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  • CITY OF NEWBERRY SOUTH CAROLINA

    803.321.1000

    HVAC UPGRADES PROJECT

    City of Newberry, S.C.

    Central Midlands Council of Governments 803.744-5136

    E-mail: Gbistany@centralmidlands.org September 27, 2010

  • CITY OF NEWBERRY, SOUTH CAROLINA HVAC UPGRADES INVITATION TO BID

    TABLE OF CONTENTS

    Request for Bid ......................................................................................................................... 1

    Scope of Work .......................................................................................................................... 2

    Instructions to Bidders .............................................................................................................. 3 AIA Document A701, 1997 Edition ** (incorporated by reference)

    Article 9 Supplementary Instructions to Bidders ....................................................................... 4

    Certification Regarding Illegal Immigration ............................................................................... 5

    Bid Bond (SE-335) .................................................................................................................... 6

    Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion............ 7

    Bid Form ................................................................................................................................... 8

    Standard Form of Agreement between Owner and Contractor................................................. 9 AIA Document A101, 2007 Edition ** (incorporated by reference)

    General Conditions of the Contract for Construction, ............................................................... 10 AIA Document A201, 2007 Edition ** (incorporated by reference)

    Standard Supplementary Conditions ........................................................................................ 11

    EECBG Contract Provisions ..................................................................................................... 12

    Buy America Provisions ............................................................................................................ 13

    US Department of Energy Labor Standards Provisions............................................................ 14

    Wage Rate Determinations....................................................................................................... 15

    Performance Bond (SE-355)..................................................................................................... 16

    Labor and Material Payment Bond (SE-357) ............................................................................ 17

    Summary of Work ..................................................................................................................... 18

    Unit Prices................................................................................................................................. 19

    Reference Standards and Definitions ....................................................................................... 20

    Project Meetings ....................................................................................................................... 21

    Quality Control .......................................................................................................................... 22

  • CITY OF NEWBERRY REQUEST FOR BIDS HVAC UPGRADES

    The City of Newberry is accepting bids on the anticipated purchase of ARRA/EECBG HVAC Upgrades for the Citys Public Safety Complex and Whitaker Fire Station. Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for the HVAC Upgrades will be received by the Project Administrator (on behalf of the Owner City of Newberry) at the Central Midlands Council of Governments, 236 Stoneridge Drive, Columbia, SC 29210, until 12:00 p.m., local time, on October 27, 2010. The bids will be publicly opened and read aloud by the Project Administrator at Newberry City Hall, Council Chambers, 1330 College Street, Newberry, SC 29108 at 10:00 a.m., local time, on October 28, 2010. Unless canceled or rejected, a responsive bid from the lowest responsible bidder shall be accepted as submitted. Instructions to Bidders, project bidding documents including specifications, bid forms and addenda are available by contacting George Bistany at gbistany@centralmidlands.org (e-mail) or by telephone at (803) 744-5136. An optional pre-bid conference will be held on Wednesday, October 6, 2010, at 10:30 AM at Newberry City Hall, Council Chambers. Attendance at the pre-bid conference is not required to submit a bid. The project consists of replacing the HVAC condensers and furnaces in the Police and Fire Station in the City of Newberry. The specific scope of work will be described in the Instructions to Bidders. The contractor shall be responsible for all work required making the new systems fully functional and operational. All contractors should adhere strictly to the bid specs for bid consistency. Comparable alternates will be considered upon bid award. This project is funded through the SC Energy Offices Energy Efficiency and Conservation Block Grant (EECBG) Program and the American Recovery and Reinvestment Act (ARRA). All applicable federal compliance requirements must be met including Buy American Provisions, Title VI of the Civil Rights Act of 1964, the Davis-Bacon Act, the Anti-Kickback Act, the Contract Work Hours and Safety Standards Act, 40 CFR 33.240 and 10 CFR 600.236. Each Bidder must be qualified under the provisions of the South Carolina Contractors Licensing Law, Code, and Section 40-11-10, et seq. Female/Minority owned businesses and Disadvantaged Business Enterprises (DBE) are encouraged to respond.

    mailto:gbistany@centralmidlands.org

  • The City of Newberry does not discriminate on the basis of age, color, religion, sex, national origin, familial status or disability in the admission or access to, or treatment or employment in, its federally assisted programs or activities.

  • 508 East North Street, Greenville, SC 29601 Phone: 864-242-5844, www.cl-e.com

    Scope of Work

    Project: HVAC Replacement Date: August 6, 2010 Location: Newberry, South Carolina Prepared by: Jeff Caviness Caviness Lambert Engineering, LLC The project consists of replacing the HVAC condensers and furnaces in the Police and Fire Station in the City of Newberry. The following is an outline of the scope of work. The contractor shall be responsible for all work required making the new systems fully functional and operational.

    * All contractors should adhere strictly to the bid specs for bid consistency, but comparable alternates will be considered and encouraged upon bid

    award. * General:

    1. Contractors are encouraged to visit each site and review the existing units and conditions prior to submitting bids.

    2. Removal and disposal of all existing systems. 3. Purchase and installation of all new HVAC, controls, and electrical equipment. 4. Provide new refrigerant piping to all units. 5. Rework duct and utility connections to fit with new equipment. 6. Provide new drain pans and verify drain lines are clear and operational. 7. Provide and install new float switch on drain pans. 8. Provide, rework, and/or install any required supports and miscellaneous steel. 9. All mechanical, electrical, controls, and miscellaneous work required to make

    new units fully optional. 10. Confirm electrical requirements of new equipment and make revisions as

    required. Several condensing units are changed from 3 phase to single phase power.

    11. Provide and install new auto-changeover programmable thermostats. 12. Measure airflow and confirm the balance of each system after installation.

    Police Station (remember comparable alternates will be considered after bid, but please quote specs below for consistency in bid process)

    1. There are 5 systems in the police station. a. One (1) 3 ton condenser w/ 60 MBH furnace b. Two (2) 5 ton condensers w/ 120 MBH furnace c. Two (2) 7-1/2 ton condensers w/ twinned 100 MBH furnaces

    CAVINESS LAMBERT ENGINEERING, LLC

  • 508 East North Street, Greenville, SC 29601 Phone: 864-242-5844, www.cl-e.com

    CAVINESS LAMBERT ENGINEERING, LLC

    2. The AHU and furnace units are locating in the ceiling space throughout the building.

    3. Base bid shall be Trane Equipment. The following selections shall be used as base

    bid, cost saving options will be considered. (Minimum Ratings: 3 & 5 ton - 16 SEER, 7.5 ton 13 SEER, 90% AFUE furnaces).

    a. 3 Ton (18 SEER)

    i. Condenser 4TTZ0036A1 ii. Furnace TUH2B4080A9V3

    iii. Coil TXCB004CC3

    b. 5 Ton (16.25 SEER) i. Condenser 4TTZ0060A1

    ii. Furnace TUH2D120A9V5 iii. Coil 4TXCD010CC3

    c. 7.5 Ton

    i. Condenser - TTA090D300 ii. Option to provide separate condensers - two (2) 4TTZ0048A1

    iii. Furnace twinned TUH2C100A9V4

    Fire Station (remember comparable alternates will be considered after bid, but please quote specs below for consistency in bid process)

    1. There are 3 systems in the fire station. a. Three (3) 5 ton condensers w/ 120 MBH furnace

    2. Two furnace units are located in a mechanical room. The other unit is above the

    ceiling in the kitchen area.

    3. Base bid shall be Trane Equipment. The following selections shall be used as base bid, cost saving options will be considered. (Minimum Ratings: 5 ton - 16 SEER).

    a. 5 Ton (16.25 SEER) iv. Condenser 4TTZ0060A1 v. Furnace TUH2D120A9V5

    vi. Coil 4T

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