iata cass cass and casslink presentation – tel aviv july 20, 2011 rod best yaniv sorany no type or...
TRANSCRIPT
IATA CASS
CASS and CASSLink presentation – Tel Aviv
July 20, 2011
Rod Best
Yaniv Sorany
Agenda
1. CASS Introduction2. CASS Rules3. CASS Operational Procedures4. CASSLink5. CASS Products & Solutions6. IATA Customer Portal 7. Q&A
3
CASS Introduction
What is the Cargo Accounts Settlement System - CASS?
Industry settlement system
IATA neutral service
Serving the industry for over 30 years
Built on global standards
Pre-CASS:
Airline A Airline A
F/FwderF/Fwder F/FwderF/Fwder
Airline B Airline B Airline CAirline C
Complex…..duplicated…..costly…..difficult to manage
F/FwderF/Fwder F/FwderF/Fwder F/FwderF/Fwder
Airline A Airline C
F/FwderF/FwderF/FwderF/Fwder F/FwderF/Fwder F/FwderF/Fwder F/FwderF/Fwder
IATA CASS OFFICEIATA CASS OFFICE
CASS
Airline B
AirlinesAirlines
IATA CASSIATA CASSOFFICEOFFICE
1.AWB Data1.AWB Data
Frt FwderFrt Fwder 2.Invoices2.Invoices
3.Remittances3.Remittances
4.Settlement4.Settlement CASSCASSManagManag
eerrLocalLocal
(Mediato(Mediator)r)
5.Discrepancies5.Discrepancies
Benefits to Forwarders
Improved industry discipline
Standard Output Documentation
On-line dispute resolution
Improved dialog with airlines
Simplification1 invoice1 payment
Economies of scale
Easier reconciliations
e-output
AustriaBelgium & LuxembourgBulgariaCentral Europe (CZ, PL, HU, SK)CyprusFranceGermanyGreeceIrelandItalyMaltaMauritiusMoroccoNetherlandsNordics (DK, FI, NO, SW) Baltics (EE, LT, LV)PortugalRomaniaSpainSwitzerlandTurkeyUnited Kingdom
AustraliaBangladeshCambodiaChinese TaipeiFijiHong KongIndonesiaJapanMalaysiaNew CaledoniaNew ZealandPakistanPapua New GuineaChina People’s RepublicPhilippinesSingaporeSouth KoreaThailandVietnam
ArgentinaBrazilBoliviaCanadaChileColombiaCosta RicaDominican Rep.EcuadorMexicoEl SalvadorGuatemalaPanamaPeruUruguayUSA (CNS)Venezuela
Possible expansion in the future to:Ethiopia, India, Russia, Ukraine, Lebanon
CASS Export
Countries
EgyptGulf (AE, BH, KW, OM, QA)IsraelJordanKenyaMauritiusMoroccoSaudi ArabiaSouth AfricaTanzaniaTunisiaUgandaYemen
CASSLink in 2010, The Export facts
CASSLink EXPORT today: 83 CASS Export Countries 3.823 Airline Representations (+ 10%) 330 General Sales Agents (+ 14%) 18.319 Agent IATA codes (HQ) + 12.139 branches 19.335 Enabled Userid's (+ 16%) 50.330 Loaded billing files (+ 2%) 3.434 Billing period processes (+ 19%) 1.890.850 Fiscal Invoices (+ 6%) Created 423.760 PDF, 89.839 HOT, 106.116 XLS 285.844 e-signatures
Total Export UTP’s 2007-2010
0200,000400,000600,000800,000
1,000,0001,200,0001,400,0001,600,0001,800,000J
AN
FE
B
MA
R
AP
R
MA
Y
JU
N
JU
L
AU
G
SE
P
OC
T
NO
V
DE
C
2007 2008 2009 2010
12
Questions
13
CASS Rules
If you follow the rules it removes all doubt that things might go wrong….
Key CASS Rules
Applicable Cargo Agency Conference Resolutions – Resolution 851 – Cargo Accounts Settlement SystemResolution 853 – CASS Import & Terminal ChargesResolution 801r – Reporting and Remittance ProcedureAntitrust Exemption for CASS Israel
Key CASS Manuals
CASS Technical Specifications Handbook ISSSP ManualCASSLink User Manual
17
Questions
18
CASS Operational Procedures
CASS Participants
IATA Member Airlines Non-IATA Airlines General Sales & Services Agents
IATA Cargo Agents CASS Participation Details Form. Joining Fee – free of charge
CASS Associate (non-IATA Cargo Agents) Sponsor CASS Airline CASS Associate Agreement CASS Participation Details Form An Annual fee of CHF 465.00 (joining fee will be waived in 2011)
CASS Billing Period
Billing Period means a period for which processing take place and
billing report make available. There are twenty-four (24) Billing Periods each calendar year. i.e.
two (2) per month. The Billing Periods are: 1st to 15th and 16th to last day of month In principle billing reports will be available within five (5) working
days after closing of the billing period.
CASS Remittance
Payment by Agent to CASS for billing of AWB’s, CCA’s and DCM’s. The Remittance day is 30 days after closing of billing period.
e.g. for billing period 1-15 Aug, the remittance day is 15-Sep with
good value as published in the CASS Reporting Calendar. Payment in Electronic Fund Transfer only.Payment in US Dollar only.
CASS Correction Period
A Correction Period is an additional processing used to correct
billing error in the initial billing production. 1 Correction Period per Billing Period
CASS Reporting Calendar
Billing Error Procedures(Pre Billing Query Deadline)
One Agent
The correction will automatically be processed in the current period OR it will be handled by airline’s DCM/CCA.
One AirlineAgrees wrong billing charge
Billing Dispute ProceduresPre Remittance
One Agent
Billing Dispute Procedure
One Airlinedisagrees on amount
Billing Dispute ProceduresPre Remittance Dispute
1. Agent to notify the relevant airline up to three (3) days prior the published remittance date.
2. Agent to notify IATA up to three (3) days prior the published remittance date by E-Mail to: [email protected]
3. The airline will be entitled to act, exercise its right under the law in relation to the disputed cargo agent
Sample of CASS Billing Dispute
Agent to notify IATA up to three (3) days prior the published remittance date.
1. Send e-mail to: [email protected]. E-Mail Subject: CASS Dispute
15SEP11 (the remittance date)3. Attach the billing dispute notification
sent to each airline.
CASS Bank InstructionsFunds transfer to IATA CASS Hinge Account with Citibank Tel Aviv should be in the
form of MT103 (“Single customer Credit Transfer”).
In order to receive full value transfer, the remitting bank must specify the details of
charges as “OUR” in order to remit the Net amount.
The payment should be received to Citibank Tel Aviv via our USD correspondent Citibank New-York as follows:Field 56 (Intermediary Institution): CITIUS33Field 57 (Account with Institution): CITIILITField 59 (Beneficiary customer): 620035173
IATA CASS Hinge AccountField 71 (Details of charges): OURField 72 (Sender to receiver information): unique identification IATA Code (374XXXX)
29
Questions
30
CASSLink
31
What is CASSLink?
CASSLink is IATA’s web-enabled solution for global cargo processing of Airlines documents – Air Waybills and correction documents (CCA’s & DCM’s) for billing to IATA Cargo Agents and CASS Associates participation in Cargo Account settlement System – CASS.
32
CASSLink -Set-up for Agent
33
CASS Operation Master File
34
Agent Master File
• Agent Code• Name• Address• Web-site• Contact• Email, etc• VAT
35
Report Options
• Hot File• PDF• XLS• Email
recipients
36
CASSLink Agent User
Set-up
• Unique Username that identifies the Agent and the User
• Email address• CASS
Operations• Individual
functions/services assigned
• Agent locations linked
37
Questions
CASSLink: Getting startedhttps://casslink.iata.org
The CASS Management will allocate a Username and Password to all IATA Agents and CASS Associates.
Secured web-based platform 24/7
CASSLink Home Page
40
CASSLinkOutput Services
CASSLink Output ServicesOutput Agent
The Output option allow agents to view the project amount to be
Invoiced and to download his Cargo Sales Invoice and Billing
Statement after the report produced in CASSLink.
Agent Output reports may be in three (3) formats: PDF Excel Spreadsheet HOT File (text file)
42
Agent Invoice
44
AWB Data Capture
45
AWB Data Capture - Options
46
CASSLink – Invoice Report Codes
What do the 2-letter codes on the CASSLink Invoice mean?
AD - Add Record (used of CCR/DCR record line)
DL - Deletion Record (used for CCO/CCO record line)
NC - No Commission paid on Weight/Valuation Charge
LT - Late Submission (AWB Execution Date in previous Billing Period)
SR - Service AWB (system will process the shipment even if no weight charge is shown)
VD - Voided AWB
CASSLink Output ServicesAWB History
The AWB History option allow agents to search of any Air
Waybill processed in CASSLink.
Simply enter the AWB number, select the airline and then click
search to find the record.
Sample AWB History screen
49
Questions
50
CASSLinkCorrection Services
What happens when an agent receives their CASSLink invoice and discovers an error. How do they request a correction?
The CASSLink Corrections Services module is an important component of the CASS Billing process. The central component of this is the ability for the agent to request a correction “Online”.
Airlines have the opportunity to address any correction request in three ways.
1. Enter a correction document (CCA or DCM) into a billing file and load manually into CASSLink (in the same way as AWB’s), or
2. Enter an Online Correction, if on-line corrections have been activated for the particular carrier.
3. Approve a Request for Correction entered by the agent, if on-line corrections have been activated for the particular carrier.
This presentation follows this third option, from the entry by the Agent, to Acceptance of the Correction by the Airline.
What happens when an agent receives their CASSLink invoice and discovers an error. How do they request a correction?
The CASSLink Corrections Services module is an important component of the CASS Billing process. The central component of this is the ability for the agent to request a correction “Online”.
Airlines have the opportunity to address any correction request in three ways.
1. Enter a correction document (CCA or DCM) into a billing file and load manually into CASSLink (in the same way as AWB’s), or
2. Enter an Online Correction, if on-line corrections have been activated for the particular carrier.
3. Approve a Request for Correction entered by the agent, if on-line corrections have been activated for the particular carrier.
This presentation follows this third option, from the entry by the Agent, to Acceptance of the Correction by the Airline.
CASSLink Correction Module
When a billing error is identified by the Agent, the Agent may elect to use the “Correction Services - Add Correction” menu to enter a “Request for correction”
When a billing error is identified by the Agent, the Agent may elect to use the “Correction Services - Add Correction” menu to enter a “Request for correction”
Enter all details – Agent, Airline, AWB number and select “New”
Enter all details – Agent, Airline, AWB number and select “New”
Invoice data (as billed) is auto-populated in the “Original/Incorrect” portion of the Correction document
Invoice data (as billed) is auto-populated in the “Original/Incorrect” portion of the Correction document
Corrected data is entered by the agent, including a “Reason for Correction” and taxes, charges etc.
Corrected data is entered by the agent, including a “Reason for Correction” and taxes, charges etc.
When the correction details have been entered correctly, select “SAVE”
When the correction details have been entered correctly, select “SAVE”
Check the corrected amountCheck the corrected amount
Sample Online Correction page
54
Correction Request is saved by the Agent and waiting for Airline response
The CASSLink “Home” page alert to the Airline is only displayed when there are Unapproved (Pending) Corrections awaiting action.
By clicking on this message, the User is taken to the “View Corrections” screen automatically.
The CASSLink “Home” page alert to the Airline is only displayed when there are Unapproved (Pending) Corrections awaiting action.
By clicking on this message, the User is taken to the “View Corrections” screen automatically.
When the Request for Correction has been Saved by the Agent, the Airline is alerted that they have an unapproved correction
When the Request for Correction has been Saved by the Agent, the Airline is alerted that they have an unapproved correction
The Airline contact will also be notified by email if the Correction Request is Pending overnight
The Airline contact will also be notified by email if the Correction Request is Pending overnight
Airline goes to “View Corrections” to view all unapproved Corrections
Airline goes to “View Corrections” to view all unapproved Corrections
Click on “Show” to see the correction request details
Click on “Show” to see the correction request details
The list may be sorted by clicking any underlined column Heading – Value, Entry, Agent, AWB etc
The list may be sorted by clicking any underlined column Heading – Value, Entry, Agent, AWB etc
Accept: The airline accepts the online correction and the system generates the correction record
Accept: The airline accepts the online correction and the system generates the correction record
Reject: The airline refuses the online correction, and gives a Reason for rejection
Reject: The airline refuses the online correction, and gives a Reason for rejection
Airline Handled: The airline accepts but will handle it through its own cargo accounting system (usually via billing file)
Airline Handled: The airline accepts but will handle it through its own cargo accounting system (usually via billing file)
Amend: The Airline agrees a correction is warranted, but not with the amount requested by the agent
Amend: The Airline agrees a correction is warranted, but not with the amount requested by the agent
Note:Only a User that has “Approve Corrections” access in their User profile can perform these functions
Note:Only a User that has “Approve Corrections” access in their User profile can perform these functions
58
Correction Services – What to do
Automatic Approval of Corrections
From 01 October 2009, Resolution 801r has been amended to allow the provision for CASSLink to “Accept” corrections entered by an Agent that are not “Actioned” by the Airline before the cut-off date.
What constitutes “Action” by the Airline?Accept, Reject, Amend or Airline Handled are all acceptable responses to a correction request.
How Auto-Approval works
PeriodEnd
AgentRemittance
Billing Periodprocessing
Agent QueryCut-off
Airline response & Correction processing
4 days4 days
Example:Billing Period processing – 24 Aug, output available on 25 AugQuery Cut-Off Date – 31 AugAirline Response Deadline and Correction Period processing – 7 Sep
View Corrections
62
Questions
CASSLink Stock Management “A Global Solution’’
CASSLink Stock ManagementAvailable to all Airlines and agents participating in CASS
Export
Activation is straightforward and simple
The service is available 24 x 7
Airlines control the allocation of their Stock numbers
Airlines pay to use Stock Management, for Agents it is free
Advantages of using Stock Management
No more last minute phone calls to Airlines requesting
NAWB numbers No more lost fax’s requesting or advising NAWB
numbers over the telephoneNo limitation on system access for UsersSet-up by Airlines based on customer
usage/requirements
Stock Management Getting Started…what does the Agent need to do
Nominate email contact (up to 3) for stock allocation
Contact you CASS airline for activation
Request AWB stock where the airline has entered a “Standard
Allocation” to the appointed agent
Agent Requests Stock
Email notification to Airline and Agents
72
Questions
CASS Products and Solutions
CASS Output ReportsHOT and XLS
75
CASSLink – HOT File
The Hand Off Tape (HOT) is so called because originally, this file was made available to all users on a magnetic tape floppy disk. The term as stuck and the universal generic term for the flat or text (.txt) billing file is HOT file.
The HOT file is used by agents to reconcile the billing data in the accounting system.
The HOT file can be emailed to a nominated email address, or download form CASSLink.
The resulting HOT file output contains a string of data as below:
76
Sample HOT File
77
CASSLink – Excel File
In addition to the HOT file, a spreadsheet “.xls” (Microsoft excel format) file is also available to agents.
The XLS file contains Billing and Invoice summaries.
The resulting XLS file output contains a string of data as below:
78
Sample XLS File
CASS Route Analyser
Understand your business and your
markets
CASS Route Analyser
Understand your business and your
markets
CASS Route Analyser
Understand your business and your
markets
CASS Route Analyser
Understand your business and your
markets
CargoLink
The Cargo Industry Business Directory
Are you Listed?
CargoLink
The Cargo Industry Business Directory
Are you Listed?
CargoLink
Are you Listed?
86
Questions
IATA Customer Portal
IATA Customer PortalThe IATA Customer Portal provides you with a single point of access to information on Cargo Agent Accreditation and CASS Operation.
Visit our Resource Center for manuals, calendar, reporting of standards, administrative forms and other useful information.
For further information, kindly Log an Enquiry in our Customer Portal and this enquiry will be answered with the highest priority by one of our representatives.
International Air Transport AssociationTrade Tower Building, 8th Floor25 Hamered Street, Tel AvivCustomer Portal: http://www.iata.org/csE-Mail: [email protected]
Customer Portal web-page
***
****
****
****
N
ote
: T
his
is
an o
pti
on
al
tran
siti
on
sli
de
**
****
****
****
* *************** No
te: Th
is is an
op
tion
al tran
sition
slide ***************
Thank You!