ian whitburn dukesbridge house 23 duke street reading rg1 4sa tel : 07862 686303 website : project...

Ian WhitburnDukesbridge House

23 Duke StreetReading RG1 4SA

Tel : 07862 686303Website : www.idprojectmanagement.co.uk

Project and Time ManagementIan Whitburn

What is Project Management? What is a Project?

When did Project Management start? Time Management Exercise Modern Project Management

Management Game Construction Project Management

Lean Construction Management Game

Lessons and Summary




ABOUT MEGained an Diploma and Degree in Building

Started work in the construction industry in 1983.

Gained a Master’s Degree in Project Management in 2000.

Am a Member of the Chartered Institute of Building and Association of Project Managers.

Have worked on these projects as a Consultant Project Manager.




What Is Project Management?

‘Project Management is About People Getting Things Done’Tom Taylor APM

‘Discipline of Planning, Organising, Securing and Managing Resources to bring about the Successful Completion of Specific Goals and Objectives’

Wikipedia




So What Is A Project?

BEGINNING | MIDDLE | END

Constructing a building for occupation is a temporary thing – so what else?




How Old Is Project Management?SIR CHRISTOPHER WREN | THOMAS TELFORD | ISAMBARD KINGDOM BRUNEL

• Mechanisation of work Craft based skills Breakdown of work Management and workers

Fredrick Winslow Taylor(1856 – 1915)




Fathers of Project Management

Forecasting Gantt Chart Planning Organising Modern Variation - Program Commanding Evaluation and Review Coordinating Technique (PERT diagram) Controlling

Henri Fayol Henry Gantt(1841 – 1925) (1861 – 1919)




Gantt and PERT ExampleMaking a cup of tea

ACTIVITIES DURATION (secs)

Fill the kettle 23

Boil water 200

Get teapot and mug from cupboard 14

Warm teapot (Lead 165) 35

Get teaspoon from drawer 5

Put teabag in teapot 9

Put in one sugar 13

Fill teapot with hot water 26

Stir tea in teapot 11

Let tea brew 30

Pour tea 15

Pour in milk 20

Stir tea in mug 11




Modern Project Management

http://upload.wikimedia.org/wikipedia/commons/a/a6/The_triad_constraints.jpg

http://upload.wikimedia.org/wikipedia/commons/f/fc/Project-triangle.svg




Importance of Project ManagementHow Many F’s

Project Management Roots

• Defence• Aerospace• Armed Forces

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Importance of Project ManagementSO WHAT WENT WRONG?

Immediate cause was the failure of the O Ring but!

Equal if not more important was a flawed decisionmaking process – NASA’s project management was at fault: • Doubts not clearly stated nor emphasised.• Safety compromised - waived set launch constraints.• Internalisation of problems.• Breakdown in interfacing and communication.• Position reversed to accommodate a major customer.• Procurement of cheapest suppliers.• Work breakdown too great to manage effectively.




Construction Project Management

Project Launch Scheme DesignDetailed

Design / Bid & Award

Construction Handover

Balanced brief, budget and programme

Review all building configurations

Determine the correct overall size and massing

Locate and size stair, lift cores, risers, plant rooms

Determine internal floor layouts

Determine floor to ceiling heights

Determine structural frame and method of mechanical ventilation

Engineer within budget / programme

Gain Town Planning permission

Prepare design documentation for tender

Pre-qualify contractors and tender the work

Award the main construction contract

Mobilise site offices, equipment etc

Procure materials & appoint all other sub-contractors

Finalise the construction programme

Build in accordance with health & safety, environmental regulations etc

Train people who will run the facility after construction

Document operation and maintenance procedures to be followed

Prepare and agree the final account




How It All Fits

Approved Capital Expenditure

Planning DiscussionsPROJECT

LAUNCH ACTIVITIES PRE-DESIGN

PROJECT ANALYSIS & CONSULTANT ORIENTATION FINALISE THE

CONCEPT DESIGN

SCHEME DESIGN

DEVELOP EMPLOYERS REQUIREMENTS

BID PERIOD

CONSTRUCTION PERIOD

RELOCATION PERIOD

Schedule of RequirementsTerms of Reference

Strategic Brief

Prioritisationof Expenditure

Validate Clarity of Emerging Brief

Validate Cost Effectiveness of Brief InterpretationEnsure Value Encapsulated within Unambiguous Documentation

INPUT TO STAGE

INFLUENCE TO STAGE

Survey InformationRisk

Identification Report

Report




Managing Different DisciplinesWhat the client actually needed

What the architect drew

How the Engineer supported it

How the QS costed it

What went into the tender documents

What the Contractor built




Its the Brief Stupid!A Winery Example

Business Case But£ £ million £ million

Retail price of sparkling wine 40 Budget 20.00Retailers mark-up (50%) 13 Less contingency (10%) 2.00Wholesalers price 27 18.00Wholesalers mark-up (10%) 3 Less

24 Wine making equipment 6.00Wine Makers overheads and profit (20%) 4 Move existing 0.25

20 Town planning / statutory utilities 0.30 Wine experience fit-out 2.50 9.05

1,000,000 bottles at £20 per bottle = £20,000,000 budget 8.95Less professional fees (17.5%) 1.57

7.38Less preliminaries and management fee (13.5%) 1.00Overall construction cost 6.38Less infrastructure and site costs 3.25Building cost 3.13

Building size 230m x 22m = 5,060m2 Cost per m2 = 3.13 / 5060

This is a shed£618 /

m2




Lean Construction

Move away from mass production• Lean production – Japanese model• Started at Toyota Motor Company of Japan • Enables Japan to overtake the USA as the largest producer of

cars

In construction it has prompted• Partnering• Win / Win solutions• Mutual Trust• Removal of waste

Red / Blue Game




Red / Blue GameThe objective is for your team to achieve a positive score (zero is not positive)You need to decide as a team to play red or blue in each of the 10 rounds.

RULES• After each team has decided which colour to play, I will collect the results and

let each team know what other teams have done. • The scoring system is as follows:

• After the round 4 and 8, a person from each team may meet with other teams, who agree to meet.

• Round 9 and 10 scores double marks.

TEAMA

TEAM B

TEAM C

TEAMD

SCOREA

SCOREB

SCOREC

SCORED

Red Red Red Red +3 +3 +3 +3

Red Red Red Blue -6 -6 -6 +6

Red Red Blue Blue -6 -6 +6 +6

Red Blue Blue Blue -6 +6 +6 +6

Blue Blue Blue Blue -3 -3 -3 -3




Red / Blue Game

Investment

To make this game like the real world , each person will have a £ stake (or an IOU) on the outcome. Given that all teams achieve their objective, the team ending up with the highest score will be given the stake money.




Lean Behavoural Lessons

START NICE

BE PROVOCABLE

BE FOREGIVING

BE CLEAR AND CONSISTENT




SUMMARY

Project management exists in many industries

Project management is inter-changeable between industries

Project management has really only been around for 50 years

It matters as getting it wrong can have serious consequences

Hopefully you have learned some techniques used and understand it a little better. It can be applied to pretty much anything we do.

THANKS FOR LISTENING AND IF THERE ARE ANY QUESTIONS?

ian whitburn dukesbridge house 23 duke street reading rg1 4sa tel : 07862 686303 website : project...

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