icepay payroll system solution brief. are you automated? ultimate payroll solution
TRANSCRIPT
Icepay Payroll System
Solution brief
Ulti
mat
e Pa
yrol
l Sol
ution
Are You Automated?
Ulti
mat
e Pa
yrol
l Sol
ution
Manual Payroll FeaturesMost Small and Medium Enterprises (SME) are manual:
More than 500 employees – including casual employees Excel payroll processing with manual reconciliations Payslips generation not automated – Excel or Word Repeated tasks are performed every time with no way to
reduce repetition Easy to loose track of records and process flows – scattered files
in one computer! Cumbersome tracking of records and staff details Work assignment insecure– One can only share the whole excel
file with no much control on how it is used. Confidential data cannot be hidden – Its all in one file Statutory reporting done manually – Inaccurate and late
remittances Delayed processing for organizations with more than 100
employees Impossible to split tasks – single user single file
Ulti
mat
e Pa
yrol
l Sol
ution
Why Automate
The ability to store employees data and process payments is a requirement that can no longer be ignored for any business that has more than 1 employee!
The need for a system can be summarized as:
Need to track employee records in real time Employees need for pay slips and other employment records on the fly Faster and automated processing of employees pay Reduce errors associated with manual and repetitive data processing Centralized control of payment parameters Confidential data access control Statutory deductions processing and remittance Leave applications and balances tracking
Icepay offers all these and more, and can be tested two months for free! (http://icepay.kbo.co.ke )
Ulti
mat
e Pa
yrol
l Sol
ution
Benefits…
End results:
Major cost savings for the organization – seal revenue leaks through untraceable payments
More satisfied employees – Avoid repetitive processing! Real time tracking of employment details On time wages payments On time remittance of deductions – avoid penalties More accountability to management and other stake holders –
Dynamic reporting and data export Periodical processes are automated with less errors and labour Payroll staff can focus on key duties and not endless data
reconciliations. Trace employee leave management – Enforce leave policy and
reduce leave amortization costs Link to other operational parameters and systems!
Ulti
mat
e Pa
yrol
l Sol
ution
Icepay Features Icepay offers the key functionalities required:
Centralized and secure employee database – Ms SQL Server Multiuser support – Same system from different computers Automated processing and reporting Automated payment files – Cash (Coinage) , Bank (EFT) , Mobile
money (M-PESA etc.) and Cheque Automated payroll summary for all processing periods Consolidation of monthly data and monthly reporting Secure login and responsibility assignment with group management
and password encryption Handling of permanent and casual employees E-mail payslips to employees at any time – reduce unnecessary
printing Manage employees leave – define leave types, track utilization and
approvals Track payments through different cash accounts – Bank or petty cash Import bulk data from Excel – Employees, allowances, timesheet Export processed data to pdf, excel and other common files! Bulk processes - Allowances, salary adjustments and incomes
Ulti
mat
e Pa
yrol
l Sol
ution
Icepay Modules
Enables fluent flow of payroll data and settings
General settings – One off settings Employee management Tax Benefits , fixed allowances and other allowances Payroll periods management User management Leave management Statutory deductions and reporting Other deductions and loans management Timesheet management Salary processing and reporting Cash book module for remittances management
Ulti
mat
e Pa
yrol
l Sol
ution
Getting Icepay
Based on the number of payees (Employees)
Download trial version
Request the appropriate license type
Employees Cost Locked at
1-10 10,000 10 employees
11-30 20,000 30 Employees
31-60 30,000 60 Employees
61-100 50,000 100 Employees
101-300 70,000 300 Employees
301-600 90,000 600 Employees
601- Unlimited 120,000 Unlimited employees
Ulti
mat
e Pa
yrol
l Sol
ution
Who is using Icepay?
Customer Since Employees Contact
• Carnation Plants Limited• Rose Plants Limited
2009 • 1500• 500
Leah [email protected] [email protected]
• Kandia Fresh Produce Suppliers Ltd• Tham Express• Flytech BPO
2010 • 30• 10• 10
Lorna [email protected]://kandiagroup.com/
• KK Kerosine Distributors Ltd 2010 • 70 Henry [email protected]
• National Cooperative Housing Union 2012 • 30 Jane [email protected]
• NusuNusu Productions 2012 • 20 John [email protected]
• African Centre For Security And Strategic Studies
2013 • 10 Peninah [email protected]
Some of our happy customers from diverse industries are:
Ulti
mat
e Pa
yrol
l Sol
ution
Sample screens
Ulti
mat
e Pa
yrol
l Sol
ution
Sample Screens Main screen
Ulti
mat
e Pa
yrol
l Sol
ution
Common settings…
Ulti
mat
e Pa
yrol
l Sol
ution
Payslip options…..
Ulti
mat
e Pa
yrol
l Sol
ution
More Payslip…
..
Ulti
mat
e Pa
yrol
l Sol
ution
Others…
Ulti
mat
e Pa
yrol
l Sol
ution
Ulti
mat
e Pa
yrol
l Sol
ution
Other Services
We also offer professional services around Icepay!
Payroll processing outsourcing Data migration and system setup Integration with other enterprise systems System and best practice training
We will automate you!!
Ulti
mat
e Pa
yrol
l Sol
ution
Contact Us Now
• For more information, visit http://icepay.kbo.co.ke
• Or Contact: Isaac: 0721 709 390 (Nairobi)
Mathew: 0720059397 (Nairobi)David: 0727 770 105 (Eldoret)
Email: [email protected] or [email protected]
Ulti
mat
e Pa
yrol
l Sol
ution
THANKYOU
END