iApps Consulting DWC LLC Fixed Scope Offering (FSO)

For Taleo Recruit and On-Boarding

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Drive Transformation | Create Value

About UsWe are a technology and business consulting firm, focused

on helping clients to make the right choices to unlock value

and to transform themselves as future-ready.

We provide services across

• Large scale IT Outsourcing, Business Consulting

(specializing in Transformation)

• Technology Consulting (specializing in Enterprise Design

and Architecture)

• ERP Consulting (Oracle Fusion, ebusiness, JDE,

PeopleSoft , OTM )

• BI and Analytics for Enterprises (Hyperion, OBIA &

OBIEE)

• Software Development and Human Capital Management

5/18/2015 2

iApps Offering Model

Cloud Mobile

Big Data and Analytics

Java .NET Oracle OPEN SOURCE

Web

Industry Solutions

Application Services

Client Server

Outcome based Managed

Services

Emerging Technologies-

SoCoMo

Consulting Services

TEC

HN

OLO

GY

PLA

TFO

RM

SER

VIC

ES

DOMAIN EXPERTISE

EnterpriseIntegration

5/18/2015 3

Challenges of the Recruitment process

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2%

20%

24%

27%

29%

30%

33%

34%

35%

50%

50%

0% 10% 20% 30% 40% 50% 60%

None of the above - no challenges

Staff retention / need to frequently repeat recruitment process

Persistent contact / cold calls from recruiters

Receiving too many CV from recruiters

Limited / no access to the highest quality talent

Lack of resources to support / attract the highest quality talent

Receiving poor quality / not sutable candidate CVs from recruiters

Candidates lacking knowledge of role / company

Costs too much

Takes too long

Candidates lacking necessary skills / talent

Business Objective

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To help reduce time to hire, productivity

time and help build Talent

Intelligence and improve other

critical parameters for

better ROI.

To Increase Organizational Performance and provide platform for better user

engagements and reduce

paper works.

Facilitate dashboard and

reports to Management and users for

Strategic decisions and

quick data access.

Integrate ATS with Core HRMS

and other products for

quick, easy and centralized data

access.

Configure, Implement,

Train and Stabilize for

better adoption.

Eliminate the need of multiple systems, manual

efforts, bottle necks and

redundant steps or process and

deliver an enhanced and

efficient system

An efficient and effective

recruitment and onboarding system

Business Process Flow – an example

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Can

did

ate

Apply Online

View Offer Online

Candidate Accept Offer

Hire the Candidate

Fill & Report

Create a Requisition

• Candidate Management

• Source more Candidates

Approve the Requisition

Add Questions &

Competencies

Post & Source Job

Screen & Interview

Make Offer

Car

eer

Se

ctio

nR

ecru

itin

g C

ente

r,

Rep

ort

ing

Rec

ruit

ing

Cen

ter,

O

nb

oar

din

g/

Tra

nsi

tio

n

Rec

ruit

ing

Cen

ter,

eS

har

e

Rec

ruit

ing

Cen

ter

Hir

ing

Man

age

r / R

ecru

iter

Scope & Application Features

Modules

Taleo Base Cloud

Taleo Recruiting Cloud Service

Taleo Onboarding Cloud Service

Business Process/Feature Description

Smart Org and Core setup Create Organization ,Location, Department and Job field

Setup Core Settings

Setup security Policies

Create Users Groups up to 5 , user types up to 5, up to 3 coverage area

Assist in managing network Data

Recruiting Setup Create User Defined Field up to 30, List of Values up to 20, Forms, Requisition and Candidate File

Create 5 List Values

Create center Stage of recruiters and Hiring Manager Views

Create and customize requisition template up to 20

Create and customize correspondence up to 20

Create and customize Pre-Screening questions , Evaluation Questions and Library up to 50

Create and Customize Source List up to 100

Create automated Task up to 7

Create 2 Candidate Selection Workflow

Interview Scheduling with up to 5 Calendars

Evaluations Management

Dynamic Approval Routing

Candidate Communication Agent

Features to be delivered - In scope

8

Business Process/Feature Description

Career Section Management Create 1 External Career Section with 2 Application Flow ( General and application along with Referral application Flow)

Create 1 Internal Career with 2 Application Flow ( General and application along with Referral application Flow)

Create 1 Agency Career Portal

Create and Customize Theme and brand for career Portal

Offer Management Create and Customize Offer Letter up to 3 formats

Reporting and Analytics Create and customize up to 5 Reports

New Hire Portal Create one New Hire Portal

Customize Theme and Brand

On-Boarding Process Create and customize 1 on boarding process

Create fields upto 100

Create Task up to 10

Create Documents up to 5

Create and customize 5 Correspondence

Create 1 content page

Reporting and Analytics Create 5 custom reports (Additional)

Scope Exclusions for this FSO

Activity Assumptions

Data extraction & cleansing Data extraction from 3rd party system not included in scope of project

3rd party system Integration test Not included in scope of current project

Integration test Plan Availability of 3rd party system vendors during various project phases as per

project plan for integration testing

Integration Installation & Configuration of any Middleware tools or any third party software

Single Sign On Not included in scope of current project

Data Validation Data Validation of Legacy source data is not included in scope

Upgrade Taleo Version Upgrade during deployments or implementation are out of Scope

Key Assumptions

• The standard business flows and product features will serve as the base for the implementation

• The implementation is based on the Cloud deployment model, hosted by Oracle on SaaS model

• In the Cloud deployment model, typically two project environments are available – one sandbox and a production environment

• Integration with Oracle E-Business Suite and Oracle PeopleSoft is available using Taleo Connect Client

• The scope assumption is for one country and one language (English)

• The project would be executed in an onsite-offshore model

• Maximum of 1 business Units will be considered for implementation with above 500 employee strength

• It is assumed that project stakeholders are available as per project plan

• Training will be provided using ‘Train the Trainer’ approach, Training is assumed to be one workshop per application for up to 20 attendees

• All communications, documentations, deliverables would be provided in English language

• Any change in the scope will follow change control mechanism impacting cost and timelines

• No Major Upgrades will be done during the implementation. Upgrade during initial deployments are out of Scope

• A timeline of 12 weeks and 3 weeks of Post Go-Live Support is assumed with work products delivered during the timeframe, counting from the time that the Taleo Cloud system is provisioned.

• The Time Line of 12 weeks assuming Taleo cloud system has been provisioned by Oracle

Key Deliverables included in scope

Deliverable Name Deliverable Description

Project Work plan A plan that describes the high-level tasks and timelines for all project

Configuration Document –DS030A document that summarizes the configurations to be provided based on the

collected business information.

Configured Application An application configured in accordance with the descriptions in the Configuration

Workbook

Validated Solution on Sandbox Configured Final Solution agreed with Customer

Training Material – DO070 Material to support Familiarization sessions on tools for ongoing customers

Validated Solution on Production Configured Solution , validated for go live use

3

Implementation approach- Rapid Time to Value

Data is uploaded, training performed and the system goes LIVE

41 Client is introduced to the

product functionality and asked to provide information through Questionnaires

iApps performs initial configuration based on customer input2

Standard processes are explained and configuration adjusted iteratively in facilitated workshops

3

Implementation Approach – Objectives by Phase

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Project Design Configure Validate Transition Realization

• Confirm Scope

• Plan Project

• Conduct Kickoff Meeting

• Gather Business Processes and Information

• Data Analysis and Integration Approaches

• Perform Initial setup in staging environment

Iterative Process

• Conduct Workshop to validate configuration of Standard Functionality

Iterative Process

• Implement and Validate Integrations

• Prepare Cutover Strategy

• Apply Adjusted Changes to Staging Environment

• Prepare Users for Validation and confirm solution to be Migrated to Production

• Conduct Train-the-TrainerSessions

• Configure Production Environment

• Load, Reconcile and Validate Data in Production

• Final Validation

• Verify Production Readiness

• Transition to Steady-StateOperations

• Post Go-Live Support

• Accept System

• Document Lesson Learnt and close contract and Process

Project Management

Project Plan/Time Frames

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A Project timeline of 12 weeks and 3 weeks of Post Go-Live Support is proposed for this FSO

FSO- Key Factors for a Successful implementation

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1. Plan and provision Oracle Taleo Recruit and On-Boarding Cloud instances prior to project start

2. Assign a SPOC (project manager) to lead your staff’s efforts

3. Assign experienced and empowered business and IT users to work closely with iApps consultants according to

project plan (some full-time allocation may be necessary at times).

4. Perform certain project tasks according to project plan such as

1. a) provide data in format specified by iApps

2. b) customer side of integration

3. c) end user training

5. Arrange for a Project executive sponsor and/or Project steering committee to drive this project

6. Adopt to Onsite and Offshore delivery model

Additional Service Offerings –Future Roadmap

Taleo Application Upgrade

Automatic 3rd Party Integration

Business Consulting

End User Training

Change Management

Additional System Workshops

Business Process Documentation

Annual Maintenance Contract

Custom Reports & Email Alerts Development

As part of our“Land and Expand”model we provide

these additional service offerings at additional cost

iApps Advantage

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• Oracle Certified Taleo Consultants.

• Early adaptor of Cloud Applications as an Oracle Partner

• Good Domain knowledge and Experience in Implementing Oracle Taleo .

• Very Solid Experience in Implementing Oracle Human Capital Management Applications.

• 20+ Oracle Human Capital Management Consultants and 10+ dedicated Taleo consultants.

• Experience in implementing other Products of Oracle Cloud Application as well like Fusion HCM, Cloud ERP, and Cloud CX. This gives an edge to iApps to have overall and better

• understanding of Oracle Cloud Applications as a whole.

• Capable to do consulting for Recruitment and onboarding Processes along with Human Capital Management Structures, Policies, Business Processes,

• Useful Reporting and Master Data.

• Integration knowledge with Oracle EBS and other 3rd party systems

www.iappsconsulting.com info@iappsconsulting.com +971 50 6624541

Thank You

18-05-2015

Drive Transformation | Create Value

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