ict-emissions - cordis · 7.2 ict-emissions leaflet m4 polis ... conference 2012 thessaloniki 26-27...

ICT-Emissions

Deliverable 7.8 Dissemination Plan

SEVENTH FRAMEWORK PROGRAMME

FP7-ICT-2011-7

COLLABORATIVE PROJECT – GRANT AGREEMENT N°: 288568

Deliverable number (D.7.8)

Delivery date (planned): 28/02/2102 (Month 5)

Delivery date (actual): 18/03/2013 (Month18)

Delivery date (2nd update): 17/11/2014 (Month 38)

Author(s): Florinda Boschetti (1), Sylvain Haon (1)

Author’(s’) affiliation (Partner short name): 1. POLIS

Filename: D7 8 Dissemination Plan 3.0.doc

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Document Control Page

Title Methodology to evaluate the impacts of ITC/ITS measures on mobility, vehicle energy consumption and CO2 emissions

Creator Sylvain Haon (POLIS)

Editor Florinda Boschetti (POLIS)

Brief Description Deliverable 7.8 Dissemination Plan lists dissemination tasks and actions identifying the responsible partners for their implementation, together with a calendar for their implementation.

Publisher ICT-EMISSIONS Consortium

Contributors Hermann Heich

Type (Deliverable/Milestone) Deliverable

Format

Creation date 8/01/2012

Version number 0.3

Version date 17 October 2014

Last modified by Florinda Boschetti (Polis)

Rights

Copyright “ICT-EMISSIONS Consortium”. During the drafting process, access is generally limited to the ICT-EMISSIONS Partners.

Audience

internal public restricted, access granted to: EU Commission

Action requested

to be revised by Partners involved in the preparation of the deliverable

for approval of the WP Manager for approval of the Internal Reviewer (if required) for approval of the Project Co-ordinator

Deadline for approval

Version Date Modified by Comments

0.1 8/01/2012 Sylvain Haon (POLIS) 1

st draft version of D 7.8

Dissemination Plan

0.2 12/03/2013 Sylvain Haon (POLIS) 2

nd draft version of D 7.8

Dissemination Plan after EC review meeting

0.3 29/10/2013 Florinda Boschetti (POLIS)

Update

17/10/2014 Florinda Boschetti (POLIS)

Revision prior to submission to the EC for quarterly report


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Contents

Executive summary ............................................................................................. 4

1 Dissemination Plan objectives ...................................................................... 5

2 Plan for dissemination activities .................................................................... 8

2.1. Target organisations for dissemination activities ............................................... 8

2.2. List of publications ............................................................................................ 9

2.3. Dissemination at events .................................................................................... 9

2.4. Electronic newsletters ......................................................................................11

2.5. Exploitation group coordination and meetings .................................................12

2.5.1. Creation of an information sheet for local authorities .............................12

2.5.2. Exploitation group meetings ..................................................................12

2.5.3. Establishing an advisory group to support the exploitation activities ......13

Annex 1 - Draft letter of invitation to the participants to the advisory group ....... 15

Annex 2 - Joint ICT-Emissions exploitation activities to better assess the impact of ITS on CO2 emissions ....................................................................................... 18

Annex 3 - Dissemination and exploitaion events attendance ........................... 19

Annex 4 - Dissemination performance indicators ............................................. 20

List of tables

Table 1: ICT-Emissions dissemination tasks ................................................................. 5

Table 2: ICT-Emissions dissemination deliverables and milestones .............................. 6

Table 3: ICT-Emissions dissemination roles and tasks per partner ............................... 7

Table 4: Target groups .................................................................................................. 8

Table 5: List of relevant events to present ICT-Emissions ............................................10


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Executive summary

The dissemination plans details its objectives and provide a detailed plan of dissemination activities foreseen in the projects.

This includes a plan for dissemination activities detailing the foreseen actions in time. It explains which representatives of target groups will be the focus of dissemination efforts and how they will be addressed by the project. The target groups range from the automotive and ITS industry to local authorities and the research community.

The dissemination plan list the publications in which information about the project will be published and at what time this is foreseen what is the foreseen timetable for some specific dissemination activities such as the newsletters and a details list of events at which the project is expected to be presented and in which format.

Finally the document proposes a calendar and identifies clearly activities related to the establishment and the coordination of the exploitation group. This is fully coordinated with other dissemination activities as it also benefits from dissemination, complement it and to a large extent strengthens it as exploitation guarantees that the project results are used beyond the project partnership and the duration of the project. It is therefore a specific aspect of dissemination activities.

Unlike deliverable 7.1, this dissemination plan is not a static document and should be updated annually. It is expected to be updated as the calendar of activities may evolve depending on a number of factors such as the arising of new dissemination opportunities, new events, or the disappearance of opportunities at events currently seen as promising ones for the project.


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1 Dissemination Plan objectives

The dissemination plan lists dissemination tasks and actions identifying the responsible partners for their implementation, together with a calendar for their implementation. By nature, it is expected to be revised regularly during the project.

Table 1 summarizes the ICT-Emissions main dissemination tasks, their brief description and lead participant.

Table 1: ICT-Emissions dissemination tasks

Task Brief Description Lead Partner

7.1 Dissemination and Exploitation Strategy

This task’s main goal is to identify the most efficient ways to guarantee maximum exploitation and dissemination of the project results. The strategy defines the target groups to be addressed, the planned dissemination tools and sets an exploitation strategy which will lead to the final exploitation plan.

Polis

7.2 Website The project website is the project’s main point of reference for the actors of the sector and the public to obtain detailed information. Visitors to the website will find information on project objectives, activities, consortium members and other relevant projects/activities, as well as access to public deliverables.

Polis

7.3 Dissemination Material

This task will create the dissemination tools that are required to raise awareness of the project among a wide audience. The tools include:

the ICT-Emissions logo and corporate identity;

the ICT-Emissions leaflet (in English; 500 copies will be printed);

electronic newsletters;

the publication of 2-3 articles in the general and specialized press;

a standard project powerpoint presentation.

Polis

7.4 Organization and Participation on Validation Dissemination Events

ICT-Emissions will participate and demonstrate its results at various events in the ITS and Transport fields. In addition, the consortium will organize a final workshop where the project’s results, methodology and developed expertise will be presented to a wide audience (70 to 100 participants).

Polis

7.5 Exploitation of the Project Results

The exploitation of the projects work and results will be done through the progressive establishment and facilitation of an ICT–Emissions exploitation group gathering potential users, comprising transport planners in urban authorities and in private practice, for whom ICT-Emissions will offer a valuable methodology and tools specifically aimed at energy efficiency and CO2 emission reduction. It will define an exploitation plan through consultation of the different exploitation target groups, which will identify specific opportunities and actions by group of users.

Polis


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The following table summarises the ICT-Emissions project’s dissemination main deliverables and milestones.

Table 2: ICT-Emissions dissemination deliverables and milestones

No Description Month Lead Partner

7.1 Dissemination and exploitation strategy M3 Polis

7.2 ICT-Emissions Leaflet M4 Polis

7.3 ICT-Emissions Website M6 Polis

7.4 ICT-Emissions six-month e-newsletters M13, M19, M21, M25, M31, M36

Polis

7.5 Exploitation workshops and minutes M13 Polis

7.6 Project corporate identity M4 Polis

7.7 Final Workshop M34 Polis

7.8 Dissemination Plan M5 Polis

7.9.1 Draft Exploitation Plan M24 Polis

7.9.2 Final Exploitation Plan M36 Polis

Finally, table 3 presents the partners role in each dissemination task.


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Table 3: ICT-Emissions dissemination roles and tasks per partner

Task/Partner AUTH CRF AVL BM UPM 5T POLIS

IVECO

RSM

MAD

7.1 Dissemination and Exploitation Strategy

L

7.2 Website X L

7.3 Dissemination Material

X L

7.4 Organization and Participation on Validation Dissemination Events

L X X X X X X X X X

7.5 Exploitation of the Project Results

X X X X X X L X X X

Total Person-Months 2.00 1.00 1.00 0.50 2.00 1.50 9.00 1.00 1.50 1.50

Effort Distribution 10% 5% 5% 2% 10% 7% 43% 5% 7% 7%

L= Leader of the task X = Contributions to the task


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2 Plan for dissemination activities

2.1. TARGET ORGANISATIONS FOR DISSEMINATION ACTIVITIES

Dissemination activities and communication efforts are also addressing the representative of the target groups identified in the table below to ensure that they will play a role as multipliers of the information.

Table 4: Target groups

Specific target groups Targeted contacts for dissemination activities

Cities and regions - Polis network

- News items announcing meetings published on the Covenant of Mayors website (reaching thousands of local authorities)

National road administrations

PIARC, CEDR contacted by Polis for dissemination of project information

Transport research community

FEHRL, ECTRI contacted by Polis for dissemination of project information

Automotive research EARPA contacted by Polis for dissemination of project information

OEMs - EUCAR and ACEA for the dissemination of project information

- Promotion to individual OEMs and contacts

Automotive research - Information via EARPA by Polis, LAT and AVL

- Information via direct presentation to the EARPA task force on urban mobility via Polis

ICT community - Mailing to ITS national associations by Polis, asking to publicise the meetings of the exploitation group, invite their members to the exploitation group, and relay the information from the ICT-Emissions newsletter:

TTS Italy

ITS Spain

ITS UK

ITS Austria

ATEC France

ITS Poland

ITS-Germany

- Mailing to the IBEC task force on evaluation

Transport & Environment To be contacted in the second half of 2013 when more results are available from ICT-Emissions


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2.2. LIST OF PUBLICATIONS

The description of work strategy foresees the publication of 2-3 articles in the specialised and general press. Tentative calendar for the publication of these articles:

Fall 2012, in “Thinking Highways”

Summer 2013, in “ITS International”

Summer 2014, in “Thinking Highways”

Opportunities for more references in the media will be sought for, in November 2014 and at the time of the final event.

Press releases will be sent after each important dissemination activities and meeting of the exploitation group. Dissemination activities which will lead to press releases are:

NEARCTIS, ECOSTAND, AMITRAN and ICT-Emission Ancillary event, Dublin, 6th June 2013, during ITS Europe in Dublin

ITS World Congress 2013, October 14-18 2013, Tokyo

Transport Research Arena 2014, April 14-17 2014, Paris

In addition, news item will be published at the time of the final event on the Eltis webportal on urban mobility, and Eltis case studies will be published for each of the three cities (Turin, Rome and Madrid), in the last semester of the project.

Polis is responsible for identifying suitable specialised magazines and drafting articles and case studies with support from all partners.

2.3. DISSEMINATION AT EVENTS

Dissemination activities on ICT-Emissions will take place at a number of events during the length of the project.

The list of events at which dissemination activities are planned is the following:


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Table 5: List of relevant events to present ICT-Emissions

TITLE LOCATION DATE OF EVENT

TARGET GROUP DISSEMINATION OPPORTUNITY

ITS World Congress 2012

Vienna 22-26 October 2012

Road network managers & public authorities; Actors of the ICT industry from the transport and energy sector

Special session

Stand of the partner

EC stand

19th International Transport and Air Pollution Conference 2012

Thessaloniki 26-27 November 2012

European research transport and environment community

paper

Polis Conference

Perugia

29-30 November 2012

Cities, regions and transport stakeholders

Invitation to join the exploitation group and distribution of the leaflet

ITS European Congress 2013

Dublin 4-7 June 2013 European Road network managers & public authorities; Actors of the ICT industry from the transport and energy sector

NEARCTIS, ECOSTAND, AMITRAN and ICT-Emission Ancillary event, Dublin, 6th June 2013

Paper / special session/stand/EC stand

European Sustainable Energy Week

Brussels 24-28 June 2013

European policy makers and local authorities

Leaflet and factsheet distribution

presentation

ITS World Congress 2013

Tokyo 14-18 October 2013

Road network managers & public authorities; Actors of the ICT industry from the transport and energy sector

Paper / session/ partners and exhibitors stands/EC stand

Polis Conference Brussels 4-5 December 2013

Cities, regions and transport stakeholders

Presentation, exploitation group activity, leaflet

Transport Research Board annual event

Washington 12-16 January 2014

World transport research community

paper

Transport Research Arena

Paris 14-17 April 2014

European and International transport community

EC stand/ Partners stand/

Paper/special session

European Sustainable Energy Week

Brussels June 2014 European policy makers and local authorities

Leaflet and factsheet distribution

presentation

European Transport

Frankfurt September 2014

European research transport community

Paper and presentation


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Research Conference

EARPA conference Brussels 2014 European research automotive community

2014 Polis Conference

Madrid 26 November 2014

Cities, regions and transport stakeholders, the automotive industry, OEMs

Presentation and dedicated workshop

An updated list on external dissemination and exploitation events attendance can be found in Annex 3.

2.4. ELECTRONIC NEWSLETTERS

Electronic newsletters are scheduled to highlight project progress along the achievements of key milestones. Six e-newsletter are thus planned, according to the following scheduled:

1st newsletter: October 2012

2nd newsletter: April 2013

3rd newsletter: June 2013

4th Newsletter: October 2013

5th Newsletter: April 2014

6th Newsletter: planned for September 2014 will be submitted in December 2014 after the exploitation workshop in November 2014

7th Newsletter: March 2014

Polis is responsible for issuing newsletters in electronic format and distributing them among its network and contact database. All partners will further circulate newsletters among their networks.


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2.5. EXPLOITATION GROUP COORDINATION AND MEETINGS

2.5.1. CREATION OF AN INFORMATION SHEET FOR LOCAL AUTHORITIES

To support the exploitation of ICT-Emissions a clear description of the requirements is necessary for cities wishing to provide data to the project in exchange of an assessment of the impact of ICT on CO2 emissions for some systems on their network (see Annex 2).

This information sheet as been released and distributed at the Polis conference 2012.

2.5.2. EXPLOITATION GROUP MEETINGS

The first meeting of the exploitation group for local authorities is organized in Amsterdam on October 17th. The meeting is meant to present the ICT-Emissions project and its methodology to cities. It also aims at engaging them in a dialogue with the project and at assessing the interest of local authorities in exchanging information with ICT Emissions to assess CO2 emissions for their local ITS measures.

A second meeting has met on March 7th 2013 in Brussels and saw participation of Toyota Motor Europe, Bosch, Aimsum (TSS-Transport Simulation Systems), PTV, TNO, Magneti Marelli, and Nokia, including city of Zurich and Rotterdam. These organisations serve in the ICT-Emissions Advisory Group which is established to advise the ICT-Emissions project progress and exploitation of results.

More workshops and meetings than initially foreseen in the exploitation group will be organised to enable a stronger feedback from group members towards the consortium and to better support the exploitation of the project results.

Meetings of the exploitation group and exploitation activities:

October 17th 2012, Amsterdam, exploitation group meeting;

March 7th 2013, Brussels, exploitation group meeting;

June 2013, Dublin, separate exploitation activities towards the industry and local authorities;

September-October 2013, targeted exploitation activities towards the industry and local authorities;

November 26th 2014, Madrid, ICT-Emissions workshop targeted towards the industry and local

authorities;

Dedicated exploitation session for the ICT-Emissions final event.

Polis is responsible for organising Exploitation group meetings with support from all partners.


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2.5.3. ESTABLISHING AN ADVISORY GROUP TO SUPPORT THE EXPLOITATION ACTIVITIES

It is proposed, in the framework of the exploitation activities, to create inside the exploitation group a specific advisory group made of individuals representing organisations and companies expected to support exploitation but also committing to provide feedback on the project progresses and approach. This group will bring together key experts with the role of:

Advising on the content and methodology of the project;

Support exploitation through their advice and their personal ability to reach out a very large group of potentially interested parties.

A draft letter of invitation for this group is prepared (see Annex 1).

The budget allocated to the exploitation group will also support the travel expenses of the members of the advisory group, in particular the cities. It is expected by engaging with the project, members of the advisory group will also be at the core of the exploitation activities as they will recognise themselves in project results that will have contributed to shape.

Members of the advisory group are representing each group which is expected to apply a critical role in the exploitation of the projects results, excepted potentially transport users.

The individuals invited to join the advisory group are:

Target group Name Affiliation

Local authorities Christian Heimgartner Zürich

Anton Ruiter Rotterdam

tbc Brussels

OEMs and the automotive industry

Eskil Sturesson ACEA

Muriel Desaeger Toyota Motor Europe

Winfried Keiper Bosch

Denis Bollea Magneti Marelli

Jordi Casas Aimsun/TSS

Software company Ahmed Nasr Nokia


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Thomas Benz PTV1

ICT/ITS projects Martijn de Kievit TNO (representing ECOSTAND)

Gerdien Klunder TNO (representing AMITRAN)

1 PTV is partner in the AMITRAN project.


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Annex 1 - Draft letter of invitation to the participants to the advisory group

Dear ….,

I have the pleasure to invite you to become a member of the ICT-Emissions advisory group.

ICT-Emissions is a European funded project which aims at developing a novel methodology to quantify the impact of ICT- measures on energy consumption and CO2 emissions of individual vehicle s and vehicle fleets at the local scale, in order to promote the wider application of the most appropriate ICT/ITS measures (for more information please visit http://www.ict-emissions.eu).

Based on the expected results, the project will issue recommendations and implementation guidelines that can lead to significant energy and CO2 reductions from road transport.

The methodology is being developed at two levels:

A micro-level, where the impact of ICT measures is modeled at single vehicle level. The micro-level is specifically developed for passenger cars, as they dominate CO2 emissions in passenger transport in Europe (>80% of total land passenger transport). The micro-level takes into account the effect of ICT measures on driving pattern and driver behaviour. This is combined with an instantaneous emission model, taking into account the effect of different vehicle technologies, specifically designed to be coupled to the micro traffic model.

Then, results of this microsimulation are extrapolated to the macro level. Total CO2 emissions from road transport are then calculated for all vehicles using traffic situation and/or average speed specific emission factors for other road transport vehicles. The methodology allows translation of a local ICT measure (e.g. street level) on CO2 emissions over a wider area (e.g. urban level), with a representative level of detail at both the local and the wider level.

In the framework of the project, an advisory group is being created. It will have the following tasks:

Advise on the progresses of the project, the definition of the methodology and its use for specific ITS measures;

Advise on the exploitation of the methodologies and of the project results.

The ICT-Emissions advisory group will meet about once a year during the next two years, starting in the first semester of 2013.

We take this opportunity to invite you to the next meeting of the ICT-Emissions exploitation group which will take place on the 7th of March 2013 in Brussels.

We would be grateful if you would accept to fill in and return the attached form if you accept to become a member of ICT-Emissions advisory group.


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Yours sincerely,

Prof. Zisis Samaras

ICT-Emissions coordinator


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ICT Emissions Advisory group membership form

First Name: …………………………………………………………………

Last Name: …………………………………………………………………

Position: ………………………………………………………………………….

Organisation: …………………………………………………………………

Tel. ………………………………………………………………

e-mail: ……………………………………………………

I confirm my interest in becoming a member of the ICT-Emissions advisory group and my availability to:

Advise on the progresses of the project, the definition of the methodology and its use for specific ITS measures;

Advise on the exploitation of the methodologies and of the projects results.

Signature

Please return this form to: [email protected]

mailto:[email protected]


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Annex 2 - Joint ICT-Emissions exploitation activities to better assess the impact of ITS on CO2 emissions

The project ICT-Emissions aims at developing a novel methodology to evaluate the impact of ICT-related measures on mobility, vehicle energy consumption and CO2 emissions of vehicle fleets at the local scale, in order to promote the wider application of the most appropriate ICT/ITS measures.

The project offers the possibility to apply its work and methodology to new cities which would be interested.

For this purpose:

1. We are looking for existing case studies where ITS (Intelligent Transport Systems) measures have been implemented. Any study, in which traffic, and if possible driving profiles, has been analysed before and after the implementation of the ITS measure, would be useful.

2. In addition and in more detail, ICT-Emissions sets up advanced tools for the evaluation of CO2 emissions in simulated environments. This includes a run time interface of Aimsun traffic simulator with the AVL Cruise model which allows for detailed simulation of vehicle dynamics and pollutant emissions.

We therefore also look for existing “before-after” simulation studies, made with Aimsun traffic simulator, which could be rephrased with the new ICT-Emissions methodology in order to provide more reliable estimates of the CO2 emissions for the specific application.

To join such exercise a full Aimsun model must have already been implemented for the case study. This means the availability of calibrated inputs like (time varying) Origin Destination matrices, measurements used for calibration/validation like detector counts, time mean speeds, travel times, FCD, etc. for both before and after scenarios must be available.

For more information, please contact Florinda Boschetti, email: [email protected]

mailto:[email protected]


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Annex 3 - Dissemination and exploitaion events attendance

Event Dates Location Partner

Transport Research Arena (TRA) 23-26 April 2012 Athens Polis, AUTH/LAT

ITS World Congress 22-26 October 2012 Vienna Consortium

Workshop organised by Peacox “User- and eco-friendly travelling solutions”

26 October 2012 Vienna AUTH/LAT

Workshop with Amitran 26 October 2012 Vienna AUTH/LAT

19th International Transport and Air Pollution Conference 2012

26-27 November 2012 Thessaloniki AUTH/LAT

eCOMPASS workshop“Current and Future Trends in Eco-friendly Route Planning”

12 December 2012 Athens AUTH/LAT

Meeting with Carbotraf 18 January 2013 Brussels AUTH/LAT

eCoMove, ECOSTAND and AMITRAN projects concertation meeting

15-17 April 2013 Brussels AUTH/LAT

ITS Europe Congress 6-9 June 2013 Dublin Polis, AUTH/LAT

NEARCTIS final Event “Community building and spreading of excellence”

6 June 2013 Dublin Polis, AUTH/LAT

Seminar "Road Transport Emission Simulation in the Context of South East Asia"

28 October 2013 Singapore AUTH/LAT

Transport Research Arena– Europe 2014

14 - 17 April 2014 Paris Multiple partners

TAP conference 2014 September 2014 Graz Berner & Mattner

Systemtechnik

Spanish National Transport Congress, Congreso de Ingeniería del Transporte (CIT 2014)

9-11 June 2014 Santander UPM

MOVE Workshop 25th June 2014 Hong Kong LAT

ITS Next: The final event of SEE-ITS

22 September 2014 Thessaloniki LAT


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Annex 4 - Dissemination performance indicators

Communication tool Indicator Performance

Leaflets Nr leaflets handed out 800

Newsletter #1

(9/10/2012)

Nr. contacts reached Sent: 2,343

Opens: 299

Newsletter #2

(30/04/2010)

Nr. contacts reached Sent: 989

Open: 220

Newsletter #3

(15/07/2013)

Nr. contacts reached Sent: 979

Open: 174

Newsletter #4

(7/11/2013)

Nr. contacts reached Sent:1058

Open: 192

Newsletter #5

(4/06/2014)

Nr. contacts reached Sent:1725

Open: 327

ict-emissions - cordis · 7.2 ict-emissions leaflet m4 polis ... conference 2012 thessaloniki 26-27...

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