IACRAOIACRAO73rd ANNUAL MEETING73rd ANNUAL MEETING

Students, Records, and All Students, Records, and All That Jazz!That Jazz!

IACRAOIACRAO73rd ANNUAL 73rd ANNUAL

MEETINGMEETING

VA CertifyingVA Certifying

Lisa Neel, University of Notre DameLisa Neel, University of Notre Dame

Sarah Gibson, Indiana UniversitySarah Gibson, Indiana University

Margaret Baechtold, Indiana UniversityMargaret Baechtold, Indiana University

Tuesday, October 23, 8:45amTuesday, October 23, 8:45am

Session Rules of EtiquetteSession Rules of Etiquette

Please turn off your cell phone/beeperPlease turn off your cell phone/beeper If you must leave the session early, please do If you must leave the session early, please do

so as discretely as possibleso as discretely as possible Please avoid side conversation during the Please avoid side conversation during the

presentationpresentation

Thank you for your cooperation!Thank you for your cooperation!

IntroductionIntroduction

Basics of Education Benefits Basics of Education Benefits certification for U.S. Department of certification for U.S. Department of Veterans Affairs programsVeterans Affairs programs

Rules, Tools, and Resources for Rules, Tools, and Resources for SchoolsSchools

Topics of DiscussionTopics of Discussion

VA Education Benefit ProgramsVA Education Benefit Programs Certification BasicsCertification Basics Suggested ToolsSuggested Tools Resources and LinksResources and Links

The “Chapters”The “Chapters”

CH 30 Montgomery GI Bill Active DutyCH 30 Montgomery GI Bill Active Duty– 36 months AD service, paid $1200 36 months AD service, paid $1200

CH 31 Vocational Rehabilitation and CH 31 Vocational Rehabilitation and EmploymentEmployment– Documented VA disability rating, Documented VA disability rating,

assigned VA Case Managerassigned VA Case Manager CH 33 Post 9/11 GI BillCH 33 Post 9/11 GI Bill

– The BIGGIE – 90 days-36 months AD The BIGGIE – 90 days-36 months AD time, can be transferredtime, can be transferred

The “Chapters” The “Chapters” ContinuedContinued CH 35 Dependents Education AssistanceCH 35 Dependents Education Assistance

– Children and Spouses of 100% Children and Spouses of 100% service-connected disabled vetsservice-connected disabled vets

CH 1606 Montgomery GI Bill Selected CH 1606 Montgomery GI Bill Selected ReserveReserve– National Guard and Reserve members National Guard and Reserve members

never activatednever activated CH 1607 Reserve Education Assistance CH 1607 Reserve Education Assistance

Program (REAP)Program (REAP)– National Guard and Reserve members National Guard and Reserve members

mobilized for active dutymobilized for active duty

BenefitsBenefits

CH 30: Full-time student receives monthly stipend CH 30: Full-time student receives monthly stipend currently $1564 plus any enlistment “kicker” or currently $1564 plus any enlistment “kicker” or buy-up; funding goes directly to the studentbuy-up; funding goes directly to the student

CH 31: VR&E pays T&F to school, living stipend to CH 31: VR&E pays T&F to school, living stipend to student – handled outside VA Education Services by student – handled outside VA Education Services by VR&E case managers in each stateVR&E case managers in each state

CH 33: T&F paid directly to school, living stipend CH 33: T&F paid directly to school, living stipend and book stipend paid to student; amount varies by and book stipend paid to student; amount varies by eligibility tier which is based on length of serviceeligibility tier which is based on length of service

BenefitsBenefits

CH 35: Full-time student receives a monthly CH 35: Full-time student receives a monthly stipend currently $987stipend currently $987

CH 1606: Full-time student receives monthly CH 1606: Full-time student receives monthly stipend of $356 plus any enlistment “kicker”stipend of $356 plus any enlistment “kicker”

CH 1607: Receives a prorated portion of CH CH 1607: Receives a prorated portion of CH 30 monthly stipend depending on longest 30 monthly stipend depending on longest consecutive days of AD service (max is 80% consecutive days of AD service (max is 80% of CH 30 rate or $1251.20 plus kicker)of CH 30 rate or $1251.20 plus kicker)

Application to VAApplication to VA

Students apply for benefits through the VA Students apply for benefits through the VA website VONAPP at website VONAPP at http://www.gibill.va.gov/apply-for-benefits/applhttp://www.gibill.va.gov/apply-for-benefits/application/ ication/

Once application is approved by VA, student is Once application is approved by VA, student is issued a Certificate of Eligibility (COE) by VA issued a Certificate of Eligibility (COE) by VA (except CH 31)(except CH 31)

CH 31 students get an authorization from their CH 31 students get an authorization from their case managercase manager

Designation of Certifying Designation of Certifying OfficialOfficial School administration must designate School administration must designate

those employees by name who are those employees by name who are allowed to report enrollment data to VA by allowed to report enrollment data to VA by using a VA Form 22-8794 which is using a VA Form 22-8794 which is available from your VA Education Liaison available from your VA Education Liaison RepresentativeRepresentative

Indiana ELR is Eric Lewis at Indiana ELR is Eric Lewis at Eric.Lewis1@va.gov or 317-916-3684. Eric.Lewis1@va.gov or 317-916-3684. Only the ELR can grant access to VA Once, Only the ELR can grant access to VA Once, the web-based certification system used the web-based certification system used by VAby VA

Certification ProcessCertification Process

Student self-identifies as VA benefit eligibleStudent self-identifies as VA benefit eligible

Determine which program they are eligible forDetermine which program they are eligible for

Collect data: SSN, name, address, phone, program Collect data: SSN, name, address, phone, program of study, email, scheduleof study, email, schedule

Report enrollment data to VA via VA OnceReport enrollment data to VA via VA Once

Track and report changes in enrollment or chargesTrack and report changes in enrollment or charges

What Enrollment Data Do What Enrollment Data Do You Need?You Need? Number of Credit HoursNumber of Credit Hours

Modality of Training – Res vs. DistModality of Training – Res vs. Dist

Start and Stop dates of each courseStart and Stop dates of each course

Remedial/Deficiency coursesRemedial/Deficiency courses

What Enrollment Data Do What Enrollment Data Do You Need?You Need? Academic Advising Report or Academic Advising Report or

Degree Audit to confirm courses Degree Audit to confirm courses count for declared/approved majorcount for declared/approved major

Allowable Tuition and Fee chargesAllowable Tuition and Fee charges Other Restricted Aid to Calculate Other Restricted Aid to Calculate

In-state Net-costIn-state Net-cost Yellow Ribbon Eligibility – Private or Yellow Ribbon Eligibility – Private or

out-of-stateout-of-state

VA OnceVA Once

Other RequirementsOther Requirements

Yellow Ribbon Program: Yellow Ribbon Program: agreement with VA; track agreement with VA; track contributions; manage contributions; manage applications first-come-first-applications first-come-first-served basisserved basis

Share payment data with Share payment data with Business OfficeBusiness Office

Reconcile payments from VAReconcile payments from VA

Other RequirementsOther Requirements

Report enrollment changesReport enrollment changes Report failure for non-attendanceReport failure for non-attendance Report students on probationReport students on probation Report dismissalsReport dismissals Report graduationReport graduation

ToolsTools

– SpreadsheetsSpreadsheetsT&F Reported/Estimated PmtsT&F Reported/Estimated PmtsDebtsDebtsYellow Ribbon ParticipantsYellow Ribbon Participants

– TPC CalculatorTPC Calculator– Internal Reports, Drop/Add Internal Reports, Drop/Add

TrackingTracking– System to flag veterans and System to flag veterans and

military for institutional reportingmilitary for institutional reporting

ResourcesResources

State Approving Agency -- State Approving Agency -- http://www.in.gov/dva/2331.htm http://www.in.gov/dva/2331.htm

Education Liaison Representative Education Liaison Representative eric.lewis1@va.goveric.lewis1@va.gov

GI Bill website www.gibill.va.govGI Bill website www.gibill.va.gov

ResourcesResources

SCO Handbook and other documents SCO Handbook and other documents at http://www.gibill.va.gov/school-at http://www.gibill.va.gov/school-certifying-officials/certifying-officials/

Indiana SCO List Serve – email Indiana SCO List Serve – email mbaechto@indiana.edu mbaechto@indiana.edu

Association of Veteran Education Association of Veteran Education Certifying Officials http://aveco.org Certifying Officials http://aveco.org

ResourcesResources

National Association of Veteran National Association of Veteran Program Administrators Open Program Administrators Open Forum – http://groups.google.com Forum – http://groups.google.com – set up account, search for – set up account, search for NAVPA Open Forum and request NAVPA Open Forum and request to join -- or see www.NAVPA.org to join -- or see www.NAVPA.org

SummarySummary

VA has many complicated programsVA has many complicated programs Certification requires access to a Certification requires access to a

wide range of student informationwide range of student information System tools help immenselySystem tools help immensely ResourcesResources

Questions and AnswersQuestions and Answers

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Presenter InformationPresenter Information

Margaret Margaret BaechtoldBaechtold

Sarah GibsonSarah Gibson Indiana UniversityIndiana University 812-856-1985812-856-1985 vetserv@indiana.vetserv@indiana.

eduedu

Lisa NeelLisa Neel University of University of

Notre DameNotre Dame 574-631-6488 lneel@nd.edulneel@nd.edu

THANK YOU!THANK YOU!

Please be sure to complete the Please be sure to complete the session evaluation form.session evaluation form.