i call presentation
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iCall OverviewTRANSCRIPT
Ascendum / iCall – CORPORATE OVERVIEW
Your Ideal Partner for Business/Knowledge Process Outsourcing
Vora Ventures – Ascendum ParentA Cincinnati Based Private Equity Firm – Specializing in Creating Innovative IT Firms WW
IT InfrastructureIT Infrastructure IT ServicesIT Services IT ProductsIT Products
vvwww.voratechpark.com
BPO Services
www.icallindia.net
IT Services
* Minority Stake Holding
** *
iCall Corporate Overview
An Adani - Vora Joint Venture Adani Enterprise - Multi-Billion$$ Group (9th Largest) in India Vora Ventures - Reputable Private Equity Firm in the Midwest, USA
Global Service Delivery Firm Founded in 2001 1200 Highly Skilled/Trained Knowledge Professionals
State of the Art Infrastructure (Cisco, Avaya) 75,000 SqFt Facilities with 3 Locations Worldwide
Strong Processes and Methodologies ISO 9001:2000 Certified, Six Sigma & COPC based Process Methodologies Microsoft MOSS and BlueSpring BPMS Platform Enabled
7x24 Operations with Worldwide Support Centers Ohio (USA); Coventry (UK); Bangalore and Ahmedabad (INDIA)
100% Client Retention History 2008 Winner of “Rising Star – Best BPO/ KPO/ Call Center” in Gujarat, India
7+ Years in Business, 1200+ Strong, State-of-the-art Infrastructure, Worldwide Clients
iCall Services and SolutionsYears of Experience in Performing Complex Knowledge –Based Processes for Worldwide Clients
Service Delivery
Voice Based Non- Voice Web Based
Inbound Outbound Document Processing
Research Mail Chat
Process Centers
Program & Process Management
Service Offerings
Mortgage & Title Settlement Services
Engagement Models
Delivery Business Model
Onsite Offshore FTE Based Transaction Based
Shared Risk/Reward Joint Ventures
Back Office Services
Finance and Accounting
Services
Customer Care Services
Quality Management
Client Management Knowledge Repository
Customer Care ServicesEnd-to-end Customer Care Solutions for a Wide variety of Industries and Geographies
• Inbound Customer Care– Customer support – Billing query resolution – Order management – Account maintenance – Order booking– Customer Grievances
Resolution– Customer inquiry
• Outbound Customer Care– Sales - Telemarketing– Verification Services– Credit Management– Market Research
Industries Served• Retail• Telecommunications• Banking, Finance,
Securities and Insurance (BFSI)
• Market Research
Live Chat
Features of Live Chat24/7 CapabilitiesFlexibility and Scalability99.98% uptimeDetailed tracking & reportingTotal Security – Chats and transactions can by encrypted.No language barrierSimple immediate installationCustomer contact capture
Benefits of Live Chat• Great First Impression• Increase Sales• Cost Savings• Better Web Analysis• Low up-front capital• Up sell and cross sell
Live Chat Support offers a platform to answer questions prior to customer commitment.
Finance and Accounting Services
Accounting• General ledger • Chart of accounts• Preparing Bank Reconciliations • Accounts Payable • Accounts Receivable.
Taxation• S-Corporation (1120 S) • C-Corporation (1120 C) • Individual Tax Returns (1040) • Tax Returns / Processing
Equity Research
From Simple to Complex Finance/Accounting/Taxes Related Processes for USA/UK
Mortgage & Title Settlement Services
Mortgage Services Underwriting Loan Placement Post-Closing Processing Pro-active issue notification
Title Settlement Services Title Insurance binder and
Endorsements Titles Searches Confirm property taxes Mortgage Pay-offs Final HUD or Settlement Statement
Loan Processing for Medium to Large Mortgage Companies, Brokers and Lenders
Back Office Services
Data Management• Database & Order Management • Application Processing and Management • Billing & Invoicing • Payment Processing • Service Warranty and Spare Management • Reconciliation • Data mining • Transaction Processing• Inventory Management• Retail Operations
Market Research• Market Survey• Data Collection & Analysis• Competitor Tracking & Updates
Simple Data (Content, Database) Management to Complex Data Analysis Services
Content Management• Web Research (Blogs,
Groups, Chat Rooms)• Content Analysis • Alert Generation• Threat Reports
iCall’s Talent Strategy and PracticeHire the Best, Invest in Training and Retain the Top Talent Pool
Objectives Be the “employer of choice” for passionate and talented professionals, by providing a
learning and fun-filled environment and intellectually enriching experience Create systems, policies and processes that drive a ethical, transparent, fun-filled and
vibrant work culture Promote employee well being and facilitate individual development
Key Practices Equal opportunity employer
Respect for Diversity Multi-cultural workforce Sensitization through cultural and business conduct orientation program
Open and Transparent Policy Guidelines Significant investment on employee well-being and development
iCall’s Commitment to Quality & Data SecurityBest Practices through inbuilt Quality Processes and security of Intellectual Property
Quality • Total Quality &
Compliance Department– Quality Assurance of
Processes, Systems and Human Assets
– Statutory and Regulatory Compliances
• Best Practices Used by iCall in regard to
– People– Processes– Technology
• Global Standards– ISO 9001:2000 Certified– Customer Operations
Performance Center (COPC)
– Six-Sigma Methodologies
Data Security Employee Background
Check Authenticated Access Security for Online Data
Access Security Surveillance Access Rights Management Security Violation Activity
Report Multi-level Firewall
Architecture Backup and Disaster
Recovery Business Continuity Plan
with Multiple Locations
iCall’s World-class IT, Network, Voice and Data InfrastructureHeavily Invested in a Robust, Scalable and Secured Infrastructure
Robust Data/Network Infrastructure•Multiplexer - Neura's ORCA GX21•Servers - IBM's Netfinity X342, X345•Routers - Cisco 2621•Network Switches - Nortel's Passport 1150•Modem - RAD•Desktops - IBM Net vista P4
High-quality & Reliable Voice Capacity•Multiplexer - Neura's ORCA GX21•PBX - Avaya Definity G3Si, Meridian 61C•Predictive Dialer - Portal Connect, AMCAT•CTI Server - Portal Connect, AMCAT•Digital Voice Logger - Nice•Headsets – Plantronics
Secure Information Technology Infrastructure •Microsoft's Win 2K Advanced Servers•Microsoft's Win 2K Professional Clients•Email Management Software – eShare•Call Management Software – Interactive Intelligence•ACD System – Elite, Symposium•Network Management Platform - IBM •SLA’s with each Vendor for Critical Equipments to service request in less than 4 hours and supply replacement equipments within agreed timeframesRedundant Power Infrastructure•The State Grid•Power Generator Sets within the campus•UPS systems installed within the campus
State-of-the-art Telecommunication InfrastructureoInternational Redundancy•2 Points of Presence in the US•Dedicated links to each of 2 hubs•Each link sourced from different Service Providers
oDomestic Redundancy•Last mile has fiber with copper as a redundancy back up•Currently routing both its links via the Telecom Service Provider in Mumbai, India•Working with the Service Provider to route one link via a separate exchange at a different location in•Ensures that there is no single point of failure anywhere between the iCall site and the client site
iCall’s Process Migration FrameworkDo the Right Thing First and then Do It Right
• Opportunity Identification: Presents the Client with high-level outsourcing and savings potential. iCall identifies outsource-able process that can be examined further.
• Solution Identification: Based on Client go-ahead, iCall explores the identified areas in greater detail. iCall presents to Client price, savings, ROI and high level design for the adapted processes, ready to be transitioned to iCall.
• Transition: Thorough understanding of Client processes, designing technology for the adapted process, baselining and identifying Client Critical to Quality Areas (CTQ’s), process(es) are moved to iCall seamlessly.
• Service Delivery: Day to Day operations of the process at iCall. Process is monitored on the basis of Client defined CTQ’s.
Opportunity Identification
Solution Identification
Transition Service Delivery
iCall’s Detailed Business Process Transition FrameworkProven and Systematic Business Transition and Migration Approach
• Requirement Sessions
• Identify Core Functions
• Data Requirements
• Prototyping / Navigation Flow
• Define Workflow
• Project Schedule
• Architecture• Detailed Design• Coding
Guideline• Environment /
Configuration• Communication
Plan• Prepare Test
Plan• Release Process
• Development• Unit Testing• Code
Walkthrough• Test Bed
Preparation
• Validation Testing
• Regression Testing
• Load Testing• Failover /
Recovery Testing
• Integration Testing
• User Acceptance
• Phased System Rollout
• End User Training & Documentation
• Identify & Monitor Performance Metrics
Assessment Planning & Design Pilot Roll Out (Live)
4 Wks 12 Wks 16 Wks6 Wks
What processes are candidates for outsourcing?
Which if those are easily outsource-able (interdependence, technology/infrastructure, cost/benefit)\?
How ready is the organization for outsourcing?
What are the low hanging fruits for easy proof of concept?
Ideal geographic location Business model—per
transaction, per hour, performance based, or a combination
Skill-set required Resources required for
complete transition (People, Process & Technology)
Expected Scale/Growth, ROI/Outcome/Timeline
BCP/DR planning Identify risks and mitigation
plan
Establish physical infrastructure
Recruit and train operators Establish robust
communications infrastructure Process re-engineering Identify various matrixes Define structures Identify training needs Define & create control &
monitoring mechanism. SLA setting/ re-engineering
Go Live! Track deliverables/quality Monitor process efficiency Process & Resource
Optimization Seamless and continuous
communication Quality analysis &
improvement
Prioritized and phased list of processes
Estimated savings per annum
Robust business plan Change management and
communications plan for affected employees
Development & designing of business tools
Functioning remote services operation for initial scale
Better trained staff Establish benchmarks Risk management plan
Completely functioning remote services operation
Process optimization Project management and
communication team Monthly reports and
improvements
Migration & Transitioning Team
Methodologies & Framework, Knowledge Repositories
Quality Framework – People, Process & Technology
Information Security Policies, Risk Management & Business Continuity Framework
Activities
End Product
iCall Client BenefitsInfinite Scalability, Focus on Your Core Business, Reduce Costs Significantly, Maintain Quality
Scale Benefits Cost Benefits Convenience Benefits • Volume - Process more
calls/transactions with same or less back-office resources
• Scalable Infrastructure - Realize substantial growth without large investment in processing operations or infrastructure
• Economies of Scale - Leverage the organization & discipline of a large processing factory handling 100’s of complex processes
• Time to Market - Short Turn-around-time for scale-ups
• Direct Cost Savings - Reduce up to 50% of processing costs
• Reduce/Eliminate Fixed Costs - Flexible options to grow iCall processes as your business grows; no (minimal) fixed support / training staff
• Eliminate Trial and Error - Existence of tried & tested processes & methodologies driven by ISO standards.
• High ROI - Better value for money as processes are optimized, quality is increased, and fixed recurring costs are reduced
• Reduce daily hassles of handling calls/transaction processing while maintaining focus on your core business
• On-demand status review & reporting
• Proactive notification system
• Built-in Quality Assurance program for calls / transaction processing
• Availability of large, global pool of trained and knowledgeable staff
iCall’s Pride – Flagship Clients, Worldwide iCall Serves Mid-size to F1000: Telecom Giants to Best Financial Institutions
iCall’s Pride
iCall Summary Partnering for Success
• Impeccable track record and experience in handling large volumes
– 65,000 inbound calls / day– 30,000 outbound calls/day– 1,000’s of mortgage/title files processed per
month– Millions of dollar transactions processed/month– Worldwide clients and support offices
• Highly skilled talent pool with best practices
• Robust, scalable and secured technology infrastructure
• Strong commitment to its customers and employees
– 5C’s value system, 100% customer retention
• Financially strong - subsidiary of a multi-billion dollar group
iCall’s Mortgage Service OfferingsEnd-to-End Mortgage Loan Processing
Data Entry: Basic Loan Details, Track General & Agent List, Third Party Information, Step by Step Loan Progress
Pre-Qualification: Manual PreQual & Online Automated PreQual File Validation: Data Accuracy, Completeness of Information,
Availability of Appropriate RESPA & State Specific Disclosures, Supporting Documentation Identification
Financial Examination: Income & Assets Assessment, DTI & LTV Validation & Adherence to Guidelines
e-Underwriting: DU / DO / LP and Other Lender Specific AUS Third Party Orders: VOE, VOD, VOR, VOM & VOL, Appraisal, Title ,
Insurance, Pay-Offs, Condo Questionnaire & Other File Specific Documents
Loan Submission: Online Submission, Fax/e-Mail & FedEx Clearing Conditions: Loan Approval Analysis, Conditions Validations
and STIPS Co-ordinations Closing & Funding: Schedule Closing, Drawing Docs, HUD1
Validation, Coordinating Closing & Order Funding Compliance & Post Closing: Compliance Package Preparation,
Trailing Docs & Lost Document Recovery.
Quality is Job1 @ iCall Mortgage Processing
State Specific Statutory and Regulatory Compliance
Adherence to Service Level Agreement with Clients
Work Flow Accuracy Adherence to Turn Around
Time Identification of Training/Re-
Training Needs Defining and Maintaining
Process to Process Quality Threshold
Process Reengineering and Optimization
Highest Quality Standards, Faster Turn-Around & On-Time Delivery
Provides economies of scale Convenience Flexible Models Broker & Lender friendly robust options.
Robust and scalable Models
Engagement Models
Delivery Flexible Business Models
Onsite Offshore FTE/ Month
Fixed + Transaction
Per Transaction Joint Ventures
Engagement Models for Mortgage ProcessingPer FTE, per Process, per Task… A Model that Suits Your Business Size/Needs
Benefits to Brokers, Lenders and Loan Officers
Convert your Risk Inherent decision making to “Rules Based” decision Support
Processing Stage Transparency Improved accuracy through
Built-In Quality Control and Rating
Pro-Active Issue Notification Modularized or Selective
procedure of End to End Loan Processing for all sort of Mortgage Brokers and Bankers
Comprehensive management reports and milestone tracking
Expand Your Business, Lower Your Cost, Decrease Your Turn Around Time
Title & Settlement Processing Services
Order Entry Key Punch Order, Order Title Product and Curative
Services, Confirm State and Local Taxes, Generate relevant documents, Send out initial disclosures
Title Work Download search documents, Image Import, Review
and Grade Title, Commitment, Type Final Policy and Issue Endorsements
Closing Preparation Download lender’s package, Secure Payoff
demands, Order other documents like HOI, Pre-closing coordination, Fee-sheet preparation, HUD-1 and Final HUD Preparation, Preparing closing package
Post Closing Scanning and Digitalization, QC with systematic
review as per Audit Sheet, Coordination in recording the Mortgage deed, releases etc.
Comprehensive suite of Specialist End to End Title & Settlement Services
Title & Settlement Processing Services – Quality Commitment
State-wide Compliance Check and Adherence to all RESPA Guidelines
3-Quality Filters to Ensure ERROR – FREE PROCESSING First check while processing Second review before submission of the
order by Quality Analyst Final check by Account Manager (Random
in case of excess transactions)
Service-level Per Client Requirements
Highest Accuracy
System driven process methodologies
Highest quality standards, faster turn around and on-time delivery
Engagement Models for Title ProcessingFlexible Models Aligned to Client Need/Size
Engagement Models
Delivery Flexible Business Models
Onsite Offshore FTE/ Month
Fixed+ Transaction
Per Transaction Joint Ventures
Benefits of Models
• Scalable and Flexible Models
• Multi-location Delivery
• Integrated Business Continuity Plan
• Convenience for Title Companies, Attorneys and Underwriters
Benefits for Title Companies, Attorneys & Underwriters
• Convert your risk inherent decision making to 'rules based' decision support
• Processing stage transparency
• Improved accuracy through built-in quality control and rating
• Pro-active issue notification
• Modularized or selective procedure of End to End Title & Settlement processing for all sort of Title Companies & Attorneys
• Comprehensive management reports and milestone tracking
Expand your Business, Lower your Costs & Decrease your turn-around-time
iCalls Financial & Accounting ServicesFrom General Accounting to Taxation & Transactional to Expert
Thank YouContact us for an Evaluation of Your Outsourcing Potential
Corporate Headquarters::
iCall India Limited7th Floor GNFC Info TowerS G HighwayAhmadabad 380 054 Gujarat – INDIAUS Toll Free : 866.434.2255
North America Sales/Support:iCall US LLCVora Technology Park101 Knightsbridge DriveCincinnati, OH 45011US Toll Free : 866.214.2255Web: www.icallindia.net
Cincinnati
Bangalore