igc1 element 2 - 1 file download
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ManagementofInternationalHealthandSafety
Element2:HealthandSafetyManagementSystems- PLAN
LearningOutcomes
• Outlinethekeyelementsofahealthandsafetymanagementsystem.
• Explainthepurposeandimportanceofsettingpolicyforhealthandsafety.
• Describethekeyfeaturesandappropriatecontentofaneffectivehealthandsafetypolicy.
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KEYELEMENTSOFAHEALTHANDSAFETYMANAGEMENTSYSTEM
UnitIGC1:Element2.1
ILO-OSH2001SafetyandHealthManagementSystem
FollowsthePDCAcycle:• Plan– whatyou’regoingtodo.• Do– it!• Check– thatwhatyou’redoingisworking.• Act– ifwhatyou’redoingisn’tworkingaswellasitshould.
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SafetyManagementSystem
TheILO-OSH2001SafetyManagementSystem
KeyElementsofILO-OSH2001
Wewillcoverthisinmoredetailinaminute…– Policy.– Organising.– Planningandimplementing.– Evaluation.– Actionforimprovement.– Audit.
• Thesystemshoulddevelopovertimetoensurecontinualimprovement.
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KeyElementsofILO-OSH2001Policy:– Clearstatementofcommitmenttohealthandsafety.– Alltheplanningdoneaswrittendocumentwhichhasdifferent
sectionslikestatementofintent,organisingsection&arrangementsection
Organising:– Allocationofresponsibilitiestoachievesafetyculture(4C’s)like
communication,cooperation,control(IITS)&competence&detailedarrangementstomanageH&Sisimplemented
Planningandimplementing:– Properplanning&executionofprocedures.Settingofstandards&
targets,riskassessments,JSA,SSOWsprepared&trainedtoworkersalongwithotherspecificarrangements.
Evaluation:– Proactive&reactivemethodstomonitorandreviewtheeffectiveness
ofthearrangements.Actionforimprovement:– StepstocorrectissuesfoundinthereviewAudit:– Independent,criticalandsystematicreviewofthemanagementsystem.
OHSAS18001:TheOccupationalHealthandSafetyManagementSystemStandard
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End-of-SectionQuiz
WhatarethekeyelementsoftheILO-OSHhealthandsafetymanagementsystem?
PURPOSEANDIMPORTANCEOFSETTINGPOLICYFORHEALTHAND
SAFETY
UnitIGC1:Element2.2
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KeyElementsofaH&SPolicy
Healthandsafetypolicyisusuallyfoundinthreeparts:1. StatementofIntent
What isgoingtobedone.
2. OrganisationWho isgoingtodoit.
3. ArrangementsHow they'regoingtodoit.
• Statementofintent–AnA4sizedocumentwhichisclearstatementofcommitmentofmanagementtowardshealthandsafety–Givesaims&objectives
• Organisingsection–Rolesandresponsibilitiesforhealthandsafetyofemployeeatalllevelsintheorganisation
• Arrangementsection–TwotypesofarrangementstomanageH&S–GeneralarrangementslikeproceduresforRiskassessments,PTW,Emergencyprocedures,SOP,SSOW,Accidentinvestigationetc–Specificarrangementslikeproceduresofworkatheight,confinedspace,loneworking,hotworketc
ContentsofPolicy
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• Itshowsmanagementcommitment• Itgivesanauthoritytothepolicy• Itgivesresponsibilitytothemanagement
Topmanagementsigningthepolicy
WhyHaveaWrittenPolicy?
Legalcompliance.
Meetmanagement-systemsstandards(ILO-OSH2001,OHSAS18001).
Clearcommunication.
Continuousimprovement.
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• Anoutlineoftheorganizationalapproachtowardssafety• Aimsandobjectives• ManagementCommitment• Riskassessment• Communicationandconsultation• Compliancewithlegalobligations• Interestedparties• Monitoringandevaluation• Adequateresources• Adequatetraining• Rolesandresponsibilities
• Continualimprovement&Regularreview
• Signedanddatedbythemostseniorperson
ContentsofStatementofIntent
DeclarestheManagementsCommitmentPieceofInternalLawTosetclearroles&responsibilitiesComplieswithLegalRequirementToestablishorganizationandproceduresToestablishaimsandobjectivesTocontinuallyimprove
Purposeofsettingsafetypolicy
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HealthandSafetyPolicy
Animportantdocument:
• Thefoundationstoneforgoodhealthandsafetymanagementinanorganisation.
• Setsouttheorganisation’saims.
• Identifieswhoisresponsibleforachievingtheseaims.
• Stateshowtheaimsaretobeachieved.
• Specifictoeachorganisation’srequirements.
(Nottobeconfusedwith“Policy”intheH&Smanagementsystemmodel.)
GroupDiscussionPoint
Whymightthehealthandsafetypolicyoftwoorganisationsbedifferent?
Whyisn’tthereaprescribed,“onesizefitsall”approachtodevelopingapolicy?
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End-of-SectionQuiz
1. Whyisanorganisation’spolicysoimportant?
2. Whymighttwoorganisationsdoingsimilarworkhavedifferentpolicies?
KEYFEATURESANDCONTENTOFAHEALTHANDSAFETYPOLICY
UnitIGC1:Element2.3
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GeneralStatementofIntent
• Settingoverallaimsandobjectives.
• Complyingwithlaw.
• Achievingstandards.
• Remindsworkersatalllevelsoftheirresponsibilities.
• Signedanddatedbythemostseniorperson.
• Regularreview.
“SMART”Objectives
• Specific - clearlydefined,precise.
• Measurable - towardsatarget,quantified.• Achievable - itcanbedone.
• Reasonable - withintimescale,andresources,• Time-bound - deadline,timescale.
E.g.reviewall48riskassessmentswithina12-monthperiod.
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• Toindicatemanagementcommitment
• Tomotivatetheworkforcesoastoachievetheobjective
• It’sanevidenceduringthemonitoring,reviewandaudit
• It’sanintegralpartofcontinualimprovement
Targetsareimportant
Targets&objectives• ReduceAccidents rate• Reducerateofprosecutions.• Reviewofriskassessments• Reducingtherateofinsurancepremium• Reducedsicknessabsence.• Reductionincompensationclaims.• Improvereportingofaccidents.• Improvethenumberofsiteinspections• Increasenumberoftrainingprogramsin
healthandsafety.• Improveauditscores.
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“SMART”Objectives
Itwillbeimportanttoconsider:• Whoisgoingtosettheobjectives.• Howobjectiveswillbesetateachfunctional
level.• Legalandotherrequirements.• Hazardsandrisks.• Technologicaloptions.• Financial,operationalandbusiness
requirements.• Viewsofinterestedparties.
GroupDiscussionPoint
Targetsmaybeincludedinthestatementofintenttoshowcommitmenttoimprovement.
Whattargetscouldbeincluded?(Generalexamplesonlyneeded)
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OrganisationSection
HealthandSafetyOrganisationChart
OrganisationSection
• Outlinesthechainofcommandforhealthandsafetymanagement.
• Identifiestherolesandresponsibilitiesofstaff.
• Usuallyincludesanorganisationalchartrelatingtohealthandsafety.
• Showslinesofcommunicationandfeedback.
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OrganisationSection
Definesresponsibilitiesfor:
TheCEOorMD– ultimatelyresponsibleandaccountable.
Management– responsibleforday-to-daymanagement.
Allemployees– responsibleforactingsafely.
Competentpersons– firstaiders,firemarshals,etc.
Specialisthealthandsafetypractitioners– responsibleforprovidingadvicetosupportmanagementandemployees.
ArrangementsSection
• Describeshowthingsaredone.
• Detaileddescriptionofpoliciesandprocedures.
• Usuallyalongdocument.
• Oftenseparatefromthepolicydocument.
• Uniquetoeachorganisation.
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ArrangementsSectionGeneralarrangements
• Carryingoutriskassessments.
• Information,instruction& training.
• Compliance&monitoring
procedures
• Accidentrecording&investigation.
• Consultationwithworkers.
• Developingsafesystemsofwork.
• Welfareandfirst-aidprovision.
• Firesafetyandprevention.
• Emergencyprocedures.
• Loneworking.
• Noise.
• Vibration.
• Hazardoussubstances.
• Controlofcrowds.
• Transportrisks.
• Wastedisposal.
Specificarrangements
IndividualActivity
Canyouthinkofanyotherspecifichealthandsafetyhazards?
Writedownasmanyasyoucanthinkof,whichyoubelieveshouldbeincludedintheArrangementsSectionofaHealthandSafetyPolicy.
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ReviewingthePolicy
Somereasonsforreview:
Changesin:
- Keypersonnel.
- Managementstructure.
- Ownership.
- Processes.
- Technology.
- Legislation.
Incident.
Enforcementaction.
Afteraudit.
Afterworkerconsultation.
Passageoftime,e.g.annually.
InternationalStandardsforPolicy
Article14ILORecommendationR164
Requiresemployerstosetdowninwriting,policyandarrangementsforhealthandsafetymanagement:
• Wherecircumstanceswarrantit.
• Inareadily-understoodlanguageormedium.
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End-of-SectionQuiz
1. Whatarethethreekeypartstoahealthandsafetypolicy?
2. Whattypeoftargetsmightbereferencedinthepolicy(andwhere)?