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2020 AAOA

EXHIBITOR PROSPECTUSOtolaryngologists dedicated to the quality care

of patients with allergic, rhinologic, ENT, and related respiratory disease

www.AAOAllergy.org

For more information, please contact Marina Fassnacht: [email protected] | (202) 955-5010 ext.500

Dear Corporate Partner, As an ACCME-accredited national specialty organization, the American Academy of Otolaryngic Allergy(AAOA) is committed to delivering quality medical education programs based on the AAOA’s Scope ofKnowledge. With more than 2,500 members, we represent the allergy, rhinology, respiratory and ENT diseaseinterests of over 8,000 US-based otolaryngologists. Our overarching organizational mission is to delivereducation intended to improve patient care. With that in mind, we recognize there are several levels of education that work in concert to optimize care.Many of these opportunities stem from the relationships we have with our corporate partners. Sponsorships,corporate support, and technical exhibits are vital extensions to our educational content, as they broaden ouropportunities to inform our members of state-of-the-art research and help make them aware of commerciallyavailable products and services related to otolaryngology and medicine in general. With today’s economicclimate, our goal is to broaden your opportunities to work with the AAOA and its educational programs to help Once again, we are offering several discounts to companies who commit to exhibiting at the all three coursesin 2020. In order to take advantage of the 5% discount, we must receive your commitment and payment priorto December 31, 2019. Please see page 6 for more information. This Exhibitor Prospectus contains all the information necessary to make your participation in the AAOA’s2020 CME programs a success. Please note that in addition to participating as an exhibitor during theseevents, we offer marketing and promotional opportunities, as well as industry satellite and product theaters.We are also open to considering unique opportunities to maximize the impact we can have together. Pleasefeel free to contact either of us for more information about these specialized marketing opportunities. As we plan and develop our 2020 CME programs, we look forward to working with you in our overalleducational efforts. Sincerely,

Welcome

Ivor Emanuel, MD, FAAOACorporate Development Chair

Marina Fassnacht Director, Marketing and Communications

Ivor Marina

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Who We AreThe AAOA is one of the largest national otolaryngology societies,representing approximately one-third of the practicing otolaryngologists.Our members represent the core of the private practice generalotolaryngologists who are the decision makers in their groups, as wellas key leaders in academic otolaryngology. Our members include thebroader management of allergy and related inflammatory diseases ofthe respiratory tract within their daily ENT practice, blending surgicaland medical management, in addition to general ENT, rhinology, andpediatric ENT. Our 2,000+ physician members have a real impact ontoday's ENT practice and patient care. While many of our membersconsider themselves general ENTs, we have many who focus onrhinology, pediatrics, geriatrics, sleep medicine, and asthma. Our member-based demographic includes physician assistants, nursepractitioners, and allied health professionals who work alongside thephysician in day-to-day patient care. This increases our educationoutreach to a total member base of more than 2,500 active members. What to ExpectAt our events, national leaders in otolaryngology will lead discussionson pertinent clinical care issues that affect all practicing generalotolaryngologists. Topics range from focused discussions on allergy,asthma, rhinology, sinus surgery, laryngology, otology, pediatrics, sleep,and general ENT to cutting-edge advances in the medical and surgicalmanagement of ENT patients. Why Participate The AAOA CME mission underscores the organizational commitment ofcontinued learning with a goal toward improved patient outcomes. As acorporate partner, you can share our mission. In the realm of partnership, we invite you to participate in our 2020AAOA CME events. At each of our events, we draw 250-350 healthcareprofessionals, see page 4 for course attendance breakdown. Over thepast 12 months we reached close to 950 practitioners.At our Basic Course many, if not most, of the attendees are new toincorporating the diagnoses and management of allergy and relatedrespiratory diseases into their overall medical and surgical ENTpractice. Our Annual Meeting and Advanced Course expand on theseconcepts. Most of the participants use these courses as a way tofamiliarize themselves with both medical and product knowledge. Theseprograms provide you a unique opportunity to focus on a well-defined,motivated, target demographic for new client development, as well as achance to thank existing clients.

ACCLARENT, INC.ALCON LABORATORIES

ALK-ABELLO, INC. ALLERGY AND ASTHMA NETWORK ALLERGY TREATMENT SYSTEMS ALLERGY LABORATORIES, INC.

ALLETESS MEDICAL LABORATORY, INC. ANTIGEN LABORATORIES, INC.

ASTRAZENECAAUDIGY MEDICAL

CIRCASSIA PHARMACEUTICALSEDGE PHARMACEUTICALS

ENTELLUS MEDICAL FUEL MEDICAL GROUP

GENENTECH GREENWAY MEDICAL TECHNOLOGIES

HILL DERMACEUTICALS, INC.HOLLISTERSTEIR ALLERGY HYCOR BIOMEDICAL, INC.

INTERSECT ENT LINCOLN DIAGNOSTICS, INC.

LIPO-FLAVONOIDMEDA PHARMACEUTICALS

MERCK, INC. MYLAN, INC.

NEILMED PHARMACEUTICALS NOVARTIS PHARMACEUTICALS

OPTINOSE USPENTAX

REGENERONROSCH VISIONARY SYSTEMS

STALLERGENES GREERSTRYKER

SOLUTIONREACH SUNOVION PHARMACEUTICALS

TEVA RESPIRATORY XTRACT SOLUTIONS

About AAOA

The mission of the American Academy of Otolaryngic Allergy (AAOA) is to enhance the knowledge and skill ofphysicians and others in their care of the allergic patient.

PAST EXHIBITORS

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2019 Attendance Breakdown

PAST EXHIBITORS

2019 Annual Meeting

2019 Basic Course in Allergy and Immunology

2019 Advanced Course in Allergy and Immunology

June 27-29, 2019 Minneapolis, MN

Total Number of Attendees: 308

September 13-15, 2019New Orleans, LA

Total Number of Attendees: 479

December 12-14, 2019Austin, TX

Total Number of Attendees: 199as of 11.21.19

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AAOA Course Attendance Breakdown

2019-2020 Corporate CommiteeIvor Emanuel, MD, Chair

Dole Baker, MDAyesha Khalid, MD

Stella Lee, MDAlpen Patel, MD

Michael Platt, MDRob Stachler, MD


2020 AAOA CME

PAST EXHIBITORS

2020 AAOA Annual Meeting

2020 AAOA Basic Course in Allergy and Immunology

2020 AAOA Advanced Course in Allergy and Immunology

July 9-11

Omni Orlando Resort at ChampionsGate

Orlando, FL

October 23-25

Scottsdale Resort at McCormick Ranch

Scottsdale, AZ

December 9-12

Vail Marriott Mountain Resort

Vail, CO

Please visit www.aaoallegy.org for course information and the schedule

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Exhibit Information

Recognizing that the AAOA meetings provide your company with a great opportunity to increase your marketshare and develop new clients, the AAOA is offering the following exhibit booth opportunities for 2020:

EXHIBIT FEES ARE NON-REFUNDABLE

(1) 6’ or 8’ draped table (2) Chairs (1) Wastebasket (2) Exhibitor Badges*** (1) ID sign or table tent (1) Course attendees list, available at the conclusion of each course for 1 time use only

Additional items, including power and Internet access, are available at the exhibitor’s expense. Details will beprovided in the exhibitor information kit for each meeting.

At a minimum, a standard exhibit space will include:

_________________________________* Standard Exhibit Space does not exceed 8'x8'** Expanded Exhibit Space is larger than Standard Exhibit Space, but does not exceed 10'x10'**** If your company is sending more than two (2) representatives, a $50/badge fee will be applied. The fee isnon-refundable.

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MEETING STANDARD SPACE* EXPANDED SPACE**

All Three Meetings: Basic Course, AnnualMeeting, and Advanced Course***(By opting to exhibit at the 2020 Basic Course, you havethe option to exhibit at the Annual Meeting and AdvancedCourse at no additional charge. Commitment must bereceived in writing by April 1, no exclusions )

Basic Course OnlyAnnual Meeting OnlyAdvanced Course Only

$12,000 (Commit by 4/1/20)

$5,250$4,250$4,250

$15,000 (Commit by 4/1/20)

$6,250$5,250$5,250

*** NEW Discount! Commit to all three 2020 meetings by 12/31/2019 and get 5% off

Recognition in AAOA Today newsletter, circulation aprox. 2500 ENT professionals per issueOpportunity to attend an Exhibitors Reception with Course Attendees Recognition and exhibitor information in course program(s)Complimentary attendee list, available onsite for one-time follow upExhibitors will be listed on the AAOA website www.AAOAllergy.org

Exhibitor recognition will include:


Exhibitor Terms and Conditions

1. Eligibility to Exhibit Companies involved in providingeducation, supplies, and servicesto the medical profession:pharmaceutical, instrumentation,practice management,publications, computer software,etc. All products must be directlyrelated to the practice of surgeryor medicine and approved byAAOA in its sole and absolutediscretion. Exhibitors shall notexhibit products or services otherthan those described in theapplication and approved byAAOA. A product that is an“investigational device or drug”must be clearly marked as such.Exhibitors must ensure that withrespect to all such devices ordrugs, only permissible pre-approved dissemination ofscientific and educationalinformation is provided at theexhibit and that appropriatedisclosure and cautionary noticesare included with the devices ordrugs. All products and servicesexhibited at AAOA shall complywith FDA rules and regulations.For additional information, contactthe FDA directly at 888-463-6332or www.fda.gov. Applications deemed ineligible byAAOA will be returned with fullpayment.

2. AAOA Logo Use of the AAOA logo on signs ormaterials distributed is strictlyprohibited without the written consentof AAOA. The use of logos, name,seals of approval, trademarks, orother similar property rights that arein disuse may not be used inconnection with any product orservice or advertising materialdisplayed or disseminated at theexhibit. An exhibitor shall not in any mannerdirectly or indirectly imply that AAOAendorsement or approval has beengiven merely because AAOAapproved such product or service fora display as an exhibit. 3. Exhibitor Representatives Each exhibiting company is grantedtwo (2) badges as a part of theirbooth space rental fee, provided thatthe exhibitor representatives areregistered in advance. Additional andreplacement badges are available at$50 each in advance and on-site. Only exhibitors with badges will bepermitted to enter the exhibit areaduring hours of the program andinstallation and dismantling. Substitutions are notpermitted, and badges cannot beshared. A person who wants to register as anexhibitor must be a full-timeemployee of the exhibitingcompany.

4. Failure to Occupy Space Any space not occupied by thetime the Exhibit Hall opens on thefirst day of the event may beforfeited by the exhibitor. Thespace may be reassigned or usedby AAOA without refund, unlessarrangements for delayedoccupancy have been approvedby AAOA. 5. Liability In the event the exhibition iscancelled, postponed, orrelocated on account of fire,strikes, government regulations,casualties, Acts of God, or othercauses beyond the control ofAAOA, the exhibitor waives anyand all damages and claim fordamages and agrees that the soleliability of AAOA shall be to returnthe exhibitor’s rental payment. 6. Special Restrictions Giveaways are permitted only ifapproved in writing by AAOA priorto the meeting. Any activity in theexhibit aisles is strictly prohibited. Fire hose cabinets and exits mustbe left accessible and in full viewat all times. Decorations anddisplays must either be ofinflammable material or betreated by an approved fireprevention method.

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Exhibitor Terms and Conditions

6. Special Restrictions (cont-ed) All display material must beflame proof and is subject toinspection by the local FireDepartment. No flammable fluidsor substances may be used orshown at exhibit booths. Displays may not be dismantled,nor can any packing begin, priorto end of the final exhibit hourson move-out day. 7. Security AAOA cannot guarantee orassume any liability against lossor damage of any kind andencourages exhibitors to securetheir belongings. 8. Signs/Announcements No signs, posters, or brochureswill be allowed anywhere in thehotel except within eachexhibitor’s booth. No signs orother articles are to be fastenedto walls or electrical fixtures. Theuse of thumbtacks, tape, nails,screws, bolts, or any tool ormaterial that could mark the flooror wall is prohibited.

9. Exhibitor Events/Function Space Exhibiting companies may notconduct meetings or events that maytake place during Advisory Boards orin conjunction with the AAOAprogram without prior writtenapproval, including all symposia,lectures, focus groups, sessions andsocial events. 10. Sharing Exhibit Space Sharing an exhibit booth with one ormore companies is strictlyprohibited. Only employees and/orconsultants of the company listed onthe exhibit application are permittedto serve as representatives within anexhibit booth. 11. Privacy Policy Companies agree to obey AAOA'sPrivacy Policy that can be found:www.AAOAllergy.org 12. Attendee List Exhibitors have the opportunity topurchase the preregistrationattendee list before the meeting. Allattendee lists are one-time use andsharing or duplicating is prohibited. 13. Exhibitor Booth Location All booths assignments areapproved by AAOA's CorporateDevelopment Chair and can not bechanged onsite. AAOA does not provide Exhibit FloorPlan prior to the course to Exhibitors.

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14. Food and Beverages In order to maximize Exhibitor-Attendee interaction, we placefood in Exhibit Hall, whenapplicable. Exhibitors are welcometo enjoy meals and beveragesonly after the Exhibit break is overand all attendees have returnedback to session. 15. Course Content Only paid registrants can haveaccess to course content.Exhibitors are welcome to attendany AAOA course by registeringas Industry Representative. 16. Enforcement of Rules andRegulations The Rules and Regulations of theAAOA Exhibition are intended tobring order and equality to allparties involved. In addition tobeing subject to restriction ortermination of an exhibit,exhibitors who violate regulationscould be prevented from exhibitingat future AAOA meetings. AAOA reserves the right to restrictor terminate an exhibit withoutnotice if an exhibitor violates anyof the Terms and Conditionscontained herein. In the event ofsuch restriction or eviction, AAOAis not liable for any refunds,rentals or other exhibit expense.


2020 Exhibit Application

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2020 Basic Course Only

All three meetings (Advanced, Basic & Annual)

2020 Annual Meeting Only2020 Advanced Course Only

STANDARD (please check) EXPANDED (please check)$12,000 (before 4/1/20) $15,000 (before 4/1/20)

$5,250 $4,250 $5,250

$6,250

$5,250 $4,250

The undersigned applicant hereby applies for exhibit space with the AAOA at the rate defined in this contract, and agrees to the Rules &Regulations governing the exhibits and to obey AAOA's Privacy Policy. The Exhibitor assumes the entire responsibility and hereby agrees to protect,indemnify, defend and hold the American Academy of Otolaryngic Allergy, official service contractors, the hotel properties, and their employees andagents harmless against all claims, losses and damages to persons or property, government charges or fines, and attorney’s fees arising out of orcaused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or part thereof, excluding any liability causedby sole negligence of the hotel property, its employees and agents. In addition, the Exhibitor acknowledges that it is the sole responsibility of theExhibitor to obtain business interruption and property insurance covering losses by the exhibitor. Please sign below acknowledging that you have read and agreed to all of the exhibitor’s terms and conditions(please see pages 7-8)Authorized Company Representative Name/Title:__________________________________________________ Signature:______________________________________________ Date:______________________________

Return the 2020 Exhibit Application and payment to: Marina Fassnacht at [email protected] or

11130 Sunrise Valley Dr. | Suite #100 | Reston, VA 20191 ***APPLICATION WILL NOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED***

Company Name (as it appears to attendees): _____________________________________________________ Contact Name/Title: _________________________________________________________________________ Contact Email:__________________________________________ Contact Phone: ______________________ Address (as it appears to attendees): ___________________________________________________________ City: ________________________________________________ State: ____________ Zip: _______________ Company Email and Phone (as it appears to attendees): ____________________________________________ Product/Company Description Required (Do not exceed 100 words. Use a separate sheet of paper if needed):________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Booth Dimensions and Type: ____________________________ Total Amount Due: ____________________

Payment Type (please check): [ ] Check (Enclosed) [ ] Visa [ ] MasterCard [ ] American Express Credit Card Number: ____________________________ Exp. Date: __________ Security Code/CVV: ________ Name on the Card: ___________________________________ Cardholder Signature: ____________________

Please make Fees (non-refundable) Payable in U.S Funds to: American Academy of Otolaryngic Allergy

5% Off (Must commit before 12/31/19)


2020 Marketing Opportunities

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Hotel Room Key Cards ------------------------------------------------------------Hotel Room Door Drop ------------------------------------------------------------WiFi in Meeting Area ---------------------------------------------------------------Charging Stations in Meeting Area -------------------------------------------- Branded Printing Station in Exhibit Hall --------------------------------------- Disposable Napkins or Coffee Cups -------------------------------------------"Healthy Start" Branding------------------------------------------------------------ Corporate Suites --------------------------------------------------------------------Resident Scholarships -------------------------------------------------------------Mailing List ---------------------------------------------------------------------------Pre-course Attendee Mailing List -----------------------------------------------Custom Promotional Opportunities ---------------------------------------------Non-CME Opportunities -----------------------------------------------------------Hotel Advertisement ---------------------------------------------------------------- Industry Satellite or Product Theater -------------------------------------------

$6,000$2,000/daystarts at $10,000starts at $5,000starts at $5,000starts at $5,000starts at $2,000starts at $1,000starts at $1,500/Residentstarts at $800starts at $250See BelowSee please contact Marina Fassnacht foravailable opportunities starts at $25,000, please contact MarinaFassnacht for details

OPPORTUNITY PRICE*

* All production costs and/or distribution fees are the responsibility of the exhibiting company and are NOT included in the fees above. Allmaterials must be submitted to the AAOA for approval prior to production.

Hotel Room Key Cards $6,000 Looking for a way to reach all attendees? Hotel Room Key Cards allow you to print your message on the hotelroom keys of all event attendees. Every time they open the door to their room, they will think of your company orproduct. Card design is subject to AAOA approval. Hotel Room Door Drop $2,000/day Get your targeted message to the right attendees by sliding your message under their hotel room door. As theyenjoy their morning coffee, they can also drink in information about your company. WiFi in Meeting Area $10,000 and up Your company can sponsor WiFi access for attendees. A branded flyer can be distributed to attendees withaccess instructions. Flyer design is subject to AAOA approval. Charging Stations in Meeting Area $5,000 and up Your company can sponsor charging stations for attendees to power up their mobile devices during the meeting. Branded Printing Station $5,000 and up Your company can provide a branded printing station for attendees to print schedules, course materials, andboarding passes.

Continued page 11


2020 Marketing Opportunities (continued)

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Disposable Napkins or Coffee Cups $5,000 and up Your company can provide branded napkins for meal functions, receptions, and coffee breaks. With each drinkserved, attendees will be reminded of your company or product. "Healthy Start" Branding $2,000 and upYour company can provide branded water bottles, towels, yoga mats, etc. for various "Healthy Start" sessions,including, but not limited to, yoga, running, water activities, ect. at the AAOA Annual Meeting. Corporate Suites $1,000/day and up Your company can secure meeting space in order to schedule one-on-one time with physicians. Resident Scholarships $1500/ Resident and up Please contact Marina Fassnacht at [email protected] or (202) 955-5010 x500 for more information. Mailing List $250 and up Reach out to AAOA members with marketing and promotional messaging by purchasing an attendee ormembership mailing list. One time use. All materials must be approved by the AAOA. Pre-Course Attendee Mailing List $250 and up Reach out to AAOA Course attendees to let them know you will be at the AAOA course and invite them to yourbooth. One time use. All materials must be approved by the AAOA. Custom Promotional Opportunities Do you have a unique promotional idea that is not listed above? Please contact Marina Fassnacht [email protected] or (202) 955-5010 x500 for approval and pricing. Non-CME OpportunitiesPlease see Page 12 for more details. Hotel Advertisement Your company may increase its presence at the hotel by sponsoring Guest Check-in Flyer, Elevator/WindowCling Film Signage, Branded Hotel Reader Board, Branding Throughout the hotel, etc. Please contact MarinaFassnacht at [email protected] or (202) 955-5010 x500 for availability and pricing. Industry Satellite and Product Theater Events $25,000 and upThe American Academy of Otolaryngic Allergy (AAOA) offers the opportunity to hold Industry Satellite andProduct Theater events during the 2019 AAOA Courses. Please contact Marina Fassnacht [email protected] or (202) 955-5010 x500 for additional information.


Non-CME Opportunities

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The Allergy and Asthma Primers, which were supplement publications in our journal, International Forum onAllergy & RhinologyThe Clinical Insights Modules are new online education, which offers interactive, case-based eLearningdesigned to expand understanding of current practice trends and clinical research in allergy diagnosis andmanagementThe AAOA Foundation's Clinical Scholars program, intended to encourage and facilitate resident research andauthorshipDigital re-design to expand Patient Care Resources - www.AAOAllergy.orgAAOA Podcasts

Working in partnership, we can identify needs and develop resources for our members. Please contact Marina Fassnacht at [email protected] or (202) 955-5010 ext.500 for additionalinformation on non-CME opportunities.

In addition to the promotional and exhibit opportunities tied to our live CME programs, the AAOA is veryinterested in exploring opportunities that go beyond our CME audience and reach our full membership. Ashealthcare is evolving with more practice management challenges and improved pathways for integrated care,we have unique opportunities to collaborate together to help expand our resource pool and value to ourmembers. AAOA has recently launched its new digital platform @AAOAllergy.org. We are currently undertaking a digitalredevelopment to offer new patient education, practice management, and enduring CME tools and resources forour members. Within this construct, we would be happy to discuss partnership opportunities. In prior years, we have partnered with our corporate colleagues to develop:


2020 Marketing Opportunities Application

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Company Name: ___________________________________________________________________________ Contact Name/Title: ________________________________________Contact Phone:____________________ Address: _________________________________________________________________________________ City: ____________________State: __________Zip: __________Email:_______________________________

Basic Course Annual Meeting Advanced Course


Full Membership

TOTAL AMOUNT DUE: _____________________ ***PLEASE PROCEED TO THE NEXT PAGE TO PROVIDE PAYMENT INFORMATION***

Please Select the Marketing and Promotional Opportunity from the List Below:

Hotel Room Key Cards $6,000

Hotel Room Door Drop $2,000/day

WiFi in Meeting Area $10,000 and up

Charging Stations in Meeting Area $5,000 and up

Corporate Suites $1,000 and up

Branded Printing Station $5,000 and up

Disposable Napkins or Coffee Cups $5,000 and up

Hotel Advertisement ____________________________________________________________________

Resident Scholarships $1500/ Resident and up

Mailing List $250 and up (additional paperwork required)

Non-CME Opportunities or Custom Promotional Opportunity ___________________________________

"Healthy Start" Branding $2,000 and up

Annual Meeting











2020 Marketing Opportunities Application (cont)

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Payment Type (please check): [ ] Check (Enclosed) [ ] Visa [ ] MasterCard [ ] American Express Credit Card Number: ____________________________ Exp. Date: __________ Security Code/CVV: _______ Name on the Card: ___________________________________ Cardholder Signature: ___________________

Please make Fees* Payable in U.S Funds to: American Academy of Otolaryngic Allergy (AAOA)

Please sign below acknowledging that you have read and agreed to all of the exhibitor’s terms and conditionsand that all promotional materials will be submitted to the AAOA for approval prior to production and execution.

Return the 2020 Marketing & Promotional Application and payment to: Marina Fassnacht at [email protected] or

11130 Sunrise Valley Dr. | Suite #100 | Reston, VA 20191

***APPLICATION WILL NOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED***

____________________________________* All production costs and/or distribution fees are the responsibility of the exhibiting company and are NOT included in the fees above. Allmaterials must be submitted to the AAOA for approval prior to production. Fees are non-refundable.

Authorized Company Representative Name/Title:__________________________________________________ Signature:______________________________________________ Date:______________________________

i$& &u?l il?pi uzp êèêè · 2019-11-21 · f or more inf ormat ion, please cont act...

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