ict rationalization

8/14/2019 ICT Rationalization

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The

C.E.I.S.(Chief Executive Information System)

Proposal For ICTRationalization


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After observing and following the development of ICT programs/projects under the StateGovernment ofXXXX, I have conceived the Chief Executive Information System (CEIS), which willuse the Geographical Information System (GIS) as its operating platform.

A quick and convenient description of this system is that it will be a super version of theproposed Executive Information System (EIS), which was earlier called XXXX that has yet to berationalized as a do-able and concrete ICT platform for the State Government ofXXXX .

Unlike the wide access EIS, the CEIS will provide exclusive and unprecedented access for theXXXX . The whole range of information in all State Government data banks will be available to theXXXX as the mega-user. He will also be provided with exclusive e-mail, and possibly e-conference, capabilities to interact with all senior State officials and appointed desk officers who

update the system data bank with their latest information, following a fixed schedule or uponrequest by the XXXX himself.

The CEIS will also provide a clear starting point and catalyst for the development of a XXXXICTMasterplan because of its intrinsic push factor in providing a focused and strategic ICTdevelopment for the XXXX , and subsequently, for the whole population of the administrativestaff and officers in the State Government ofXXXX .

The CEIS represents an initiative to rationalize and integrate the different proposed platforms forICT development within the administration namely, the GIS systemcurrently in use at the XXXX,and the EIS orXXXXdevelopment initiative byXXXX. CEIS is the first step towards multi systemsrationalization and will be a motivating force for ICT strategy integration.

I have built the logic behind the CEIS concept to address several outstanding issues andrequirements, which I think will greatly influence the future excellence of any ICT strategy to berolled out by the State Government ofXXXX . The CEIS is a rationalization solution that willintegrate all separate platforms and provide a rallying point for future hardware, software andinfrastructure development for ICT including the further development of WIFI network support forthe whole ofXXXX and its outlying areas.


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The CEIS Interface Simplified interfaces called Priority Issue Matrixes or Matriks Isu Keutamaan will

provide a SPOC (Single Point of Contact) for the XXXXto access the hundreds oflayers or topic pages available in GIS.

The Priority Issue Matrixes will be tagged according to issues and a click of themouse will link the XXXX to a layer in GIS with the corresponding information. Nomanual browsing of layer by layer is required. For instance, clicking on a PriorityIssue Matrix tagged as Kawasan Sensitif Alam Sekitar will link to a correspondinglayer in GIS with the corresponding data in full graphic detail.

Depending on request from the XXXX, this layer can contain any amount ofinformation on the specific issue, e.g. activities or proposed projects impacting on

the area, including the full project details which may be accessed by the XXXXvia a link to a central data bank.

As such, the Priority Issue Matrix for the topic above can be modified and renamedas Projek/Aktiviti di Kawasan Sensitif Alam Sekitar for further focus and ease of

access for the XXXX.

In real usage, these Priority Matrixes act as filters to the hundreds of layers


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2005 BSP Priority Issue Matrix

High

Medium

Low

HighMediumLowP

ot en

tial

Impa

ct

onAd

ministra

tion

Likelihood of Shifting to

Negative

Oil Revenue Impacts

Proactive

management

required

Active

attention &

preparation

Projek/AktivitiDi Kawasan

Sensitif Alam Sekitar

(Clicking

on the red boxwill link user to

the GIS layer

overleaf)


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Using the Priority Issue Matrix The matrix has an optional alert function that acts as a proactive

action tool, which is an exclusive XXXX-activated feature. This alertfunction enables the user to escalate or downgrade theimportance and relevance of any issue according to his ownevaluation.

It works on a simple x and y axis logic. The further an issue(represented by a box) is moved along the respective axis, themore the likelihood of its shifting to negative (x axis) and thegreater its potential impact on Reputation (y axis) and vice versa.

The box representing the specific issue turns to blue uponescalation to a certain specified quadrant, to alert the user that hisactive attention & preparation is required and, upon furtherescalation, turns to red to indicate his proactive management onthe issue is required.

Whether this function is incorporated into the Priority Issue Matrix

by the system programmers, is wholly the XXXXs prerogative.


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e og c n er y ngCEIS is based on an assumed dynamic system that forms the basis of the XXXXs roles andresponsibilities. The conceptual model on the next page shows the full extent of the XXXXsoccupational dimension, which is the underlying logic that forms the CEIS Positive FeedbackLoop. This Positive Feedback Loop is modeled after a natural ecosystem, whereby co-habitation and co-existence is achieved between diverse organisms within a closed, self-sustaining environment.

In the centre and innermost circle, the XXXX who is the CEO-designate and mega-user of thesystem, floats on top of a swirl of 3 elements that are the main factors influencing his position. Insum effect, the elements balance out each other. The ICT network of the CEIS is a tool forachieving and maintaining this balance.

The red, black and yellow signifies that all these elements exist within XXXX and syXXXXolizes thepowerful connectivity of the CEIS network within the State to the extent that it gives the XXXX asupport tool to be on top ofIssues, Politics and the Administration.

Brown arrows in the outer circle and red ones in the blue ring indicate the dynamic and interactiveflow of information between the 6 major issue clusters (in boxes), and the inner circle of Statedepartments, agencies, local councils and action/working committees (in green ring). The

grouping of the 6 issues clusters are as proposed by XXXX.

CEIS provides a system to help moderate the state of equilibrium in the center (as represented bythe interaction of the 3 elements) and represents the creation of a truly ICT-based ChangeManagement tool for spearheading a Communication for Behavioural Impact (COXXXXI)revolution in the State.


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CEIS PositiveFeedback Loop

*MEGA-USE

INFRASTRUKTUR /TANAH/ALAM SEKITAR

SOSIAL/KESELAMATAN

PELANCONGANPERTANIAN /

PENTERNAKAN

EKONOMI /

KEWANGAN

ADMIN.

ISSUES

POLITICS

CHIEF EXEC*

AGAMA


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EKONOMI /

KEWANGAN

INFRASTRUKTUR /

TANAH

SOSIALAGAMA

PERTANIAN /

PENTERNAKANPELANCONGAN

EIS/CEIS

The 6 Major Clusters of Issues or Areas Covered by the

Administration


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BREAKDOWN OF ISSUES

CLUSTER (Next 6 Pages)Ekonomi/kewangan Infrastruktur/tanahPertanian/penternakan

PelanconganAgamaSosial

Each sub-heading of the issue (in oval boxes) is entrusted to an appointedDesk Officer attached to the relevant party/department/agency/working

committee. Desk Officers may appoint assistants to help him or her togather/update information on the topics below the sub-headings .

The XXXX will have direct communication access to these Desk Officersthrough a dedicated e-mail link, e-conference or an audio link via VOIP(Voice Over Internet Protocol). The XXXX will have the access to requestupdates on any specific Priority Issue Matrix on a 24-7 basis.


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EKONOMI /

KEWANGAN

USAHAWAN

(UPEN)

Pelan PeXXXXangunan Penyertaan Bumiputera PeXXXXiayaan Perniagaan Keluaran IKS

INDUSTRI

(UPEN)

Kawasan industri utama Perkilangan Peruntukan peXXXXangunan industri

PELABURAN

(UPEN)

PeXXXXinaan kilang

MAKLUMAT ASAS

EKONOMI

(UPEN)

Petunjuk asas ekonomi KDNKPetunjuk ekonomi utama

KEWANGAN

(UPEN)

Hasil kerajaan negeri Kedudukan kewangan Peruntukan dan perbelanjaan Peruntukan / Belanjawan

Status peXXXXayaran peXXXXangunan Perbelanjaan negeri Kutipan hasil negeri Tunggakan hasil Penyata kewangan & laporan tahunan

MAKLUMAT

KEWANGAN

(PEJ. KEWANGAN)

Perangkaan ekonomi PeXXXXangunan tanah pertanian Kawasan perdagangan Kawasan perindustrian

KAJIAN RANCANGAN

STRUKTUR EKONOMI

(JPPD)

HASIL

(PTG / PEJ. TANAH)

Kutipan hasil

Kutipan premium


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INFRASTRUKTUR /

TANAH

TELEKOMUNIKASI

(UPEN)

Ibusawat telefon di NS Projek & Kos dilaksanakan

oleh Telekom NS

PERMOHONAN TANAH

(PTG/ PEJ. TANAH)

Pelupusan Lesen pendudukan sementara Permohonan permit Tanah rizab melayu

PEMANTAUAN

PROJEK

(JKR)

Statistik kontrak persekutuan Maklumat kontrak

- Butiran

- Bayaran

JALAN RAYA

(UPEN)

Peruntukan projek Maklumat projek di bawah peruntukan

Persekutuan (RMK)PARIT & SALIRAN

(UPEN)

Peruntukan projek pengairan

& saliran Perbelanjaan projek Kemajuan fizikal projek

Kedudukan Empangan beroperasi Loji-loji air

Projek bekalan air Bekalan air & penggunaan

MAKLUMAT

BEKALAN AIR

(UPEN)

Pelaksanaan projek Kemajuan Fizikal & Kewangan Status bayaran projek Peruntukan dan perbelanjaan Jalanraya /jaXXXXatan Program keselamatan jalanraya

PROJEK JALAN

PERSEKUTUAN

(JKR)

PENDAFTARAN TANAH

(PTG/ PEJ. TANAH)

Pendaftaran Pindah milik Pajakan Hakmilik sementara Hakmilik gantian

Pindahan Kaveat

PEXXXXANGUNAN TANAH

(PTG/ PEJ. TANAH)

Tukar syarat & pecah sempadan Meletak syarat tanah Tukar syarat tanah Pecah bahagian Penyatuan tanah

PENGANGKUTAN

(JPPD)

Rangkaian jalanraya Maklumat pengangkutan

Pengurusan lalulintas

PERANCANGAN FIZIKAL

(JPPD)

Guna tanah Taburan bandar & penempatan

UTILITI

(JPPD)

PeXXXXentungan Perparitan Bekalan air Bekalan Elektrik

Telekomunikasii Bekalan gas Pungutan sisa pepejal


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PERTANIAN /

PENTERNAKAN

PERTANIAN

(UPEN)

Guna tanah Keluasan tanaman getah & kelapa sawit Purata harga

Guna tenaga Pengeluaran Populasi ternakan Penggunaan hasil ternakan Prestasi FAMA Kuantiti & Nilai belian Operasi pasar tani Program & aktiviti Peruntukan dan perbelanjaan Program galakan & kempen

Promosi agromas Pusat pengumpulan ladang Ladang kontrak Kewangan & kawalan kredit

KESIHATAN TERNAKAN

(JPH)

Program pencegahan Memindahkan unggas / kankas Kemasukan penternak unggas

Pengeluaran permit

TANAMAN PADI

(JAB. PERTANIAN)

Keluasan tanaman Kerosakan Maklumat amalan kultura

PARIT & SALIRAN

(UPEN)

Peruntukan projek pengairan

& saliran Perbelanjaan projek Kemajuan fizikal projek

Pemprosesan Pengeluaran

Analisis hasil

PERLADANGAN

BERKELOMPOK

(JAB. PERTANIAN)

Lokasi kebun / ladang Pengusaha SuXXXXer bahan Pengeluaran & destinasi hasil Bunga / pokok popular

BANCI BUNGA

(JAB. PERTANIAN)

INDUSTRI TENUSU

(JPH)

Jualan tempatan / kilang Harga bayaran Stok ternakan Statistik penternak

Permanian beradas

PEXXXXANGUNAN IND.

TERNAKAN

(JPH)

PeXXXXangunan ternakan Ternakan eksotik PeXXXXangunan padang ragut Program integrasi ternakan

BAHAN KIMIA & BAJA

(JAB. PERTANIAN)

Harga jualan runcit & indeks harga Perbandingan harga

RUMAH SEXXXXELIHAN

(JPH)

Laporan prestasi Kos output penyeXXXXelihan Angka penyeXXXXelihan Pemeriksaan veterinar


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PELANCONGAN

MAKLUMAT

PELANCONGAN

(UPEN)

Acara promosi & publisiti Peruntukan peXXXXangunan pelancongan Peruntukan projek pelancongan

persekutuan (RMK)

INDUSTRI TERNAKAN

(JPH)

Agro-tourisme

Statistik kedatangan pelancongdan penginapan di hotel

MAKLUMAT

PELANCONGAN

(MTPN)


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AGAMA

DAKWAH

(JHEAINS)

Saudara baru Maklumat masjid

PENDAKWAAN &

PENGUATKUASAAN

(JHEAINS)

Perbicaraan Tangkapan

Sijil halal

PENYELIDIKAN

(JHEAINS)

UNDANG-UNDANG

SYARIAH

(JHEAINS)

Perkahwinan Nikah, cerai & rujuk

HUKUM & FATWA

(JAB. MUFTI)

Tauliah mengajar agama Hukum - pengeluaran hukum Penyelidikan kitab-kitab lama

- terbitan buku

FALAK(JAB. MUFTI)

Tarikh bulan hijrah Arah kiblat Takwim hijrah

PERUNDING

ACARA AKIDAH

(JAB. MUFTI)

PENGURUSAN

KEHAKIMAN SYARIAH(JAB. KEHAKIMAN SYARIAH)

Pendaftaran kes Perbicaraan Penghakiman Pengiraan faraid Senarai kes


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CEISAs mentioned previously the CEIS captures the spirit of the COXXXXI (Communications for

Behavioral Impact) movement to bring change to societys way of thinking and doing things. The

CEIS puts in the hands of the XXXX a capability to monitor and implement Change Management in

the XXXX administrative engine. Although COXXXXI and Change Management are separate

organizational enhancement initiatives, they are mentioned here to further demonstrate theadvantages of the CEIS system as a top-to-bottom and bottom-to-top ICT administrative tool.

Through its relatively groundbreaking work management approach using ICT, the XXXX is made

into a truly centralized authority that steers the administrative direction in bringing development

and change within the State. The XXXX will be able to exercise his authority within the context of

a Web Community that is interconnected via a faster networking and communication dimension.

The creation of a central authority, a.ka the moderator, is vital to future success. The moderator

for the CEIS is the XXXX himself and his real-world authority is asserted within the system,

whereby no individual within the Web Community will question this authority and will be

mobilized into action as much as he /she would be mobilized by the XXXX in a real-world work

situation. This will help to alleviate the ongoing problem that we have been facing when it comes

to updating our website. The lack of a strong moderator with a central authority is an obstacle

towards mobilizing the migration of the administrative population to a Web Community that willbecome the precursor of a truly paperless e-government.

A simple analogy, and a familiar one, is the hierarchy of the common kampungwhere the

penghulu exercises a top-to-bottom chain of command on his community. In an ideal situation no

anak buah of thepenghulu , or for that matter, no kampungcommunity will go against the

penghulus command. They will be compelled to deliver the other half of the chain of command

strategy, whereby they will respond to the directive of thepenghulu via bottom-to-top reporting.


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For the

C.E.I.S.Saiful Mahadhir for XXXX of XXXX

INFRASTRUKTUR/TANAH/ALAM

SEKITAR

SOSIAL/

KESELAMATAN

PELANCONGANPERTANIAN /PENTERNAKAN

EKONOMI /

KEWANGAN

ADMIN

ISSUES

POLITICS

CHIEF EXEC*

AGAMA

ict rationalization

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