© 2015 ICIX. All rights reserved. | 14SEPTEMBER15 | www.icix.com

ICIX Facility ManagerICIX helps facility owners and managers to systematically reduce risks by streamlining their compliance processes across all facilities and contractors.

Compliance is at the Heart of Profitable Facility ManagementHow do you know that all of your facilities and contractors are in compliance with all applicable regulatory requirements and the standards you set to protect your business? The reality is that poor compliance management puts facility owners and managers at risk of litigation, fines, and even criminal prosecution.

Without a systematic way to track compliance requirements, and facility and contractor adherence to those requirements, the chance of incurring financial loss significantly increases.

The Risk Grows with Each Additional Facility and Business PartnerCollecting and storing compliance information for individual facilities and contractors is a massive and time-consuming task. The wide variety of validated, time-sensitive documents, from fire safety plans and elevator certifications to contractors’ certificates of insurance, require continual monitoring and updates.

Furthermore, the information contained in these documents potentially touches dozens of functional departments across thousands of companies.

ICIX Simplifies Facility ManagementWith ICIX Facility Manager, each facility sets up a dedicated site to define all of the information and tasks required for that facility to ensure compliance with laws, regulations, and corporate requirements. Prompted by timely reminders, facility staff monitor and update compliance information as it expires.

Facility owners and managers can also use a range of ICIX trading partner management applications to proactively monitor the compliance of facilities, contractors, and trading partners.

Benefits for Facility Owners and Managers: • Protects valuable assets with

comprehensive compliance tracking

• Reduces business risks created by non-compliant contractors or facilities

• Improves corporate governance by increasing compliance visibility for the management team

• Controls costs by streamlining compliance and document sharing processes

© 2015 ICIX. All rights reserved. | 14SEPTEMBER15 | www.icix.com

Our easy-to-use applications guide contractors through each of their customers’ compliance requirements. They can submit and update documents as required. Facility owners and managers stay on top of their progress and can instantly communicate new or updated requirements to their network.

ICIX enables you to:

• Implement repeatable processes that increase compliance rates across facilities. ICIX customers have achieved compliance levels of over 95% across their facilities and contractors.

• Manage exceptions more effectively because your team spends much less time on “busy work”

• Assess risks corporate-wide with advanced analytics

ICIX Delivers a Multiplier Effect in EfficiencyThe ICIX network and cloud applications help companies develop a map of their business relationships across all facilities. Through this network, asset owners, facility managers, contractors, and subcontractors securely connect with each other in the cloud. Over 20,000 companies actively map their supply chains on the ICIX network.

Once connected through the ICIX network, facility managers and contractors can electronically share compliance information, collaborate on business processes, and manage performance on an ongoing basis. Contractors have a clear view of the tasks they need to complete in order to achieve and maintain compliance. Facility owners and managers can build more continuity and persistence into their business relationships. They eliminate the barriers to creating reliable institutional knowledge about contractors, such as inconsistent data capture or limited information transfer, due to reliance on paper-based forms.

Clear Action Plans and Smart Notifications Accelerate Compliance Tasks ICIX generates clear action plans that define and guide every required compliance step for each facility and each contractor. Smart notifications inform each party when a document is about to expire or a task is pending. Every step is documented as it happens, so facility managers have the visibility they need to manage exceptions and identify the underperforming contractors.

Agile Business Processes Quickly Adapt to New Requirements ICIX enables fast and easy implemention of new corporate standards or regulatory requirements, and communicates them to contractors. Your team uses simple configuration tools and our library of common facility management information attributes to define the information they need to collect and the steps that contractors should follow.

“[ICIX] has saved us the task and drudgery of keeping track of subcontractors’ compliance, both to their statutory responsibilities and to our specifications. It has eliminated this incessant tail-chasing exercise, enabling us to concentrate on reducing our risk, which is of great benefit to the owners, our tenants and our directors.”

Patrick O’Donnell, Associate Director CB Richard Ellis

© 2015 ICIX. All rights reserved. | 14SEPTEMBER15 | www.icix.com

Cloud-based Access Speeds Tracking and RespondingBecause all documentation is stored in our cloud-based repository, facility managers can respond immediately to requests from managers or regulatory bodies. Additionally, headquarters-based staff can track compliance rates for every facility in real-time.

Exception Management Puts the Spotlight on ComplianceOur analytics enable you to quickly spot compliance exceptions and analyze trends. You can provide relevant information to executives via facility dashboards and use the data to identify focus areas for improvement.

Build Your Supplier & Facilities List

Each of your facilities has its own ICIX site.

Simply link them to your site and they appear as part of that site’s network.

Set Your Standard

You set the documentary standard you need your contractors and facilities to meet

Utilize Advanced Analytics

Use ICIX analytics to identify who has achieved compliance, with real-time accuracy.

Maintain Compliance

Continue tracking contractors and facilities on an ongoing basis and manage exceptions.

Communicate

Automatically notify owners of expired or missing documents through the ICIX network.

Facilities & Contractors

Each site acesses a compliance thermometer on its home page that displays the current compliance level.

When selected, the thermometer displays outstanding tasks.

How It Works

© 2015 ICIX. All rights reserved. | 14SEPTEMBER15 | www.icix.com

ICIX has offices in the United States and Australia. Visit www.icix.com or call +1-877-888-4249 or +1-650-581-2000 for more information. ICIX, the ICIX logo, and the marks relating to ICIX products and services referenced herein are either trademarks or registered trademarks of ICIX, Inc. or its affiliates. All other trademarks are the property of their respective owners.

ICIX Applications for Facility ManagersEvery facility owner has unique compliance processes and standards. ICIX Global Services works with you and your team to deploy the optimal mix of standard or custom-configured ICIX applications and analytics tools that fit to your needs.

Facility ManagerThe ICIX Facility Manager application enables facility managers and owners to define and communicate compliance requirements across facilities and contractors. Streamlined workflow simplifies and centralizes data and document collection. Monitor status to identify and follow-up on non-compliance, monitor the progress of individual facilities and contractors, and identify exceptions – across contractors, functional departments, and geographies. ICIX Facility Manager simplifies facility compliance processes, eliminates duplicate work, exposes nonconformity in real-time, and reduces the risks associated with non-compliance

Supply Chain Manager

The ICIX Supply Chain Manager application facilitates trading partner collaboration, providing a centralized document repository and intelligent request-for-information workflows to simplify document sharing and collection. The application allows you to categorize trading partners by risk and compliance requirements, and provides easily understood steps and timeframes required for trading partners to meet your compliance requirements.

Business Risk Manager

The ICIX Business Risk Manager application provides transparency into your supply chain and facilitates collaboration on key business information. The application allows companies to segment their trading partners, define and communicate requirements by segment, and collect company and facility information, including self assessments and surveys, to manage compliance. The application enables you to engage trading partners to share, request, collect, and analyze information. Examples include trading partner profiles, trading partner verification and compliance self-assessments.

About ICIXICIX helps the many of the world’s leading companies collaborate across trading partner networks to achieve Active TransparencyTM. Our solutions enable companies to safeguard consumers, build trust, and protect their brand – all while improving margins.

Active Transparency.

Brand Protection.

Customer Trust.TM