i just want to see my data… - atlanta...
TRANSCRIPT
I just want to see my data…
SLA Reporting in R12 Getting the Most for Financials in R12 with Subledger Accounting
Shannon Kreps, Business Development and Strategy Manager
Accessing Information
Accessing Information
Accessing Information
Accessing Information
• Quick Survey – who is using SLA?
• What is SLA?
• What to consider during upgrade
• Examples of how to set it up
• How to access this wealth of information
The plan for today
“Oracle Subledger
Accounting is a rules-based
engine for generating
accounting entries based on
source transactions from
ALL Oracle Applications.”
Introduction to SLA - Subledger
Accounting
• Rules Based Engine
• Determines generation of accounting entries
• Supports posting to more than one ledger at the same
time for each accounting event
• Holds Additional Balances
• Support References
• Allows for a cleaner GL
• Determine what information is stored in GL vs. SLA. VS
Subledger
What does it really do?
Creates a rich pool of consistent
information for reporting and analysis
Subledger Accounting Method
Vision Operations (USA) Ledger
Standard/GAAP Accrual Subledger Accounting Method
Payables Accrual Application Accounting Definition
Journal Line Types
Account Derivation Rules
Journal Entry Descriptions
Invoice Journal Line Definition
Transaction Objects
Sources
Sources Transaction Objects
Subledger Journal Entry – 4 key areas:
1
2
3
4
Set up - Journal Entry Description
What is in SLA – the details
Set up - Journal Entry Description
1. Determine if you the seeded rule will work
2. If not, Copy and create a new rule
3. Define how the description on a journal entry or on
each of its lines will be built:
- Define a Constant – Supplier, Origin, Type
- Set conditions under which the rule will be applied
Set up example - Journal Entry
Description
JE Header and Line Descriptions
Event Model: Defines the SLA transactions types and
how they are handled through the transaction lifecycle.
- Event Class: What transactions are classified as
SLA for accounting rule purposes
- Event Type: Possible actions with accounting
significance
What triggers an SLA transaction?
Event Class Event Types
Payables
• Invoice
• Debit Memo
• Prepayment
• Payments
• Refunds
AP Invoice Events
• Validated
• Adjusted
• Cancelled
Assets
• Additions
• Adjustments
• Capitalization
• Depreciation
FA Depreciation Events
• Depreciation
• Rollback depreciation
SLA Triggers
• Create Accounting
- Processes eligible accounting events
- Applies Application Accounting Definitions based on
Accounting Methods Builder
- Validates and Creates SLA Journal Entries
- Optionally transfers to GL
• Draft Accounting
- Cannot be transferred to the GL
- Can be deleted and recreated
- Do not update balances or reserve funds
- When correct, can be recreated in Final Mode
How do I know that it’s working?
SLA Customer Experiences From Open World 2012 presentations and meetings
• Usana
• Using SLA to account differently for assets in different ledgers
• Open TV
• Using SLA to support local and corporate ledgers in multinational
environment
• Reduced month end close from 6 to 4 days
• Reduced reconciliation efforts from 3 to 1 days
• SNC Lavalin
• Fully adopted SLA for financial reporting and project monitoring
through supporting references.
• Telent
• Different payables liability accounts depending on the Company that
has been charged for the work or service. Helps with Balance sheet
accounting.
• Good News
- On-line Inquiries in each Subledger
- Account Analysis through BI Publisher - Journal Entries
- Account Analysis
- Open Account Balances
- Third Party Balances
- Period Close Exceptions Report
Now how do I get to the information?
• Good News
- On-line Inquiries in each Subledger
- Account Analysis through BI Publisher - Journal Entries
- Account Analysis
- Open Account Balances
- Third Party Balances
- Period Close Exceptions Report
• Not so good News
- No Central Reporting across SLA
- Access GL through Account Analysis Form
- Looking record by record, no consolidated view
Now how do I get to the information?
Online Inquiries: Events
Online Inquiries: Journal Lines
1
2
3
4
5
6
Online Inquiries - Limitations
• Drill to only individual transactions from the Account
Analysis form in GL
• Separate Screens and sections for headers/line details
• Export to Excel would require multiple exports
• Accounting information in each subledger it is
restricted to individual module
• No consolidated view of data
without custom reports
• Create Accounting
- Processes eligible accounting events
- Applies Application Accounting Definitions based on
Accounting Methods Builder
- Validates and Creates SLA Journal Entries
- Optionally transfers to GL
• Draft Accounting
- Cannot be transferred to the GL
- Can be deleted and recreated
- Do not update balances or reserve funds
- When correct, can be recreated in Final Mode
How do I know that it’s working?
Reconciling to the General Ledger with Sub Ledger
details
See more detail without drilling down
Show me all the Bill of Materials Accounting Transactions
Oracle vs. Insight
• Define Best Practices for your Organization
• Understand the difference between Reporting Needs
vs. Analysis
• Are you creating a report just to answer a question
• You’ve got it if you are using it or not
• Data Conversion – recommend chunking in 3-6 months
bites depending on your org size
Some SLA Tips
Insight Subledger Accounting Data
Benefits
• Pre-defined templates with access to key SLA information
• Create your own templates for reports or inquiries
• Use standard Insight functionality to drill down and across
• Filter on information you need
• Auditors Love it
• Users don’t have to access Oracle directly, but still have access to
all the great information
• Greatly reduces time in month end close and dealing with
reconciliation issues
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