ict general application

8/13/2019 ICT General Application

1/32

1

ICT GeneralApplication

Training For ECNStaff

By Adedayo O.S


2/32

2

OBJECTIVES

File managementFile SearchingGeneral PrintingWeb Searching

E-mail


3/32

3

File Management

A. Disk DrivesB. Folders and Files

C. Creating and Deleting a FolderD. Cutting and Pasting a folderE. Moving or Copying a folder

F. Renaming a folder
http://facweb.furman.edu/~pecoy/mfl195/tutorial/copying.htmhttp://facweb.furman.edu/~pecoy/mfl195/tutorial/copying.htm


4/32

4

Storage DevicesRemovable Hard DriveInternal Hard DriveFlashPC CardsStorage TapesMemory SticksFloppy DisksZip DisksCD /DVD


5/32

5

What are drivesDrives are used to store data. Almost allcomputers come with at least two drives:

A hard drive (which is used to store largevolumes of data)

CD drive (which stores smaller volumes of datathat can be easily transported from onecomputer to another).Hard drive is typically designated the C:\ drive

and the CD drive is typically designated the D:\drive.Floppy drive, it is typically designated the A:\drive. If your hard drive is partitioned or if you

have additional drives, the letters E:\, F:\, G:\and so on are assi ned
http://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP.htm


6/32

6

Floppy Drives

A floppy drive (normally designated asthe "A" drive). This is the drive(accessible from the outside of thecomputer) into which you can insert and/orremove a floppy disk. One floppy diskettewill hold 1.4 MB of data. If your file size is

larger that 1.4 MB, it will not fit on onefloppy diskette.


7/32

7

Hard Drive

A hard drive (normally designated as the"C" drive). This is the internal storage unitof your computer. Normally, you will installprograms on it and store your data onit. You cannot see the hard drive unlessyou remove the case of the computer.


8/32

8

CD-ROM Drives

A CD-ROM drive (normally designated asthe "D" drive or the "E" drive if your "C"drive is divided into two parts--C and D) isaccessed from outside the computer.


9/32

9

USB Flash Drives

USB Flash Drive (normally designated asthe E" drive or the F") is accessed fromoutside the computer through USB FlashDisk with High Storage Memory Capacity.Inserting a flash disk into drivesautomatically loads its content on yourscreen. Always close usb flash disk beforeremoving it from the drive.


10/32

10

Folders and Files

Think of your disk drive as one big filecabinet. You will stash your work in thefile cabinet. But you can't just throwdocuments in willy-nilly. You have to havean organizational structure to your filingsystem.


11/32

11

Folders and Files Contd..

Windows organizes folders and files in ahierarchical system.The drive is the highest level of thehierarchy.You can put all of your files on the drive

by creating folders and put related materialtogether in folders. .


12/32

12


13/32

13


Inside the folder, you will put yourdocuments. In order to be able to findyour documents later within an overstuffedfolder, you will give each document aname. On a PC, it is wise to use thefollowing naming conventions for both

folders and files:


14/32

14



15/32

15

Creating a Folder

Click the drive or folder in which youwant to create the new folder.Click any free area in the right pane. Acontext menu will appear.Highlight New.

Click Folder.Type a name for the folder .


16/32

16

How do I delete a file or folder?

To delete a file or folder:Right-click the file or folder youwant to delete. A context menu willappear.Click Delete. Windows Explorer will

ask, "Are sure you want to send thisobject to the recycle bin?"Click Yes.


17/32

17

HOW DO I COPY A FIL E OR FOLDER?

To copy a file or folder:Right-click the file or folder you want to copy. Acontext menu will appear.Click Copy. The file or folder should now be on theClipboard.

HOW DO I CUT A FIL E OR FOLDER?

To cut a file or folder:Right-click the file or folder you want to cut. Acontext menu will appear.Click Cut. The file or folder should now be on theClipboard.


18/32

18

HOW DO I PA STE A FIL E OR FOLDER?

To paste a file or folder:

After cutting or copying the file, right-click theobject or right-click in the right pane of thefolder to which you want to paste. A contextmenu will appear.Click Paste.

HOW DO I RENAME A FILE OR FOLDER?To rename a file or folder:Right-click the file or folder. A context menuwill appear.Click Rename.

Type the new name.


19/32

19

Searching for files and folders

Search Companion offers the most direct way tolocate a file.Use Search Companion if you are looking forcommon file types,if you remember all or part of the name of the

file or folder you want to find, or if you knowwhen you last changed a file. If you know onlypart of the name, you can use wildcard

characters to locate all files or folders thatinclude that part in the name.For example, *letter.* will find Holiday letter.doc,Special letter.doc, and Special letter.txt.


20/32

20


21/32

21

How do I install a new printer?

To install a new printer :Make sure your printer is plugged in, connectedto your computer, turned on, and has paper in it.Click the Start button. The Start menu willappear.Highlight Settings. A submenu will appear.Click Printers and Faxes. The Printers andFaxes control panel will appear.Double-click on Add Printer. The Add PrinterWizard will open.Follow the onscreen instructions.
http://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htm


22/32

22


23/32

23

How do I cancel a print job?

To cancel a print job :Click the Start button. The Start menu will appear.Highlight Settings. A submenu will appear.Click Printers and Faxes. The Printers and Faxes control

panel will appear.Double-click the printer to which you sent the print jobs.The Printer window will open.Click the job you want to stop. If you want to stop morethan one job, hold down the Control key while you click

the additional jobs.Click Document, which is located on the menu bar .Click Cancel.
http://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htmhttp://c/Documents%20and%20Settings/Administrator/My%20Documents/file%20mgt/Windows%20XP%20Help%20--%20BayCon%20Group.htm


24/32

24

Web Searching

Searching the Web is not easy. There is alot of junk out there, and it can befrustrating to sift through it all. I wouldimagine you have tried to use the searchengines like Google, yahoo, Alta Vista orLycos, and have run into the fact that its

difficult to easily find the information youneed


25/32

25

Search Terms

Phrase searchingBoolean logic

Pseudo-Boolean logicTerm weighting.

h h


26/32

26

Phrase Searching

Phrase searching is the most powerful ofthe combination techniques, and youshould always use it if possible. When youare creating your search terms, if there arewords that usually go together in a phrase,you can indicate that by placing them in

quotes (such as "PC-Compatiblecomputer" or "Scott Nicholson").


27/32

27

Boolean Logic

This is placing the words AND, OR, andNOT to indicate a relationship between thesearch terms for the web database.

AND - By putting the word AND betweentwo terms, you are telling the database"I want to find pages that have both ofthese terms.For example "buy" AND "PC "


28/32

28

Pseudo-Boolean Logic

Many of the search engines allow "naturallanguage" searching, which involves twosymbols, + and - for psuedo-boolean operations.If you include a - before a search term or phrase,it means that the term should NOT be in all sites

that are returned. It's similar to the BooleanNOT.If you include a + before a search term or aphrase, it means that the term MUST be in allsites that are returned. It's very similar to aBoolean ANDE.g +"Scott Nicholson"


29/32

29

Term Weighting

The final thing you can do to combine yourterms is to weight them. By "weighting",you're telling the search engine that someterms are more important to you thanother terms. In our example, we might feelthat "Pentium" is more important than the

rest of the terms, and while they are stillimportant, we really need to make sure it'sgot "Pentium".


30/32

30

Steps to using Search Engines

Specify and Simplify your search request.Break the request up into search facets.Develop synonyms for each facet.

Create phrases when possible.Link the synonyms for each facet together withOR, and link the facets together with AND.Go through at least 50 results before startingagain.Use pages that are similar to the one you want fornew synonyms and facets to add.


31/32

31

E- MailWeb-based email or webmail is a term referringto an e-mail service intended to be primarilyaccessed via a web browser .

One of the earliest Webmail services wasHotmail , Yahoo! Mail , Gmail and AOL

A major advantage of web-based email overapplication-based email is that a user has theability to access their inbox from any Internet-connected computer around the world.
http://en.wikipedia.org/wiki/E-mailhttp://en.wikipedia.org/wiki/Web_browserhttp://en.wikipedia.org/wiki/MSN_Hotmailhttp://en.wikipedia.org/wiki/Yahoo%21_Mailhttp://en.wikipedia.org/wiki/Gmailhttp://en.wikipedia.org/wiki/AOLhttp://en.wikipedia.org/wiki/AOLhttp://en.wikipedia.org/wiki/Gmailhttp://en.wikipedia.org/wiki/Yahoo%21_Mailhttp://en.wikipedia.org/wiki/MSN_Hotmailhttp://en.wikipedia.org/wiki/Web_browserhttp://en.wikipedia.org/wiki/E-mailhttp://en.wikipedia.org/wiki/E-mailhttp://en.wikipedia.org/wiki/E-mail


32/32

32

THANK YOU