IAC Presentation

August 13, 2008

R. Scott

Agenda

Acknowledgements Drivers for Action Initial Usage Review Charge to Committee Evaluation Process Recommendation

August 13, 2008 2IAC Presentation

Many Thanks CASA; Mike Brake Human Resources; Chris Domanik, Carolee Davis Information Systems; Ken Johnston Libraries/Colleges; Don Albrecht Registrar’s Office; Chris Seng, Jerry Becker Research Services; Diane Rees, Jon Peterson ACNS; Randy Miotke, David Urano, Rusty Scott

August 13, 2008 3IAC Presentation

Drivers for Action

Luminis platform upgrade overdueNot trivial – complex architectureRequired (both hardware and software)Scalability concernsExpensive

Evidence suggests limited use of portal Result: Take a closer look

August 13, 2008 4IAC Presentation

Initial Rampoint Usage Review Tabs

75% of total hits are on RAMWeb & ARIESweb Course tools

Near absolute zero for Fall ’07, Spring ‘08 Groups

40 new groups created last academic yearFile storage for internal departmental use,

search committees, a few photo albums Tab owner input

Except for Research Services and ARIESweb, all have built alternate access points (outside the portal)

August 13, 2008 5IAC Presentation

Initial Rampoint Usage Review (con’t) Rampoint Dependencies

Research Services (SSO functionality)ARIES & ARIESweb accessRamCT depends on data transport

mechanism for real-time enrollment updates

August 13, 2008 6IAC Presentation

Committee Charge for Recommendation Evaluate:

Current platform (Luminis III) Luminis IV Open source Uportal Local custom built solution

Considering: Integration with existing systems Flexibility in adding new services and integrations User interface, User support Staffing support Hardware and software costs

Make recommendation based on: Experience & common sense Not in-depth product analysis

August 13, 2008 7IAC Presentation

Evaluation Process

Features matrix Portal product vs. Portal concept Tab administrator input Charge calls for a value judgment rather

than exhaustive analysis

August 13, 2008 8IAC Presentation

Evaluation Matrix

See attachment

August 13, 2008 9IAC Presentation

Portal Product vs. Concept

Product Concept Rampoint Usage

Central point of access to systems

X X Some

Institutional information hub

X X Some

Tailored display (for students, fac/staff)

X X X

Minimize logins/SSO

X X Some

Contains portlets/channels

X X X

Collaboration tools (chat, discussion)

X Little

User-initiated customizations

X Near zero

August 13, 2008 10IAC Presentation

More Observations Our use of the Luminis product features is very

limited Users don’t customizeChat/Discussion tools virtually unusedSSO – desired, but non-trivial to implement and

therefore, not broadly used Campus priority is in developing extensive

services ‘around’ the portalRAMWeb, RamCT, Email (Google Apps), iTunesUARIESweb, KRADocument management/workflow, KFS, SciQuest,

Discoverer, Banner, ODS, HR

August 13, 2008 11IAC Presentation

Tab Administrator Input

Continued communication looking for show-stopping dependencies or concerns

None found to date

August 13, 2008 IAC Presentation 12

Recommendation The limited use of portal ‘product’ features

does not justify the ongoing costs (hardware, software), therefore the committee recommends that the campus transition away from the existing Luminis platform to in-house custom web services that will provide:Intuitive user interfaceSecure SSO infrastructureRole-based presentationLess complexity for integrators and administrators

○ Flexibility, agilityAccess to shared documents

August 13, 2008 13IAC Presentation

Implementation Considerations New/enhanced access points for key groups SSO Technologies

WebISO (CoSign, Yale CAS, etc.) Message Broker options

Continue use of LDIS from SungardOpen Source JMSJDIS

Shared documentsStudents, individual and organizations (Google

Apps)Faculty & Staff – Existing gap

August 13, 2008 14IAC Presentation

Timeline August 13, 2008 – IAC Presentation and

support September, 2008 – UTFAB Approval September, 2008 – ITEC Approval September, 2008 – Luminis Decommission

Project Team formed Spring 2009 – Begin replacement of

RamPoint/Luminis services June 30, 2009 – End of RamPoint system and

Luminis maintenance agreementAugust 13, 2008 15IAC Presentation

Questions

Are most welcome

August 13, 2008 16IAC Presentation