ifla governance proposal: survey results · the purpose of the ifla governance proposal survey was...

IFLA Governance Proposal Survey Results

Overview● The purpose of the IFLA Governance Proposal Survey was to get directional feedback and initial response to

the draft governance proposal currently under development.

● The draft governance proposal is the result of a Governance Review that began in August 2019, and reflects ideas developed in response to multiple sources of input, including an October 2019 Governance Survey to which IFLA received 445 responses.

● The Governance Review Steering Committee developed the survey questions together with IFLA staff and Luma Consulting.

● The survey was sent to 2,655 recipients and was open from June 19 to July 16, 2020.● Luma Consulting analyzed the results. Quantitative scores are presented through four frames: all

respondents, by member type, by participation role, and by region. Qualitative scores were tagged as questions, suggestions, neutral, positive, critical, and then organized into themes. The most common themes are summarized.

2

Vestibulum congue

Ves tibulum congue Ves tibulum congue

Consultation & SurveysIFLA Members

Profes s ional Unit MembersStakeholder Interviews

Work GroupsSynthes ized inputs

Prioritized challengesPos ited s olutions for feedback and refined

Feedback loop w/ Steering Committee

IFLA Strategy InputsGlobal Vis ion

Members hip SurveyStrategy Surveys

GB Interviews

Background: Governance Review Inputs

4

Summary

● 764 survey responses (one was emailed and entered manually)○ 29% overall response rate

○ For each scaled question, around 10% of respondents skipped answering

● Plus, 3 additional letters, integrated in relevant sections (Q7, 10, 13, 16, 19)○ DLA – treated as 1 response – added to Associate Member and Europe Region totals

○ MLAS – treated as 1 response

○ Collective Letter – treated as 22 responses – added to All Other Volunteers totals

● The input received from the survey is directional; this was not a vote● The information provided should inform the next phase of consultation in which the proposals are

discussed and co-developed in greater detail with IFLA members and contributors through round tables and virtual forums

5

Themes & HighlightsAnalysis of Agreement (10 Likert Scaled Questions)

• Overall well received at 80%o 4.01 on a 5.00 Likert Scale

• Strongest agreement came from:o Association Members - 82%o IFLA participants who have never held a formal

volunteer role - 83%o Respondents from the MENA region (though low

in number) - 85%• Overall, respondents agreed most strongly (86%) that

the proposals in Part 4 move IFLA generally in the direction of more varied opportunities to participate especially for young leaders

• They agreed least strongly (71%) with implementing a limit on standing committee service

Observations • No part of the proposal received an overall rating indicating

widespread disagreement, though there were several areas of concern, recurring questions, and many suggestions for improvement

• Overall, there were many calls for more detail and some concerns with the survey itself. At this stage, these results indicate the proposals are generally headed in the right direction, with opportunities to clarify and improve to address concerns and new ideas

Concerns and OpportunitiesThough there is general agreement to the proposals, concerns centered around several themes:• Governing Board – Representative nature of board; concerns

around co-option• Regional Representation – What would this actually look like;

fair / equitable representation within regions; relationship to professional divisions

• Committee Participation – Concerns about limiting participation • Practices – Though not specific to governance, several themes

occur throughout the responses that have also appeared in past surveys: communication, website, multi-lingualism

6

Who Responded

7

Respondents by Member Type

8

Association Member 20.89% 160Institutional Member 45.30% 347Individual Member 25.07% 192Involved in IFLA, but not a Member 8.75% 67

Answered 766Skipped 8

Association Member

Institutional Member

Individual Member

Non-Member

Respondents by Volunteer Role(s)

9

Governing Board member 4.87% 37Have not served in a formal volunteer role 34.87% 265Professional Committee member 14.74% 112WLIC volunteer/ National Committee or volunteer 8.16% 62Officer of a committee (Chair or Secretary) 18.68% 142Committee member 42.89% 326SIG, review group, working group member 13.16% 100Other (please specify) 8.55% 65


PC MemberWLIC / National Committee or VolCommittee Chair or SecretaryCommittee memberSIG, review group, working groupOther

All Other Volunteers_________________Notes: • 760 respondents answered the question• Multiple selections permitted• Total of 1,109 responses• Categories were confusing to some respondends

Respondents by Region

10

Africa 9.95% 76Asia Oceania 18.98% 145Europe 33.38% 255Latin America and the Caribbean 15.05% 115Middle East and North Africa 3.40% 26North America 19.24% 147


Africa

Asia Oceania

Europe

Latin America and the

Caribbean

Middle East and North Africa

North America

Responses

11

Part 1 | Transparency, Efficiency and CollaborationYou asked for more transparency, efficiency and collaboration

We propose:● Optimising the Governing Board’s ability to focus on governance functions by reducing the overall size of the Board, being

clearer about the governance skills and experience helpful to these functions, and by effective delegation of matters to the Professional Council and newly proposed Regional Council (described further in the following section).

● Increasing the proportion of the Governing Board directly elected by IFLA Members, including the Treasurer. The new Governing Board will include the Chairs of the Professional Council, the new Regional Council and the Management of Library Associations Section.

● Empowering the Governing Board to co-opt additional members to the Board, as it determines necessary, to fill specific needs for diversity, regional representation and governance skills. This will be done in a transparent manner.

● Beginning a regular practice of training, support and evaluation to help the Governing Board in its continuous improvement asstewards, together with the Secretary General, of IFLA’s mission, resources and strategic plan.

● Establishing regular meetings and communication between the Governing Board and the Professional and Regional Councils.● Encouraging and supporting more regular collaboration between committees, as well as clear mandates for committees at all

levels to communicate in a timely manner about their work.

12

Question 5: Overall, these proposals move IFLA in the direction of more transparency, efficiency and collaboration. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

13

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Total Wt. Avg1.56% 11 5.41% 38 11.66% 82 58.18% 409 23.19% 163 703 3.96

Strongly Disagree Disagree Neutral Agree Strongly Agree

ALL RESPONDENTS

Question 1

IFLA Governance Proposal

Your Region:

Answer ChoicesResponses

Africa9.95%76

Asia Oceania18.98%145

Europe33.38%255

Latin America and the Caribbean15.05%115

Middle East and North Africa3.40%26

North America19.24%147

Answered764

Skipped10

Your Region:

ResponsesAfricaAsia OceaniaEuropeLatin America and the CaribbeanMiddle East and North AfricaNorth America9.9499999999999991E-20.18980.333799999999999990.150499999999999993.4000000000000002E-20.19239999999999999

Question 2


Your IFLA Membership Status


Association Member20.89%160

Institutional Member45.30%347

Individual Member25.07%192

Involved in IFLA, but not a Member8.75%67

Answered766

Skipped8


ResponsesAssociation MemberInstitutional MemberIndividual MemberInvolved in IFLA, but not a Member0.20890.453000000000000010.250699999999999988.7499999999999994E-2

Question 3


Please tell us how you have volunteered your time in IFLA by indicating all the roles in which you serve or have served:


Governing Board member4.87%37

Professional Committee member14.74%112

WLIC (World Library and Information Conference) volunteer - National Committee or volunteer8.16%62

Officer of a committee (Chair or Secretary)18.68%142

Committee member42.89%326

SIG, review group, working group member13.16%100

I have not served in a formal volunteer capacity in IFLA34.87%265

Other (please specify)8.55%65

Answered760

Skipped14


ResponsesGoverning Board memberProfessional Committee memberWLIC (World Library and Information Conference) volunteer - National Committee or volunteerOfficer of a committee (Chair or Secretary)Committee memberSIG, review group, working group memberI have not served in a formal volunteer capacity in IFLAOther (please specify)4.87E-20.14748.1600000000000006E-20.186799999999999990.42890.131599999999999990.348700000000000018.5500000000000007E-2

Question 4


How many years would you estimate you have been involved with IFLA?

Answer ChoicesAverage NumberTotal NumberResponses

(no label)10.66346153857763100.00%728

Answered728

Skipped46


Average Number(no label)10.66346153846154

Question 5


Strongly DisagreeDisagreeNeutral AgreeStrongly AgreeTotalWt. AvgAnsweredSkipped

Everybody1.56%115.41%3811.66%8258.18%40923.19%1637033.9670371

Strongly DisagreeEverybody1.5599999999999999E-2Everybody11DisagreeEverybody5.4100000000000002E-2Everybody38Neutral Everybody0.1166Everybody82AgreeEverybody0.58179999999999998Everybody409Strongly AgreeEverybody0.2319Everybody163

Question 6


It is important for Governing Board members to have the following key skills: governance, leadership, strategic planning, finance, risk management, communication.

Strongly DisagreeDisagreeNeutral / Niether Disagree or AgreeAgreeStrongly AgreeTotalWeighted Average

11.70%120.85%63.96%2850.50%35743.00%3047074.32

What other skills are important?219

Answered707

Skipped67

It is important for Governing Board members to have the following key skills: governance, leadership, strategic planning, finance, risk management, communication.

Weighted Average14.32

Question 7


Additional comments or ideas about how to make IFLA more transparent, efficient and collaborative:TIP: Click and drag the bottom right corner of the text box to make it bigger.

Answered269

Skipped505

Question 8


Overall, these proposals move IFLA in the direction of stronger regional representation.


12.58%184.16%298.90%6249.93%34834.43%2406974.09

Answered697

Skipped77



Question 9


An increase in IFLA regions to six (Africa, Asia and Oceania, Europe, Latin America and the Caribbean, Middle East and North Africa, North America) to represent all regions of the world will strengthen the ability of IFLA to respond to specific regional needs.


12.60%183.90%2710.84%7546.39%32136.27%2516924.1

Answered692

Skipped82

An increase in IFLA regions to six (Africa, Asia and Oceania, Europe, Latin America and the Caribbean, Middle East and North Africa, North America) to represent all regions of the world will strengthen the ability of IFLA to respond to specific regional n


Question 10


Additional comments or ideas about strengthening regional representation in IFLA:

Answered276

Skipped498

Question 11


Overall, these proposals move IFLA in the direction of greater financial and organisational sustainability.


11.03%71.77%1216.22%11055.60%37725.37%1726784.03

Answered678

Skipped96



Question 12


Reviewing IFLA’s committees and structures every five years is the right frequency.

Strongly DisagreeDisagreeNeutral / Neither Disagree nor AgreeAgreeStrongly AgreeTotalWeighted Average

11.19%87.56%5113.93%9456.74%38320.59%1396753.88

Answered675

Skipped99



Question 13


Additional comments and ideas about financial and organisational sustainability:

Answered214

Skipped560

Question 14


Overall, these proposals move IFLA in the direction of more varied opportunities for participation, especially for young leaders


11.03%72.06%149.71%6650.00%34037.21%2536804.2

Answered680

Skipped94



Question 15


Involvement in IFLA’s Standing Committees is limited to 2 four-year terms. Some people, however, then move immediately to another standing committee. This allows IFLA to benefit from the expertise of these engaged people, but it can restrict younger and newer members' opportunities to join a committee. Do you agree that there should be a cap (limit) on the consecutive period that any individual can spend on more than one Section Standing Committee?


15.51%3717.26%11616.37%11040.63%27320.24%1366723.53

Answered672

Skipped102

Involvement in IFLA’s Standing Committees is limited to 2 four-year terms. Some people, however, then move immediately to another standing committee. This allows IFLA to benefit from the expertise of these engaged people, but it can restrict younger and n


Question 16


Additional comments or ideas about improving opportunities for participation, especially for young leaders:

Answered277

Skipped497

Question 17


Overall, these proposals move IFLA in the direction of better support for volunteers.


10.30%22.11%1413.27%8857.92%38426.40%1756634.08

Answered663

Skipped111



Question 18


With these changes, more people would be likely to consider serving in a volunteer role.


10.76%52.90%1921.83%14355.11%36119.39%1276553.89

Answered655

Skipped119



Question 19


Comments or ideas to help IFLA provide better support to volunteers:

Answered195

Skipped579

Question 20


Overall, what questions and comments do you have about the IFLA Governance Review and Draft Proposal?

Answered332

Skipped442

Question 21


How interested are you in participating in a virtual open forum to learn more and share your ideas about IFLA governance?

Definitely Will Not ParticipateNot Very LikelyMaybe, It DependsSomewhat LikelyVery LikelyTotalWeighted Average

10.49%35.90%3624.92%15228.85%17639.84%2436104.02

Answered610

Skipped164



Question 5: Overall, these proposals move IFLA in the direction of more transparency, efficiency and collaboration. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

14

Responses appear in descending order by weighted average

Member Type Wt Avg Participant Role Wt Avg Respondent Region Wt Avg

Overall 3.96 Overall 3.96 Overall 3.96Association Members 4.06 Never Volunteer 4.11 MENA 4.29Non-members 4.00 GB Member 4.05 Asia Oceania 4.08Institutional Members 3.94 All Other Volunteers 3.88 LAC 4.05Individual Members 3.90 Africa 4.04

North America 3.93Europe 3.81

RESPONSES BY MEMBER TYPE

Association Members and Non-members agreed more strongly than Institutional and Individual Members that the proposals move IFLA in the direction of more transparency, efficiency and collaboration.

RESPONSES BY PARTICIPATION ROLE

People who have never filled formal volunteer roles with IFLA and Governing Board members agreed more strongly than other participants.

RESPONSES BY REGION

The 325 respondents from Division V regions agreed more strongly than those in Europe and North America.

Member Type

Trnsprcy, Effic, CollabRegional ParticipationFin/ Org SustainabilityOpps to ParticipateSupport for VolsGeneralTotal RspndntsOverall Wt Avg

Q5Q6Q7Q8Q9Q10Q11Q12Q13Q14Q15Q16Q17Q18Q19Q20

Everyone3.964.324.094.10Positive:Neutral:Critical:4.033.88Positive:Neutral:Critical:4.203.53Positive:Neutral:Critical:4.083.89Positive:Neutral:Critical:Positive:Neutral:Critical:7644.01

Association4.064.48Positive:Neutral:Critical:4.194.24Positive:Neutral:Critical:4.194.00Positive:Neutral:Critical:4.293.68Positive:Neutral:Critical:4.143.97Positive:Neutral:Critical:Positive:Neutral:Critical:4.1282%

Institution3.944.27Positive:Neutral:Critical:4.104.06Positive:Neutral:Critical:3.953.85Positive:Neutral:Critical:4.183.51Positive:Neutral:Critical:4.023.85Positive:Neutral:Critical:Positive:Neutral:Critical:3.9779%

Individual3.904.30Positive:Neutral:Critical:4.024.08Positive:Neutral:Critical:4.023.82Positive:Neutral:Critical:4.153.41Positive:Neutral:Critical:4.133.93Positive:Neutral:Critical:Positive:Neutral:Critical:3.9880%

Non-member4.004.36Positive:Neutral:Critical:4.074.00Positive:Neutral:Critical:4.043.93Positive:Neutral:Critical:4.243.64Positive:Neutral:Critical:4.103.87Positive:Neutral:Critical:Positive:Neutral:Critical:4.0381%

TOTAL3.964.324.094.104.033.884.203.534.083.894.0180%

4.144.103.963.873.99

Quants by ype

RESPONSES BY MEMBER TYPERESPONSES BY PARTICIPATION ROLE RESPONSES BY REGION

q5Association Members and Non-members agreed more strongly than Institutional and Individual Members that the proposals move IFLA in the direction of more transparency, efficiency and collaboration.People who have never filled formal volunteer roles with IFLA and Governing Board members agreed more strongly than other participants.The 325 respondents from Division V regions agreed more strongly than those in Europe and North America.

Member TypeWt AvgParticipant RoleWt AvgRespondent RegionWt Avg

Overall 3.96Overall 3.96Overall 3.96

Association Members4.06Never Volunteer 4.11MENA4.29

Non-members4.00GB Member 4.05Asia Oceania4.08

Institutional Members3.94All Other Volunteers3.88LAC4.05

Individual Members3.90Africa4.04

North America3.93

Europe3.81


q6Differences not significantDifferences not significantDifferences not significant



Association Members4.48GB Member 4.54MENA4.52

Individual Members4.36Never Volunteer 4.32LAC4.43

Non-members4.30All Other Volunteers4.31Asia Oceania4.34

Institutional Members4.27North America4.32

Europe4.29

Africa4.17


q8



Association MembersGB Member MENA

Individual MembersNever Volunteer LAC

Non-membersAll Other VolunteersAsia Oceania

Institutional MembersNorth America

Europe

Africa


Q9







Europe

Africa

Vol Role

Trnsprcy, Effic, CollabRegional ParticipationFin/ Org SustainabilityOpps to ParticipateSupport for VolsGeneralAVG


Governing Board4.054.54Positive:Neutral:Critical:4.164.05Positive:Neutral:Critical:4.304.11Positive:Neutral:Critical:4.243.39Positive:Neutral:Critical:4.143.89Positive:Neutral:Critical:Positive:Neutral:Critical:4.087

No Formal Volunteer Role4.114.32Positive:Neutral:Critical:4.264.25Positive:Neutral:Critical:4.103.89Positive:Neutral:Critical:4.283.92Positive:Neutral:Critical:4.194.13Positive:Neutral:Critical:Positive:Neutral:Critical:4.1450.8290.215

All Other Volunteers3.884.31Positive:Neutral:Critical:4.004.02Positive:Neutral:Critical:3.973.85Positive:Neutral:Critical:4.163.32Positive:Neutral:Critical:4.023.77Positive:Neutral:Critical:Positive:Neutral:Critical:3.93

Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:0

Region



Africa4.044.17Positive:Neutral:Critical:4.224.29Positive:Neutral:Critical:4.043.83Positive:Neutral:Critical:4.233.86Positive:Neutral:Critical:4.114.06Positive:Neutral:Critical:Positive:Neutral:Critical:4.085

Asia Oceania4.084.34Positive:Neutral:Critical:4.284.18Positive:Neutral:Critical:4.133.98Positive:Neutral:Critical:4.233.73Positive:Neutral:Critical:4.224.07Positive:Neutral:Critical:Positive:Neutral:Critical:4.124-0.022

LAC4.054.43Positive:Neutral:Critical:4.174.06Positive:Neutral:Critical:4.184.14Positive:Neutral:Critical:4.333.74Positive:Neutral:Critical:4.314.05Positive:Neutral:Critical:Positive:Neutral:Critical:4.146

MENA4.294.52Positive:Neutral:Critical:4.204.44Positive:Neutral:Critical:4.334.08Positive:Neutral:Critical:4.393.74Positive:Neutral:Critical:4.304.09Positive:Neutral:Critical:Positive:Neutral:Critical:4.2384.148250.8476

Europe3.814.29Positive:Neutral:Critical:3.923.92Positive:Neutral:Critical:3.173.77Positive:Neutral:Critical:4.123.38Positive:Neutral:Critical:3.903.74Positive:Neutral:Critical:Positive:Neutral:Critical:3.8023.873

North America3.934.32Positive:Neutral:Critical:4.064.19Positive:Neutral:Critical:3.993.76Positive:Neutral:Critical:4.183.22Positive:Neutral:Critical:4.033.76Positive:Neutral:Critical:Positive:Neutral:Critical:3.944

Sheet1 (3)

Trnsprcy, Effic, CollabRegional ParticipationFin/ Org SustainabilityOpps to ParticipateSupport for VolsGeneral

AssociationPositive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:

InstitutionPositive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:

IndividualPositive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:

Non-memberPositive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:Positive:Neutral:Critical:

Comments

PositiveNeutralCritical

Transpcy, Eff, Collab

Regional Participation

Fin / Org Sustainability

Opps to Participate

Support for Vols

Other

Recommendations

AdoptExplore FurtherDo Not Adopt




Opps to Participate

Support for Vols

Other

Question 6. It is important for Governing Board members to have the following key skills: governance, leadership, strategic planning, finance, risk management, communication. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

15

ALL RESPONDENTS

Total Wt. Avg1.70% 12 0.85% 6 3.96% 28 50.50% 357 43.00% 304 707 4.32


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

What other skills are important? [open ended question]219 responses

Themes• 50 respondents listed traits they think Governing Board members

should possess, like emotional intelligence and empathy• 35 said GB members should possess skills relevant to diversity,

multiculturalism, equity, and inclusion• 35 said GB members should possess relevant field / sector experience

and knowledge

Question 1


Your Region:


Africa9.95%76


Europe33.38%255




Answered764

Skipped10

Your Region:


Question 2








Answered766

Skipped8



Question 3












Answered760

Skipped14



Question 4




(no label)10.66346153857763100.00%728

Answered728

Skipped46



Question 5



Everybody1.56%115.41%3811.66%8258.18%40923.19%1637033.9670371


Question 6

Strongly DisagreeDisagreeNeutral AgreeStrongly AgreeTotalWt. Avg

11.70%120.85%63.96%2850.50%35743.00%3047074.32

219

Answered707

Skipped67

Question 7



Answered269

Skipped505

Question 8




12.58%184.16%298.90%6249.93%34834.43%2406974.09

Answered697

Skipped77



Question 9




12.60%183.90%2710.84%7546.39%32136.27%2516924.1

Answered692

Skipped82



Question 10



Answered276

Skipped498

Question 11




11.03%71.77%1216.22%11055.60%37725.37%1726784.03

Answered678

Skipped96



Question 12




11.19%87.56%5113.93%9456.74%38320.59%1396753.88

Answered675

Skipped99



Question 13



Answered214

Skipped560

Question 14




11.03%72.06%149.71%6650.00%34037.21%2536804.2

Answered680

Skipped94



Question 15




15.51%3717.26%11616.37%11040.63%27320.24%1366723.53

Answered672

Skipped102



Question 16



Answered277

Skipped497

Question 17




10.30%22.11%1413.27%8857.92%38426.40%1756634.08

Answered663

Skipped111



Question 18




10.76%52.90%1921.83%14355.11%36119.39%1276553.89

Answered655

Skipped119



Question 19



Answered195

Skipped579

Question 20



Answered332

Skipped442

Question 21




10.49%35.90%3624.92%15228.85%17639.84%2436104.02

Answered610

Skipped164



Question 6. It is important for Governing Board members to have the following key skills: governance, leadership, strategic planning, finance, risk management, communication. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

16



Overall 4.32 Overall 4.32 Overall 4.32Association Members 4.48 GB Member 4.54 MENA 4.52Individual Members 4.36 Never Volunteer 4.32 LAC 4.43Non-members 4.30 All Other Volunteers 4.31 Asia Oceania 4.34Institutional Members 4.27 North America 4.32

Europe 4.29Africa 4.17

RESPONSES BY MEMBER TYPE RESPONSES BY PARTICIPATION ROLE RESPONSES BY REGION

Differences not s igni ficant Di fferences not s igni ficant Di fferences not s igni ficant

Member Type








TOTAL3.964.324.094.104.033.884.203.534.083.894.0180%

4.144.103.963.873.99

Quants by ype


q5Association Members and Non-members agreed more strongly than Institutional and Individual Members that the proposals move IFLA in the direction of more transparency, efficiency and collaboration.People who have never filled formal volunteer roles with IFLA and Governing Board members agreed more strongly than other participants.325 respondents from Division V regions agreed more strongly than those in Europe and North America.







North America3.93

Europe3.81









Europe4.29

Africa4.17


q8







Europe

Africa


Q9







Europe

Africa

Vol Role







Region









Sheet1 (3)






Comments





Opps to Participate

Support for Vols

Other

Recommendations





Opps to Participate

Support for Vols

Other

Question 7: Additional comments or ideas about how to make IFLA more transparent, efficient and collaborative:

17

269 survey responses PLUS: DLA (1); + MLAS (1); + Collective Letter (22)

38 Positive or Neutral Comments 240 Questions, Suggestions & Ideas 74 Concerns & Critiques

From Survey Respondents • Agreement with Regional structures:

“Guarantees the participation of members from developing countries.” “Fully support the increased emphasis on the establishment of the Regional Council to ensure involvement of members in our diverse regions.”

• General agreement/ support: “The proposal has very good ideas and we believe that it will help IFLA.” “Excellent IFLA in the right way”

From Survey Respondents • What are our definitions and examples of transparency,

efficiency, and collaboration? • Which is more important? What do members value more? • How/ can we achieve more diversity on a smaller board? • What will the process of co-option look like? • How will IFLA ensure GB members have the requisite

skills? What does that look like in practice? • What will voting look like? • Better/ more frequent communication, esp. from and

about the Board’s activities. Easier to navigate website. • More live streaming (GB and Council meetings) and virtual

meetings as a matter of access and inclusion • More multilingual communication/ multicultural

understanding • Training and self-evaluation for the Board

From Collective Letter • What will happen with divisions, sections and SIGs?

How does the proposed Governance structure support IFLA’s Strategy 2019-2024?

• Give professional units right to vote for leadership • Guarantee indigenous representation in leadership • Proactively engage relevant professional units when

developing activities, projects, policies

From Survey Respondents • Smaller board feels less democratic and it will be harder

for a diversity of voices to be heard • The board should be entirely elected - the ability to co-opt

is concerning • If board can co-opt members, it should be open and

transparent about what is missing from the board that necessitates it, and councils should be consulted to find the candidates who can fill the need (avoid cronyism)

• More support including financial considerations needed in developing countries

From Collective Letter • Structure / hierarchy - smaller board reduces

representation; power concentrated at top; no specified lines of communication between professional units and Governing Board

• Professional Units - Library standards Review Groups are not represented

38 Positive or Neutral Comments

240 Questions, Suggestions & Ideas

74 Concerns & Critiques

From Survey Respondents

· Agreement with Regional structures:

“Guarantees the participation of members from developing countries.”

“Fully support the increased emphasis on the establishment of the Regional Council to ensure involvement of members in our diverse regions.”

· General agreement/ support:

“The proposal has very good ideas and we believe that it will help IFLA.”

“Excellent IFLA in the right way”


· What are our definitions and examples of transparency, efficiency, and collaboration?

· Which is more important? What do members value more?

· How/ can we achieve more diversity on a smaller board?

· What will the process of co-option look like?

· How will IFLA ensure GB members have the requisite skills? What does that look like in practice?

· What will voting look like?

· Better/ more frequent communication, esp. from and about the Board’s activities. Easier to navigate website.

· More live streaming (GB and Council meetings) and virtual meetings as a matter of access and inclusion

· More multilingual communication/ multicultural understanding

· Training and self-evaluation for the Board

From Collective Letter

· What will happen with divisions, sections and SIGs?How does the proposed Governance structure support IFLA’s Strategy 2019-2024?

· Give professional units right to vote for leadership

· Guarantee indigenous representation in leadership

· Proactively engage relevant professional units when developing activities, projects, policies


· Smaller board feels less democratic and it will be harder for a diversity of voices to be heard

· The board should be entirely elected - the ability to co-opt is concerning

· If board can co-opt members, it should be open and transparent about what is missing from the board that necessitates it, and councils should be consulted to find the candidates who can fill the need (avoid cronyism)

· More support including financial considerations needed in developing countries

From Collective Letter

· Structure / hierarchy - smaller board reduces representation; power concentrated at top; no specified lines of communication between professional units and Governing Board

· Professional Units - Library standards Review Groups are not represented

Part 2 | Stronger Regional ParticipationYou asked for more stronger regional participation.

We propose:● Creating a new Regional Council, directly supporting the Governing Board, where all world regions will be represented through

the chairs of Regional Divisions. This will bring the voice of the regions to the heart of IFLA, support the development of regional strategies and provide a strong voice for the integration of regional priorities in all IFLA work.

● Upgrading existing Regional Sections (Africa, Asia and Oceania, Latin America and the Caribbean) to Divisions and adding further ones to ensure global coverage (Europe, Middle East and North Africa, North America).

● Giving Regional Divisions the responsibility to help develop and deliver plans for building the capacity of our members everywhere to advocate effectively for libraries. These Divisions will build on current interactions with corresponding United Nations regional agencies and work with national associations to strengthen IFLA’s reach and impact in their regions.

● Creating new possibilities at all levels, including on the Governing Board and the Professional Unit Standing Committees to add new full members, in a transparent process, in order to ensure regional diversity where this has not already been achieved byelections.

18

Question 8: Overall, these proposals move IFLA in the direction of stronger regional representation. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

19

ALL RESPONDENTS

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Total Wt Avg2.58% 18 4.16% 29 8.90% 62 49.93% 348 34.43% 240 697 4.09


Question 1


Your Region:


Africa9.95%76


Europe33.38%255




Answered764

Skipped10

Your Region:


Question 2








Answered766

Skipped8



Question 3












Answered760

Skipped14



Question 4




(no label)10.66346153857763100.00%728

Answered728

Skipped46



Question 5



Everybody1.56%115.41%3811.66%8258.18%40923.19%1637033.9670371


Question 6


All1.70%120.85%63.96%2850.50%35743.00%3047074.32

219

Answered707

Skipped67

Strongly DisagreeAll1.7000000000000001E-2All12DisagreeAll8.5000000000000006E-3All6Neutral All3.9600000000000003E-2All28AgreeAll0.505All357Strongly AgreeAll0.43All304

Question 7



Answered269

Skipped505

Question 8



Strongly DisagreeDisagreeNeutral AgreeStrongly AgreeTotalWt Avg

12.58%184.16%298.90%6249.93%34834.43%2406974.09

Answered697

Skipped77

2.58E-218Disagree2.58E-24.1599999999999998E-22.58E-229Neutral 2.58E-28.900000000000001E-22.58E-262Agree2.58E-20.499300000000000022.58E-2348Strongly Agree2.58E-20.344299999999999992.58E-2240

Question 9




12.60%183.90%2710.84%7546.39%32136.27%2516924.1

Answered692

Skipped82



Question 10



Answered276

Skipped498

Question 11




11.03%71.77%1216.22%11055.60%37725.37%1726784.03

Answered678

Skipped96



Question 12




11.19%87.56%5113.93%9456.74%38320.59%1396753.88

Answered675

Skipped99



Question 13



Answered214

Skipped560

Question 14




11.03%72.06%149.71%6650.00%34037.21%2536804.2

Answered680

Skipped94



Question 15




15.51%3717.26%11616.37%11040.63%27320.24%1366723.53

Answered672

Skipped102



Question 16



Answered277

Skipped497

Question 17




10.30%22.11%1413.27%8857.92%38426.40%1756634.08

Answered663

Skipped111



Question 18




10.76%52.90%1921.83%14355.11%36119.39%1276553.89

Answered655

Skipped119



Question 19



Answered195

Skipped579

Question 20



Answered332

Skipped442

Question 21




10.49%35.90%3624.92%15228.85%17639.84%2436104.02

Answered610

Skipped164



Question 8: Overall, these proposals move IFLA in the direction of stronger regional participation. [Likert Scale Question, where 1 is Strongly Disagree and 5 is Strongly Agree]

20



Overall 4.09 Overall 4.09 Overall 4.09Association Members 4.19 Never Volunteer 4.26 Asia Oceania 4.28Institutional Members 4.10 GB Member 4.16 Africa 4.22Non-members 4.07 All Other Volunteers 4.00 MENA 4.20Individual Members 4.02 LAC 4.17

North America 4.06Europe 3.92


Association Members agreed most s trongly, though the di fference between most and least s trongest support i s merely .17

IFLA participants who have never held a formal volunteer role agreed more s trongly than volunteers

Respondents from Div V regions agreed most s trongly

Member Type








TOTAL3.964.324.094.104.033.884.203.534.083.894.0180%

4.144.103.963.873.99

Quants by ype









North America3.93

Europe3.81









Europe4.29

Africa4.17


q8Association Members agreed most strongly, though the difference between most and least strongest support is merely .17IFLA participants who have never held a formal volunteer role agreed more strongly than volunteersRespondents from Div V regions agreed most strongly



Association Members4.19Never Volunteer 4.26Asia Oceania4.28

Institutional Members4.10GB Member 4.16Africa4.22

Non-members4.07All Other Volunteers4.00MENA4.20

Individual Members4.02LAC4.17

North America4.06

Europe3.92


Q9


Overall Overall Overall





Europe

Africa








Europe

Africa








Europe

Africa

Vol Role







Region









Sheet1 (3)






Comments





Opps to Participate

Support for Vols

Other

Recommendations





Opps to Participate

Support for Vols

Other

Question 9. An increase in IFLA regions to six (Africa, Asia and Oceania, Europe, Latin America and the Caribbean, Middle East and North Africa, North America) to represent all regions of the world will strengthen the ability of IFLA to respond to specific regional needs. [Likert Scale Question, 1 is Strongly Disagree and 5 is Strongly Agree]

21

ALL RESPONDENTS

Total Wt Avg2.60% 18 3.90% 27 10.84% 75 46.39% 321 36.27% 251 692 4.1


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Question 1


Your Region:


Africa9.95%76


Europe33.38%255




Answered764

Skipped10

Your Region:


Question 2








Answered766

Skipped8



Question 3












Answered760

Skipped14



Question 4




(no label)10.66346153857763100.00%728

Answered728

Skipped46



Question 5



Everybody1.56%115.41%3811.66%8258.18%40923.19%1637033.9670371


Question 6


All1.70%120.85%63.96%2850.50%35743.00%3047074.32

219

Answered707

Skipped67

Strongly DisagreeAll1.7000000000000001E-2All12DisagreeAll8.5000000000000006E-3All6Neutral All3.9600000000000003E-2All28AgreeAll0.505All357Strongly AgreeAll0.43All304

Question 7



Answered269

Skipped505

Question 8




12.58%184.16%298.90%6249.93%34834.43%2406974.09

Answered697

Skipped77

2.58E-218Disagree2.58E-24.1599999999999998E-22.58E-229Neutral 2.58E-28.900000000000001E-22.58E-262Agree2.58E-20.499300000000000022.58E-2348Strongly Agree2.58E-20.344299999999999992.58E-2240

Question 9




12.60%183.90%2710.84%7546.39%32136.27%2516924.1

Answered692

Skipped82

Question 10



Answered276

Skipped498

Question 11




11.03%71.77%1216.22%11055.60%37725.37%1726784.03

Answered678

Skipped96



Question 12




11.19%87.56%5113.93%9456.74%38320.59%1396753.88

Answered675

Skipped99



Question 13



Answered214

Skipped560

Question 14




11.03%72.06%149.71%6650.00%34037.21%2536804.2

Answered680

Skipped94



Question 15




15.51%3717.26%11616.37%11040.63%27320.24%1366723.53

Answered672

Skipped102



Question 16



Answered277

Skipped497

Question 17




10.30%22.11%1413.27%8857.92%38426.40%1756634.08

Answered663

Skipped111



Question 18




10.76%52.90%1921.83%14355.11%36119.39%1276553.89

Answered655

Skipped119



Question 19



Answered195

Skipped579

Question 20



Answered332

Skipped442

Question 21




10.49%35.90%3624.92%15228.85%17639.84%2436104.02

Answered610

Skipped164



Question 9. An increase in IFLA regions to six (Africa, Asia and Oceania, Europe, Latin America and the Caribbean, Middle East and North Africa, North America) to represent all regions of the world will strengthen the ability of IFLA to respond to specific regional needs. [Likert Scale Question, 1 is Strongly Disagree and 5 is Strongly Agree]

22


Overall 4.10 Overall 4.10 Overall 4.10Association Members 4.24 Never Volunteer 4.25 MENA 4.44Individual Members 4.08 GB Member 4.05 Africa 4.29Institutional Members 4.06 All Other Volunteers 4.02 North America 4.19Non-members 4.00 Asia Oceania 4.18

LAC 4.06Europe 3.92


Association Members agreed most s tronglyIFLA participants who have never held a formal volunteer role agreed more s trongly than volunteers

Respondents from MENA agreed more s trongly by a margin of .52 over Europe (the least favourable) - the largest between any two types of respondents .


Member Type








TOTAL3.964.324.094.104.033.884.203.534.083.894.0180%

4.144.103.963.873.99

Quants by ype









North America3.93

Europe3.81









Europe4.29

Africa4.17


q8Association Members agreed most strongly, though the difference between most and least strongest support is merely .17IFLA participants who have never held a formal volunteer role agreed more strongly than volunteersRespondents from Div V regions agreed most strongly



Association Members4.19Never Volunteer 4.26Asia Oceania4.28

Institutional Members4.10GB Member 4.16Africa4.22

Non-members4.07All Other Volunteers4.00MENA4.20

Individual Members4.02LAC4.17

North America4.06

Europe3.92


Q9Association Members agreed most stronglyIFLA participants who have never held a formal volunteer role agreed more strongly than volunteersRespondents from MENA agreed more strongly by a margin of .52 over Europe (the least favourable) - the largest between any two types of respondents.




Individual Members4.08GB Member 4.05Africa4.29

Institutional Members4.06All Other Volunteers4.02North America4.19

Non-members4.00Asia Oceania4.18

LAC4.06

Europe3.92








Europe

Africa








Europe

Africa

Vol Role







Region


ifla governance proposal: survey results · the purpose of the ifla governance proposal survey was...

Documents