport Rescue Fire Fighting (ARFF) building. This section contains the strategic plan the Control Center will follow. It also maintains a step by step guide through each hurricane preparation phase. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of the hurricane preparation and recovery ALL OPERATIONS PERSONNEL WILL BE CONSIDERED “ESSENTIAL”.

PHASE I - HURRICANE WATCH It will be the responsibility of the Airport Operations Duty Supervisor to ensure the Airport Operations

Control Center (AOCC) Personnel have completed the following:

When a Hurricane Watch has been declared, contact BCAD Maintenance to remove any cable TV/Satellite dish from the roof until after the storm passes. Maintain and log all activities in the daily log.

PHASE II – HURRICANE WARNING A hurricane is a probable threat to the Fort Lauderdale-Hollywood International Airport area. Positive planning actions will be started to protect personnel and equipment, and to disseminate information to all concerned at this time.

If the ARFF building is evacuated, the Control Center will relocate to the BCAD Operations offices office located in Terminal 2 on the lower level. All telephone numbers for AOCC functions remain the same. Control Center personnel will continuously maintain an updated electronic event log and will be prepared to maintain a written log in the event of server or power loss. In the event a Hurricane poses a threat to the airport, the Director of Aviation will determine when the BCAD EOC will be activated. (See BCAD EOC Activation Procedures)

PHASE III- HURRICANE

An evacuation of the Airport will be determined by the existing conditions of each storm, i.e., storm conditions, projected strength, forward motion, and speed.


PHASE IV- RECOVERY

When the “All Clear” has been received, return to the AOCC and establish normal operations. If a written log has been created, upon return into the Control Center staff will transfer all written information to an electronic file and ensure it is updated.

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Ground Transportation Operations

PREPARATION PHASE Landside Operations shall be responsible under this plan for preparing all areas outside of the terminal facilities and AOA fence line including ground transportations areas, parking facilities, staging areas/lot(s). Further, Landside Operations shall be responsible for providing ground transportations resources leading up to tropical storm conditions and as soon as practical following a storm to support business continuity. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL OPERATIONS PERSONNEL are considered “Essential”.

Approximately, one month before the start of the annual hurricane season, an inspection of all Landside areas will be made. A detailed list of all potentially hazardous conditions is compiled which will include such things as loose debris, unsecured equipment, and anything else that may cause injury or damage in hurricane-force winds.

All Landside areas will be monitored at regular intervals to ensure that problem areas have been resolved.

PHASE I - HURRICANE WATCH

A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. It will be the responsibility of the Landside Manager to activate the plan and complete the following:

Continue normal traffic and parking operations. Establish and maintain communications with Landside/Broward County Aviation Department (BCAD) as to inform of facility status and staffing levels. Provide any update/changes of contact personnel and telephone numbers to be used throughout the hurricane.

Monitor latest hurricane-related information.

Fuel vehicles to capacity.

Activate Emergency Journal Log Book.

Inspect facilities and implement Phase I preparations in accordance with your area of responsibility. Establish contact and alert all Landside tenants to implement Phase I.

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MANUAL INTERNATIONAL AIRPORT ____________

Continue discussions with cruise ship personnel and bus operators regarding passenger impact.

Make preparations to implement Phase II. Notify all essential personnel of sections’ hurricane plans. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL OPERATIONS PERSONNEL WILL BE CONSIDERED “ESSENTIAL”. Attend all Airport update meetings. Parking operator commences plans to protect sufficient parking spaces on Level 1 of the Hibiscus garage to shelter pre-coordinated Coast Guard and Broward Sheriff’s Office (BSO) equipment. Monitor traffic plans within Levels 4 & 5 in preparation of storing pre-determined emergency equipment.

Advise shuttle operator to implement beginning preparedness phase of their hurricane plan. See Limousines of South Florida (LSF) Hurricane Plan and procedures in their section of the manual.


Review Hurricane Plan with all personnel.

Notify Landside tenants to implement Phase II.

Review checklist with all contractors.

Relocate predetermined emergency equipment to levels 4 and 5 in the Hibiscus Garage and evaluate need for additional spaces.

Secure all important files and relocate Landside Operations to the AOCC.

Maintain contact with Landside tenants, contractors, and cruise ship and bus operators.

Inspect all Landside facilities and notify Project Managers to ensure emphasis is placed on safety and security within their construction areas.

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HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT

Contact Maintenance to remove/relocate:

Variable Message Signs.

Port-A-Potty/s at Cruise Bus/taxi Holding Area and Remote Parking Facilities.

Taxi/Limo/Valet curbside dispatch counters and wind-master signs.

NOTE: If there are any stranded passengers or persons attempting to use the Airport as a shelter, they must be bussed out of the Airport to the nearest available shelter during this phase of preparation. To coordinate bus transportation, contact ESF-1 (Transportation) at 954-831-4000.

PHASE III - HURRICANE

An evacuation of the Airport will be determined by the existing conditions of each storm, i.e., storm conditions, projected strength, forward motion, and speed.


Upon completion of essential tasks, all activity will cease. BCAD facilities may be opened as emergency shelters.

Maintain communications with BCAD EOC and provide updates as necessary.

Notify all BCAD Operations Landside staff to contact supervisor and notify of status after storm has subsided.

Keep Airport Radio Station updated.

Update employee parking location information.

Assist the Director of Operations as required.

PHASE IV – RECOVERY

This phase of the operation starts rescue/recovery operations after the "all clear" and terminates with the resumption of routine duties. Emphasis will be on return to normal airport operations. The AOCC will continue to function until authorized to deactivate.

It is important that Phase IV be implemented regardless of progression of operations beyond Phase I; i.e., should impending storm conditions change and no longer be a threat, recovery operations are still essential to return to normal operation.

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Establish contact with all tenants to determine extent of damage and estimated time required to be operational.

Assist BSO and limit access to unsafe areas. Inspect all facilities, complete damage assessment, and report conditions to BCAD EOC.

Implement notification list of all key personnel and advise of recovery operations. Keep records of staff (individual and daily) hours and specific duties.

Commence clean-up activities.

Formulate list of damaged Landside equipment, property, and areas. Cross reference with Landside Operations equipment list. See list of Landside Operations equipment on second page of this chapter.

Continue to update BCAD EOC as clean-up activities progress.

Resume normal Operations.

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LETTER TO TENANTS FROM LANDSIDE MANAGER

AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 SW 45 Street, Suite 101 • Dania Beach, Florida 33312 • 954-359-6100

June 11, 2014

Dear________________________

Broward County Aviation Department (BCAD) has conducted a cursory examination of all Landside areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things:

1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane has passed.

Under the terms and conditions of your lease agreement, you are responsible for securing all items in your leased area, including those of your tenants. All equipment and materials that could move in hurricane-force winds must be secured against movement, stored away out of the wind, or removed from the airport completely.

Karolynn Willman-Bezanis, Contracts/Grants Administrator III, Landside Operations will plan and co-ordinate storm preparedness for BCAD. In order to ensure that your best interests are served, please nominate one of your staff to liaise with Ms. Willman and to supervise a team of your own people to handle the collection and storage of equipment and materials.

Please provide the names of your nominee to BCAD by June 8, 2012, so that preliminary discussions can take place. Should you require any further information, please contact me at 954-359-1278 or Karolynn Willman-Bezanis, Landside Operati

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