idbi bank limited · mumbai)/courier agency’s office and bank’s head office in mumbai (mumbai...
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Tender for Printing Banks Annual Report 2018-19
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IDBI BANK LIMITED Regd .Off. IDBI Tower, WTC Complex, Cuffe Parade, Mumbai-400 005
CIN No: L65190MH2004GOI148838
Printing of Annual Report 2018-19
Sealed tenders are invited from printers having printing facility within Mumbai
Metropolitan Area for printing of Annual Report and other related material. Last date
for submission of tender is upto 03:00 pm on April 05, 2019. For details, please visit the
Bank’s website www.idbi.com. Note: Any further Addenda /Corrigenda /Extension of
dates / Clarifications / Responses to bidders’ queries in respect of the above tender
shall only be posted on Bank’s website and no separate notification shall be issued in
the press.
Tender for Printing Banks Annual Report 2018-19
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INDEX Page No.
A Objective & Background of the Project 3
B Mandatory pre-qualification criteria (Annexure I) 4 to 7
C Bidding and bid evaluation process 7 to 9
D Opening of proposal 9
E Instruction/General conditions for Tendering 10
F Terms and Conditions for executing the job (Annexure-II) 11 to 14
Annexure i)Undertaking/Declaration of submission of tender (Annexure-
III)
ii) Technical Specifications (Annexures IV to VIII)
15 to 16
17 to 22
Pro-forma A-Technical Bid
B- Financial Bid
C to G- Various certificates as per Tender Document.
23 to 24
25 to 26
26 to 30
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Tender for Printing Banks Annual Report 2018-19
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A. Objective & Background
IDBI Bank Limited (“IDBI Bank/IDBI”) is a company incorporated and registered under
Companies Act, 1956 (1 of 1956) and a banking company under section 5 (c) of the Banking
Regulation Act, 1949 (10 of 1949). IDBI Bank is also a scheduled bank as notified by the Reserve
Bank of India (RBI) under the Reserve Bank of India Act, 1934 which categorizes IDBI Bank
under a new sub group of “other public sector bank”. IDBI Bank is engaged in conducting banking
business and providing finance to industries and other category of customers. IDBI Bank, with its
Registered Office at "IDBI TOWER", WTC Complex, Cuffe Parade, Mumbai, has a pan-India
presence.
The objective of this Tender is to invite bids from printers having printing facility within
Mumbai Metropolitan Area (as defined by Mumbai Metropolitan Region Development Authority-
MMRDA)with state-of-the art facilities / for execution of quality printing of IDBI Bank’s Annual
Report for the Financial Year 2018-19(Regular & Deluxe version and envelopes for the same),
Notice to Shareholders including Proxy Form, ECS Mandate Form and Managing Director &
CEO’s Speech for its AGM.
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Tender for Printing Banks Annual Report 2018-19
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Annexure – I
B. Mandatory pre-qualification criteria for Selection of Printers
A list of Qualifying Requirements (QRs) and the supportive documents that need to be
submitted by the bidder is given below. Any bidder not meeting the following QRs or not
submitting any of the documents shall be summarily rejected. Only those bidders who satisfy all
the Qualifying Requirements and submit requisite documents would be eligible for being called
for financial bidding as per the process.
Sr. No
Qualifying Requirement (QR) Documents to be enclosed
1 The bidder should be a printer registered
Company / Firm and be engaged in the
business for at least 5 years as on March 31,
2018.
Duly attested copies of the relevant
certificates should be furnished with the
Technical Bid.
2 The bidder should have a valid Factory
License.
Copy of the certificate should be
furnished with the Technical bid.
3 The bidder should be a profit making
registered company / firm and have
minimum total billing of Rs.20 Crore during
each of the past two financial years ended
with FY 2017-18.
Audited Balance Sheets and P&L A/Cs
for the last 2 financial years ended with
FY 2017-18.
4 The Bidders should have a clean track
record and shall not have any involvement in
illegal activities or financial frauds. The
printing company or its directors should not
be a defaulter of any Bank/FI/NBFC.
Self Certification on the Letter head
signed by the Authorized Signatory.
5 The bidder should not have been terminated
in the past during the contract period due to
unsatisfactory performance, nor refused to
continue the services for IDBI Bank after the
contract was awarded by the Bank.
Self Certification on the Letter head
signed by the Authorized Signatory.
Tender for Printing Banks Annual Report 2018-19
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Sr. No
Qualifying Requirement (QR) Documents to be enclosed
6 The bidder/printer should not have been put
in the negative list by any public sector
Bank/Govt. organization for breach of
applicable Laws or violation of regulatory
prescriptions or breach of agreement for the
last three FYs ending with March 31, 2018.
Self Certification on the Letter head
signed by the Authorized Signatory
(Proforma-C).
7 Major penalty viz. Rs.5 Lakh or more should
not have been levied by any client on the
printer during the last three FYs ending with
March 2018.
A suitable certificate from the statutory
Auditors of the printer shall be
submitted along with the Technical Bid
(Proforma-D).
8 The bidder/printer must have printed Annual
Reports for FY 2016-17 And / Or FY 2017-18
for at least two clients, each Annual Report
with not less than :
2.00 lakh copies with minimum 200 pages
OR
3.00 lakh copies with minimum 150 pages
(One client with 2.00 lakh copies with
minimum 200 pages and other client with
3.00 lakh copies with minimum 150 pages
will also qualify)
The printer should attach copies of
work order / invoice copies, or any
other suitable proofs.
9 The bidder/printer should have printing
facility within Mumbai Metropolitan Area (as
defined by Mumbai Metropolitan Region
Development Authority – MMRDA).
The printer should provide
documentary proof for having printing
facility at the address.
10 The bidder/printer should have integrated
state-of-the art facilities i.e. photo typesetting
in both Hindi and English, colour processing,
web-offset printing, 4 colour printing, sheet-
fed printing in four colours and binding (both
center pinning and perfect binding). The
Self Certification on the Letter head
signed by the Authorized Signatory
(Proforma-E).
Tender for Printing Banks Annual Report 2018-19
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Sr. No
Qualifying Requirement (QR) Documents to be enclosed
printer should provide Unicode Hindi support
to facilitate typesetting/printing of Hindi
version. This should be noted that Bank will
provide soft copy of the Hindi Material in
Unicode only. The bidder must also have
minimum one on-line gathering machine.
11 The bidder/printer must have capacity to
complete delivery of all copies, in a
staggered manner, within eight days (08
days) from the date of the strike order.
Self Certification on the Letter head
signed by the Authorized Signatory.
12 The selected printer will have to set up its
Desk Top Printing (DTP) facility with suitable
skilled persons for Hindi and English photo
typesetting at IDBI Tower, Mumbai from first
proof stage onwards for carrying out
corrections/changes in the subsequent
proofs of the Annual Report till the strike
order for printing is given. This is a
mandatory requirement, irrespective of the
location of the printer.
Self Certification on the Letter head
signed by the Authorized Signatory.
13 The printer should confirm in the Technical
Bid that they have quoted total composite
cost for printing and delivering the printed
copies of Annual Report and booklet
containing MD & CEO’s AGM speech to
Bank’s Registrars/Mailers (Mumbai/Navi
Mumbai)/Courier Agency’s office and Bank’s
Head Office in Mumbai (Mumbai /Navi
Mumbai).
Self Certification on the Letter head
signed by the Authorized Signatory
(Proforma-F).
14 The printer should furnish samples of paper
to be used for Annual Report. The printer
should also furnish specimens of their
Tender for Printing Banks Annual Report 2018-19
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Sr. No
Qualifying Requirement (QR) Documents to be enclosed
printed material (both single and four colour)
on paper specified by the Bank for printing of
the Annual Report.
The Printer is also required to furnish the following:
Furnish samples of papers to be used for printing of Annual Report, Notice for AGM
(including proxy form & ECS mandate form), MD & CEO’s AGM speech and envelopes
(see annexure IV to VII). Sample of copies of latest Annual Reports printed by the printer
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C. Bidding and Bid–Evaluation Process:
Interested bidders qualifying the mandatory pre-qualification criteria (Annexure-I) may
respond to the tender, which should be submitted in two parts. Part I (Technical bid)
and Part II (Financial bid) in two separate covers which are to be sealed and put
together in a master envelope super-scribed with the words “Tender for printing of
Annual Reports for the FY 2018-19”.
Part –I (Technical Bid)
1. Technical bid shall be furnished in a closed cover super-scribing, “Printing of Annual
Report for the year 2018-19- Technical Bid” and addressed to the Deputy General
Manager (Administration), IDBI Bank Ltd, be dropped in the Tender Box placed at
14th floor of IDBI Tower, WTC, Cuffe Parade, Mumbai 400005 , up to 3:00 p.m. on
or before April 05, 2019. Tenders received after the cut-off time will not be
considered even if the EMD amount has been remitted by the tenderer in advance.
Under no circumstances tender should be sent by Courier / by Post or to be handed
over to any official of the Bank. IDBI Bank will not be responsible for any tender
received through courier / by post or hand delivery.
2. Technical bids will be opened at 3:10 pm on the same day i.e. April 05, 2019. Printers
may please furnish the following apart from acceptable proof of satisfying the pre-
qualification criteria (see Annexure I).
a) Company profile as per Proforma - A.
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b) The Earnest Money Deposit amounting to Rs.2,00,000/- (Rupees Two lakh only)
must be deposited by each printer/bidder. The EMD may be credited through
electronic mode (NEFT) to IDBI Bank's Current Account No 09837000010185,
IFSC code - IBKL0000126 at its branch situated at Cuffe Parade, Mumbai
400005. The receipt so obtained may be submitted along with Technical Bid. It
may be noted that the EMD shall not carry any interest and that EMDs of the
unsuccessful bidders will be refunded within 15 working days after selection of
the printer for carrying out the proposed assignment. The EMD of the successful
bidder would be converted into Security Deposit and shall not carry any interest
and would be refunded after satisfactory completion of the job or such extended
period as may be decided by IDBI Bank Ltd. at its own discretion. Tenders not
accompanied with EMD's receipt and those received after due date as specified
above will not be considered.
c) Micro & Small Enterprises registered with National Small Industrial
Corporation (NSIC) and having single point registration are exempt for
payment of EMD to the extent of monetary limit stated in the registration
certificate. The tenderer should submit the valid certified copy of NSIC
registration certificate/ Udyog Aadhar renewal certification. Photocopy of
application towards registration / renewal is not acceptable.
d) Sample of copies of latest Annual Reports printed by them.
e) Samples of papers as per the specification given in the Annexure.
f) Application for Tender duly signed by the authorized person(s) of the printer -
(Annexure- III);
g) Acceptance of all terms and conditions including penalty clause. (Annexure-II)
along with the acceptance letter (Proforma-G).
h) All undertaking/declaration (Proforma A to G).
N.B: - It may be noted that tenders not accompanied by any one of the above documents or
satisfactory explanation therefor shall be liable for rejection forthwith.
Technical Bid envelope shall not contain any Financial Bid.
Part –II
Financial Bid
Financial bid shall be furnished in a sealed cover as per the format given in
Proforma-B super-scribed with the words, “Printing of Annual Report for the year 2018-
Tender for Printing Banks Annual Report 2018-19
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19 - Financial Bid”. The total cost given in the Proforma-B must be expressed both as
numerals and words. In case of any discrepancy, the price in words will prevail. The
Financial bid cover will be opened subsequently after short-listing the successful bidders
based on technical bids and subject to the following conditions:
1. Bidders shall satisfy pre-qualification criteria (Annexure I) to qualify for the Technical
Bid.
2. Only the bidders, short-listed on the basis of the Technical Bid shall participate in the
Financial Bid.
3. The Bank shall have the right to decide on the omission of any/all of the participating
bidders on the basis of Technical qualifications, without having to provide any
explanation to any bidders any other parties and also exclude them on the basis as
decided by the Bank to participate in the financial bid.
4. The lowest bidder (L1)would be decided on the Evaluated Lowest Composite Cost given
in Proforma B under Financial Bid.
5. If L1 backs out/is unable to execute the contract, then Bank reserves the right to
negotiate and award the work to L2 bidder at L1 rates.
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D. Opening of Proposal
1. Technical Bid Opening
The Bank will follow a two-stage evaluation and selection process. In the first stage,
only the Technical Bids will be opened. On the basis of the technical parameters given herein
above and inspection of printing facilities, if considered necessary, the opened Technical
Bids will be evaluated and shortlisted. To assist in the scrutiny, evaluation and comparison of
offers, the Bank may, at its discretion, ask some or all bidders for clarification on their bids.
The Bank also reserves the right to seek additional documents, if required. The request for
such clarification/additional documents and the response provided both will be in writing only.
2. Financial Bid Opening
The Financial Bids of only those printers who have been successfully shortlisted in the
scrutiny of technical bid will be opened. Financial Bids, which are not as per Proforma-B or
incomplete in any respects, shall be rejected summarily.
Tender for Printing Banks Annual Report 2018-19
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E. Instruction & General Conditions for Tendering
1. Before submitting the Tenders, the bidders are required to carefully examine the
Tender Documents, Terms & Conditions of Assignment and Specifications.
2. The Tender Document should be submitted in English Language.
3. The Tenderer/bidder shall complete the annexed forms of the Tender Documents
called for therein, shall initial on each page (right bottom corner) and sign in full along
with date and seal affixed. Alteration, if any, in the tenders should be attested properly
by the person signing the same. Tenders with alteration, which are not authenticated
as above, may result in rejection of the tender. Overwriting/incomplete/blank clauses in
the tender may render the tender invalid at the discretion of the Bank’s Evaluation
Committee.
4. The Tenderer/ bidder shall indicate the name of an official alongwith designation and
address (with telephone number, fax number, etc.,) so as to enable IDBI Bank Ltd. to
serve the notice with regard to the Tender.
5. IDBI Bank Ltd. is not bound to accept the lowest or any other bid received in response
to this tender notice and has the right to reject any or all the bids without assigning any
reason whatsoever or select any bidder who meets the printing requirement. In such
circumstances, The Bank shall reserve the right to re-issue the fresh Tender, if
required, while the Tenderer /bidders shall not have a right to object against such re-
issue.
6. IDBI Bank Ltd. reserves the right to extend the validity period of the Tender up to a
date as may be convenient to it.
7. Conditional offers and non-conformity with the terms and conditions and offers not
submitted as per the details, will be rejected.
8. At any time up to the last date for receipt of bids, Bank may, for any reason, whether at
its own initiative or in response to a request from a prospective bidder, modify the
tender document by an amendment. The amendment will be notified on the Bank’s
official website only and shall be binding on the bidders.
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Tender for Printing Banks Annual Report 2018-19
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Annexure – II
(To be submitted along with Tender Documents)
F. Terms & Conditions of the Tender
1. The printers shall furnish copies of GST Registration and PAN no.
2. In case, there is any increase/decrease in the number of pages of the Annual Report,
Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the Bank reserves
the right to increase/decrease the rate per Annual Report, Printing of Notice for AGM
and Printing of MD & CEO's AGM speech based on pro-rata cost of rates quoted.
3. All taxes and levies, shall be deducted at source as per current tax rate while making
any payment.
4. Final printable files will be supplied by Bank or its agency. Bidder’s designing unit should
have the necessary infrastructure for designing and printing the Annual report and other
materials. The Bidder should be available on phone for all jobs on all working days.
Delivery person(s) should be available for sending/receiving jobs to and fro.
5. The Printers should furnish Receipt of Earnest Money Deposit (EMD) of Rs. 2,00,000/-
(Rupees Two Lakh only) so credited through electronic mode (NEFT) to IDBI Bank's
Account No. 09837000010185, IFSC code - IBKL0000126 at its branch situated at Cuffe
Parade, Mumbai 400005.The EMD shall not bear any interest and the amount shall be
forfeited in the event of any evasion, refusal to undertake the job or delay on the part of
the vendor to sign and execute the order once the printer has accepted the offer
awarded by the Bank. EMDs of the unsuccessful bidders will be refunded within 15
working days after selection of the printer for carrying out the job. The EMD of the
successful bidder would be converted into Security Deposit and shall not carry any
interest and shall be refunded within a period of 60 working days after satisfactory
completion of the job or such extended period as may be decided by IDBI Bank Ltd.
6. If any major printing mistake affecting the proper reading flow of the printed materials
such as a particular page is missed, incorrect colour mode, wrong size, text close to trim,
low resolution image, missing fronts, missing images etc. is identified after completion of
a particular job, the bill for the particular job will either not be paid or a penalty would be
imposed by the Bank. The percentage of penalty would be decided by the Bank. The
print run variation should not be more than 2%.
Tender for Printing Banks Annual Report 2018-19
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7. The work order issued to the successful bidder shall be accepted within 3 days from the
date of issue of work order or any other date as may be decided by the Bank. Failure to
accept the work order will result in forfeiture of the EMD.
8. Any delay in delivery or failure to supply requisite number of copies of Annual Report
and other printed materials as per agreed quality and specifications will entitle the Bank
to invoke penalty clause or even cancel whole/part of the order. In the event of
cancellation of the order, the Bank shall not be liable to pay any amount including the
cost incurred by the bidder/printer to execute the job and the bidder shall not be entitled
to recover from the Bank any amount by way of damages, loss or otherwise for such
cancellation of the order but at the same time the Bank shall be entitled to recover the
loss, which it may incur on account of non delivery of items as per quality and quantity.
9. Penalty @ 5% of contract price or more will be imposed by the Bank. at its discretion for
slippage in delivery schedule, substandard quality of papers, printing etc., or
unsatisfactory quality of job or any other grievances suffered by IDBI Bank Ltd.
10. The Bank does not bind itself to accept the lowest or any tender and reserves the right to
reject all or any bid or cancel the Tender without assigning any reason, whatsoever. The
Bank also reserves the right to re-issue / re-commence the Tender without the vendors
having the right against such re-issue. Any decision of the Bank in this regard shall be
final, conclusive and binding on the bidders.
11. Conditional tenders which stipulate conditions contrary to the conditions given in the
tender document, are liable for rejection.
12. No order or billing payment on any other sister concern/ associate company would be
released by IDBI Bank Ltd. The entire job should be done in-house.
13. The printer shall (whether or not he responds to this tender notice) treat the details of the
documents as secret and confidential. The ownership and copyright of all printing
materials including distribution rights rest with the Bank. On expiry of the contract all the
materials provided by the Bank will be transferred to the Bank.
14. The successful bidder/contractor shall indemnify and keep the Bank indemnified for any
loss/damages caused to the Bank or in respect of any payment, which the
bidder/contractor is liable to pay, was required to be paid by Bank during the execution
of this work and in respect of this work.
15. Specifications of the items for which rates are invited are mentioned in Annexures IV to
VII. The job of printing of Annual Report (Regular & Deluxe version) and envelopes for
the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD &
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CEO’s Speech for distribution at the Annual General Meeting (AGM) shall be treated as
one bucket and assigned to the printer who is selected as per Financial Bid.
16. Printers shall not be eligible to effect increase in per copy rate on account of decrease in
number of copies of Annual Report (Regular & Deluxe version), Notice etc., or decrease
in total cost/volume of assignment.
17. The work involves inserting copies of the Bank’s Annual Report (Regular & Deluxe
version) and other notices, Forms etc. in the envelopes as per direction of the Bank. The
printer shall deliver the same to the Bank’s Registrars / Mailers/Courier Agency’s office
and the Bank's Registered Office in Mumbai / Navi Mumbai or its surrounding areas.
18. No advance shall be paid. Payment due to the selected printer (within the framework of
the contract) would be released on receipt of bills/invoices after completion of the job to
the full satisfaction of the Bank.
19. The printer shall furnish samples of papers specified by the Bank for printing of Annual
Report. The printer shall also furnish specimens of their other printed materials (both two
& four-colour) on paper specified by us for printing of the Annual Report. These shall be
furnished along with Technical Bid.
20. The printing firm which is awarded the job shall have to set up its Desk Top Printing
(DTP) facility with suitable skilled persons for Hindi and English photo typesetting at the
designated office of IDBI Bank, Mumbai , from first proof stage onwards for carrying out
corrections / changes in the subsequent proofs of the Annual Report till the strike order
for printing is issued.
21. The printer shall confirm in the Technical Bid that he has quoted composite cost (i. e.
inclusive of all taxes i.e.GST etc. and transportation cost, if any) for printing and
delivering the printed copies of Annual Report (Regular & Deluxe version) and envelopes
for the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD&
CEO’s Speech to our Registrars / Mailers and the Bank's Registered Office in Mumbai.
22. The printer shall have the capacity to complete delivery of all copies, in a staggered
manner, within eight (08) days from the strike order.
23. The printer shall bear all costs associated with the preparation and submission of its bid
and the Bank shall, in no case, be held responsible or liable for these costs, regardless
of the conduct or outcome of the bidding process including cancellation or abandonment
of the bidding process.
24. In the case of any dispute or difference arising out of or in connection with this contract,
the authorized officials of both the parties will try to resolve the matter through mutual
Tender for Printing Banks Annual Report 2018-19
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discussion and in the event of there being no resolution, the matter shall be referred for
arbitration to a sole arbitrator to be appointed by the Bank. The Arbitration and
Conciliation Act, 1996, will be applicable to the arbitration proceedings and the venue of
the arbitration shall be at Mumbai. The award of the Arbitrator shall be binding on both
the parties. The cost of arbitration including the fees of the Arbitrator shall be borne by
both the parties equally. Each party shall be responsible for its own cost and
professional fees, if any.
25. All matters and disputes arising from, relating to or concerning the contract shall be
subject to the jurisdiction of the court in Mumbai to the exclusion of all other courts.
26. The Bank reserves the right to terminate the contract, split orders, accept or reject any
quotation or alter any or all of the terms and conditions any time if the execution of work
is unsatisfactory or the time schedule is not strictly adhered to. The decision of the Bank
in respect of evaluation of bids and /or award of contract shall be final.
27. Any effort by the vendor to influence the tender process may result in forthwith rejection
of the vendor's bid.
Signature of the Authorized Person: __________________________________
Name of the Signatory : (____________________________)
(In block capital letters) :
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Annexure- III
(Undertaking to be furnished on the letterhead of the Company) The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005.
Dear Sir,
Printing of Annual Report (Regular & Deluxe version and envelopes for the same), Notice to Shareholders including , Proxy Form & ECS Mandate Form, MD & CEO’s Speech
for AGM of IDBI Bank Ltd for the year 2018-19
1. We have gone through the tender document for the aforesaid job and we offer to
undertake and complete the work in conformity with your requirement and the terms
and conditions set for the same.
2. We agree to abide by this tender for the period of 120 days from the date of opening of
the tender or agreed extended period and it shall remain binding on us.
3. We confirm that we have in-house facility and our machinery is compatible of printing
and designing the Annual Report and other material including perfect binding as per
the specification required by the Bank.
4. We hereby confirm to follow and abide by all instructions as laid down by the Bank.,
and as also given in Annexures IV to VIII.
5. We note that you are not bound to accept the lowest or any other tender you may
receive at the office of the Bank.
6. We agree to set up our DTP (Desk Top Printing) with suitable persons for Hindi and
English typesetting at the designated office of IDBI Bank, Mumbai, from first proof
stage for carrying out corrections/changes in the subsequent proofs of the Annual
Report till the strike order for printing.
7. We agree to print Annual Report utilizing the quality of paper approved by the Bank as
per samples furnished by us along with the quotation/bid.
8. We confirm that we shall quote composite cost for printing and delivering the printed
copies of Annual Report (Regular & Deluxe version and envelopes for the same),
Notice to Shareholders including, Proxy Form & ECS Mandate Form, MD & CEO’s
Speech to your Registrars/Mailers/Courier Agency’s office and IDBI Bank’s Head Office
in Mumbai.
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9. We further agree to the Penalty @ 5% of the contract price or more which will be
imposed by the Bank at its discretion for slippage in delivery schedule or unsatisfactory
quality of job or any other grievances suffered by the Bank.
10. We understand that the Bank has the right, without assigning any reasons thereof, to
a) Reject, amend, and modify any proposal.
b) Terminate this Tender Process.
c) Make no award to any of the Participants and / or recommence the entire process.
d) Contract with one or more Participants for reasons other than the lowest price.
e) Modify the requirements and terms of this Tender Document and request revised
proposals from some or all of the Participants.
11. We undertake to deliver printed copies of Annual Report (Regular & Deluxe version)
and other printed materials in staggered manner within eight days (08 days) of the
strike order.
12. List of Documents attached with the tender.
Details of Tendering Company
a. Name: …………………………………..
b. Registered Address:………………………..
c. Website Address:………………………..
Details of Authorised Contact Person
a. Name: …………………………………..
b. Designation: …………………………………..
c. Phone No.: …………………………………..
d. Mobile No.: …………………………………..
e. Email Address: …………………………………..
f. Fax No.: …………………………………..
Dated day of 2019.
(Signature of the Authorized Person) (Name and address of the contractor in Block capital letters)
(Seal of the company)
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Annexure IV
SPECIFICATIONS FOR PRINTING OF ANNUAL REPORT 2018-19
(in bilingual format- both ‘Accounts’ & other Sections)
No. of copies Regular Version: Deluxe Version:
137000 copies (+ 25000 copies) 500 + 150copies (on superior
quality paper)
Size of the Report Regular : 21 cms x 27.33 cms Deluxe Version : 21 cms x 27.33 cms
No. of pages Regular Version : 372 inside pages (Single colour) + 4 cover page (Four colour) Deluxe Version : All pages (four colour). The number of pages is estimated based on the Annual Report 2017-18 and there could be variation in the actual number of pages. Billing for increase/ decrease in the number of pages of the Annual Report will be settled on pro-rata basis of rates quoted. The matter will be same for Regular version & Deluxe version. Quotes for addition or reduction in pages to be multiple of 4 pages.
Quality of Paper For Regular Version Cover pages – 170 GSM Indian Glossy Art Paper All other pages- 41 GSM Superior quality white Paper [equivalent in quality with that of ITC]. For Deluxe Version Cover pages – Foreign Art Card – Matt finish-300 GSM Text and Accounts pages – Foreign Art paper – Matt finish-100 GSM Certification The printer would be required to provide a certificate that all the copies have been printed using specified quality paper and that the overall production quality is as per our design specifications. The Vendor would be required to arrange for sample Checking during printing to ensure that printing is as per requirements specified.
Composing Regular Version: Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design. Deluxe Version: Phototypesetting in Hindi and English (as per the designing). Tables to have light tint background, as per designing.
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Printing By web-offset process for Regular copies. BY Sheet-fed machine for Deluxe copies.
Binding Regular Version : Perfect Binding Deluxe Version : Perfect Binding Printer must have capacity for carrying out Perfect Binding of all the copies of both versions within the stipulated time.
Lamination Cover pages of all copies of Deluxe version to be laminated (Matt) on the outer side.
Colour proofs Machine proofs of cover pages and colour pages containing pictures / graphs, etc. to be submitted for approval. Also, machine proofs of a few text and table pages to be submitted for colour selection and approval.
Time schedule The selected printer will be required to submit the first proofs (of text pages) within 3 days from the date of release of soft copy of text and tables. Delivery of all printed copies must be made within 08 days from the date of strike order. Delivery should start from fourth day of strike order and completed within eight days from the date of strike order in a staggered manner.
Quotation Since actual number of pages may vary, rates may be quoted per form. For addition or reduction of pages including the colour pages, quotes may be given for multiple of 4 pages. For cover pages in four colours, rates may be quoted per lot ,separately for shareholder’s copies and deluxe copies.
Delivery/Dispatch The printer has to deliver the copies to the locations given in Annexure VIII. Cost for the same to be factored in while sending quotations.
Tender for Printing Banks Annual Report 2018-19
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Annexure V
SPECIFICATIONS FOR PRINTING OF NOTICE FOR AGM (INCLUDING PROXY
FORM & ECS MANDATE FORM)
No. of copies 135500 + 25,000 (approx.)
Size 21 cms 27.33 cms
Number of pages Approximately 32
Quality of Paper 41 GSM Superior quality white paper [equivalent in quality to that of ITC].
Printing All pages in single colour as per designing
Composing Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design including proxy form & ECS mandate form
Binding Centre wire stitching
Quotation Per form of four pages
Time schedule The selected printer will be required to submit the page proofs within 2 days from the date of release of soft copy of text / corrected proof. Delivery of printed copies to be ensured within one week from the date of strike order to the locations given in Annexure VIII
Tender for Printing Banks Annual Report 2018-19
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Annexure VI
SPECIFICATIONS FOR PRINTING OF MD& CEO’s AGM SPEECH
Size 22 cms x 14 cms
No. of copies 750 + 250 Quality of paper 60 GSM superior quality white paper
Number of pages Approximately 16 pages including cover page in single
colour. There may be marginal variation in the number of pages.
Composing Photo type setting in Hindi and English on alternate pages.
Printing All pages in single colours (In bilingual form- Hindi & English on alternate pages as per design)
Binding Centre pinning
Time schedule The selected printer will be required to submit the proofs within 2 days from the date of release of soft copy and manuscript/corrected proof. Delivery of printed copies to IDBI Bank’s Head Office in Mumbai within 4 days from the date of strike order.
Tender for Printing Banks Annual Report 2018-19
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Annexure VII
SPECIFICATIONS FOR ENVELOPES
Number Regular version:
PVC Envelopes: Deluxe version: Paper Envelopes (design to be different compared to PVC) (Without window)
135500 + 25,000 (approx.) 500 + 150
Size 9 inches x 12.5 inches (flap 6 cms)
Material PVC 60 micron
Printing In Hindi and English in 4 colours. PVC Envelopes : Single colour Paper Envelopes: In 4 colours
Finishing Self-strip Gumming
Designing To be designed by the Printer.
Time schedule The selected printer will be required to deliver the envelopes within one week from the date of strike order to locations given in Annexure VIII
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Tender for Printing Banks Annual Report 2018-19
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ANNEXURE VIII
INDICATIVE LIST FOR DISPATCH OF AR BY PRINTER
Sr. No. Details of Location Number of copies
1.
Mailer/Registrar/Courier agency office - Regular Version as well as additional material AGM Notice,Proxy form,ECS Mandate,Form etc
Tentative-135500 copies (Final quantity will be finalized at
later stage)
2. IDBI Bank, Regd. Office, Mumbai –Regular version
1500 (approximately)
3. IDBI Bank, Regd. Office, Mumbai - Deluxe version
500
Tender for Printing Banks Annual Report 2018-19
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PROFORMA- A
TECHNICAL BID
Sr No
1 Name of the Printer 2 Constitution of the Printer Public Limited Company
Private Limited Company Partnership Firm Proprietary Concern Co-Operative Society
3 Directors/Partners/Proprietor Name Address Tel/e-mail
4 Date of Establishment 5 Full Address:
1.Office 2.Factory/Press
6 Office: Telephone E-mail
7 Contact Person/s Name Mobile No.
8 Permanent Account No. (Enclosed a copy of the PAN Card) Sales Tax Registration No./ WCT No (Enclosed a copy of the ST/WCT) Central Sales Tax No. (Enclosed a copy of the CST) VAT No. (Enclosed a copy of the VAT) Factory License No. (Enclosed a copy of the duly attested copy of the License)
9 Name & address of the Banker/s.
Tender for Printing Banks Annual Report 2018-19
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10 Whether your agency is empanelled with any Bank/RBI/Govt. Organization: If so, please give details, such as address of such Banks, Organization Contact persons with Telephone Numbers
YES □ No □
11 Whether all the infrastructure is available in-house
YES □ No □
12 Infrastructure: A. A. Premises
B. List of Machines installed: [Minimum 3 nos. of the latest 4 colour sheet fed press printing machines with auto plate or heat set web machines, CTP unit, automatic folding, gathering and high-speed perfect binding machines]
B. C. Whether all the machines are located in the same premises, details to be furnished.
C. D.Whether facilities for CTP [Computer to plate] with latest colour printing machines and binding and varnishing is available, in-house. E. Total Number of Employees: i)Managerial Staff: ii)Technical Staff: iii)Designers/Computer Operators:
YES □ No □ YES □ No □
13 Annual Turnover of last 2 financial years [Minimum turnover Rs.20 Crore] [Enclosed copies of Annual Balance sheet & Profit & Loss Account for the last two financial years]
Years Turnover (Rs.Crores) 2016-17 2017-18
14 Current work if any being done for large organizations/Banks
Certify that the above particulars are true.
Date: Signature of the Authorized Signatory
Place:
Seal of company/Firm
**********************
Tender for Printing Banks Annual Report 2018-19
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PROFORMA- B
Format of the Financial Bid to be submitted by the Bidder
in a sealed cover as required under Part II
Job Specification for Annual Report for 2018-
19
Quantit
y
@ Rate per
Copy/piece
(Rs.)$
@Total cost
(Rs)
(A) (B) C=(A) X (B)
Printing of Annual Report (Regular version) with 372
inside pages (single colour) + 4 cover page (Four
colour), insertion, delivery /dispatch as per
specification in Annexure IV & VIII and Art work
provided by the Bank.
1,37,000
Printing of Annual Report (Deluxe version) with 372
pages (Four colour) + 4 cover pages (Four colour),
insertion, delivery /dispatch as per specification in
Annexure IV & VIII and Art work provided by the
Bank.
500
Printing of Notice for AGM (including Proxy Forms &
ECS Mandate Forms) approx.32 pages as per
specification in Annexure V.
1,35,500
Printing of MD & CEO’s AGM Speech in bilingual
form –Hindi and English on alternate pages as per
design with 16 pages (approx.) including cover page
in single colour as per specification in Annexure VI.
750
PVC Envelopes-Regular Version as per specification
in Annexure-VII.
1,35,500
Paper Envelopes-Deluxe Version (without window) as
per specification in Annexure-VII.
500
CompositeTotal (To be considered for L-1)
Total Cost in words: (Rupees……………………………………………………………only).
Tender for Printing Banks Annual Report 2018-19
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@ The Rate per copy /final cost should be a composite cost (i,e. inclusive of all applicable
taxes like GST etc.and transportation cost, if any). Any deviation in furnishing the quoted
cost would be liable to be rejected by the Bank and the Bank’s decision in this regard shall
be final and binding on the bidder. The lowest bidder (L1) would be decided on the
Evaluated Lowest Composite Cost given in Proforma B under Financial Bid.
$ In case, there is any increase/decrease in the number of pages of the Annual
Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the
Bank reserves the right to increase/decrease the rate per Annual Report, Printing of
Notice for AGM and Printing of MD & CEO's AGM speech based on pro-rata cost of
rates quoted.
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PROFORMA- C
(On letterhead of Statutory Auditors of the Company/Firm)
TO WHOMSOEVER IT MAY CONCERN
This is to certify that M/s…………… ………………………………having registered office
at………………………………………………………………………. has not been disqualified by
RBI or any Public Sector Bank or blacklisted during the last three years for failure to adhere to
prescribed standards for paper and print quality or on account of default in execution of printing
orders or any of their rules in general.
Date: Signature of the Authorized Signatory
Place: [Name of the Chartered Firm]
Tender for Printing Banks Annual Report 2018-19
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Firm Registration No:
PROFORMA- D
(On letter head of Statutory Auditor of the Company/Firm)
TO WHOMSOEVER IT MAY CONCERN
We have verified the books of accounts & other relevant documents and records of
M/s…………… ………………………………having registered office
at………………………………………………………………………. and also obtained
explanation/representation from the management of the company and based on such verification,
we hereby certified that there was no major penalty, amounting to Rs.5 lakhs or more has been
levied by any client against the printer during the last three years.
Date: Signature of the Authorized Signatory
Place: [Name of the Chartered Firm]
Firm Registration No:
Tender for Printing Banks Annual Report 2018-19
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PROFORMA- E
(On Company/Firm’s letterhead)
The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005
Certificate of Printing Capability as per Pre-Qualification Criteria
We hereby certify that we have integrated capability for undertaking the job like photo
typesetting in both Hindi and English, colour processing, web-offset printing, 4 colour printing,
sheet-fed printing in four colours and binding(both center pinning and perfect binding). We also
provide Unicode Hindi support to facilitate typesetting/printing of Hindi version.
Date: Signature of the Authorized Signatory
Place: [Name of the Company/Firm]
Seal of Company/Firm
Tender for Printing Banks Annual Report 2018-19
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PROFORMA- F
(On Company/Firm’s letterhead)
The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005
Certificate for quoting of Composite Cost in the Financial Bid
We hereby confirm that we have quoted total composite cost for printing and delivering the
printed copies of Annual Report and booklet containing MD & CEO’s AGM speech to Bank’s
Registrars/Mailers and Bank’s Head Office in Mumbai in our Financial Bid.
Date: Signature of the Authorized Signatory
Place: [Name of the Company/Firm]
Seal of Company/Firm
Tender for Printing Banks Annual Report 2018-19
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PROFORMA- G
(On Company/Firm’s letterhead)
The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005
Certificate of Acceptance of all Terms & Conditions
Certified that I/We, have read and understood all the terms and conditions in the tender
document and that our Company/Firm namely…………………….. ……………………………… do
hereby unconditionally accept all the terms & conditions set out in the tender document
(Annexure II) including the penalty clauses therein.
Date: Signature of the Authorized Signatory
Place:
Seal of Company/Firm
***************