i. proclamations/presentations

BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, JANUARY 7, 2021,9:00 AM

ZOOM MEETING

Watch LIVE meetings at WWW.YOUTUBE.COMIUSER/SHA WNEECOUNTYKS

I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Consider emergency vehicle permit for John R House II for emergency fire and rescue response for Shawnee County Fire District #4 Dover/ Shawnee County-Emergency Management.

2. Consider acceptance of the November 2020 bank reconciliation report-Treasurer.

3. Acknowledge receipt and consider approval of a Tecumseh Township Treasurer's BondCounty Clerk.

4. Consider authorization and execution of the following contracts for treatment of noxious weeds with a recovery rate of 100 percent:

(a) Contract C3-2021 with Auburn Township (b) Contract C4-2021 with Dover Township (c) Contract CS-2021 with Grove Township (d) Contract C6-2021 with Menoken Township (e) Contract C7-2021 with Mission Township (f) Contract CS-2021 with Monmouth Township (g) Contract C9-2021 with Rossville Township (h) Contract Cl0-2021 with Silver Lake Township (i) Contract Cll-2021 with Soldier Township U) Contract C12-2021 with Tecumseh Township (k) Contract C13-2021 with Topeka Township (1) Contract C14-2021 with Tri-County Drainage District (m) Contract C15-2021 with Kaw River Drainage District (n) Contract C16-2021 with Kansas Department of Transportation

5. Consider authorization and execution of Contract C17-2021, amendment #1 to Contract C159-2020, extending agreement in 2021 with Meri-Crete, LLC to provide general concrete services upon request - Parks + Recreation.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

3. Consider approval of a renewal of a tax exemption-incentive for economic development for year six for HME, Inc., Expansion #3.

B. PUBLIC WORKS - Curt Niehaus

I. Consider approval of Resolution No. 2021-1 authorizing the transfer of unobligated 2020 Public Works funds, not to exceed 25% of said fund, to the Special Bridge Fund, Special Machinery Fund and Special Highway Fund-Commissioner Riphahn.

2. Consider approval of request to issue multiple Requests for Quotations for the purchase of 2021 Capital Improvement Plan equipment items at an estimated total cost of$655,130.00 with $315,500.00 in funding from the 2021 Capital Outlay Fund and $339,630.00 in funding from the 202I Special Equipment Fund.

C. WEED DEPARTMENT- John Landon

1. Consider approval of request to solicit bids for herbicides for the 2021 season.

D. ADMINISTRATIVE SERVICES- Betty Greiner

1. Consider authorization and execution of Contract C18-2021, assignment of Contract C466-2014 from American Presort, Inc. to Lineage Mailing Services L.L.C.

E. PARKS+ RECREATION- Tim Laurent

I. Consider approval of request to award the bid to JP Construction for the removal of the old deck and installation of new deck with seating and lighting at the Lake Shawnee Garden House in the amount of$44,700.00 utilizing deferred Capital Maintenance 3R Funds, and authorization and execution of Contract C19-2021 for same.

F. COURT ADMINISTRATION- Lea Dawn Welch

1. Consider approval of request to waive the purchasing policy to pay CDW Government, utilizing state contract pricing, for hardware items ($13,226.87) and 40 laptop computers ($31 ,930.00), to be used specifically to support teleworking of employees and judges, to be paid through the Court budget with reimbursement through the Office of Judicial Administration CARES Act funding.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

If you wish to speak at a meeting, please contact the Commission Office by 5:00 pm the day before the meeting, (785) 251-4040 or email [email protected]

20-019 PERMIT NUMBER

Address:

Crty: Topeka, Kansas

Vehicle Make/Yea

EMERGENCY VEHICLE PERMIT

(VEHICLE COPY)

EXPIRATION DATE

County: Shawnee

e: F-150 I Pickup

License Tag

Purpose for which it is to be used: Emergency fire and resue response for Shawnee County Fire District #4 Dover I Shawnee County.

The applicant named above has secured all appropriate signatures of approving officials and has agreed to abide with all applicable local, state and federal laws, which pertain to this permit. The required officials and the applicant's signatures are attached to the completed application form, which is on file with Shawnee County Emergency Management.

SHAWNEE COUNTY EMERGENCY MANAGEMENT:

Date: _.,__[.J-+(_3-~-~J/'-"'.J'-"'-6,_,.Jo"--, ___ By:_ ~L6A ____-

SHAWNEE COUNTY BOARD OF COMMISSIONERS:

Date: By:_ ------------------- ~------------------------------------

(Authorized by K.S.A. 8-201 Oa, as amended, K.S.A. 8-201 Ob, as amended, and Shawnee County Resolution #92-154.)

Rev_ 4 09/99 SCEM Form No: 1 07_2

DATE:

TO:

FROM:

January 4, 2021

Shawnee County Office of County Treasurer

Room 1 01, Courthouse, Topeka, Kansas 66603 Phone 785-251-6493 (MV)

785-251-6483 (Tax) http://www.snco.us

LARRYMAH COUNTY TREASURER

MEMORANDUM

Shawnee County Board of Commissioners

Larry Mah, Shawnee County Treasurer L)UI17 ~

RE: November 2020 Bank Reconciliation

Please place this request on the Thursday, January 7, 2021 Board of County Commission Consent agenda for final approval of the November 2020 bank reconciliation report. This bank reconciliation report has been reviewed and approved by Audit Finance Department.

Thank you for your time and consideration.

CC: Audit Finance Dept.

November 2020 Bank Reconciliation

Ending balance Per Central Square

Reconciling Items

Less:

Credit cards (posted to bank December 1, 2, & 3, 2020)

Deposit-Smartsafe (posted to bank December 1, 2, & 7, 2020)

Payment to State of Kansas Director of Vehicle (posted to Central Square December 4, 2020)

Payment to KCoVRS (posted to Central Square December 4, 2020)

NSF checks (posted to Central Square December 1 & 3, 2020)

Open Edge/Global Merchant Fees (P & R) (posted to Central Square December 2, 2020)

Payroll Deposit (posted to bank December 2, 2020)

Add:

Outstanding checks as of 11/30/20200

Credit Card payments (posted to Central Square December 1 & 3, 2020)

ACH Credit-Remote deposit P & R (posted to Central Square December 1, 2020)

ACH Credit-Remote deposit (posted to Central Square December 1, 2020)

Lockbox payment (Treas. Dept.) (posted to Central Square December 1, 2020)

ACH Credit-Aetna payment (SCHA) (posted to Central Square December 1, 2020)

ACH Credit-Federal Employee payment (SCHA) (posted to Central Square December 1, 2020)

ACH Credit-WPS payment (SCHA) (posted to Central Square December 1, 2020)

ACH Credit-UHC of the Midwest payment (SCHA) (posted to Central Square December 2, 2020)

ACH Credit- IRS payment (ROD) (posted to Central Square December 1 & 4, 2020)

ACH Credit-Lake Shawnee Golf Course (P & R) (posted to Central Square December 2, 2020)

ACH Credit-Canon USA payment (Solid Waste) (posted to Central Square December 3, 2020)

Deposit (Sheriff Dept.) (posted to Central Square December 3, 2020)

ACH Credit-State of KS Smart payment (Sheriff Dept.) (posted to Central Square December 2, 2020)

ACH Credit-Treas. 310 Mise Pay (Sheriff Dept.) (posted to Central Square December 4, 2020)

Payment to BCBS (posted to bank December 1, 2020)

Supplemental Payroll (posted to bank December 1, 2020)

Supplemental Payroll (posted to bank December 2, 2020)

Adjusted ending balance

Vault cash

Ending balance per UMB Bank Coronavirus Relief Fund

Ending balance per UMB Bank

Difference

Prepared by; tjt

Shawnee County Treasurer's Office

December 29, 2020

$ 146,735,371.05

$ 146,735,371.05

$ 356,638.23

$ 44,793.32

$ 60,277.79

$ 16.25

$ 7,076.40

$ 1,870.70

77.57

$ 470,750.26

$ 1,719,489.74

$ 1,428.58

$ 60.00

$ 454,837.25

$ 2,769,955. 74

$ 486.00

$ 17.59

$ 17.44

$ 1,849.27

$ 64.00

$ 12,035.00

$ 11.00

$ 2,184.00

$ 1,579.06

$ 1,406.38

$ 119,298.78

$ 1,042.21

$ 876.84

$ $ 5,086,638.88

$ 151,351,259.67

$ 4,000.00

15,900,710.56

135,446,549.11

151,351,259.67

$

:IVIe:ID..ora:nduxn

DATE: January 4, 2021

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE 7th Street Room 107 www.snco.us Topeka, Kansas 66603-3963

TO:

FROM:

BOARD OF C~~~y COMMISSIONERS

Cynthia A. BecWwnee County Clerk

RE: Tecumseh Township Treasurer's Bond

Please acknowledge receipt and consider approval of the following bond:

Tecumseh Township Treasurer's Bond Effective January 1, 2021- Continuous until cancelled Chad Price - $25,000

Thank you. for your consideration.

CAB/tlk

Attachment:

twpbonds.doc/townships/db

IEMC INSURANCE

1!21 Employers Mutual Casualty Company, an lA Corporation 0 Dakota Fire Insurance Company, a NO Corporation D EMCASCO Insurance Company, an lA Corporation • 0 Illinois EMCASCO Insurance Company, an lA Corporation D Union Insurance Company of Providence, an lA Corporation 0 EMC Property & Casualty Company, an lA Corporation

0 Hamilton Mutual Insurance Company, an lA Corporation (Herein called the Surety)

OFFICIAL BOND Bond No. so2o142

PRINCIPAL (Official's Full Name and Address) Office Elected or Appointed to: Chad Price Treasurer 4000 SE Shawnee Heights Road

Tecumseh, Kansas 66542 ----

OBLIGEE: (Name of Governmental Body Penal Amount of Bond: and Address where bond will be filed)

Tecumseh Township $25,000

6430 SE Ward Road

Tecumseh, Kansas 66542

SURETY: As checked above; Term of Office: Administrative Office From: 01101121

EMC Insurance Companies 717 Mulberry St., Des Moines, Iowa 50309-3872 To: Continuous until cancelled

·-KNOW ALL MEN BY THESE PRESENTS:

That we, the Principal and Surety, are held and firmly bound unto the Obligee in the stated penal sum, lawful money of the United States, to be paid to said Obligee, for which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors or assigns, jointly and severally, by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, the said Principal has been duly elected or appointed to the office as aforesaid within the jurisdiction of and for the said Obligee.

NOW THEREFORE, if said Principal shall render a true account of his office and of his doings therein to the proper authority when required thereby or by law, and shall promptly pay over to the person or persons entitled thereto all money which may come into his hands by virtue of his office, and shall promptly account for all balances of money remaining in his hands at the termination of his office, and shall exercise all reasonable diligence and care in the preservation and lawful disposal of all money, books, papers and securities or other property appertaining to his said office, and deliver them to his successor or to any person authorized to receive the same, if he shall faithfully and impartially, without fear, favor, fraud or oppression, discharge all other duties now or hereafter required of his office by law, then this bond to be void, otherwise in full force.

Signed this ..:..19=----- day of Nov~bei ___ _

Board of County Commissioners

William D. Riphahn, Chair ATTEST:

-··. STATE OF I,

State of "-W\s c.. 5 of the office (\j D \- ...,....7

-----=----:----:-----=-----i;::'""'"~-'t?f.:t""'.~:i"~~~~·'o.·~r~li¥ :;, . . .

'20 2:::.....0_..,.....,._

ce~~-Principal

Surety

in ------

as now or hereafter required by law. -....~~~t;::.,: i'' -: i

Subscribed and sworn to before me, this, \ 'i day ~f~,v~~b~.-:--.~f-f-1---H-----,..-..---_ Principal

7013 (11-13) Notary Public

IEMC P.O. Box 712 • Des Moines, Iowa 50306-0712 INSURANCE

POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employer!! Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation

4. Illinois EMCASCO Insurance Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation

hereinafter referred to severally as ''Company' and collectively as ''Companies". each does, by these presents, make, constitute and appoint

MEGAN R. LONG its true and lawtul attorney-in-fact, wtth full power and authority conferred to sign, seal, and execute the following Surety Bond(s):

Surety Bond Principal: Obligee: Number Chad Price Tecumseh Township

4000 SE Shawnee Heights Road 6430 SEWard Road S020742 Tecumseh, Kansas 66542 Tecumseh, Kansas 66542

and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attomey puiSuant to the authority hereby given are hereby ratified and confirmed.

AUTHORITY FOR POWER OF ATTORNEY This Power-of-Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at the first regularly scheduled meeting of e<1ch company duly called and held in 1999:

RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attorneys-in-fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorney-in-fact at any time and revoke the power and authority given to him or her. Attorneys-in-fact shall have power and authority. subject to the terms and limitations of the power-of-attorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney-in-fact shall be fully and in all respects binding upon the Company. Certification as to the validity of any power-of-attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power-of-attorney of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed.

IN WITNESS THEREOF, the Companies have caused these presents to be sigjd lor each by their officers as shown, and the Corporate seals to 30th day of March , 2020 . )/

.... ~ ( .3fd«. :-~~r~::iiki;, lii~~i~:z~i\ /iiti:~tii~~\ of ~~~p~~~~}~-e ;~~;~,&p~~~ent -=6~~d-i:-, ~=-~-r~-:~h-1 ~-r.=t-e~~-~t::-~-:c-=-~=-~~-:-=~=-r:-f -:-id:-e-nt-

~ -0'" :_· SEAL ·;_ z: :_ : "'= ·· ; ;:: : : .. :- ; ... : & CEO of Com nies 2, 3, 4, 5 & 6 Companies 1, 2, 3, 4, 5 & 6

" : ~: 1863 : 0: : u: 1953 :-<: ·: ;. • : " : • ~ '• IOW'A ' "' • • .-. •, • " " --.,'..;."'~,,,,,,, ......... -t_...... .. .. .. .... .. .. ,.,. .. ... 0 ... ........ ~o~~~··.·~~~~~~~.......... ~ ...... ~ ';,·~.~,:.~~ ... · .... / ... ...... 1~.:~~~,,~......... '•,,,,,.,,,,,. ,,,,,~·.~~ .. ~'· On this 30th day of March , 2020 before me a Notary Public in and for the State

of Iowa, personally appeared Scott R. Jean and Todd Strother, who, being by me duly swom, did say that they are, and are known to me to be the CEO, Chairman, Presiden~ Executive Vice President, Chief Legal Officer and/or Secretary, respectively, of each of the Companies above; that the seals affixed to this instrument are the seals of said _corporations; that sai~ Instrument was signed and sealed on behalf of each of the Companies by authonty of the1r respective Boards of Directors; and that the said Scott R. Jean and Todd Strother, as such officers, acknowledged the execution of said instrument to be their voluntary act and deed, and the voluntary act and deed of each of the Companies.

My Commission Expires October 1 0, 2022.

--- -:3!;Zt.~~ib CERTIFICATE

I, James D. Clough, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on 30th day of March . 2020 . are true and correct and are still in full force and effect.

In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this _19th day of 2020 .

)

•lr"'..,_,.,..~:.l!-..,.&1,...~ -••'-- -·o4L-••'"~-t .... -.eA.I ........... • 1 • ._._ ••

MEMORANDUM

Date: January 4, 2021

To: Board of County Commissioners

From: John Landon Weed Director

SHAWNEE COUNTY

WEED DEPARTMENT 2044 SW WESTERN

TOPEKA, KANSAS 66604 PHONE (785) 251-6931

JOHN LANDON, DIRECTOR

Re: Authorization and Execution of 2021 Noxious Weed Control Contracts with the following entities:

Auburn Township Dover Township Grove Township Menoken Township Mission Township Monmouth Township Rossville Township Silver Lake Township Soldier Township Tecumseh Township Topeka Township Tri-County Drainage District Kaw River Drainage District KDOT

Attached for your authorization and approval are _14_ contracts with the above listed entities covering noxious weed treatments throughout calendar year 2021. The Shawnee County Weed Department (SCWD) will invoice the contracting entities based on the applicable rates specified in each contract for spraying services.

These contracts are an essential component of the Weed Department's function of controlling the size of infestations and the spread of noxious weeds in Shawnee County, and to comply with the Kansas Noxious Weed Law (K.S.A. 2-1313a et seq.)

Your consideration of this request is appreciated.

SHAWNEE COUNTY CONTRACT NO. c 3- ::< 0.;:{ I NOXIOUS WEED TREATMENT AGREEMENT

THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Auburn Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Department" shall be the County depa1iment accountable for performing said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared cetiain weeds to be "Noxious Weeds" pursuant to K.S.A. 2-1314 et seq.; and

WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration ofthe mutual considerations indicated, the County and the Township agree as follows:

1. The Township shall supply the Department with maps, keys (if necessary) and access to all Township propetiy wherein the County is to treat noxious weeds.

2. The Department shall treat noxious weeds on Township property by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.

3. The Depmiment shall spot treat all noxious weed infestations on Township propetiy throughout the growing season.

4. Upon Township request the Department may treat existing brush and other invasive weeds on Township property at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).

5. The County shall invoice the Township at the end of the growing season (on or about October 1, 2021). Payment by the Township shall be due within 30 days of receipt of the invoice from the County.

6. Beginning in 2024, the Township will be invoiced for actual costs related to noxious weed treatment. In preparation of such, and to allow the Townships to adapt to and budget for future weed treatment expenses, 2021 through 2023 will be transitional years. As such, in 2021 the Township will be invoiced for the least cost between the two following methods:

a. Historical - $29.00 per Township maintained centerline road mile. This unit cost represents an increase of $3.00 per mile from 2020.

b. Future - Actual labor (including benefits), equipment (based on FEMA hourly rates), and chemical (including dyes and adjuvants) costs.

Note: Although invoiced only for the lower total cost, the higher cost and calculating method will be provided for informational and planning purposes.

7. In canying out its services pursuant to this agreement, the Department shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.

8. The Depmiment representative performing the ·work shall:

a. Record road segments and types of noxious weeds treated. b. Record amount and kind of chemical applied on each area. c. Record date(s) chemicals were applied. d. Record labor and equipment time spent on each area. e. Maintain records no less than the three year period statutorily

required. f. Make all records of work performed pursuant to this agreement

available for audit by the Township upon the Township's request.

9. The Depmiment shall perform all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either party may terminate this agreement sooner by providing 30 days advance written notice to the other party.

AUBURN TOWNSHIP BOARD

0 D u 0 G tv{ eft A.17ot\)

Auburn Township Tmstee

BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

___________ ,Chair

ATTEST:

_______ , Shawnee County Clerk

2

Rev. 10/2019 ATIACJIMENTTO

SHAWNEE COUNTY CoN:mAG'.l' C~O~'

CONTRACTUALPROVISIONSATTACffMENT The undersigned parties agree that the following provisions arc hereby incorporated into the con!r~ct to which lt is attached and made a part thereof. said contract being dated the ___ day . of --------4 ;10_.

1. TERMS 1fu:rmlN CONTROLLING- PROVISIONS. It is expressly agreed that the tenns of each and every provision in this attachment shall prevail and control over tbe tenns of any other conflicting provision in any other document relating to and a pari of the contract in which this nttnchment Is lnoorporated,

2.

-~.~ ... ·.;·

AGilEEMENT Wl'J'R KANSAS LAW. It is agreed by and between !he undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, lf at all, in and before a Court located In the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country, All contractual agreements shall be subjeot to, governed by, and construed according to the laws of1he State of Kansas.

3. TERMINATION D'OE TO LACK OF FUNDJNG APP:ROl'lUATION, Shawnee County ls subjeot to the Kansas Cash Basis Law, K.S.A. 10-1101 e/ saq. It in the judgment of the Financial AdmiJrilllraror, Audit-Finance Office, sufficient funds are not appropriated to continue tho function perlbrrncd in tlus agreement and for the payment of the charges hereunder, Counry may tenninate this agreement at the end of its current fiscal year, County agp;es to give written notice of tennination to contractor at least thirty (30) days prior to the end of its ounent fiscal year. In the event this agreement is tenninaccd pursuant to this paragraph, County will pay to the contractor all regular conl!~ctual payments Incurred througll th~ end of such fiscal year, The lennination of !he contract pursuanl lo this peragraph shall not oause any penalty to be charged lo !he County or Uu;conlractor.

4. DISCLAIMER 017 L!ABILtTl!. Nelther the County of Shawnee nor any depllctrnent thereof shall hold harmless or IndemnifY any contractor for any Jiabil!tywl!atsoever.

5, ANTI•))1SCIUMINATION' CL.tUSE, The CO!Ilractor aga:es: (a) to comply with the Kansas Act Against Dlscrlmlnadon (K.S.A 44-1001 et ~eg.) and the Kansas Age Discrimination in Employment Aot, (K.S.A. 44-1111 et seg,) and the applicable provisions of the Americans With bisabilities Act (42 IT. S.C. 12101 e/ seq.) [ADA] and to not tl!scrfmlnate against any person bedause of race, religion, color, sex, dlsabllity, national origin or ancestry, or age In the admission of access to or treatment or employment in, Jts. programs or acti'!Jtles; (b) to include in all solicitations or advertisements for employees, the phrase ''equal opporfuni!J employer"; (o) to comply with the reporllng requirements set out in KS.A 44-1031 and K.S.A. 44-1116; (d) to include those pfovlsions in every subcontract or purchase order' so that they ore binding upon such subcontractor or vendor; (e) that a failure to ~om ply wlth the ret~orling requirements of(o) above or If the contractor Is found guil!J of any violation of such aols by t!Jo Kansas Ruman Rights Commission, such violation shaU constitute a breach of aon!raot; (f) iffhe contruoting agency detonnincs that thfl contractor has violated applicable provisions of .MJA, that violation shall constitute a breach of contract; (g) if (e) or {f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. :Parties to this contract understand that subsections (b) through (e) of Ulls paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the Coimry totals $5,000 or less during this fiscal year.

6. AccEl'TANCB OF CONTRACT, This conftaot shall not be considered accepted, approved or otherwise effoctlve until the required approvals and certifications have been given and this is signed by the Boqrd of County Commissioners ofthe County of Shawnee, Kansaa,

7. ArullTRATION, bAMAGES, WA.R:RAN:rn:s. Notwithstanding any language to the contrazy, no interpretation sh~ll be allowed to find tlte County has agreed to binding arbilration, or the payment of damages or penalties upon Ute occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempls to exclude, modify, disclaim or oUterwlse attempt to limit implied wruranties of merohantabllity and :fitness fur a particular pur;pose.

8.

9.

RErRESilNTATIVE's AumonnY To CoN:r.RAcr. By signing Utls documen~ the representative of the contractor thereby represents that suoh pernon is duly nuthorizetl by tho con!ractor to execute this dooument on behalf of the contractor ~md that t11e contractor agrees to be bound by the provisions thereof.

REsPONSIDlLlT¥ FoR TAXES. The County shall not be responsible fm, nor indemnify a contractor for, any :fuderal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. l:NSUnANCE. Tho County ahall not be required to puraba.so, any insurance against loss or damage to any penmnal property to which this contr~ot relates, nor shaH this contract require tho County fu establish a "self-insurancB" .fund to protect against any such toss or damage. Subject to the provisions of the Kansas Tort Claims Act (E:.S.A. 75-6101 e/ seq,), the vendor or lessor shall bear the risk of nny loss or damage to any personal property to wh1ch vendor or lessor holds title.

11. A1lTOI\fAT.ED CLEARING- HOUSE (ACH). Shawnee Gounty prefers to pay lfs vendor invoices via electronic funds transfers through the automated c!cru:Jng house (ACH) network. Shawnee County may roqulre vendors to accept payments via ACff. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authori2nt{on Agreement. Upon verifioallon of the data provided, the Payment Authorization Agreemont Witt nuthotlze the Counry to deposit payment for sct'llces rendered or goods provided dlreotly into vendor accounts with fin1111cial institutions. All peyments shall be made in United States cunency.

Titre:

Dale;

EOAliD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

William D, Rlphabn, Chair

Date:

Cynthia A. Beck, Shawneo County Clerk

I i I I.

l

SHAWNEE COUNTY CONTRACT NO. C Lj -;{ O.:l_ \

NOXIOUS WEED TREATMENT AGREEMENT

THIS AGREEMENT is entered into this day of _ ,'2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Dover Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Department" shall be the County department accountable for perfotming said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared certain weeds to be "Noxious Weeds" pursuant to K.S.A. 2-1314 et seq.; and


NOW, THEREFORE, in consideration of the mutual considerations indicated, the County and the Township agree as follows:

1. The Township shall supply the Department with maps, keys (if necessary) and access to all Township property wherein the County is to treat noxious weeds.


3. The Department shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. Upon Township request the Department may treat existing brush and other invasive weeds on Township propetiy at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).



a. Historical- $29.00 per Township maintained centerline road mile. This unit cost represents an increase of $3.00 per mile from 2020.




8. The Department representative perfonning the work shall:




9. The Department shall perform all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either pmiy may terminate this agreement sooner by providing 30 days advance written notice to the other party.

DOVER TOWNSHIP BOARD BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

___________ ,Chair

ATTEST:


2

Rev. 10/2019 ATTACHMENT TO

SHAWNEE CoUNTY CONTRACT C '1--2 0~) CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated int,o the contract to which it is attached and made a part; thereof, saict c_?ntract being dated the _ day of --------20,~

I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the tenns of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment Is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may tenninate this agreement at the end of its current fiscal year, County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is tenninated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DJSCLAlMER OF LlAlliLITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI·DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 e/ seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 e/ seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestiy, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44·1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order" so that they are binding upon such subcontractor or vendor; (e) that a failure to ~omply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency detennines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancetled, terminated or suspended in whole or In part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year,

6. AccEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas,

7. A.ruliTRATION, DAMAGES, WAll.RANTJES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHOIUTY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONS!lliLITY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

I 0. INSURANCE, The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such toss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

11. AUTOMATED CLEARlNG HOUSE (ACID. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

William D. Riphahn, Chair

Date:

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

SHAWNEE COUNTY CONTRACT NO. C. 5-.,2o~ \


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Grove Township Board, hereinafter referred to as "Township."

WHEREAS, Shawnee County Weed Depattment hereinafter referred to as the "Department" shall be the County depmtment accountable for performing said duties on behalf of the County; and


WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those portions of its property lmown to occasionally have noxious weed infestations; and








j

I l

i l ! l j l

I j

I i r-1

! I I I I I i !

i I I i I I

a. Historical- $29.00 per Township maintained centerline road mile. b. Future - Actual labor (including benefits), equipment (based on FEMA

hourly rates), and chemical (including dyes and adjuvants) costs.

Note: Although invoiced only for the lower total cost, the higher cost and calculating method will be provided for infonnational and planning purposes.


8. The Department representative performing the work shall:






GROVE TOWNS~ BOARD

~,hkk= Grove Township Trustee


_____________________ ,Charr

ATTEST:

________ , Shawnee County Clerk

2

l ! ~ l i

l I

! l l t l

I I

Rev. 10/2019 ATTACHMENT To s

SHAWNEE COUNTY CONTRACT C --< 0 ~ J

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of --------20_.

) . TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREE~IENT WITH KANSAS LAw: It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. I 0-1 I 0 I et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LLI.BILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANT!-DISCR!i\llNATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in KS.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor, (e) that a failure to comply with the reporting requirements of(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAI>!AGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATJ:VE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSIBILITY FQR T A.US. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter ofthis contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against Joss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 el seq.), the vendor,or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

11. AUTOMATED CLEARING HOUSE (ACH\. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

Title:

IJ--3- ~0 Date:

BOARD OF COUNTY COMi'VflSSIONERS SHAWNEE COUNTY, KANSAS


Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO.


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Menoken Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Depa1iment hereinafter refened to as the "Department" shall be the County depmiment accountable for perf01ming said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared ce1iain weeds to be "Noxious Weeds" pursuant to K.S.A. 2~1314 et seq.; and

WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those pmiions of its prope1iy known to occasionally have noxious weed infestations; and



2. The Depmiment shall treat noxious weeds on Township prope1iy by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.

3. The Depmiment shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. Upon Township request the Depmiment may treat existing bmsh and other invasive weeds on Township property at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).



a. Historical - $29.00 per Township maintained centerline road mile. This unit cost represents an increase of$3.00 per mile from 2020.








9. The Depatiment shall perform all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either party may te1minate this agreement sooner by providing 30 days advance written notice to the other pmiy.


-----------------------, Chair

ATTEST:

_________ , Shawnee County Clerk

2

Rev. 10/2019 AITACHMENTTO

SHAWNEE COUNTY CONTHACT c G -..:::2 ~ J

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of 20 __ . ---------'

I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated,

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERl'IIINATION DUE TO LACK OF FUNDING Al'PROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DisCLAIMER OF LlAIHLITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnity any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1 Ill et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1!16; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to ~om ply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.


7. ArulJTRATION, DAMAGES. WAlillANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modifY, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHOIUTY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. J:lliSFONSDJILlTY FoR TAXES. The County shall not be responsible for, nor indemnifY a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

I 0. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 e/ seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

11. AUTOMATED CLEARING HOUSE !ACID. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with fmancial institutions. All payments shall be made in United States currency.

Date: I j BOARD OF COUNTY COMMISSIONERS

SHAWNEE COUNTY, KANSAS

Wllliam D. Riphahn, Chair

Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO. C J--:2 02,)


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Mission Township Board, hereinafter referred to as "Township."

WHEREAS, Shawnee County Weed Depmiment hereinafter refen-ed to as the "Depmiment" shall be the County department accountable for perf01ming said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared ceriain weeds to be "Noxious Weeds" pursuant to K.S.A. 2-1314 et seq.; and





3. The Depariment shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. Upon Township request the Depmiment may treat existing brush and other invasive weeds on Township property at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).






7. In canying out its services pursuant to this agreement, the Depmiment shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.

8. The Depatiment representative perfmming the work shall:






MISSION TOWNSHIP BOARD

Mission Township Trustee


___________ ,Chair

ATTEST:


2

Rev. 10/2019 A ITA CliME NT To

SHAwNEECoUNTYCoNrRAcrc7 ~~o~ I CONTRACTUAL PROVISIONS AITACHMENT

The undersigned parties agree that the following provisions are hereby incol}lorated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of -------~ 20_.

I. TERMS HEREIN CON'Dl.OLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment ls Incorporated.

2. AGlill&MENT WITH KANSAS LAW. It is agreed by and between Ute undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 1 0-11 01 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI·DISCRIMINA'DON CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in al! solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to ~amply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of Utis paragraph number 5 arc not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or Jess during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otheiWise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. AruiJTllATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency, Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otheJWise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPlillSENTATIVE's AUTHORITY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSilllLITY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter oftl1is contract.

I 0. INsURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

ll. AUTOMATED CLEARJNG HOUSE IACHl. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

VENDOR/CONTRATIR: a Ac~l By:

Title:

Date:


William D. Riphalm, Chair

Date:

AITEST:


SHAWNEECOUNTYCONTRACTNO. C ~-~6~\


THIS AGREEl.VIENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refetTed to as "County," and the Monmouth Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Depatiment" shall be the County department accountable for performing said duties on behalf of the County; and


WHEREAS, the County has the means and capability to treat noxious weed infested meas, and the Township is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and


1. The Township shall supply the Depatiment with maps, keys (if necessary) and access to all Township property wherein the County is to treat noxious weeds.





6. Beginning in 2024, the Township will be invoiced for actual costs related to noxious weed treatment. In prepmation of such, and to allow the Townships to adapt to and budget for future weed treatment expenses, 2021 through 2023 will be transitional yems. As such, in 2021 the Township will be invoiced for the least cost between the two following methods:

a. Historical- $29.00 per Township maintained centerline road mile. b. Future- Actual labor (including benefits), equipment (based on FEMA

hourly rates), and chemical (including dyes and adjuvants) costs.

Note: Although invoiced only for the lower total cost, the higher cost and calculating method will be provided for infmmational and planning purposes.

7. In canying out its services pursuant to this agreement, the Depmiment shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.



required. f. Make all records of work perfmmed pursuant to this agreement




MONMOUTH TOWNSHIP BOARD

c.5feileJ1 )_), //n./ev--._;:ft:,r,} Monmouth Township Trustee


___________ ,Chair

ATTEST:


2

Rev. 10/20 l 9 ATTACHMENT TO

SHAWNEE COUNTY CONTRACT C 'i ~..< O"J.l CONTRACTUAL PROVISIONS ATTACITh'illNT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _______ _ 20 __ .

l. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the tenns of each and every provision in this atlachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAw. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in ar~d before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State ofKansas.

3. TERMJNATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemrlliy any contractor for any liability whatsoever.

5. ANTI-DISCRlMlNATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency detennines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, tenninated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. AccEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. Arul!TRATJON, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modifY, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSIBILITY FoRT A.XES. The County shall not be responsible for, nor indemnifY a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

II. AUTOMATED CLEARING HOUSE (ACID. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of'the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

Title:

1/- zs- c· zozo Date:

.BOARD OF COUNTY CO!'viMISSIONERS SHAWNEE COUNTY, KANSAS


Date:

ATTEST:


l I J I

I l l '

SHAWNEE COUNTY CONTRACT NO. C Cf -::2. O:l_J


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Rossville Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Depmiment hereinafter referred to as the "Depatiment" shall be the County depmiment accountable for performing said duties on behalf of the County; and


WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those portions of its prope1iy known to occasionally have noxious weed infestations; and



2. The Department shall treat noxious weeds on Township prope1iy by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.

3. The Depmiment shall spot treat all noxious weed infestations on Township property throughout the growing season.

4. Upon Township request the Depmiment may treat existing brush and other invasive weeds on Township prope1iy at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).





Note: Although invoiced only for the lower total cost, the higher cost and calculating method will be provided for infonnational and planning purposes.







TERM. This Agreement shall be effective from the date above until December 31, 2021. Either pmiy may terminate this agreement sooner by providing 30 days advance written notice to the other party.

ROSSVILLE TOWNSHIP BOARD

])jann.~ :Pzt.k. -?iU.sfee Rossville Township Trustee •


___________ ,Chair

ATTEST:


2

Rev. 10/2019 ATTACHMENT To

SHAWNEE COUNTY CONTRACT C 'I--< 0=< I CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of ---------' 20 __ .

l. TERMS HEREIN CONTROLLING PROV!S!ONS. It is expressly agreed that the tenns of each and every provision in this attachment shall prevail and control ovet· the tenns of any other conflicting provision in any othet' document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. lt is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in cmmection with or incident to this contract shall be litigated, if at all, in and before a Comt located in the State of Kansas, U.S.A., to the exclusion of the Coutts of any other states or countty. All contractual agreements shall be subject to, govemed by, and constmed according to the Jaws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. lO-llOI et seq. It~ in the judgntent of the Financial Administrator, Audit-Finance Office, sutlicient funds are nat approptiated to continue the function performed in this agreement and for the payment of the charges hereunder, County may tetminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred Uuough the end of such fiscal year. The tennination of the contract pursuant to Utis paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any depattment thereof shall hold hannless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S,A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so tltat tbey are binding upon such subcontractor or veudor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency delennines that the cmttractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in pat1 by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissio11ers of the County of Shawnee, Kansas.

7. ARBITRATION, DAhiAGES, 'VAR!l.ANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occun·ence of a contingency. Futther, the County shall not agree to pay attomey fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a pat1icular pU!]JOSe.

8. REPRESENTATIVE'S AUTHORITY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof

9. RESPONSIBILITY FOR TAXES. The County shall not be responsible for, nor indemnify a contractot· for, any federal, slate or local taxes which may be imposed ot· levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal propetty to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to tl1e provisions of the Kansas Tmt Claims Act (K.S.A. 75-610 I et seq.), the vendot· or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

11. AUTOMATED CLEARING HoUSE (ACH). Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated cleating house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authotization Agreement. Upon vetification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment fm· services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

Date:

BOARD OF COUNTY COM!IUSSIONERS SHAWNEE COUNTY, KANSAS


Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO. C.. \ 0 -,2(::)~ \


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Silver Lake Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Depatiment" shall be the County depmiment accountable for performing said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared cetiain weeds to be "Noxious Weeds" pursuant to K.S.A. 2-1314 et seq.; and

WHEREAS, the County has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those pmiions of its propetiy known to occasionally have noxious weed infestations; and



2. The Depmiment shall treat noxious weeds on Township property by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.


4. Upon Township request the Depmiment may treat existing brush and other invasive weeds on Township propetiy at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).









required. f. Make all records of work perf01med pursuant to this agreement


9. The Depatiment shall perfmm all services pursuant to this agreement in a workmanlike manner.


SILVER LAKE TOWNSHIP BOARD BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

-----------------------, Chair

ATTEST:

________ , Shawnee County Clerk

2

Rev. I 0/2019 AITACHMENTTO

SHAWNEE couNTY CONTRACT c 1 a .-.:2 a.;~..1 CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the foJlowing provisions are hereby inco!Jlorated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _______ _, 20 __ .

I. TERMS HEREIN CON'ffiOLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGllEEM:ENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A, to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 etseq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function perfonned in this agreement and for the payment of the oharges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAJMER OF LIAlliLl'TI'. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnity any contractor for any liability whatsoever.

5. ANTI·DISCR1MINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 el seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year,

6. AccEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. Arul!TRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modifY, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE's AUTHOIDTY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSIDILITY FOR TAXES. The County shall not be responsible for, nor indemnity a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 el seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

I 1. AUTOMATED CLEARING HOUSE !ACID. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with fmancial institutions. All payments shall be made in United Stales currency.

Tv lJ s ·1--e-.e.... ~TI~tle~:~~~~~~~~~~~~

/( /z. J z 0 2-J;)



Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO. c_ \ 1-;{ 0~\ NOXIOUS WEED TREATMENT AGREEMENT

THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Soldier Township Board, hereinafter referred to as "Township."

WHEREAS, Shawnee County Weed Depmiment hereinafter refened to as the "Department" shall be the County department accountable for performing said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared certain weeds to be "Noxious Weeds" pursuant to K. S .A. 2-1314 et seq.; and

WHEREAS, the Cmmty has the means and capability to treat noxious weed infested areas, and the Township is desirous of having the County treat those potiions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration ofthe mutual considerations indicated, the County and the Township agree as follows:




4. Upon Township request the Depmiment may treat existing brush and other invasive weeds on Township propetiy at the Cmmty's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).











9. The Department shall perfonn all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either party may terminate this agreement sooner by providing 30 days advance written notice to the other par1y.

SOLDIER TOWNSHIP BOARD BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

___________ ,Chair

ATTEST:


2

Rev. 10/2019 ATIACEL\!ENTTO I

S!IA WNEE COUNTY CONTRACT C \ - .J, ()~ ) CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of -------~ 20_,

I. TERMS HEREIN CONTROLLING PROVISIONS, It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated,

2. AGREEMENT WITH 1CANsAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRlATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A I 0-1101 ei seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIAJJILITY, Neither the County of Shawnee nor any department thereof shall hold harmless or indemnizy any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 el seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 ei seq.) and the appllcable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A 44-1031 and KS.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in wl1ole or in part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year,

6. ACCEPTANCE OF CONTRACT, This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. AmliTRATION, DAMAGES, WAl.lRANT!ES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency, Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modifY, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHOIUTY To CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by !he provisions thereof.

9. REsPONSill!LITr FoR TAXES. The County shall not be responsible for, nor indemnizy a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.


II. AUTOMATED CLEARING HoUSE (AC.ij). Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions, All payments shall be made in United Stales currency.



Date:

ATIEST:


SHAWNEE COUNTY CONTRACT NO.


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Tecumseh Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Department" shall be the County depmiment accountable for performing said duties on behalf of the County; and






3. The Depatiment shall spot treat all noxious weed infestations on Township property throughout the growing season.




a. Historical- $29.00 per Township maintained centerline road mile. This unit cost represents an increase of$3.00 per mile from 2020.



7. In carrying out its services pursuant to this agreement, the Depmiment shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.





9. The Depmiment shall perfmm all services pursuant to this agreement in a workmanlike manner.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either party may terminate this agreement sooner by providing 30 days advance written notice to the other pmiy.

TECUMSEH TOWNSHIP BOARD BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

~ 1<--2- d >4J -~VI , Chair Tecu seh Township Trustee

ATTEST:


2

Rev.I0/2019 AITACHMENTTO

SHAWNEE COUNTY CONTRACT c I ~ -;,)_ ();;l._l CONTRACTUAL PROVISIONS AITACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _______ ___, 20_.

!. TERMS HEREJN CONTROLLlNG PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment Js incorporated,

2. AGiillE:MENT WlTH KANSAS LAW. Tt is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. AJI contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPIUATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAlMER OF LIAiliLlTY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI· DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1 III et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 1210! et seq.) [ADAJ and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancesiry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to pomply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or In part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 arc not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE 01! CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Corrunissioners of the County of Shawnee, Kansas.

7. AlUliTRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon tl1e occurrence of a contingency, Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORlTY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that tl1e contractor agrees to be bound by the provisions thereof.

9. llliSPONSIDILlTY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.


11. AUTOMATED CLEARJNG HOUSE (ACHJ. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

Title:

Date:



Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO. c_ \3 -.;:< 6'J.. \


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Topeka Township Board, hereinafter refened to as "Township."

WHEREAS, Shawnee County Weed Depmtment hereinafter referred to as the "Depmtment" shall be the County depmiment accountable for performing said duties on behalf of the County; and

WHEREAS, the Kansas legislature has declared cetiain weeds to be "Noxious Weeds" pursuant to K. S .A. 2-1314 et seq.; and




2. The Depmiment shall treat noxious weeds on Township propetiy by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means.


4. Upon Township request the Dcpatiment may treat existing brush and other invasive weeds on Township property at the County's rates for labor (including benefits), equipment (based on FEMA hourly rates), and chemicals (including dyes and adjuvants).






7. In canying out its services pursuant to this agreement, the Depatiment shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas State Board of Agriculture.







TOPEKA TOWNSHIP BOARD

Topeka Township Trustee C' lflrO eAt-ow,,.,

BOARD OF COMMISSIONERS SHAvVNEECOUNTY,KANSAS

___________ ,Chair

ATTEST:


2

Rev. 10/2019 ATTACHMENT To J

SHA \VNEE COlJNTY CONTRACT c 3,. ~ 0 ~ I CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ____ day of 20 ___ . ------------~

I, TERMS HEREIN CON'ffiOLLING PROVISIONS, It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control aver the tenns of any ather conflicting provision in any other document relating to and a part of the contract in which this attachment Js incorporated,

2. AGREEMENT WlTII KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3, TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 el seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may tenninate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIAlliLITX. Neither the County of Shawnee nor any department thereof shall hold hannless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE, The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 e/ seq,) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency detennines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, tenninated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 arc not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CDNTRAcr. This contract shall not be considered accepted, approved or otherwise effectlve until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARniTRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantablllty and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTIIORITY To CONTRACf. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. REsPDNSIDJLITY FOR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

I 0. INsURANCE. The County shall not be required !a purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 e/ seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title,

11. AUTOMATED CLEARING HOUSE IACH). Shawnee County prefers to pay lfs vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

VENDOR/CONTRACTOR:

~ By:

Title:

II f,o l~u Date; f 1



Date:

ATTEST:


SHAWNEE COUNTY CONTRACT NO. C \ Lj -.;toJ.j


THIS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as "County," and the Tri-County Drainage District, hereinafter referred to as "District."

WHEREAS, Shawnee County Weed Department hereinafter referred to as the "Depmiment" shall be the County department accountable for performing said duties on behalf of the County; and


WHEREAS, the County has the means and capability to treat noxious weed infested areas and the District is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration of the mutual considerations indicated, the County and the District agree as follows:

1. The District shall supply the Department with maps, keys (if necessary) and access to all District prope1iy wherein the County is to treat noxious weeds.

2. The Department shall treat noxious weeds on District prope1iy by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means. Said spraying may include a dye in the chemical mixture to allow for easy identification of treated areas.

3. The Department shall spot treat noxious weed infestations on District property throughout the growing season.

4. Upon District request the County may treat existing brush and other invasive weeds on District property.

5. The County shall invoice the District on a monthly basis pursuant to an itemized statement detailing chemicals (herbicides, dye and adjuvants) applied, and actual labor (including overhead) and equipment (based on FEMA hourly rates) costs of inspecting for and treating noxious weeds.

6. In carrying out its services pursuant to this agreement, the Department shall mix and apply all chemicals as recommended by the manufacturer and in accordance with approved methods contained in the «Official Regulations" issued by the Kansas State Board of Agriculture.


a. Record location and type of noxious weeds treated. b. Record amount and kind of chemical applied on each area. c. Record date(s) chemicals were applied. d. Record labor and equipment time spent on each area. e. Maintain records no less than the tluee year period statutorily


available for audit by the District upon request.

8. The Depmiment shall perform all services pursuant to this agreement m a workmanlike manner.

9. The total costs incurred by the District shall not exceed Seven Thousand Dollars and No/100 ($7,000.00) during the term of this agreement, unless the District's Board of Directors authorizes in writing additional expenditures for services.

10. The District shall pay the County within 30 days ofreceipt of itemized invoices.

TERM. This Agreement shall be effective from the date above until December 31, 2021. Either party may terminate this agreement sooner by providing 30 days advance written notice to the other pmiy.

TRI-COUNTY DRAINAGE DISTRICT BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

-----------='Chair

ATTEST:


2

Rev. 10/2019

AITACRMENT To j 4 ., SHAWNEE COUNTY CONTRACT C --<. 0~)

CONTRACTUAL PROVISIONS ATIACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of ---------' 20_.

!. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated,

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the Jaws of the State ofKansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to tile Kansas Cash Basis Law, K.S.A. I 0-1101 el seq, If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. Counly agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor,

4. DISCLAIMER OF LIAlliLITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 el seq,) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 el seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq,) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancesiry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.SA 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to ~amply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year,

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners offhe County of Shawnee, Kansas.

7. ARniTRATION, DAMAGES, WAlU!ANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon tile occurrence of a contingency, Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose,

8. REPRESENTATIVE's AUTHORITY To CoNTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that tl1e contractor agrees to be bound by the provisions thereof.

9. REsP0NSIDILITY FoR TAXES. The County shall not be responsiblo for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter ofthis·contract.

10. INsuRANCE. The County shall not be required to purchase, any insurance against toss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K,S,A. 75-6101 et seq,), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title,

ll. AUTOMATED CLEARING HOUSE IACH). Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions, All payments shall be made in United States currency.

By: I (~ f-/f'\1/lt~n,;:>-r•V

Title:

Date:



Date:

ATIEST:


SHAWNEE COUNTY CONTRACT NO. C.\ 5 -~ <::~;}.}


TillS AGREEMENT is entered into this day of , 2021, by and between The Board of County Commissioners of the County of Shawnee, Kansas, hereinafter refened to as "County," and the Kaw River Drainage District, hereinafter refened to as "District."

WHEREAS, Shawnee County Weed Department hereinafter refened to as the "Department" shall be the County department accountable for performing said duties on behalf of the County; and


WHEREAS, the County has the means and capability to treat noxious weed infested areas and the District is desirous of having the County treat those portions of its property known to occasionally have noxious weed infestations; and

NOW, THEREFORE, in consideration of the mutual considerations indicated, the County and the District agree as follows:

1. The District shall supply the Department with maps, keys (if necessary) and access to all District prope1iy wherein the County is to treat noxious weeds.

2. The Department shall treat noxious weeds on District property by preventing the production of viable seed and/or destroying the ability of plants to reproduce by vegetative means. Said spraying may include a dye in the chemical mixture to allow for easy identification of treated areas.

3. The Department shall spot treat noxious weed infestations on District prope1iy throughout the growing season.

4. Upon District request the County may treat existing brush and other invasive weeds on District property.

5. The County shall invoice the District on a monthly basis pursuant to an itemized statement detailing chemicals (herbicides, dye and adjuvants) applied, and actual labor (including overhead) and equipment (based on FEMA hourly rates) costs of inspecting for and treating noxious weeds.


7. The Depmiment representative perfmming the work shall:

a. Record location and type of noxious weeds treated. b. Record amount and kind of chemical applied on each area. c. Record date(s) chemicals were applied.

d. Record labor and equipment time spent on each area.

e. Maintain records no less than the three year period statutorily required.

f. Make all records of work performed pursuant to this agreement available for audit by the District upon request.

8. The Depmiment shall perfmm all services pursuant to this agreement m a workmanlike manner.

9. The total costs incuned by the District shall not exceed Three Thousand Dollars and No/100 ($3,000.00) during the te1m of this agreement, unless the District's Bom·d of Directors authorizes in writing additional expenditures for services.

10. The District shall pay the County within 30 days of receipt of itemized invoices.


KA W RIVER DRAIN~RICT

?Z.i/!;' ---,-------,-------,------------' Chair Board of Directors


___________ ,Chair

ATTEST:


2

Rev. 10/2019 ATTACRMENTTO I

SHAWNEE COUNTY CONTRACT C s-;J ~ J CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of 20 __ . ---------'

I. TERMS JiEREJN CoNTROLLlNG PROVISIONS. Jt is expressly agreed that the tenns of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between U1e undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or coun!Jy. All contractual agreements shall be subject to, governed by, and construed according lo the laws of the State of Kansa.>.

3. TERMINATION DUE TO LACK OF FUNDING Al'PROPRIATJON. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. I 0-11 0 I et .seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not ap:Propriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to' give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. Jn the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or lhe contractor.

4. DISCLAIMER OF LIA'BILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 el seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 ef seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 el seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancesiry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order' so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor bas violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand tbat subsections (b) through (e) of U1is paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year,


7. A:rui!TRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon tl1e occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY To CoNTRACT. By signing this documen~ the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. REsPONSID!LITY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter ofthis.contract.

I 0. INsURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contraot relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

1 1. AUTOMATED CLEARING HOUSE IACJI). Shawnee County prefers to pay its vendor invoices via electronic fu11ds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Paymeut Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

Title:

Date:



Date:

ATTEST:


SHAWNEE ~UUfij i \

CONTRACT~ ... ~~ ~-~~Q;l.,(

KANSAS DEPARTMENT OF TRANSPORTATION BUREAU OF MAINTENANCE

COUNTY AGREEMENT TO TREAT NOXIOUS WEEDS

This agreement made and enlered into tWs __ day of------- , 20 __ , by and between tho

Board of County Commissioners of County, hereinafter referred to as County, and the Kansas Secretary ofTrans-portation, hereinafter referred to as Secretary. The Kansas Department ofTransportation hereinafter is referred to as KDOT.

WHEREAS, The Kansas Legislature has declared certain weeds to be Noxious Weeds (see Kansas Noxious Weed Law), and

WHEREAS, Tho County desires to treat noxious weed infested areas on State Highway Rights-of-Way within said County and the KDOT desires to retain the County to spray and treat such areas, and

WHEREAS, The Secretary and County agree to enter Into a performance agreement, where In the County shllll treat 1111 noxious weeds on Stale Highway rights-of-way in the County. A condition of the fulfillment of the agreement requires that treatment by the County will provide n satisfactory control of the noxlous weeds, Satisfactory performance is defined as preventing the production ofviable seed and/or destroying tlte planrs ability to reproduce by vegetative means.

NOW, THEREFORE, in consideration of the preiJllses, tl1e parties hereto agree as follows:

1. The counly will notify the KDOT District Engineer or tlte authorized representative, pdor to each treabnent on hJghwayright-ofway, of lite scheduled time and location ofsucb treatment

2. The County spraying operation may include a dye in the chemical mixture to allow easy identification of areas !rented.

3. A representative of the KDOT shall make pedodio field inspections to cheoktreated areas, A field log and record will be maintained by the KDOT indicating dates lrealed and inspected, location and size of areas, type of noxious weeds, apparent affect of treatment and other pertinent comments. Approval byfue KDOT representative shall be required before the County wlll be paid for treatment.

4. Schedule of Cost: The County shall provide all chemicals (includes herbicides, surfactants and drift control materials as required), dye, labor and equipment to treat noxious weeds. Chemicals and dye are to be provided atthe County's cost. Labor and equipment costs are as follows:

LABOR COST

~/)5 00 . J., ~ !hr. operator

p~ 0~~-c.;-\l..<

11; J 5. CO lbr. operator pe.l b~lti't•-1-.X

COST

:i~zs.co - /!JI .

1~ ?..-:' co ...?:::>· /hr.

*EQUIPMENT RENTAL TYPE AND SlZB

\(L.tC..\\ w/5pco.y Eq_ulpMC!./\t or e.q_'-'-:v~\e."'-\-

*Spraying equipment will have oab mounted flasbing (or rotating) safety lighl8

5. Billing and Payment: The County shall submit to tbe KDOT District Engineer an itemized bill for wl10!esale cost of chemicals and dye furnished, plus actual cost of treating noxious weeds based on equipment rental and labor costs for areas of satisfactozy pelfonnance. Upon receipt of proper billing and final approval, payment for treating noxious weeds will be made to tbe County by theKDOT.

6. Record ofWork: The County representative doing the work shall:

Rev. 1-19

Record size, location and type of noxious weed areas treated. Record amount and kind of chemicals applied on each area. Record dates chemicals were applie(l.

Maintain Report ofNa:xious Weed Treatment DOT FORM NO. 322-A, wWch shall be submiHed to ihc KDOT within 1 to 2 weeks after treatment. Maintain records untU all claims are paid, but .in no case less than thothrooyearstatutozytlme. Mako all records availablo> for KDOT audit, when so requested by 1(])0T.

PDT Fonn 0322

7. Chemicals, approved for usc on higltway right-of-way aro listed below.

CHEMICAL

2, 4-D (amine or ester) (a) Glyphosate (b) MSMA Sulfometuron (c) Piclorrun Chlorsulfuron Imazapyr Melsulfuron MelliyJ Triclopyr (d) Fluizafop P butyl+ Feno;ciprop Imazapio (e) Quinclorac (f) Sulfosult)tron (g) Amlnopyralid (h)

Fluroxypyr

TRADE NAME

numerous numerous numerous Oust

Tordon Tclar Arsenal!Habit.at Escort Garlon Fusion Plateau Paramount/Drive Outrider Milestone VistaJffi.T

I~ May be used alone or in combhtation with other herbicides

b (Rouod·up) c Spot treattnont only

Sericea lespedoza e Do not use where cool season grasses are the desired species f) Fall bindweed control g) Do qat use for more tharJ ~ consecutive seasons h) MusK, bull and Canada thistle

There may bo other trade names for the herbicides listed.

RATE OF APPLICATION (metric\

l to 2lb. EquivJacre (1.1 to 2.2 kglha) 1112lb. Equiv.!acre (1. 7 kglha) 3 to 5lb. Equiv./acre (3.8 to 5.6 kglha) 3 to 6 ounces/acre (.21 to .42 kglha) rate depends upon weed species 112 to 1 oziacre (0.035 to 0.070 kg/ha) 1/4lb, Active/acre (0.28 kglha) rate depends upon weed species l/4to IJ21b.lacre (0.28 to 0.56 kgiha) 7 to 9 fl. oz. per acre (83.8to 107,75 ml!lla) rate depends upon weed species rate depends upon weed species and desirable grass species rate depends upon desirable grass 8pecies rate depends upon weed species

follow the product label recommendations

8. Chemicals shall be mixed and applied as recommended by the manufacturer and in accordance with approved methods contained in the "Official Regulations" issued by the Kansas Department of Agriculture.

9. The County agrees to provide this service in a workmaolil:e manner, to be in strict oonfoiiDan'o \vilh the instructioos for handling lllld applying noxious weed chernicals and to bo responsible for ony negligent acts or omissions 1halmay occur in 1he perfonoance !hereof.

10. The County's spraying equipment shall be equipped with cab mounted amber high-intensity rotating, flashing, oscillating, or strobe light Safety llghls shall bovisible from all directlons ~dnot obstructed from view by tanks and equlpmentmounted to or towed behind the spraying equipment If a safety concern has been raised, and at the direction ofKDOT personnel, the County wtll be responsible for supplylng and placing of traffic control signs for a mobile operation per Chapter I of the KDOT Highway Sigo Manual. All workers shall wear approved satetyvests according to 23 CPR 634, "Worker Visibility",

11. Thls agreement shall1ooninllto December3lst ofthis year, except records shall be maintained ln accordance wilh Section Six above. Temrinatlon may be sooner by a ien day written notice :from either party to the other. It is agreed further that this confract can be renewed for iliree consecutive years at the option of1he Secretary upon a30-daywritten notice to the oontractorprlorto December 31st of the current year. The contractor and the Secretary agree that all tellDs of the renewal wlU remain the same unless either party determines that the price of the chemicals should be re-negotiated.

This agreement is officially adopted by the Board of County Commissioners aod recorded in the official records of the proceedings of said Board.

In wibless whereof the parties have caused this Agreement to be executed by their duly authorized officers or representatives.

SECRETARY OF TRANSPORTATION THE BOARD OF COUNTY COMMISSIONERS

Title:

Rev, 1-19 DOT Form 0322

Rev. I 0120 19 ATTACHMENT TO

SHAWNEE COUNTY CONTRACT C~-.:?a.;<_ \

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of -------~ 20_.

I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attac!unent shall prevail nnd control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attac!unent is incorporated.

2. AGllEE~mNT WJTJr KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State ofKansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject 1o the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. It: in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and fur the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year, County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DtsCLAlMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnity any contractor for any liability whatsoever.

5. ANTr-DrsCIUMTNATION CLAUsE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the KllllSas Age Discrimination in Employment Ac~ (K.S.A. 44-1111 el seq.) aud the appllcable provisions of the Americans With Disabili1ies Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in aU solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the Couuty totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CoNTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARDITRATION, DAMAGES, WAlillANTrES. Notwithstanding any language to !he contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shalt not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY To CONTRACT. By signing this document, the represenlative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof

9. ;RESPONSffilLITY FoR TAXES. The County shalt not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 15-610 I et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds Iitle.

II. AUTOMATED CLEARING HOUSE IACID. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shalt execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.


William D. Rip hahn, Chair

Date:

ATTEST:


. '

Shawnee 1 ~ounty "-', , f ~ P.arKs+ ~ recreation December 30, 2020

TO: Board of Commissioners Shawnee County

From: Tim Laurent, Director Parks + Recreation 1L,

RE: Meri-Crete, LLC Amendment #1 to C159-2020 Park Planning and Development Division

]][ 5,

Purpose: Board of Commissioners authorization and execution on the attached Meri-Crete, LLC Amendment to Shawnee County C159-2020 which allows for providing general concrete services during 2021. Expenses are provided from department general operations budget.

Justification: The Meri-Crete Agreement in 2020 was a result of soliciting bids for products detailed in RFP #070-19. This amendment extends such agreement for an additional year.

TLL/blt JB Attachments

parks.snco.us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

\

SBA WNEE COUNTY CONTRACT NO. C- .tz_. -20.21.

AMENDMENT #1 TO SltA WNEE COUNTYCONTRACT NO. C159-2020 WITH MERI-CRETE, LLC

TIDS CONTRACT is agreed to this day of , 20 _,

by and between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF

SBA WNEE, KANSAS (COUNTY), and MERI-CRETE, LLC (CONTRACTOR).

)VHEREAS, the parties executed Shawnee County Contract No. C159-2020, hereinafter

referred~o as the "Contract" for providing general concrete services for the County upon request;

and

WHEREAS, the County and the Contractor desire to extend the Contract for an I

additional one (1) year; and

NOW, THEREFORE, be it resolved that Shawnee County Contract No. C159-2020 be

amended as follows:

1. The term of Shawnee County Contract C159-2020 is hereby extended through

December 31, 2021.

2. Except as amended, all terms and conditions of Shawnee County Contract No.

C159-2020, shall remain in full force and effect.

lN WITNESS WHEREOF, the parties hereto have executed this Contract on the day

and year first above written.

(Signature Page Follows)

1

CONTRACTOR MERI-CRETE, LLC

Signature

Print Name: Tyson Brown

SHAWNEE COUNTY PARKS+ RECREATION

~~L,A Tim L. Laurent, Director

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


Date: ______ _

ATTEST:


2

Toby, Brian

From: Brzon, Jonathan Sent: To:

Wednesday, December 30, 2020 1:58 PM Toby, Brian

Subject: Re: Meri-Crete, LLC

Approved as to form and legality JCB

Sent from my iPhone

On Dec 30, 2020, at 1:55 PM, Toby, Brian <[email protected]> wrote:

JCB,

Please provide review and approval. Thanks,

<imageOll.png> Brian L. Toby Compliance and Grant Supervisor Direct: 785-251-6980 • parks.snco.us <image012.png>

<imageO 13 .png>

<image014.png>

<image015.png>

<Amendment Meri-Crete, LLC 2021.docx>

1

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE 7th Street Room 107 www.snco.us Topeka, Kansas 66603-3963

Memorandum


To:

From:

RE:

Board of County [.~~issioners

Cynthia A. Bec~nee County Clerk

Renewal of HME, Inc. Expansion #3, Tax Exemption for year 2021

Pur$~!1~~.~~;9 Resolution 2016-49, HME Inc. was granted a tax exemption-incentive for "· ~~velopment for 39 new jobs created. The incentive was for a maximum of ten

" t to the Board of County Commissioners determining HME's eligibility '::;

HM'E;,ig;;~r,~ representing to the Board of County Commissioners that they meet the eligi~llitf{i,r~CZJuirements of Resolution 2016-49 Sec. 6 for 2019 and they would like for the Bo~[i~:·;~q:;~onsider approval of 1 00% exemption for the maintained jobs for year six ~:,':~OTA Order 2016-6008-EDX for HME, Inc. is for years 2016 through 2025.

The County Counselor's office has reviewed the request for renewal.

CAB/tlk

Attachment

Hme#3renewalmemo.doc/ecodevos/db

HME,JNg~ H :AA·s· M··E·T· A·L. ~'N·~:·J'·N;~ .. •=~:~'JN· ·~ , ,, . . • • ;: " .. . • . 1 ~-; '. ~-~- _; ', .• :~·.~::.t,F'-;; :; .. ~~·

December 16, 2020

Shawnee County Clerk Courthouse - Room 1 07 Topeka, KS 66603-3963

RE: Resolution No. 2016-49 - Docket #2016-6008-EDX

To Shawnee County Clerk:

{J .•. ~. LIIST!fi~ )·~CERTIFIED \~ i <FABRICATOR ·~·~ ..

This letter is to advise that we have maintained the thirty-nine new positions required for tax exemption and Will provide supporting evidence of HME, Inc.'s maintenance of those positions as a result of economic incentives and tax relief provided by Shawnee County.

Listed below is a table representing the changes in our company's total employment since the tax exemptions were issued. Also included is a detailed spreadsheet of how we calculate the average number of employees for each year.

2015 2016 2017 2018 2019 2020 Av.erage number of employees 188 241 286 284 298 331

Increase over prior year 44 53 45 -2 14 33

% increase over prior year 31% 28% 19% -;7% 5% 11%

It is the intent of HME, Inc. to continue to grow and expand in Shawnee County thus continuing to add jobs. We hope you will find this information helpful in making your decision to approve the extension of the tax exemption-incentive for 2021.

If you have any questions, please feel free to contact me at .235-1524 x 376.

Thank you for·your time and consideration.

Sincerely,

4ftc? Controller

HME,Inc. Employee Census -Sorted by D.O.H. December 31, 2020

First Name Last Name De(!a!l!!!ent D.O.H D.O.T. January~ March Ami! .Ms!x June M &!gy§! Seotember October November December Total 1 Jonny Haas 0 07/01/96 1 1 1 1 1 1 1 1 1 1 1 1 12 2 Jason Jones D 07/20/98 1 1 1 1 1 1 1 1 1 1 1 1 12 3 Bobbi Fletchall D 08/30199 1 1 1 1 1 1 1 1 1 1 1 1 12 4 Ryan Payne SA 08/30/99 1 1 1 1 1 1 1 1 1 1 1 1 12 5 Drew Swttzky E 05/15100 1 1 1 1 1 1 1 1 1 1 1 1 12 6 Kyle Cochran PM 05/24/00 1 1 1 1 1 1 1 1 1 1 1 1 12 7 David Jordan F 09/14/00 1 1 1 1 1 1 1 1 1 1 1 1 12 8 Michael Fletchall D 01/10/01 1 1 1 1 1 1 1 1 1 1 1 1 12 9 Howard Stice D 05/29/01 1 1 1 1 1 1 1 1 1 1 1 1 12

10 Darin Schneidewind D 09/01/01 1 1 1 1 1 1 1 1 1 1 1 1 12 11 Robert Mohan SA 01/08/03 1 1 1 1 1 1 1 1 1 1 1 1 12 12 Lance Buchman M 08/26/03 1 1 1 1 1 1 1 1 1 1 1 1 12 13 Tracey Stice s 08/29/03 1 1 1 1 1 1 1 1 1 1 1 1 12 14 Michael Miller p 03122104 1 1 1 1 1 1 1 1 1 1 1 1 12 15 Edward Mohan PM 03/23/04 1 1 1 1 1 1 1 1 1 1 1 1 12 16 Jeffrey Stewart s 08/19/04 1 1 1 1 1 1 1 1 1 1 1 1 12 17 Tracey Stice s 11/04104 1 1 1 1 1 1 1 1 1 1 1 1 12 18 Jason Roenne PM 11/15/04 1 1 1 1 1 1 1 1 1 1 1 1 12 19 Adam Dotson T 11122104 1 1 1 1 1 1 1 1 1 1 1 1 12 20 Kevin Rake A 04/25/05 1 1 1 1 1 1 1 1 1 1 1 1 12 21 Brian Aubert EGR 05116/05 1 1 1 1 1 1 1 1 1 1 1 1 12 22 James Colpitts D 11122105 1 1 1 1 1 1 1 1 1 1 1 1 12 23 Andy Reddick SA 01/11/06 1 1 1 1 1 1 1 1 1 1 1 1 12 24 Lonny Haas M 01123/06 1 1 1 1 1 1 1 1 1 1 1 1 12 25 Cody Wasson SA 05/14/07 1 1 1 1 1 1 1 1 1 1 1 1 12 26 William Commons s 05/29/07 1 1 1 1 1 1 1 1 1 1 1 1 12 27 Marc Jaimes 0 07/02107 1 1 1 1 1 1 1 1 1 1 1 1 12 28 Tyler Mayer s 10/01/07 1 1 1 1 1 1 1 1 1 1 1 1 12 29 Jack Eaton s 11/12107 1 1 1 1 1 1 1 1 1 1 1 1 12 30 Ryan Brooks E 11/19/07 1 1 1 1 1 1 1 1 1 1 1 1 12 31 Krista Jaimes A 04/21/08 1 1 1 1 1 1 1 1 1 1 1 1 12 32 Kyle Skinner s 06/09/08 1 1 1 1 1 1 1 1 1 1 1 1 12 33 Warren Fox w 07/21/08 1 1 1 1 1 1 1 1 1 1 1 1 12 34 Todd Worrel SA 07128/08 1 1 1 1 1 1 1 1 1 1 1 1 12 35 Eric Milligan p 10/06/08 1 1 1 1 1 1 1 1 1 1 1 1 12 36 Nathan Haas F 05128/09 1 1 1 1 1 1 1 1 1 1 1 1 12 37 Brian Loy E 11/02109 1 1 1 1 1 1 1 1 1 1 1 1 12 38 William Walters D 12114/09 1 1 't 1 1 1 1 1 1 1 1 1 12 39 Nathan Coffman s 07/26/10 1 1 1 1 1 1 1 1 1 1 1 1 12 40 Kendrick Sargent s 10/07/10 1 1 1 1 1 1 1 1 1 1 1 1 12 41 Christopher Ortega T 10128/10 1 1 1 1 1 1 1 1 1 1 1 1 12 42 Adam Fechter SA 12120/10 1 1 1 1 1 1 1 1 1 1 1 1 12 43 Travis Conrad s 06/29/11 1 1 1 1 1 1 1 1 1 1 1 1 12 44 Dylan Forgy s 08/18111 1 1 1 1 1 1 1 1 1 1 1 1 12 45 Troy Gartner s 11107/11 1 1 1 1 1 1 1 1 1 1 1 1 12 46 John Evans s 11/17111 10/16/20 1 1 1 1 1 1 1 1 1 1 10 47 Tracey Todd s 01/17/12 1 1 1 1 1 1 1 1 1 1 1 1 12 48 Kyle Burghart s 02128/12 1 1 1 1 1 1 1 1 1 1 1 1 12 49 Trey Todd s 03/22112 1 1 1 1 1 1 1 1 1 1 1 1 12 50 Scott King SA 06/18/12 1 1 1 1 1 1 1 1 1 1 1 1 12 51 Joesph Wesley s 08/20112 1 1 1 1 1 1 1 1 1 1 1 1 12 52 Chad Wunder s 08122112 1 1 1 1 1 1 1 1 1 1 1 1 12 53 Nathaniel Walker PM 11/16/12 1 1 1 1 1 1 1 1 1 1 1 1 12


First Name Last Name DeRartment DO.H. D.O.T. Januarv February Mm£11 &Hi! Ml!¥ .!Y!:m ~ August Seotember ~ November December :rmm 54 Craig Bums w 01/30/13 1 1 1 1 1 1 1 1 1 1 1 1 12

55 Matthew Shenk s 03/05/13 1 1 1 1 1 1 1 1 1 1 1 1 12

56 Matthew Oesterreich EGR 03118/13 1 1 1 1 1 1 1 1 1 1 1 1 12

57 Patrick Thyfault s 03127/13 1 1 1 1 1 1 1 1 1 1 1 1 12

58 Erick Jernberg s 04101113 1 1 1 1 1 1 1 1 1 1 1 1 12

59 Dylan Crow M 05/03/13 1 1 1 1 1 1 1 1 1 1 1 1 12

60 James Koss s 05109/13 1 1 1 1 1 1 1 1 1 1 1 1 12

61 Christopher Bloom 0 05/28113 1 1 1 1 1 1 1 1 1 1 1 1 12

62 Spencer Grooms p 08/12113 1 1 1 1 1 1 1 1 1 1 1 1 12

63 Jason Colvin T 08116/13 1 1 1 1 1 1 1 1 1 1 1 1 12

64 Jon Richardson PM 08/27/13 1 1 1 1 1 1 1 1 1 1 1 1 12

65 Jacob Griffith SA 09/10/13 1 1 1 1 1 1 1 1 1 1 1 1 12

66 John Coleman s 09/19/13 08/21/20 1 1 1 1 1 1 1 1 8

67 Mark Kidd E 11/11/13 1 1 1 1 1 1 1 1 1 1 1 1 12

68 Cole Schmidt s 11/15113 1 1 1 1 1 1 1 1 1 1 1 1 12

69 Jesse Schlueter D 12111113 1 1 1 1 1 1 1 1 1 1 1 1 12

70 Ricky Ferrell T 06/02114 1 1 1 1 1 1 1 1 1 1 1 1 12

71 Weston Nelson M 06/03114 1 1 1 1 1 1 1 1 1 1 1 1 12

72 Daniel Nosker s 06/09/14 1 1 1 1 1 1 1 1 1 1 1 1 12

73 James Waters E 07/01/14 1 1 1 1 1 1 1 1 1 1 1 1 12

74 Anthony Peete PM 07/08/14 1 1 1 1 1 1 1 1 1 1 1 1 12

75 William Bergman F 07/14/14 1 1 1 1 1 1 1 1 1 1 1 1 12

76 Ronald Reesor F 07/17114 1 1 1 1 1 1 1 1 1 1 1 1 12

77 Kyle Covert s 07121114 1 1 1 1 1 1 1 1 1 1 1 1 12

78 Steven Brown F 08/11114 1 1 1 1 1 1 1 1 1 1 1 1 12

79 Adam Reber T 08126/14 1 1 1 1 1 1 1 1 1 1 1 1 12

80 Jessica Haas 0 11104/14 1 1 1 1 1 1 1 1 1 1 1 1 12

81 Shawn Stallbaumer M 12103/14 01/09/20 1 1

82 Andrew Beard 0 12103/14 1 1 1 1 1 1 1 1 1 1 1 1 12

83 Hunter Garrett F 12116/14 1 1 1 1 1 1 1 1 1 1 1 1 12

84 Kristine Richards PM 12116/14 1 1 1 1 1 1 1 1 1 1 1 1 12

85 Casey Kirkham SA 12116/14 1 1 1 1 1 1 1 1 1 1 1 1 12

86 Donald Hufford E 01/05115 1 1 1 1 1 1 1 1 1 1 1 1 12

87 Ayrton Pittman EGR 01/05115 1 1 1 1 1 1 1 1 1 1 1 1 12

88 Eric Budy SA 01/05/15 1 1 1 1 1 1 1 1 1 1 1 1 12

89 Joshua Wright s 01/26/15 03/12120 1 1 1 3

90 Derek Schweitzer 0 02102115 1 1 1 1 1 1 1 1 1 1 1 1 12

91 James Herdandez s 02109/15 1 1 1 1 1 1 1 1 1 1 1 1 12

92 Jared Johnson s 02116/15 1 1 1 1 1 1 1 1 1 1 1 1 12

93 Timothy Browder E 04/06/15 1 1 1 1 1 1 1 1 1 1 1 1 12

94 Nikki Schmitt A 04128115 1 1 1 1 1 1 1 1 1 1 1 1 12

95 Joshua Pladies D 05/04/15 1 1 1 1 1 1 1 1 1 1 1 1 12

96 Michael Larsen EGR 05/04/15 1 1 1 1 1 1 1 1 1 1 1 1 12

97 Levi Brown F 05126/15 1 1 1 1 1 1 1 1 1 1 1 1 12

98 Cody Raine s 05/26115 1 1 1 1 1 1 1 1 1 1 1 1 12

99 Ethan Ezell D 06101115 1 1 1 1 1 1 1 1 1 1 1 1 12

100 Alyssa Carroll E 06101/15 1 1 1 1 1 1 1 1 1 1 1 1 12

101 Jason Paschke E 06/01115 1 1 1 1 1 1 1 1 1 1 1 1 12

102 Andrew Mueller PM 06/01115 1 1 1 1 1 1 1 1 1 1 1 1 12

103 Jason Crow PM 06101115 1 1 1 1 1 1 1 1 1 1 1 1 12

104 Brock Safarik s 06/01/15 1 1 1 1 1 1 1 1 1 1 1 1 12

105 Austin Siess s 06/08/15 1 1 1 1 1 1 1 1 1 1 1 1 12

106 Eric Carter 0 06/19/15 1 1 1 1 1 1 1 1 1 1 1 1 12

HME,Inc. Employee Census - Sorted by D.O.H. December. 31, 2020

FlrstNgme Last Name DBRBD!!!ent D.O.H. D.O.T January February March 8mil ~ .!!!ill! .lYlx ~ Seotember October November December Total 107 Jon Schneider s 07/27/15 1 1 1 1 1 1 1 1 1 1 1 1 12 108 Austin Hernandez s 08/10/15 1 1 1 1 1 1 1 1 1 1 1 1 12 109 Keagan Cook F 08/24/15 1 1 1 1 1 1 1 1 1 1 1 1 12 110 Jordan Woltje s 09/11/15 1 1 1 1 1 1 1 1 1 1 1 1 12 111 Justin Thomas F 10/02115 1 1 1 1 1 1 1 1 1 1 1 1 12 112 Mark Funnell M 10102115 1 1 1 1 1 1 1 1 1 1 1 1 12 113 Brad McCall s 01/04116 1 1 1 1 1 1 1 1 1 1 1 1 12 114 Christopher Harper s 01/04/16 1 1 1 1 1 1 1 1 1 1 1 1 12 115 Jonathan Prosser s 01/04/16 1 1 1 1 1 1 1 1 1 1 1 1 12 116 Steven Miller s 01/04/16 1 1 1 1 1 1 1 1 1 1 1 1 12 117 Amanda Yellets F 01/25/16 1 1 1 1 1 1 1 1 1 1 1 1 12 118 Tiffany Egly D 02101116 1 1 1 1 1 1 1 1 1 1 1 1 12 119 Ernest Schauman D 02108/16 1 1 1 1 1 1 1 1 1 1 1 1 12 120 Jackson Hughes s 02115/16 06105/20 1 1 1 1 1 1 6 121 James Knott II s 02115/16 1 1 1 1 1 1 1 1 1 1 1 1 12 122 Cameron Coleman s 02122116 1 1 1 1 1 1 1 1 1 1 1 1 12 123 Kathryn Sage A 03/07/16 1 1 1 1 1 1 1 1 1 1 1 1 12 124 Meagan Spellman A 03/14116 1 1 1 1 1 1 1 1 1 1 1 1 12 125WIIIIam Calvaruzo SA 05/11/16 1 1 1 1 1 1 1 1 1 1 1 1 12 126 Barry Maddux s 05/16/16 1 1 1 1 1 1 1 1 1 1 1 1 12 127 Alex Howard E 05/27/16 1 1 1 1 1 1 1 1 1 1 1 1 12 128 Clay Gordon F 05/27116 1 1 1 1 1 1 1 1 1 1 1 1 12 129 Jeffrey Rice D 06/06116 1 1 1 1 1 1 1 1 1 1 1 1 12 130 Saumel Ross E 06/06/16 1 1 1 1 1 1 1 1 1 1 1 1 12 131 Jacob Ubeer EGR 06/06116 1 1 1 1 1 1 1 1 1 1 1 1 12 132 Joshua Scheuler PM 06/06116 1 1 1 1 1 1 1 1 1 1 1 1 12 133 Yusung Jeong E 07/05/16 07/17/20 1 1 1 1 1 1 1 7 134 Gregory Young s 07105116 1 1 1 1 1 1 1 1 1 1 1 1 12 135 Alex Baker SA 07/05/16 1 1 1 1 1 1 1 1 1 1 1 1 12 136 Dennis Schnacker T 07/11/16 1 1 1 1 1 1 1 1 1 1 1 1 12 137 David Webber F 07/25/16 1 1 1 1 1 1 1 1 1 1 1 1 12 138 Adam Tignor s 07/25/16 1 1 1 1 1 1 1 1 1 1 1 1 12 139 Kyle Kersting s 07/25116 1 1 1 1 1 1 1 1 1 1 1 1 12 140 Lane Hough s 08101/16 01/10/20 1 1 141 Zachary Foster s 08129/16 1 1 1 1 1 1 1 1 1 1 1 1 12 142 Randy Smith F 10131/16 1 1 1 1 1 1 1 1 1 1 1 1 12 143 Kyle Romick F 12127/16 1 1 1 1 1 1 1 1 1 1 1 1 12 144 Evan Wright D 01102117 1 1 1 1 1 1 1 1 1 1 1 1 12 145 Cody Dick M 01/02117 1 1 1 1 1 1 1 1 1 1 1 1 12 146 Jamie Stadler PM 01/09/17 1 1 1 1 1 1 1 1 1 1 1 1 12 147 Heather Endsley E 01/12117 1 1 1 1 1 1 1 1 1 1 1 1 12 148 Lorenzo Delgado s 02107/17 09/25/20 1 1 1 1 1 1 1 1 1 9 149 Steven Conley s 02113/17 1 1 1 1 1 1 1 1 1 1 1 1 12 150 Jacob Crow F 02114117 1 1 1 1 1 1 1 1 1 1 1 1 12 151 Kyle Runyon s 02120/17 1 1 1 1 1 1 1 1 1 1 1 1 12 152 Josie Funnell s 03115/17 1 1 1 1 1 1 1 1 1 1 1 1 12 153 Brandon Conley w 04103117 1 1 1 1 1 1 1 1 1 1 1 1 12 154 Josiah Packard D 04124/17 1 1 1 1 1 1 1 1 1 1 1 1 12 155 Brooke French PM 05/01/17 1 1 1 1 1 1 1 1 1 1 1 1 12 156 Joshua Nuss F 05/08117 1 1 1 1 1 1 1 1 1 1 1 1 12 157 Justin Chockley s 05108/17 1 1 1 1 1 1 1 1 1 1 1 1 12 158 Gary D McCowan M 05115117 1 1 1 1 1 1 1 1 1 1 1 1 12 159 Brent Broxterman w 05/17/17 1 1 1 1 1 1 1 1 1 1 1 1 12

HME,Inc. Employee Census - Sorted by O.O.H. December 31, 2020

First Name Last Name Degartment DO.H. D.O.! .!m:!l!m: ~ ~ 8ru:!1 MID! .!Y!m Ml ~ Seotember October November December Total 160 Joshua Becker F 05/22117 1 1 1 1 1 1 1 1 1 1 1 1 12 161 Evan Havercamp w 05/22/17 07/26/20 1 1 1 1 1 1 1 7 162 Chandler Klamm D 06/05/17 1 1 1 1 1 1 1 1 1 1 1 1 12 163 Zachary Pivamik EGR 06/05/17 1 1 1 1 1 1 1 1 1 1 1 1 12 164 Russell Denney w 06/19/17 06/28120 1 1 1 1 1 1 6 165 Mehkl Moten p 06/26/17 1 1 1 1 1 1 1 1 1 1 1 1 12 166 Austin Haas s 07/01/17 1 1 1 1 1 1 1 1 1 1 1 1 12 167 Marlin Adamson s 07/03/17 1 1 1 1 1 1 1 1 1 1 1 1 12 168 Robert Hohmann s 07/10117 1 1 1 1 1 1 1 1 1 1 1 1 12 169 Brett Yingling A 08/01/17 1 1 1 1 1 1 1 1 1 1 1 1 12 170 Bryce Simons A 08/01/17 1 1 1 1 1 1 1 1 1 1 1 1 12 171 Joshua Markland F 08/14117 08/31/20 1 1 1 1 1 1 1 1 8 172 Justin Allensworth s 08/20/17 1 1 1 1 1 1 1 1 1 1 1 1 12 173 Cole Hawkins s 08/28/17 1 1 1 1 1 1 1 1 1 1 1 1 12 174 Trenten Terrel w 09/11117 1 1 1 1 1 1 1 1 1 1 1 1 12 175 Christopher Boydston s 11/06/17 1 1 1 1 1 1 1 1 1 1 1 1 12 176 Billy Hardin s 11/13117 1 1 1 1 1 1 1 1 1 1 1 1 12 177 Jerrad Blake E 12/18/17 1 1 1 1 1 1 1 1 1 1 1 1 12 178 Kenneth Poeverlein s 12/18/17 1 1 1 1 1 1 1 1 1 1 1 1 12 179 Stacy Eckert E 01/01/18 1 1 1 1 1 1 1 1 1 1 1 1 12 180 David Grelk PM 01/01/18 1 1 1 1 1 1 1 1 1 1 1 1 12 181 Abigail Haas s 01/02/18 1 1 1 1 1 1 1 1 1 1 1 1 12 182 Brian Bolinger I 01/02/18 1 1 1 1 1 1 1 1 1 1 1 1 12 183 Kathryn Ehrlich SA 01/03/18 1 1 1 1 1 1 1 1 1 1 1 1 12 184 Garrett Riedmann s 01/08/18 1 1 1 1 1 1 1 1 1 1 1 1 12 185 Cody Bishop s 01/23/18 1 1 1 1 1 1 1 1 1 1 1 1 12 186 Dustin Gauntt p 01/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 187 Traig Manson s 01/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 188 Shania Edmonds s 02126/18 1 1 1 1 1 1 1 1 1 1 1 1 12 189 Jacob lockhart s 03/05/18 1 1 1 1 1 1 1 1 1 1 1 1 12 190 Chris Albright E 03/12/18 1 1 1 1 1 1 1 1 1 1 1 1 12 191 Adam Pickerell w 03/14/18 1 1 1 1 1 1 1 1 1 1 1 1 12 192 Joseph Wehner E 04/06/18 11/24/20 1 1 1 1 1 1 1 1 1 1 1 11 193 Benjamin Irvin s 04/30/18 1 1 1 1 1 1 1 1 1 1 1 1 12 194 Dakota Bush w 05/14/18 07/19/20 1 1 1 1 1 1 1 7 195 Aubrie Reed D 05/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 196 Jessica Mandarino D 05/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 197 Cole Dister E 05/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 198 Scott Herman s 05/29/18 06/30/20 1 1 1 1 1 1 6 199 Zachary Farrell s 05/29/18 1 1 1 1 1 1 1 1 1 1 1 1 12 200 Nicholas Hill I 06/04/18 1 1 1 1 1 1 1 1 1 1 1 1 12 201 Joshua Cook s 06/12/18 1 1 1 1 1 1 1 1 1 1 1 1 12 202 Nicholas lynch s 06/25/18 08110/20 1 1 1 1 1 1 1 1 8 203 !rae Terrel w 07/09/18 1 1 1 1 1 1 1 1 1 1 1 1 12 204 Benjamin Adair w 08115/18 1 1 1 1 1 1 1 1 1 1 1 1 12 205 Ariel Baumgardner A 08/20/18 05129/20 1 1 1 1 1 5 206 Travis Rylf s 08/20/18 1 1 1 1 1 1 1 1 1 1 1 1 12 207 Ronald Roberts s 9/17/18 1 1 1 1 1 1 1 1 1 1 1 1 12 208 Donald Hendrix w 9/24/18 1 1 1 1 1 1 1 1 1 1 1 1 12 209 Jeremy McCarty s 10/8/18 1 1 1 1 1 1 1 1 1 1 1 1 12 210 Jose Hernandez w 10/12118 1 1 1 1 1 1 1 1 1 1 1 1 12 211 Mitchell Boucher s 10115/18 1 1 1 1 1 1 1 1 1 1 1 1 12 212 Matthew Sullivan I 10/2212018 1 1 1 1 1 1 1 1 1 1 1 1 12

HME, Inc. Employee Census -Sorted by D.O.H. December 31,2020

First Name Last Name Del!artment D.O.H. D.OT. January February Mm:9:l 8il!:i! ~ ~ .!Y!x &!gy§! September ~ November December Total

213 Stephen Gilbert s 10/29/2018 1 1 1 1 1 1 1 1 1 1 1 1 12

214 Lois Stice 0 11/0512018 1 1 1 1 1 1 1 1 1 1 1 1 12

215 Cody Miller s 11/05/2018 1/1512020 1 1

216 John Per1<1ns F 11/26/2018 1 1 1 1 1 1 1 1 1 1 1 1 12

217 Curtis Likens s 12110/2018 1 1 1 1 1 1 1 1 1 1 1 1 12

218 Noah Thibodeau s 12110/2018 2111/2020 1 1 2

219 Corbin Jones D 12111/2018 411312020 1 1 1 1 4

220 Trevor Scheumann s 12117/2018 1 1 1 1 1 1 1 1 1 1 1 1 12

221 Alexis Tracy w 01/04/2019 3120/2020 1 1 1 3

222 Camrond Jacobs s 01/07/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

223 Timothy Hobby w 01/15/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

224 linda Haas 0 01/28/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

225 Austin Long w 02104/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

226 Kerek McGinley w 0211212019 1 1 1 1 1 1 1 1 1 1 1 1 12

227 Brian Stich F 03/05/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

228 Jace Hodges s 03/1112019 1 1 1 1 1 1 1 1 1 1 1 1 12

229 Luke Haas s 03/11/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

230 Zachary Bloom w 03/1212019 1 1 1 1 1 1 1 1 1 1 1 1 12

231 Kohl Wallace F 03/1812019 21812020 1 1 2

232 Colton Thiesing w 03130/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

233 Garrett Weber s 04/0812019 1 1 1 1 1 1 1 1 1 1 1 1 12

234 Wyatt Cordell s 04/08/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

235 Joshua Mills w 04/08/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

236 Andrew Evert w 04126/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

237 Angel Finan s 04/2912019 1 1 1 1 1 1 1 1 1 1 1 1 12

238 John Shel.don s 04/29/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

239 Daniel Bowers T 04/29/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

240 Robert Wilson E 05/01/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

241 Timothy McConnell D 0510612019 1 1 1 1 1 1 1 1 1 1 1 1 12

242 Christopher Butts s 05/13/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

243 Jacob Davidson s 05/1312019 1 1 1 1 1 1 1 1 1 1 1 1 12

244 Clayton Brown w 05/13/2019 6/1212020 1 1 1 1 1 1 6

245 John Collins s 05/1512019 1 1 1 1 1 1 1 1 1 1 1 1 12

246 Christopher Schneider w 05/15/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

247 Braden Falley w 05/2012019 1 1 1 1 1 1 1 1 1 1 1 1 12

248 Ethan Cowen w 05/20/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

249 Jacob Butler F 05/20/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

250 Tobin Meyer w 05/2012019 912512020 1 1 1 1 1 1 1 1 1 1 1 1 12

251 Tyler Jobe w 05/20/2019 8/16/2020 1 1 1 1 1 1 1 1 8

252 Steven Wynne 0 05/2212019 312712020 1 1 1 3

253 Alden Eyman M 05128/2019 9/2512020 1 1 1 1 1 1 1 1 1 9

254 Andre Thompson M 05128/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

255 Gillum Stanley M 0512812019 1 1 1 1 1 1 1 1 1 1 1 1 12

256 Brian Shepherd s 05128/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

257 Thomas Lopez s 0610312019 211212020 1 1 2

258 Jake White w 06/03/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

259 Tyler Justice F 06110/2019 4/212020 1 1 1 1 4

260 Justin Allison s 06/10/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

261. Anthony Hernandez s 07/0112019 1 1 1 1 1 1 1 1 1 1 1 1 12

262 Mitchell McDonald . s· 0710112019 1 1 1 1 1 1 1 1 1 1 1 1 12

263 Charles Hlnk T 07/01/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

264 Lacy Heln PM 07/0812019 1 1 1 1 1 1 1 1 1 1 1 1 12

265 Garrett Stitt s 07/15/2019 5127/2020 . . • • 1 5


First Name Last Name Degartment D.O.H. D.O.T. Januarv ~ ~ Ami! .Mi!Y .!Y!!§ .!Ybl AY9!.m1 Segtember ~ November December :rmm 266 William Stephens F 07/2212019 1 1 1 1 1 1 1 1 1 1 1 1 12

267 Jordan Robbins PM 07/2512019 6/26/2020 1 1 1 1 1 1 6

268 Hunter Claxton s 07/29/2019 1/15/2020 1 1

269 Garrett Busche w 08/02/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

270 Eric Lewis M 08/05/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

271 Brandin Bell s 08/05/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

272 Randy Hufford w 08/1712019 1 1 1 1 1 1 1 1 1 1 1 1 12

273 Frank McMaster s 08/2612019 1 1 1 1 1 1 1 1 1 1 1 1 12

274 Joshua Bosancu F 09/03/2019 5/1412020 1 1 1 1 1 5

275 Dustin Wasson s 09/12/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

276 Katelyn Best w 09113/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

277 Steven Adams w 09/1412019 1 1 1 1 1 1 1 1 1 1 1 1 12

278 Ethan Kortan w 09/18/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

279 Christopher Bradshaw w 09/20/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

280 Nicole Schmiedeke EGR 09/2312019 1 1 1 1 1 1 1 1 1 1 1 1 12

281 Devon Holt s 09/2312019 11/25/2020 1 1 1 1 1 1 1 1 1 1 1 11

282William Higgins w 09/23/2019 3/27/2020 1 1 1 3

283 Aaron Resseguie s 10/21/2019 1/17/2020 1 1

284 Danielle Garretson E 10/28/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

285 Brian Mayer s 10/28/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

286 Nathan Herring w 11/01/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

287 Tonya Woods 0 11/11/2019 11/10/2020 1 1 1 1 1 1 1 1 1 1 1 11

288 Brailey Metzger s 11/27/2019 5/3/2020 1 1 1 1.' 1 5

289 Derek Lassiter s 12/0212019 1 1 1 1 1 1 1 1 1 1 1 1 12

290 Matthew Shashteen s 12/06/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

291 Bret Simmons s 12/09/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

292 Benjamin Burger s 12/09/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

293 Blake Weaver F 12/1112019 1 1 1 1 1 1 1 1 1 1 1 1 12

294 Robert Retzer s 12/1312019 1 1 1 1 1 1 1 1 1 1 1 1 12

295 Deborah Deter s 12/16/2019 8131/2020 1 1 1 1 1 1 1 1 8

296 Craig Doebele M 12/1812019 8120/2020 1 1 1 1 1 1 1 1 8

297 Joseph Ferron s 12120/2019 1 1 1 1 1 1 1 1 1 1 1 1 12

298 Justin Winter F 12/23/2019 1/24/2020 1 1

299 Courtney Hawk A 01/01/2020 815/2020 1 1 1 1 1 1 1 1 8

300 Ethan Brownell s 01/03/2020 5119/2020 1 1 1 1 1 5

301 Jonathan Crouch s 01/03/2020 1 1 1 1 1 1 1 1 1 1 1 1 12

302 Rafael Hernandez F 01/06/2020 3/13/2020 1 1 1 3

303 Jacob Best M 01/06/2020 6/2212020 1 1 1 1 1 1 6

304 Jeremy Turner s 01/17/2020 1 1 1 1 1 1 1 1 1 1 1 1 12

305 Robert Buckhalter s 01/20/2020 1 1 1 1 1 1 1 1 1 1 1 1 12

306 Klayton Lloyd s 01/2112020 1 1 1 1 1 1 1 1 1 1 1 1 12

307 Philip Brown M 01/22/2020 1 1 1 1 1 1 1 1 1 1 1 1 12

308 Daniel DeHerrera s 02/0312020 1 1 1 1 1 1 1 1 1 1 1 11

309 Christopher Meade s 02/10/2020 1 1 1 1 1 1 1 1 1 1 1 11

310 Christopher Cates s 02/1012020 3/3/2020 1 1 2

311 Gavin Brownlee 0 02/17/2020 1 1 1 1 1 1 1 1 1 1 1 11

312 Jeffrey Cowan 0 0310212020 1 1 1 1 1 1 1 1 1 1 10

313 Aaron Davey E 03102/2020 1 1 1 1 1 1 1 1 1 1 10

314 Jeffrey Kelly s 03/02/2020 1 1 1 1 1 1 1 1 1 1 10

315 Matthew Johnson s 03/02/2020 1 1 1 1 1 1 1 1 1 1 10

316 Nicholas Graham s 03104/2020 5/2/2020 1 1 1 3

HME, Inc. Employee Census - Sorted by D.O.H. December 31, 2020

First Name Last Name De11artment D.O.H D.O.T. January~ .Mm:l;b 81!1:!! ~ June ..!Y!:i AI!9!W September October November December Total

317 Matthew Emert F 03/09/2020 1 1 1 1 1 1 1 1 1 1 10

318 David Curtis F 03/09/2020 1 1 1 1 1 1 1 1 1 1 10

319 Kara VanOutry 0 03/16/2020 3/17/2020

320 Gunner Koelling s 03/23/2020 1 1 1 1 1 1 1 1 1 1 10

321 Paul Wildermuth s 03/23/2020 1 1 1 1 1 1 1 1 1 1 10

322 Reid Cowan M 04/21/2020 1 1 1 1 1 1 1 1 1 9

323 Dalton Cowan M 04121/2020 1 1 1 1 1 1 1 1 1 9

324 Matthew Mize F 05/04/2020 5129/2020 1 1

325 Joseph Yeager s 05/0412020 7/22/2020 1 1 1 3

326 Kara Wray 0 05/04/2020 9/25/2020 1 1 1 1 1 5

327 Tyler Lutz PM 05/01/2020 1 1 1 1 1 1 1 1 8

328 Braedyn Forkenbrock s 05/11/2020 1 1 1 1 1 1 1 1 8

329 James Saunders s 05/15/2020 1 1 1 1 1 1 1 1 8

330 Samuel Lawson F 05/18/2020 8114/2020 1 1 1 1 4

331 Jacob Haney F 05/18/2020 1 1 1 1 1 1 1 1 8

332 Ryan Broeckelman F 05118/2020 1 1 1 1 1 1 1 1 8

333 Shawna Bailey 0 06/01/2020 1 1 1 1 1 1 1 7

334 Gavin Royer s 06/01/2020 812412020 1 1 1 3

335 Daniel Ricklefs s 06101/2020 1 1 1 1 1 1 1 7

336 Wyatt Houdeshell D 06/08/2020 1 1 1 1 1 1 1 7

337 Noah Pippert D 06/08/2020 1 1 1 1 1 1 1 7

338 Joseph Walsh D 06/08/2020 1 1 1 1 1 1 1 7

339 Skyler Stanley w 06/1212020 1 1 1 1 1 1 1 7

340 Chase Abram E 06/15/2020 1 1 1 1 1 1 1 7

341 David Abbey s 06/15/2020 7/31/2020 1 1 2

342 Duravin Knight s 06/15/2020 1 1 1 1 1 1 1 7

343 Kolby Droegemeier M 06/2212020 7/24/2020 1 1 2

344 Tyler Smith 0 06/23/2020 1 1 1 1 1 1 1 7

345 Travis Cusick s 06/29/2020 1 1 1 1 1 1 1 7

346 Jacob Richmond s 06/29/2020 1 1 1 1 1 1 1 7

347 Joshua Myers s 07/17/2020 1 1 1 1 1 1 6

348 Kolton Meditz s 07/29/2020 1 1 1 1 1 1 6

349 Ryan The ising s 07/31/2020 1 1 1 1 1 5

350 Glen Tajchman M 08103/2020 1 1 1 1 1 5

351 Preston Williams s 08/03/2020 812512020

352 Klinton Grollmes M 08/10/2020 1 1 1 1 1 5

353 Noah Mills s 08/14/2020 1 1 1 1 1 5

354 Andrew Alldredge s 08/17/2020 8131/2020

355 Austin Miller s 08/17/2020 1 1 1 1 1 5

356 Joshua Wright s 08/2412020 1 1 1 1 1 5

357 Spencer Shae s 08131/2020 1 1 1 1 1 5

358 James Moss T 08131/2020 1 1 1 1 1 5

359 Sierra Heins A 09101/2020 1 1 1 1 4

360 Adam Radfod s 09108/2020 1 1 1 1 4

361 Timothy Jones s 09108/2020 1 1 1 1 4

362 Ezra Shove s 09/14/2020 1 1 1 1 4

363 Reed Kordonowy s 09/25/2020 10/312020 1 1 2

364 Jonathan Hardt en s 09/28/2020 1 1 1 1 4

365 Max Roberts s 10105/2020 10/9/2020 1 1

366 Kerry Wathen s 10109/2020 1 1 1 3

HME, Inc. Employee Census -Sorted by D.O.H. December 31, 2020

First Name Last Name Dejlartment D.O.H. D.O.T. January February March AI!!:!! ~ .!l!!l§ J!l!x &!gy§! Seotember ~ November December Total

367 William Higgins s 1010912020 1 1 1 3

368 Justin Trimmer s 1011212020 10/2012020 1

369 Megan Buckland A 1011212020 1 1 1 3

370 Cory Renfro s 1011912020 1 1 1 3

371 Hunter Ramage s 10/1912020 1 1 1 3

372 Chad Tyler s 10/1912020 1 1 1 3

373 Dwight Kaser s 10123/2020 1 1 1 3

374 Kenton Morris s 10/2312020 1 1 1 3

375 Nathan Lynch s 10/26/2020 1 1 1 3

376 Shawn Hurl a s 11/0212020 1 1 2

377 Brannon Webber s 11/06/2020 1 1 2

378 Jacob Hastings s 11/06/2020 1 1 2

379 Eric Connell s 11/09/2020 1 1 2

380 Casey Kientz s 1111612020 1 1 2

381 Nicholas Brier s 11/20/2020 1 1 2

382 Lus Perez-Soto s 11/20/2020 1 1 2

383 Aaron Foster s 1113012020 121212020 1 1 2

384 Hunter Mlttlemeier F 1113012020 1 1 2

385 Haley Stalkfleet s 1113012020 1 1 2

386 Alex King E 1113012020 1 1 2

387 Cade Norris s 1210412020

388 Colton Chapin F 12/0712020

389 Mark Smith s 1211412020

Total By Month 389 60 307 305 312 307 314 321 317 321 316 324 331 331 3806

Average Number Employees 317

HME INC CHECK DEPOT • REORDER ONLINE AT WWW.CHECKDEPOT.NET OR CALL 1-800-625-8117

VENDOR NO. VENDOR NAME CHECK NUMBER

11031 Shawnee County Clerk 109021 .. 108021

TRANS. REFERENCE DATE DESCRIPTION GROSS AMOUNT DISCOUNT RETAINAGE PREVIOUS BALANCE NET AMOUNT MJMBER

1220 33f 120120 12/16/20 ~eal Estate Exemption 100.00 0.00 0.00 0.00 0.00 100.00

r~ r- '

I

•\ ' ! 1

'i.

·' ..

' ~ -

VENDOR NO. GROSS AMOUNT DISCOUNT RETAINAGE PREVIOUS BALANCE NET AMOUNT

11m1 1MM n nn nnn n.oo. 0.00 100.00

;~-~): .

n THIS CHECK HAS A COLORED BACKGROUND AND CONTAINS MULTIPLE SECURITY FEATURES- SEE BACK FOR DETAILS u

TO THE ORDER

I I 7th-

Topeka KS 66603-3963

I ' I I

I I VOID AFTER 90 DAYS

~~~-·-I'' I I ,

-

SHAWNEE COUNTY DEPARTMENT of PUBLIC WORKS

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

MEMORANDUM

Curt F. Niehaus, P.E. Director of Public Works

County Engineer



From: Curt F. Niehaus, P .E. Director of Public Works

Re: Resolutions Authorizing the Transfer of unobligated 2020 Public Works Operating Funds

In accordance with K.S.A. 68-141 g, the Board of County Commissioners is authorized and empowered by resolution to annually transfer from the road, bridge or street fund, an amount not to exceed 25% of said fund to special infrastructure improvement fund accounts.

As such, attached for your consideration is a single resolution authorizing the transfer of unobligated 2020 Public Works operating funds into the following general ledger fund accounts.

• Special Bridge (Account 27SCOOO 2020) • Special Machinery (Account 27SCOOO 2030) • Special Highway Improvement (Account 27SCOOO 2040)

Please note: The transfer amount shown in the attached resolution is an absolute maximum amount (25% ofthe 2020 Public Works Operating Fund). Actual amounts, the sum of which will be less than the maximum, which are to be transferred to one or more of the above listed accounts will be determined later this year when Audit-Finance notifies Public Works of the actual amount of their unobligated 2020 funds.

No financial impact will result from this request since funds are merely being transfened between accounts.

The County Counselor's office has reviewed the attached resolution and it has been approved for form and legality.

Thank you for considering this request.

Niehaus, Curt

From: Sent: To: Cc:

Brzon, Jonathan Monday, January 04, 2021 11 :28 AM Niehaus, Curt Greiner, Betty

Subject: Re: Resolutions transferring un-used 2020 Public Works Operating Funds to three 2021 special funds

Approved as to form and legality JCB

On Jan 4, 2021, at 11:25 AM, Niehaus, Curt <[email protected]> wrote:

Jonathan,

The "cycle of life" continues.

As such, please review the proposed resolution to transfer unused 2020 funds to 2021 Special Bridge {2020), Special Machinery (2030) and Special Highway (2040) accounts.

The amount ($2,269,411.50 = 25% of the 2020 Operating Budget) that is shown in the proposed resolution is merely a "best case" placeholder. The actual amounts to be transferred later this spring into each account will sum to something less than that shown in the resolution.

Thanks

Curt Niehaus Public Works

251-6077

<RESOLUTION- Transfer of Unobligated 2020 Public Works Operating Funds to 1, 2 or 3 2021 Special Funds.doc>

RESOLUTION NO. 2021 ---

A RESOLUTION AUTHORIZING THE TRANSFER OF UNOBLIGATED PUBLIC WORKS FUNDS TO THE SPECIAL BRIDGE FUND, SPECIAL MACHINERY FUND

AND SPECIAL HIGHWAY FUND

SPONSORED BY COMMISSIONER RIPHAHN

WHEREAS, in accordance with K.S.A. 68-14lg, the BOARD OF COUNTY COMMISSIONERS of the COUNTY of SHAWNEE, KANSAS, is authorized and empowered by resolution to transfer annually from the road, bridge or street fund of said County, an amount not to exceed twenty-five percent (25%) of said fund to a special infrastructure improvement fund; and

THEREFORE, BE IT HEREBY RESOLVED by the BOARD OF COUNTY COMMISSIONERS of the COUNTY of SHAWNEE, KANSAS, meeting in regular session this __ day of , 2021, that a total amount not to exceed $2,269,411.50 is to be transferred from the 2020 PUBLIC WORKS DEPARTMENT general fund into one or more of the following fund accounts:

1. SPECIAL BRIDGE FUND (Account No. 27SCOOO 2020), 2. SPECIAL MACHINERY FUND (Account No. 27SCOOO 2030), and 3. SPECIAL HIGHWAY FUND (Account No. 27SCOOO 2040).

ATTEST:

Cynthia A. Beck, County Clerk



Kevin J. Cook, Vice-Chair

Aaron D. Mays, Member

SHAWNEE COUNTY DEPARTMENT of PUBLIC WORKS

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

MEMORANDUM



Curt F. Niehaus, P.E. Director of Public Works

County Engineer

From: Curt F. Niehaus, P.E. //' ..;"~~Director of Public Work~#~

Re: Approval of Request to Solicit Bids- 2021 Capital Equipment BCC Approval to use 2021 Capital Outlay Funds: July 27, 2020 BCC Approval to use 2021 Capital Outlay Funds (Small Items): December 10,2020

The Shawnee County Department of Public Works (SCDPW) seeks approval to issue multiple Requests for Quotations (RFQ) for the purchase of the following 2021 Capital Improvement Plan (CIP) equipment items:

No. Description New or Funding Source

Approved Replacement Cost

1 Dump Truck- Standard Replacement $160,000

1 Dump Truck - Hook, Lift & Load Replacement $220,000

1 Asphalt Box - Hook, Lift & Load New $300,000.,.. 2021 $95,000

2 %Ton Pickups- Road Maintenance Replacement Capital Funds

$76,500 (34EFOOO)

1 Flex-Wing Mower Replacement $339,630-2021 $4~.130 Special Equipment

1 Barrel Bed - Hook, Lift & Load New Funds (2030) $27,000

1 Water Tank..,: Hook, Lift & Load New $23,000

1 Equip. Bed - Hook, Lift & Load New $9,000

Total - 2021 CIP Items - Equipment $639,630

1 Soil/Rock Sifter w/3" Bar Grate New Capital Funds (34EFOOO) $15,500 .

Total - Small CIP Items (<$50,000) $15,500

The replacements are being requested due to age, use (mileage/hours) and/or condition. The new items permit the SCDPW to better, more efficiently and safely perform one of its core functions which consists of road and bridge maintenance.

Memo to BCC Approval of Request to Solicit Bids- 2021 Capital Equipment January 4, 2021 Page 2

Should the SCDPW decide to purchase some of the above equipment on a cooperative or state contract, the SCDPW will return to seek approval to do so from the Commission.

Approval of this request will, as shown in the above table, result in a total net expenditure of not more than $639,630 plus $15,500 with funding coming from two sources:

$315,500- 2021 Capital Outlay Fund (34EFOOO) $339,630- 2021 Special Equipment Fund (203000000)

Thank you for your consideration of this request.

MEMORANDUM



From: John Landon Weed Director

SHAWNEE COUNTY

WEED DEPARTMENT 2044 SW WESTERN

TOPEKA, KANSAS 66604 PHONE (785) 251-6931

JOHN LANDON, DIRECTOR

Re: Request to Solicit Bids for herbicides for the 2021 season

The Shawnee County Weed Department (SCWD) is requesting permission from the Board of County Commissioners (BCC) to solicit bids for chemicals, herbicides, and adjuvants. Products bid are for the 2021 noxious weed control season.

If approved the SCWD will work with the Purchasing Coordinator to solicit bids following the Purchasing Resolution. Once those bids are received and tabulated. The SCWD will return to the BCC to request approval to award the bids at that time.

Bid request includes 14 different items for the following:

• items that are sold to land owners for the treatment of noxious weeds at a cost share price according to the State of KS Noxious Weed Law and K.S.A. 2-1333

• items that are sold to government, contractual services and other entities at non-cost share prices

• items used in house for the management of noxious weeds and control of right of way areas in Shawnee County and those entities that we contract with

Your consideration of this request is appreciated.

Fax 785-251-4941


Shawnee County

AUDIT -FINANCE OFFICE Suite 201, Courthouse

200 SE 7th Street Topeka, KS 66603-3903

From: Betty J. Greiner, Director of Administrative Services

Date: December 31, 2020

RE: Assignment of Contract from American Presort, Inc. to Linage Mailing Services LLC

Your approval is requested for the assignment of Contract C466-2014 with American Presort, Inc. to Lineage Mailing Services, LLC. This assignment is requested due to the sale of American Presort, Inc. to Lineage Mailing Services, LLC effective January 1, 2021.

All other terms and conditions of the contract will remain the same. The assignment has been reviewed by the County Counselor's office for form and legality.

Phone 785-251-4307

SHAWNEE COUNTY CONTRACT NO. C- -2020

Assignment of Shawnee County Contract No. C466-2014 From American Presort, Inc. To Lineage Mailing Services LLC

c;)\ THIS CONTRACT ASSIGNMENT is agreed to this. __ \'--___ day of .ltt.vnL~ ¥~/

___ , 2021, by and between The Board of County Commissioners of The County of

Shawnee, Kansas (County), American Presort, Inc. and Lineage Mailing Services, LLC.

WHEREAS, The Cotmty and American Presmi, Inc. executed Shawnee County

Contract No. C466-20 14, hereinafter referred to as the "Contract" for presort mail services; and

WHEREAS, American Presort, Inc. has sold its business to Lineage Mailing Services,

LLC; and

WHEREAS, Paragraph 13.d of the Contract requires the County's written approval for

any a~signment; and

WHEREAS, the parties desire to assign all of American Presort, Inc.'s rights and

obligations under the Contract to Lineage Mailing Services, LLC.

NOW, THEREFORE, the parties agree as follows:

1. All of all of American Presort, Inc.'s rights and obligations under Shawnee County

Contract No. C466-2014 are hereby assigned to Lineage Mailing Services, LLC.

2. All references in Shawnee County Contract No. C466-2014 to "American Presort"

are hereby changed to "Lineage Mailing Services, LLC."

3. Except as set forth herein, all terms and conditions of Shawnee County

Contract No. C466-20 14, as amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Contract Assig1U11ent

on the day and year first above written.



ATTEST:


AMERICAN PRESORT, INC.

M w..(~ Steve Wildeman

LINEAGE MAILING SERVICES, LLC 8

2

,.

Shawnee 1 ~ounty '\.' ~ , ! ; P.arKs+ '!. recreation December 31, 2020

TO:

FROM:

RE:

Board of Commissioners Shawnee County

Tim L. Laurent, Director Parks + Recreation 1l-Award Bid and Agreement - JP Construction Park Planning and Development Division

~-

Purpose: Board of Commissioners approval is requested to award the bid and execute the agreement with JP Construction for the removal of the old deck and installation of new deck with seating and lighting alternate at the Lake Shawnee Garden House. The project will utilize $44,700 from deferred Capital Maintenance 3R Funds.

Justification: Board of Commissioners approved the SCP+R project budget on November 5, 2020, for the Lake Shawnee Garden House deck replacement project. SCP+R recommends JP Construction as the most responsive lowest bidder from a total of three bids submitted as noted below.

JP Construction Mosher Construction Senne& Co

Deck $39,800 $66,700 $76,485

Alternates $4,900 $2,300 $8,800

The bid came in under the expected project budget.

TLL/blt JB Attachment

parks.snco.us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

SHAWNEE COUNTY CONTRACT NO. C -2021

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

This AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County), and JP CONSTRUCTION LLC (Contractor).

1. SERVICES TO BE PERFORMED.

Contractor agrees to provide the following goods and services to the County in accordance with the terms and specifications of Shawnee County RFP# 083-20 (Attached as "A" and incorporated herein by reference):

Replacement and updates to Lake Shawnee Garden House deck surrounding rental facility.

This Agreement shall commence on January_, 2021, and shall end on March 19, 2021, unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT.

In consideration of the services to be performed by Contractor, County agrees to pay Contractor as follows:

Task Duties Compensation

!All goods and services to be provided in Payable upon Perform duties to accordance with the terms and specifications of submission of complete scope of work Shawnee County RFP# 083-20 (Attached as InVOICes: for renovation to Lake "A" and incorporated herein by reference): Decking/support Shawnee Garden House $39,800.00 deck with alternate Demolition and removal of current Lake lighting as specified. Shawnee Garden House decking, replacement Alternate Pricing:

of decking, railings, built in bench seating, Walkway lighting ADA accessibility; include bench and pathway $1,000.00 lighting.

All work to be completed on or before March Bench seat lighting

19, 2021. $3,900.00

Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION.

Contractor is an independent Contractor, not a County employee. Contractor's employees

1

or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship:

a. Contractor has the right to perform services for others during the term of this Agreement.

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be performed.

c. Contractor shall not be assigned a work location on County premises, and Contractor has the right to perform the services required by this Agreement at any place, location or time.

d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement.

e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agrees to the faithful performance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County in the skills necessary to perform the services required by this Agreement.

h. County shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement.

Further, Contractor hereby certifies:

i. That Contractor is not an employee of County and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

J. Contractor must provide Federal Tax or Social Security Number on required Form W-9.

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County for all payments received.

4. INDEMNIFICATION AND HOLD HARMLESS.

Contractor shall save, hold harmless, and indemnify County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents,

2

subcontractors or employees.

5. INSURANCE.

The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions ofthe Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSHIP OF PRODUCTS/DOCUMENTS.

Contractor hereby assigns to County all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County during the term of this Agreement.

7. TERMINATION DUE TO !tACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

8. ANTI-DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph are not applicable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT.

3

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

10. ARBITRATION. DAMAGES. WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

11. REPRESENTATIVE'S AUTHORITY TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT.

This Agreement may be terminated by either party by giving the other party written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. AUTOMATED CLEARING HOUSE CACH).

Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

14. FORCE MAJEURE.

County reserves the right to postpone any event/activities as needed due to the Covid-19 pandemic restrictions without penalty or loss of any deposits or funds paid by either party. County shall notify Contractor (or Vendor) of any such decisions and offer rescheduling options as soon as possible should such efforts be warranted. Furthermore, Contractor shall have an updated emergency operations plan and address prevention strategies meeting CDC mass gathering requirements and share such plans with the Department in order to proceed

4

with the contractual obligations.

15. MISCELLANEOUS PROVISIONS.

a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State ofKansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement.

c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval.

e. This Agreement constitutes the entire agreement between the parties and may only be modified or extended by a written amendment signed by the parties hereto.

f. The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void.

g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than County and Contractor.

IN WITNESS WHEREOF, County and Contractor have executed this Agreement.

(Signature Page Follows)

5

SHAWNEE COUNTY PARKS+ RECREATION

r±_Z~ Tim L. Laureirt,DireCtOT

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


ATTEST:


CONTRACTOR- JP Construction

Name: John Pfeifer

Address: 3300 SW 53rd Street

City/State/Zip: Topeka, KS 66610

Date: 12/31/2020

6

Item Being .Bitl

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

Garden House Deck Replacement

083-20

11-24-20

12-08-20

Attachment A

TOTAL BID PRICE

$39,800.00

TOTAL BID PRICE (PRINTED) ThirtY Nine Thousand Eight Hundred Dollars -00 cents

ALTERNATE PRICING Walkway lighting

Lighting below bench seats

PROJECT INFORMATION Estimated lead time to begin

Estimated total project days

JP Construction LLC

COMPANY or FIRM NAME

$1,000.00

$3,900.00

10 days

45 Days

PAGES

REQUEST FOR QUOTATION SUBMIT BID TO

PURCHASING DIVISION SHAWNEE COUNTY COURTHOUSE

200 SE 7th St, Room 20 I Topeka, Kansas 66603

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20 VENDOR JP Construction LLC

11-24-20 ADDRESS 3300 SW 53 ST Topeka KS 66610

12-08-20 PHONE 785-862-1586 ------'-----------

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be allowed.

3. Shawnee County reserves the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Failure to respond to RFQ may result in termination offuture mailings.

6. Price quoted shall remain firm for ninety (90) days after bid closing date.

ITEM AND DESCRIPTION

Shawnee County is soliciting sealed bids to replace the Lake Shawnee Garden House deck, located at 3720 SE Yacht Ct.

A mandatory onsite pre-bid meeting will be held December 2 at I 2:30p.m.

Bid results will not be given over the telephone. Bid results will be posted on our website at our earliest convenience. www.snco.us/purchasing/bid results.asp

NOTE: If your company resides in a locale which has a local preference law, please state what that preference is WOSB . lf there is no preference in your locale please answer by stating NONE.

NONDISCRIMINATION: Shawnee County is committed to the concept of equal employment opportunity. All bidders and contractors are expected to comply with the provisions of K.S.A. 44-1 030 and 44-1 031, copies of which are attached and shall be a part of this contract and other applicable Federal and Kansas laws governing equal employment opportunity.

In accordance with K.S.A 44-1030, vendor hereby agrees to the following:

A. He or she will observe the provision of the Kansas Commission on Human Rights and will not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, national origin, ancestry, or physical disability.

B. In all solicitations or advertisements for employees, he or she will include the phrase, "Equal Opportunity Employer", or a similar phrase to be approved by

PAGE I

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20

11-24-20

12-08-20

the Kansas Commission on Human Rights

C. lfhe or she fails to comply with the manner in which he or she will be deemed to have breached the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by Shawnee County, Kansas

D. If he or she is found guilty of a violation of the Kansas Act Against Human Rights under a decision, or order of the Kansas Commission on Human Rights which has become final, he or she will be deemed to have breached the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by Shawnee County, Kansas; and,

E. He or she will include the provisions of subsections (a) through (d) inclusively of this paragraph in every subcontract or purchase order so that such provision will be binding upon such subcontractor of vendor.

BID FORMS: Bid forms are to be completed, signed and returned to Shawnee County Purchasing Department. Bids shall be submitted on or before the date and time set for closing of bids. Bids must be emailed to SNCOBids@snc~.us.

SIGNATURE OF BIDS: Each bid must show in the space provided the complete business or mailing address of the bidder and must be signed by him/her with his/her usual signature.

CLOSING DATE: Emailed bids will be received until 2:00p.m. CST, on the scheduled closing date. The email date and time will conclusively determine the time of receipt. Bids received after the scheduled closing time will not be considered.

MODIFICATION OF BIDS: Bids already submitted may be modified by letter or emailed to SNCOBids@,snco.us, provided that the modification request is received in the Purchasing Division prior to the time set for closing of bids.

WITHDRAWAL OF BIDS: Bids already submitted may be withdrawn upon proper identification of bidder and provided request is received prior to time of closing. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing of bids.

NOTICE TO SUCCESSFUL BIDDERS: The successful bidder will be notified by letter, telephone or email as soon as possible after bids have been opened, tabulated, and analyzed.

NOTICE TO UNSUCCESSFUL BIDDERS: Unsuccessful bidders will not be notified.

NOTE: In the event that goods or services delivered by the vendor are unsatisfactory and remain unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the

PAGE2

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20

11-24-20

12-08-20

opening of this RFQ when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on the part of the County.

Shawnee County interprets the term "lowest responsible and best bidder" as requiring Shawnee county to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can consider among other factors such things as labor cost, service and parts availability and maintenance costs of items upon which proposals are received. Shawnee County can determine any differences or variations in the quality or character of the material, goods, wares or services performed or provided by the respective vendors.

Shawnee County will award the bid, if the successful vendor refuses or fails to make deliveries of the materials/services within the times specified in the RFQ, purchase order or contractual agreement. Shawnee County may, by written notice, terminate the contract OR purchase order. The successful vendor will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear of any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the work to be done; and that this proposal is based upon the terms, specifications, requirements and conditions of the RFQ, and documents. The vendor further agrees that the performance time specified is a reasonable time, having carefully considered the nature and scope for the project as aforesaid.

Shawnee County will use discretion with regards to disclosure of proprietary information contained in any response, but cannot guarantee the information will not be made public. As a governmental entity, Shawnee County is subject to making records available for disclosure pursuant to the Kansas Open Records Act. Any confidential or proprietary information should be clearly marked.

Shawnee county reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall be construed and interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the County reserves the right to unilaterally sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the Agreement may be deemed to violate the terms of such law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation as to other vendors, so that all proposals for the project will result from free, open, and competitive proposing among all vendors.

This Request for Quotation, responses thereto and any contract documents will be

PAGE3

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20

11-24-20

12-08-20

governed by the law of the State of Kansas. Any dispute arising out of the same will be litigated only within the courts ofthe State of Kansas.

Vendor agrees that all data, documents, and information, regardless of form that is generated as a result of this Request for Quotation are the property of Shawnee County. The County shall not be liable to reimburse any vendor for the costs of creating, compiling or delivering the same to the County.

All bids received on or before the specified bid closing time and date shall be properly recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly evaluated and a determination made as to their compliance with applicable specifications. The appropriate County department heads and the architect or engineer as applicable shall make this determination jointly. Upon completion ofthe above determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or informalities therein.

Shawnee County is exempt from the payment of Federal and excise taxes and also from Kansas sales tax. Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be made from vendor-submitted invoice(s) via ACH transfer, check or credit card. Shawnee County will not complete any credit application or agree to credit terms supplied by vendor. If additional information is required, please contact Jessica Rakestraw, Campground & Shelter Supervisor, at 785-251-6824 or [email protected].

Michele Hanshaw, Purchasing Specialist

SHOW TERMS 30 Days cash ----~--------------------

DELIVERY WILL BE MADE 45 days from noitce to proceed

F.O.B. Shawnee County

LEGAL NAME JP Construction LLC

ADDRESS 3300 SW 53 ST Topeka .KS 6661 0

SIGNATURE ~ £ f?/s~.J PRINTED NAME/TITLE •. M __ a_na_g_in_g_M_e_m_b_e_r ______ _

PHONE 785-862-1586

EMAIJ.., [email protected]

PAGE4

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20

11-24-20

12-08-20

SCOPE OF WORK:

Shawnee County is soliciting sealed bids to replace the Lake Shawnee Garden House deck, located at 3720 SE Yacht Ct.

A mandatory onsite pre-bid meeting will be held December 2 at !2:30p.m.

MINIMAL REQUIREMENTS: A. Demolition of current decking materials and structure, including disposal. B. New deck construction using AC2 pressure-treated lumber and decking. C. Deck dimensions should be similar to sketch shown below with following specifications:

a. Single-level deck. b. Deck railings should be 2' x 2' vertical pickets. c. Built-in bench seating locations as indicated in sketch. d. Deck should be level with concrete leading to deck area and level with shelter house door on east

side of building.

ALTERNATE INFORMATION REQUESTED: A. Walkway lighting B. Lighting below bench seats

CONTRACTOR RESPONSIBILITIES A. Structural drawings, if needed B. ADA compliance C. Permits D. Liability insurance E. Compliance with current City of Topeka and Shawnee County building codes.

SCP+R RESPONSIBILITIES A. Notice to proceed B. Project Exemption Certificate with final approval of contract by BCC.

PAGES

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

"'-/0'

083-20

I 1-24-20

12-08-20

--..5o'

...... 30

Ga.rd.u. \--bi.Jse.

Shd+t:r

PAGE6

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

RESPONSES SHOULD INCLUDE:

083-20

11-24-20

12-08-20

1. Firm Profile- Briefly describe your fi1m, indicating its size and years in business. 2. Staff Assignments - Provide vendor contact communications information. 3. Guidelines -Exclusively-selected vendor must comply with all local, state and federal guidelines and

regulations. 4. References- Provide names, addresses, telephone numbers and/or email addresses of appropriate contact

persons for at least three (3) recent clients. 5. Firm's Experience- Describe your firm's experience providing the requested service(s).

SELECTION PROCESS Shawnee County will make a selection based on the evaluation of proposals, qualifications and reference checks.

NOTE: Shawnee County reserves the right to request additional information or clarification on submissions to ensure fulfillment of the project scope and available funding prior to awarding the bid.

PAGE7

44-1030

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

083-20

11-24-20

12-08-20

Mandatory provisions applicable to contracts of the state and other political subdivisions; cancellation, when; application to subcontract; non-application to certain contract. (a) Except as provided by subsection (c) ofthis session, every contract for or on behalf of the state or any county or municipality or other political subdivision of the state or any agency of or authority created by any of the foregoing, for the construction, alteration or repair of any public building or public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor agrees that: I. The contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate

against any person in the perfonnance ofwork under the present contract because of race, religion, color, sex physical handicap unrelated to such person's ability to engage in the particular work, national origin or ancestry.

2. In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the commission.

3. If the contractor fails to comply with the manner in which the contractor reports to the commission in accordance with the provisions of K.S.A. 44-1 032, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, whole or in part, by the contracting agency

4. If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the commission which has become final, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency.

5. The contractor shall include the provisions of paragraphs one (I) through four (4) inclusively ofthis subsection (a) in every subcontract or purchase order so that such provisions will be binding upon such subcontractor or vendor. (b) The Kansas commission on civil rights shall not be prevented hereby from requiring reports of contractors found to be not in compliance with the Kansas act against discrimination. (c) The provisions of this section shall not apply to a contract entered into by a contractor: (1) Who employs fewer than four ( 4) employees during the term of such contract; or (2) Whose contracts with the governmental entity letting such contract cumulatively total five thousand dollars ($5,000) or less during the fiscal year of such governmental entity.

44-1031. Same; personnel to be used in performing contracts; reports; non-application to certain contractors. Every person, as defined in subsection (a) of K.S.A. 44-1002, who wishes to enter into a contract which is covered by the provisions of K.S.A. 44-1030 shall upon request of the commission, inform the commission in writing ofthe manner in which such person shall recruit and screen personnel to be used in performing the contract. The report shall be made on forms to be supplied by the commission. The provisions of K.S.A. 44-1030 and of this section shall not apply to any contractor who has already complied with the provisions of such sections by reason of holding a contract with the federal government or a contract involving federal funds.

History: L.I972, ch.l84, & 15; L. 1975, ch. 264, & 8; L. 1977, ch. 183, & 2; July I

PAGE9

3300 SW 53rd Street Topeka, KS 66610

Office/Fax785 .862.1586 [email protected]

]11.11 Service General Contractor

JP Construction began in 1976 building new homes and remodeling existing. In 2008, we began commercial projects. We have successfully completed projects for the US Government, the State of Kansas, Shawnee County, the City of Topeka, Topeka 501 School District, Seaman High School, USD 266 Maize, Wichita State University, and Kansas State University. The past several years, we have managed well over $1,000,000 in volume.

Our staff consists of six people working together in their experience in the construction trades.

The vendor for this project would be Greenwave Electric (Travis) 785-228-2478.

References

Larry Miller 785-862-7378

Joe Naputi 316-519-2657 [email protected] Stacy Schreiner 785-438-4228 [email protected] Jeff Minar 316-634 1111 [email protected]

Over the last 43 years we have constructed many decks with different styles, shapes and material.

John Pfeifer JP Construction LLC 785-862-1586

~

I l I

Toby, Brian

From: Sent: To:

Brzon, Jonathan Thursday, December 31, 2020 9:29AM Toby, Brian

Subject: Re: JP Construction ICAS

In their bid they have an "estimated" time of completion of 45 days. You have the contract ending on 3/19/20 but it's not clear that's when the work has to be done. I'd recommend adding in paragraph 2 under the duties column: "all work to be completed on or before 3/19/21" JCB With that change it's approved as to form and legality JCB

Sent from my iPhone

On Dec 31, 2020, at 9:24AM, Toby, Brian <[email protected]> wrote:

JCB,

Need a review and approval on JP Construction ICAS for replacement of deck and lighting at the Lake Shawnee Garden House. Thanks,

<imageO ll.png>

<#083-20 JP Construction LLC.pdf> <2021 ICAS w ACH Provision.pdf>

Brian L. Toby Compliance and Grant Supervisor Direct: 785-251-6980 • parks.snco.us <image012.png>

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1

MEMORANDUM

TO: Board of County Commissioners

FROM: Lea Dawn Welch, Court Administrator 3rd Judicial District ~ DATE: November 25, 2020

RE: Coronavirus Relief Fund Hardware Purchases for OJA Reimbursement

Please place these items on the next available BCC Agenda for consideration and approval.

Attached are six invoices for hardware items purchased from CDW-G on December 10-16,2020, utilizing state contract #40782AB in the amount of$13,226.87. This amount includes portable scanners, docking stations, table charging stations, and wireless devices used specifically for teleworking.

Also attached are five invoices for items purchased from CDW -G on November 24,

2020. This purchase was made utilizing state contract #40782AB in the amount of $31,930. This purchase was for 40 laptop computers specifically to support teleworking of employees and judges ..

Please waive the Shawnee County purchasing policy as this purchase is in excess of $10,000.

With the consent of the Board of County Commissioners, the court requests the approval for payment of this amount from the Shawnee County Court budget. These items have been approved and will be reimbursed by the Office of Judicial Administration CARES Act funding.

Thank you for your consideration and please feel free to contact me at (785) 251-6789 if you have any questions or need additional information.

INVOICE ACH INFORMATION:QJA-~tmnE~~Lt:fll

COW Government 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515

RETURN SERVICE REQUESTED

Ill

THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO, IL 60675 ACCOUNT NO.: 91057

$758.44

9441 MB 0.439 E0302X 10459 06947948723 82 P7902687 0001:0001

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lj 111•1• 1111•11•111111• 1111111111111•111111•11 11 •••11111.11·11•11·1

SHAWNEE COUNTY DISTRICT COURT ACCTS PAYABLE 200 SE 7TH ST STE 305 TOPEKA KS 66603-3933

CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515

PLEASE RETURN THIS PORTION WITH YOUR PAYMENT

2429821

Manufacturer Part Number: PZ3-00001

LOGI WRLS MOU M185 SWIFT GRY Manufacturer Part Number: 910-002225

30

GO GREEN!

3 22.31

30 0 14.87

COW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an emailed PDF, please email CDW at [email protected]. Please include your Customer number or an Invoice

number in your email for faster processing.

REDUCE PROCESSING COSTS AND ELIMINATE THE HASSLE OF PAPER CHECKS! Begin transmitting your payments electronically via ACH using COW's bank and remittance information located at the top

of the attached payment coupon. Email [email protected] with any questions. .

SUBTOTAL CASEY CRONIN THIRD JUDICIAL DISTRICT 312-705-1875 ATTN:STEPHANIE THEEL [email protected] COURT INFORMATION SYSTEMS t---::-:-=='---------------1200 SE 7TH STREET, ROOM 305 t------=S.:..cA-=LE::.S::.....=.O.:..cR.=.D::.ER:...::....::.cN:..::U.:.::.M-=B-=E.:..cR ___ __, TOPEKA KS 66603

1C3F58V

·sHIPPING

SALES TAX

AMOUNT DUE

446.10

$758.44

$0.00

$0.00

$758.44

Cage Code Number 1KH72 DUNS Number 02-615-7235

HAVE QUESTIONS ABOUT YOUR ACCOUNT?

'f!!!j)' 0001:0001 Or:=nJ

ISO 9001 and ISO 14001 Certified

COW GOVERNMENT FEIN 36-4230110

PLEASE EMAIL US AT [email protected]

VISIT US ON THE INTERNET ATwww.cdwg.com

Page 1 of 1

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INVOICE

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ACH INFORMATION: CXJ:FlE~=siiia~lt:J<b THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO, IL 60675 ACCOUNT NO.: 91057

5336940 12/1 0/20 0895422

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DUE DATE I : AMOUNT DUE

01/09/21 I $4,226.49

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202fJ!p-PLEASE RETURN THIS PORTION WITH YOUR PAYMENT

INVOICE DATE4;e;,;;. ~i:$:\~~~~.iNyOICE NUMBER;;~,. '• ,'),_;;·,tJi;: ~~, l.<;•,\~' . .4~"~' ,:.;,!~ :i~i.#i:r ,,;; .,,.,::;,.PAYMENT TERMS;·,.; k.i. c1~,.;i;;'i.J<.·:·oo"0:"-iJ';·. ~;:•,,.;,•,.:.·DUE DATE>·

12/10/20 5336940 I Net30 Days 01/09/21

ORDER DATE SHIP VIA . 'I . ... .· PURCHASE ORDER.NUMBER , . ...; I CI).STOMER NUMBER

11/23/20 UPS Ground I OJA20201123-3 0895422 . . ~ ' ' . ,. '

! '

QTY I QTY 'I QTY ITEM NUMBER DESCRIPTION UNIT PRICE TOTAL .. ORO SHIP B/0 2003264 STARTECH DISP PT HDMI ADTP VID-CONVR 12 12 0 17.80 213.60

Manufacturer Part Number: DP2HDMI2

6044570 LEXMARK MS331 DN MONO LASER DPX 40PPM 6 6 0 193.03 1,158.18 Manufacturer Part Number: 29SOOOO Serial No: S46010180017TX Serial No: S4601019001BD7 Serial No: S4601019001BFC Serial No: S4601019001BMV Serial No: S4601019001BN1 Serial No: S4601019001BOW

5286900 EPSON DS-70 DOCUMENT SCANNER 27 27 0 105.73 2,854.71 Manufacturer Part Number: 8118252202

~~ ~ Serial No: X5QZ011415 Serial No: X5QZ011429 Serial No: X5QZ011436

l~l\¥) Serial No: X5QZ011445 Serial No: X5QZ011448 Serial No: X5QZ011449

~ Serial No: X5QZ011453 ~-

Serial No: X5QZ011454 . ''

Serial No: X5QZ011456 Serial No: X5QZ011458 Serial No: X5QZ011466

1 pproved Serial No: X5QZ011604

~~y: lru~.).J.JJj u Serial No: X5QZ011610 Serial No: X5QZ011611 Serial No: X5QZ011614

l~ate: ( ?{?J:;{2 OW Serial No: X5QZ011617 Serial No: X5QZ011618

(ouiO Serial No: X5QZ011620 om Serial No: X5QZ011621

ACCOUNT MANAGER SHIPPING ADDRESS: CASEY CRONIN 312-705-1875 [email protected]

SALES ORDER NUMBER

1C3F6NM

l(!!!ij)• 0003:0004 1 (24- 7

THIRD JUDICIAL DISTRICT ATTN:STEPHANIE THEEL COURT INFORMATION SYSTEMS 200 SE 7TH STREET, ROOM 305 TOPEKA KS 66603

Cage Code Number 1 KH72 DUNS Number 02-615-7235

ISO 9001 and ISO 14001 Certified COW GOVERNMENT FEIN 36-4230110

HAVE QUESTIONS ABOUT YOUR ACCOUNT? PLEASE EMAIL US AT [email protected]

VISIT US ON THE INTERNET AT www.cdwg.com

Page 1 of2

REMIT PAYMENT TO:

'(!!!!j)• COW Government 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515


INVOICE ACH INFORMATION:

THE NORTHERN TRUST 50 SOUTH LASALLE STREET CHICAGO, IL 60675

. INVQI~E NUMBER '

5336940

SUBTOTAL

$4,226.49

DUE DATE

01/09/21

E-mail Remittance To: [email protected]

ROUTING NO.: 071000152 ACCOUNT NAME: COW GOVERNMENT ACCOUNT NO.: 91057

12/1 0/20 0895422

SHIPPING ·SALES TAx'

$0.00 $0.00

AMOUNT DUE

$4,226.49

ITEM NUMBER DESCRIPTION QTY I QTY I QTY ORO SHIP. B/0

UNIT PRICE TOTAL ..

Serial No: X5QZ011623 Serial No: X5QZ011626 Serial No: X5QZ012398 Serial No: X5QZ012927 Serial No: X5QZ012930 Serial No: X5QZ012931 Serial No: X5QZ012932 Serial No: XSQZ012953

GO GREEN! COW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an emailed PDF, please email COW at [email protected]. Please include your Customer number or an Invoice


REDUCE PROCESSING COSTS AND ELIMINATE THE HASSLE OF PAPER CHECKS I Begin transmitting your payments electronically via ACH using COW's bank and remittance information located at the top

of the attached payment coupon. Email [email protected] with any questions.

ACCOUNT MANAGER SHIPPING ADDRESS: SUBTOTAL CASEY CRONIN THIRD JUDICIAL DISTRICT 312-705-1875 ATTN:STEPHANIE THEEL SHIPPING

[email protected] COURT INFORMATION SYSTEMS 200 SE 7TH STREET, ROOM 305 SALES TAX

SALES ORDER NUMBER TOPEKA KS 66603

1C3F6NM AMOUNT DUE

$4,226.49

$0.00

$0.00

$4,226.49



~· 478 1 SP 0.500 E0176 10243 06941387893 82 P7899923 0004:0004




Page 2 of2

ACH INFORMATION: INVOICE THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO, IL 60675 ACCOUNT NO.: 91057

COW Government 111111 111111 ,,,JI\IV.O.!CE;I\IU!YIB.E;R . .;. ,, · ;,?.1!'11)£0.1.<;~ DA"Q;.~;:;:;,; ,_CVSJ:O.II,IIE~NIJMBER

5336944 12/10/20 0895422 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515

SUBTOTAL. S!:IIPPING'' .. 1.~'; :;:',SAI:ES;TAX'

RETURN SERVICE REQUESTED $3,399.48 $0.00 $0.00

DUE DATE I AMOUNT DUE.

01/09/21 I $3,399.48

~¥~~ ~02/J'Jic IIII·I·II•JIIIIII••IJ••••J''·II 1lllllllll·ilfll jj'r.II·I··'·J'•II•

CDW Government

• 478 1 SP 0.500 E0176 10241 06941387889 82 P7899923 0002:0004

I••JIII1111•J•I1•••1'1' 1III•I•JIIIIIIIIII···I'IIIII 1111I1111···'' SHAWNEE COUNTY DISTRICT COURT ACCTS PAYABLE 200 SE 7TH ST STE 305 TOPEKA KS 66603-3933

75 Remittance Drive Suite 1515 Chicago, IL 60675-1515


12/10/20 5336944 I Net 30 Days 01/09121

ORDER DATE SHIP VIA J . . • PURCHASE ORDER NUMBER , < CUSTOMER NUMBER

11123/20 UPS Ground I OJA20201123-6 0895422

ITEM NUMBER DESCRIPTION QTY I QTY I QTY UNIT PRICE ORO SHIP B/0

TOTAL

5783033

5663181

PLANTRONICS CONVERTIBLE WRLS HEADSET Manufacturer Part Number: 211819-01

HP SB USB-C/A UNIVERSAL DOCK G2 U.S.

Manufacturer Part Num.ber: 5TW13UT#ABA ~ Serial No: 2TK031XCDT Serial No: 2TK031XCTY ~ Serial No: 2TK031XCXW ~ Serial No: 2TK031XCYR . Serial No: 2TK031XCYZ ~f\ AJ_ Serial No: 2TK031XCZD ~1:11 if{\{) Serial No: 2TK031XDCF U l Serial No: 2TK031XDQ3 Serial No: 2TK031XDRF Serial No: 2TK031XDV2 Serial No: 2TK031XDZV Serial No: 2TK031XD6C

GO GREEN!

3 3 0 265.92

12 12 0 216.81

Approved

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CDW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an emailed PDF, please email CDW at [email protected]. Please include your Customer number or an Invoice




ACCOUNT MANAGER SHIPPING ADDRESS: SUBTOTAL CASEY CRONIN THIRD JUDICIAL DISTRICT

AMOUNT DUE

312-705-1875 ATTN:STEPHANIE THEEL [email protected] COURT INFORMATION SYSTEMS 1-----'="--;.:.:_-------------l200 SE 7TH STREET, ROOM 305 f------S_A_L_E_S_O_R_D_E_R_N_U_M_B_E_R ___ ----lTOPEKA KS 66603

1C3F8WR

SHIPPING

SALES TAX

797.76

2,601.72

$3,399.48

$0.00

$0.00

$3,399.48

Cage Code Number 1 KH72 DUNS Number 02-615-7235


lf!!!P• 0002:0004 q 0 ~




Page 1 of 1

--

l(!!!!j)• COW Government 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515


478 1 SP 0.500 E0176X 10240 06941387869 82 P7899923 0001:0004

111 llllllll•l•llu•llll 1lll•l•ulllllllll•ulllllll 1111l1ll P ••II

ACH INFORMATION: Dr!lm~o: J2~((~.f.?~ THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO,IL 60675 ACCOUNT NO.: 91057

· ;;~JNXC>!~E.~~NIBE;R. ,, ;: . ,, !!IIV()tC!;,DATE..,\;,;,.;; ,,,cU.~TQIV!E;f:{i~~MBER 5336936 12/1 0/20 0895422

SUBTOTAL ·' "

$513.13 $0.00 $0.00

DUE DATE I AMOUNT DUE

01/09/21 I $513.13

1111·1·11•1111111··11 1111 111.11 1111111111.11111111· 11 •1••1•11•11•

il SHAWNEE COUNTY DISTRICT COURT ACCTS PAYABLE 200 SE 7TH ST STE 305 TOPEKA KS 66603-3933

CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515


1NVQ1CEDATE:L~~~ ·~~;;~;;~~;.jNVOICE:NUMBER)<'~~~,~.~~~~~; ~ ~~J;:->;[!$1;~;i>:l>c"'"' , ~;,,;;<,PAYMENTTERMS1~ ;¥\;; :)~~.~ '!i:~i.;; ; ;,;,";ii:i,. · ··, :.'&::;: .. :i\<·DUEDATE<.,i ·.·

. 12/10/20 5336936 I Net30 Days 01/09/21 ORDER DATE ... ..... SHIP-VIA ~ . {J,,,, PURCHASE ORDER NUMBER .. , ., CUSTOMER NUMBER

11/23/20 UPS Ground I OJA2020 1123-1 0895422 '''•' ..

'•

. QTY I QTY I QTY ITEI'J! ~UMBER . ,., DESCRIPTION ORO SHIP B/0

UNIT PRICE TOTAL

3826004 MSH WIRELESS 850 USB KB 40 23 17 22.31 513.13 Manufacturer Part Number: PZ3-00001

~ ~~ Ap~ roved

-( j 1i lA (), (};), By: .....

~ (.OJl.D Date: (J13o(9t ~

GO GREEN! CDW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an

emailed PDF, please email CDW at [email protected]. Please include your Customer number or an Invoice number in your email for faster processing.



ACCOUNT MANAGER CASEY CRONIN 312-705-1875 [email protected]

SALES ORDER NUMBER

1C3F58V

~-0001:0004 ('}) I J ,., c::...

SHIPPING ADDRESS: THIRD JUDICIAL DISTRICT ATTN:STEPHANIE THEEL COURT INFORMATION SYSTEMS 200 SE 7TH STREET, ROOM 305 TOPEKA KS 66603



SUBTOTAL $513.13

SHIPPING $0.00

SALES TAX $0.00

AMOUNT DUE $513.13



Page 1 of 1

~· COW Government 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515


ACH INFORMATION: o:S fJ ~ce'f;~t;l:ai'll THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO, IL 60675 ACCOUNT NO.: 91057

,,'*;ltf~{gi~~;N\J.MBJ:R. ;,1 hi~~--!J\1:\tOI~E QAJE~ i, ~Cl!.SU:i!III.FR..NUJIJIBER •·· 5543392 12/16/20 0895422

,. SU.~TOTAL ... SHif>P.ING '"· ;: "' SALES TAX

$4,262.40 $0.00 $0.00

= DUE DATE. I AMOUNT DUE - 01/15/21 1 $4,262.40 -

I'·'

2{)2i)t_;l( 402 1 SP 0.500 E0089 10122 06958283173 82 P7908395 0002:0002

I•JIIIIII.Iullllllll•lllllll•lllllmii.IIIII•II•J• p mlui•IJ• J••I•IIIIIIIIIIII••II••J•J••II 1IIIIIIIIII••••IIIII•II•IIII •• IIII•

11 SHAWNEE COUNTY DISTRICT COURT ACCTS PAYABLE 200 SE 7TH ST STE 305 TOPEKA KS 66603-3933

COW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515


INVOJCSD4;;te;~~ ~'lkji}']'.~~;;:_t;;,,;INVOICE<:NUMBERl:t·,:;l'i·"•'tiiiicJi(•I:E:i.~~·~i\:·.~t;c~~,,*'.~''':.~ii;i5.PAY:MENT;TERMS'tiiil/•)\'.fii;Y?";·,•··• ... ;f;,iji;,, ',. , .. ; DUE DATE'"

12/16/20 5543392 I Net 30 Days 01/15/21

ORDER:DATE' ·. ·• ;; ' .··:·;;SHIP VIA " ~' -, ,. • 1• . . .. ' PURCHASE O.RDERNUMBER . . :• .·. CUSTOMER NUMBER ,r,' .. 12/10/20 DROP SHIP-GROUND I OJA20201123-1 0895422

i'N!;·•'f-~"'1;,<1;"-r ' . . ...... ·. .. QTY l QTY·l QTY ITEM NUMBER .. .... . .. DESCRIPTION, . UNIT PRICE TOTAL ..• '*•·J.,'i>/.t".-•· ; ·' ORO SHIP . B/0 3665092 TRIPP 48U TABLET CHARGE STATION BLK 2 2 0 2,131.20 4,262.40

Manufacturer Part Number: CS48USB

.\ ~

~~ M\t~ App oveG By: On. J1 OoJo.J'

Date: Vd13of?O. ~J (ovtO QJ~

GO GREEN! COW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an

emailed PDF, please email COW at [email protected]. Please include your Customer number or an Invoice number in your email for faster processing.


of the attached payment coupon. Email [email protected] with any questions .

. .. ·. ~;;ACCOUNT MANAGER SHIPPING ADDRESS: SUBTOTAL $4,262.40 CASEY CRONIN THIRD JUDICIAL DISTRICT 312-705-1875 [email protected]

SALES ORDER NUMBER

LTXD260

~· 0002:0002 4 h '7 !(

ATTN:STEPHANIE THEEL 200 SE 7TH ST STE 305 COURT INFORMATION SYSTEMS TOPEKA KS 66603-3933


ISO 9001 and ISO 14001 Certified

COW GOVERNMENT FEIN 36-4230110

SHIPPING $0.00

SALES TAX $0.00

AMOUNT DUE $4,262.40



Page 1 of 1

---



402 1 SP 0.500 E0089X 10121 06948869481 82 P7908395 0001:0002

1'1111111'1111111111 1• 111 1111•11111'''11•11 111•11•1•1••••1••!•11•

INVOICE

lllllllllllllllllllllllllllllll

ACH INFORMATION: 03 '±a~o:T:ci!lL~fw.2F' THE NORTHERN TRUST ROUTING NO.: 071000152 50 SOUTH LASALLE STREET ACCOUNT NAME: COW GOVERNMENT CHICAGO, IL 60675 ACCOUNT NO.: 910S7

G J.fiYOJg!;_;~U.NIJ:!EB •. ,: "'. ;, .!NYP,fC,~i)A;TE,;.:(~~; ·~.C4SJ:O.~f;R.NUNIBER;.· .5412297 12/14/20 0895422

SUEITOT~L .. :51-!IF'PING •. f f.' I~' SALES TAX

$66.93 $0.00 $0.00

DUE. DATE I AMOUNT DUE

01/13/21 I $66.93

t~tt 7~2PrB S. LfD ~OZOLpZ J••I•IIII11111111••11••J•I••II 1IIIIIIIIII••••IIIII•II 1IIII••IIII•

CDW Government

m SHAWNEE COUNTY DISTRICT COURT ACCTS PAYABLE 200 SE 7TH ST STE 305 TOPEKA KS 66603-3933

75 Remittance Drive Suite 1515 Chicago, IL 60675-1515


INVOICSD~TE{;l'.J)i" , :'l:<ilf•!<r~?i .;.~;~l"tiyo'ICENUMBER,';;{l;, l•;<~~';:C;;;,\\i~,.~{;;. : f::-tlf,'-1. .~.;;;;.,,.;,~;:". ·<•PAYMENT•TERMS\::<t}:,~_h·~~f'! '·~''"· .:~:<'•Ji<ih!t: ·;~l,;>~ DUE DATE!··

12/14/20 5412297 I Net 30 Days 01/13121

ORDER:D,6.TE · .• ~. ··;• .. •'". +' \~HIP.VIA . .. I .. : .. ~ PURCHASE-ORDER NUMBER ·. CUSTOMER NUMBER . -· .. .. . . 11123/20 UPS Ground I OJA20201123-1 0895422 "'N)~>,:~,~~~;;.," . ~: .. '? . -; ' .• ... . .. . ..

QTY I' QTY I QTY. ITEM NUI'JI~J:R ··; DESCRIPTION UNIT PRICE TOTAL .•.. ... · ·;· .;. '·· .. ORO SHIP B/0

3826004 MSH WIRELESS 850 USB KB 40 3 0 22.31 66.93 Manufacturer Part Numbe : 3-00001

~ ~tr1~~

Appr bve~ By:

Date l d{ 2Jd f)()~ ~ Co'l\0

GO GREEN! CDW is happy to announce that paperless billing is now available! If you would like to start receiving your invoices as an

emailed PDF, please email CDW at [email protected]. Please include your Customer number or an Invoice number in your email for faster processing.



i,':..~ · A.; ' ACCOUNT MANAGER SHIPPING ADDRESS: SUBTOTAL $66.93 CASEY CRONIN THIRD JUDICIAL DISTRICT 312-705-1875 casecro@cdw .com

.. . SALES ORDER NUMBER

1C3F58V

ATTN:STEPHANIE THEEL COURT INFORMATION SYSTEMS 200 SE 7TH STREET, ROOM 305 TOPEKA KS 66603



SHIPPING $0.00 '

SALES TAX $0.00

AMOUNT DUE $66.93



Page 1 of 1

. . 1Z27917J Stephanie Theel

From: Sent: To: Subject:

Casey Cronin <[email protected]> Wednesday, December 30, 2020 4:00 PM Stephanie Theel

Attachments: Order #LVMZ603 /P.O. Ref. OJA20201230-5 LVMZ603.pdf

QQ-z.rJ

~·PEOPLE ~WHO -GETIT'

Thank you for choosing CDW-G. We h_ave received your order. I View in browser

Hardware Software Services IT Solutions Brands Tech Library

Order Confirmation

Stephanie Theel,

Thank you for choosing COW-G. We have received yotu" online order .. Please take a moment to (' 1.\t.,~~ review it for accuracy and completeness. ~ ~~

View Order Online

COW is processing orders normally without disruption. Most package carriers, including FedEx and UPS, are experiencing unprecedented shipping demand starting in mid-November through the end of the year. Even though CDW is shipping orders as scheduled, this may result in shipment delays. Learn More

Order# Order Date PO# Customer# r-----------------r-----------------,_ ________________ ,_ ________________ ~

LVMZ603 12/30/2020

Grder Details

Item Qty

HP ProBook 640 G8- 14"- Core iS 3 1135G7 - 8 GB RAM - 256 GB SSD -us Mfg. Part#: 28LllUT#ABA Contract: MARKET

1

OJA20201230-5 0895422

COW# Unit Price Ext. Price

6300725 $850.00 $2,550.00

Approved

By: (._u fA.Je_Q~ Date: f J-/30/JoJb

6J1A,- . CaA.iA t -~' . Q:ln e/J/

' . Subtotal

Shipping

Sales Tax

Grand Total

Purchaser Billing Info Deliver To

Billing Address: Shipping Address:

$2,550.00

$0.00

$0.00

$2,550.00

200 SE 7TH ST STE 305 STEPHANIE THEEL - COURT INFO SYSTEM

TOPEKA, KS 66603-3933 200 SE 7TH ST STE 305

Phone: (785) 233-8200 THIRD JUDICIAL DISTRICT

Payment Terms: NET 30-VERBAL TOPEKA, KS 66603-3933

Shipping Method: UPS Ground

Sales Contact Info

Casey Cronin I (877) 495-71781 [email protected]

Unleash Your IT Potential with COW AmplifiedTM Services

Ask Your Account Manager or Visit

i§ Infrastructure @Workspace n S . g ecunty 2 Support

Need Help?

~ My Account ®Support \. Call 800.800.4239

Customer's use of iCioud, the Products or either of their incumbent software or functionality is

subject to compliance with all end user licenses agreements ("EULAs"), Product terms and

conditions, and iCioud terms and conditions (available at www.apple.com/legal/internet

services/icloud/en/terms.html) and any other terms and conditions provided by Apple.

About Us 1 Privacy Policy I Terms and Conditions

This email was sent by COW Government LLC. All information and offers are subject to the

CDW•G Terms and Conditions, and CDW•G policies.

CDW®, CDW•G® and PEOPLE WHO GET IT® are registered trademarks of CDW LLC. All other

2

Stephanie Theel

~~~~p c<u<t50'f 407'i!ft8




i'


Thank you for choosing CDW-G. We have received your order. I View in browser


Order Confirmation

Stephanie Theel, · ~

Thank you for choosing CDW-G. We have received your online qrder. Please t.ake a moment to(\ .1\~ (,\U' review it for accuracy and completeness. ~ ~~~

View Order Online

COW is processing orders normally without disruption. Most package carriers, includ ing FedEx and UPS, are experiencing unprecedented shipping demand starting in mid-November through the end of the year. Even though CDW is shipping orders as scheduled, this may result in shipment delays. Learn More

Order# Order Date I PO# I i

LVMZ580 12/30/2020 I OJA20201230-4 i

Order Details

Item Qty COW #

HP ProBook 640 G8- 14"- Core iS 7 6300725 1135G7- 8GB RAM-256GB SSD -us Mfg. Part#: 28Lll UT#ABA Contract: MARKET

1

Customer#

895422

Unit Price Ext. Price

$850.00 $5,950.00

i i i

i"l! I' I! I '

Purchaser Billing Info

Billing Address:

200 SE 7TH ST STE 305

TOPEKA, KS 66603-3933

Phone: (785) 233-8200

Payment Terms: NET 30-VERBAL

Lease Options

FMV Total FMV Lease Option

$5,950.00 $167 .14/Month

Subtotal

Shipping

Sales Tax

Grand Total

Deliver To

Shipping Address:

$5,950.00

$0.00

$0.00

$5,950.00

STEPHANIE THEEL - COURT INFO SYSTEM


THIRD JUDICIAL DISTRICT

TOPEKA, KS 66603~3933


I BO Total BO Lease Option l I $5,950.00 $190. 94/Month I

Monthly payment based on 36 month lease. Other terms and options are available. Contact your

Account Manager for details. Payment quoted is subject to change.

Why finance?

• Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your

working capital and existing credit line.

• Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment

schedules that match your company's business cycles.

• Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored

to your budget levels or revenue streams.

• Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or

upgrade during the lease term and choose to return or purchase the equipment at end of lease.

• Bundle Costs. You can combine hardware, software, and services into a single transaction and pay

for your software licenses over time! We know your challenges and understand the need for

flexibility.

General Terms and Conditions:

This quote is not legally binding and is for discussion purposes only. The rates are estimate only

and are based on a collection of industry data from numerous sources. All rates and financial

quotes are subject to final review, approval, and documentation by our leasing partners. Payments

above exclude all applicable taxes. Financing is subject to credit approval and review of final

2

Stephanie Theel




~·PEOPLE ~WHO -GETIT.

Thank you for choosing COW-G. We have received your order. 1 View in browser


Order Confirmation

Stephanie Theel,

Thank you for choosing CDW-G. We have received your online order. Please take a moment II'\ • hl,~ review it for accuracy and completeness ~~~'a--t&

View Order Online


Order# Order Date ! LVMZ033 12/30/2020 i

Order Details

Item Qty

HP SB ProDesk 400 GS Desktop 10 Mini Core i5-9500T 8GB RAM

IllS ••• £1 256GB Win 10 Pro Mfg. Part#: 7FU86UT#ABA ~SPSC: 43211508

Contract: MARKET

1

PO# Customer#

OJA2020 1230-1 0895422

COW# Unit Price Ext. Price

5638238 $643.00 $6,430.00

Approved

By: (Rtf.)u~ Date: {..?{?p'dOdO

. ·I ' I ' ' i

; I

I i ,I

I


Billing Address:


TOPEKA, KS 66603-3933

Phone: (785) 233-8200


Lease Options

FMVTotal FMV Lease Option

$6,430.00 $180.62/Month

Subtotal

Shipping

Sales Tax

Grand Total

Deliver To

Shipping Address:

ATTN:STEPHANIE THEEL


COURT INFORMATION SYSTEMS

TOPEKA, KS 66603-3933


$6,430.00

$0.00

$0.00

$6,430.00

·---,-- T i I

l BO Total I BO Lease Option

I I $6,430.00 $206.34/Month



Why finance?










for your software licenses over time! We know your. challenges and understand the need for

flexibility.






i 2 ' i

I $tephanie Theel

, F,rom: ; ~ent: : To:

Subject:


· Attachments: Order #LVMZ120 /P.O. Ref. OJA20201230-2 LVMZ120.pdf

~~·PEOPLE ~WHO -GETIT'



Order Confirmation

Stephanie Theel,

Thank you for choosing COW-G. We have received your online order. Please take. a mom~nt tM~ review it for accuracy and completeness. ~ ~~~

I View Order Online


Order# Order Date

LVMZ120 12/30/2020

Order Details

Item Qty

HP ProBook 640 G8- 14"- Core i5 11 1135G7 - 8GB RAM-256GB SSD -us Mfg. Part#: 28Ll1UT#ABA Contract: MARKET

1

PO# Customer#

OJA20201230-2 0895422

CDW# Unit Price Ext. Price

6300725 $850.00 $9,350.00

Approved

By:~ Bate. {a(Zo(;qcn

---------------------------------------------------


Billing Address:


TOPEKA, KS 66603-3933

Phone: (785) 233-8200


Lease Options

FMV Total FMV Lease Option I l

$9,350.00 $262.64/Month I !

Subtotal

Shipping

Sales Tax

Grand Total

Deliver To

Shipping Address:

$9,350.00

$0.00

$0.00

$9,350.00

STEPHANIE THEEL- COURT INFO SYSTEM



TOPEKA, KS 66603-3933


BO Total BO Lease Option

$9,350.00 $300.04/Month



Why finance?











flexibility.






2

,, . ~7q111( Ste hanie Theel







Order Confirmation

Stephanie Theel,

Thank you for choosing CDW-G. We have received your online order. Please take a mome~{~~lfK ,

review it for accuracy and completeness. ¥~~~

' View Order Online


Order# Order Date PO# Customer#

LVMZ144 12/30/2020 OJA20201230-3 0895422

Order Details

Item Qty COW # Unit Price Ext. Price

HP ProBook 640 G8- 14"- Core iS 9 6300725 $850.00 $7,650.00 1135G7- 8GB RAM-256GB SSD -us Mfg. Part#: 28LllUT#ABA Contract: MARKET

1

Approved

By:~ Date. I>{~

6~- CHID

; ...


Billing Address:


TOPEKA, KS 66603-3933

Phone: (785) 233-8200


Lease Options

FMVTotal FMV Lease Option I $7,650.00 $214.89/Month I

Subtotal

Shipping

Sales Tax

Grand Total

Deliver To

Shipping Address:

$7,650.00

$0.00

$0.00

$7,650.00

STEPHANIE THEEL - COURT INFO SYSTEM



TOPEKA, KS 66603-3933


BO Total I

BO Lease Option

$7,650.00 $245.49/Month



Why finance?











flexibility.






2

i. proclamations/presentations

Documents