iebc sunkosi webinar © 2015 all rights reserved. successfully implementing your student success...

IEBC Sunkosi Webinar © 2015 All rights reserved.

Successfully Implementing Your Student Success Plans

Ensuring The Success Of Well Managed Interventions That Work

Thursday, April 16, 2015, 11:00am Pacific Time

© 2015 All rights reserved Webinar Slide 2

Introduction and Welcome

Host:Brad C. Phillips, President and CEO of IEBC

and IEBC consultant: Geoffrey P Forster, Managing Partner, Sunkosi LLC

Trouble connecting?Call 800-644-9070Web ID 887-677-901


Learning Outcomes

Your learning outcomes will include how to:

1. Determine why projects fail and how to avoid common missteps

2. Scope project needs

3. Move seamlessly from vision to effective implementation

4. Communicate your project status and needs

5. Successfully deploy your project


Why you need a project management methodology

• Maximizing our effort

– Why this work is so important and often ignored!

• I have a plumbing problem

– We think we know how to implement the fix


Student Intervention Projects – Experience From The Field

Context:

Spend precious funds wisely

Ensure the fidelity of implementation

Most educators are not trained in project management

Do not repeat the pattern of past failed implementations

The first step in the journey is the most difficult


But Project Management Is A Team Sport

Are you a project manager?


Project Management Isn’t Rocket Science


Even Good Rocket Science Needs An Intervention Plan

Launch-abortrocket on NASA’s new Space

Launch Systemfor 2018

The Space Shuttlehad no effective

launch-abort option


And Project Management Can Get Complicated


But Project Management Can Also Be Simple


What can educators do to complete projects when they …

1. Have challenging and often vague objectives2. Have to manage multiple competing responsibilities3. Don’t have management control of team members4. Often have so many project stakeholders5. Limited opportunity for effective communication

The Reality Of Implementation


You Need A Project Methodology

(http://recultured.com/uncategorized/09/how-to-solve-a-rubiks-cube/, 2015)


The 7 Key Communication Attributes Of A Great Intervention Project

All team members continually document and openly communicate…

1. The project methodology and everyone’s role in the project

2. The focused, SMART* objectives of the project

3. Each contributor’s tasks, progress, and issues

4. Blockages and the resolution status

5. How deliverables will be verified and validated

6. How deployment will include training, support, and communication

7. Recognition of success and failure

* (SMART: Specific, Measurable, Achievable, Relevant, Time-limited.)


Your Assignment is…


In our methodology we use a series of templates optimized for the community college environment. These templates include:

T1. Project scope definition

T2. Project resourcing

T3. Creating a project activities backlog

T4. Effective project communications

T5. Successful project deployment

Using these templates, IEBC introduces a simple Q&A project management methodology.

The IEBC Project Management Methodology


T1. Project Scope Definition

1. What project is on your to-do list?

2. What are the project scope and associated milestones?

3. What project methodology do you plan to use?

4. What are you depending on to make the project successful?

5. What significant assumptions have you made?

6. What are the major deliverables and acceptance criteria?

7. Who are the major stakeholder groups?

8. What is the definition of project success for each stakeholder?

Each project team gets together to agree and write down a short complete answer for each of the following questions…


T2. Project Resourcing

1. Who is going to be the project lead?

2. What are the roles of other key resources and team members?

3. What other resources or tools are needed?

4. Are any resources over or under-committed?


T3. Creating A Project Activities Backlog

1. What are the project’s major tasks?

(List out major tasks)

2. What is the timeline for completing the major tasks?

3. What are the detailed activities for the next major task?

4. What is the estimated effort for each activity?

5. How well does the detailed effort analysis still fit the timeline?

6. Who has agreed to take responsibility for each activity?


T4. Effective Project Communications

1. What tools will you use to communicate activity status?

2. What will be the frequency of status updates?

3. What will be included in your project kickoff meeting?

4. How will team members communicate their status?

5. How will status be continually verified?

6. How will management stakeholders be kept informed?

7. How will project direction being continually validated?

8. How will the hard work of team participants be recognized?


T5. Successful Project Deployment

1. How will overall functionality be verified and validated?

2. What do you plan for an alpha trial?

3. What do you plan for a beta trial?

4. How will you get approval for the final deployment?

5. What end-user training is required as part of deployment?

6. What end-user support will be required?

7. How do you plan to capture key project metrics including deployment feedback?

8. How will you communicate project success to team members and all project stakeholders?


Vision + Method + Effort = Success


Q&A


Considerations

This introduction has provided the basics, however there is a lot more to effective project management

breaking down major and minor tasks

estimating level of effort

effective communication

dealing with motivation and resistance

Keeping stakeholder informed


Next step

Do you have questions about this work?

Are you ready to make your intervention successful?

We can coach you further on template use, or if needed, we can actively assist you in getting that important project completed.

Our contact details are:

[email protected]+1.858.876.2518

[email protected]+1.619.252.8503

mailto:[email protected]

http://www.sunkosi.us/

mailto:[email protected]

http://www.iebcnow.org/

iebc sunkosi webinar © 2015 all rights reserved. successfully implementing your student success...

Documents

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project manager

project resourcingt3

great intervention project

project methodology

project scope definitiont2

project activities bac