iHRIS: Developing a Data-Sharing Agreement

NameEvent

Location - Date

Why Share HRIS Data?

• Discourage duplication of effort• Increase accountability and transparency• Allow others to validate findings• Encourage diverse thinking• Combine with other data sources to compare

across departments, ministries, and countries

What Is a Data-Sharing Agreement?

• Formal contract created and signed by both data provider and data receiver

Why Is This Necessary?

• Prevent against data misuse

• Prevent miscommunication

• Answer questions BEFORE data are shared

WHY IS HRIS IMPORTANT?The need for strong health workforce information systems

Key Aspects of the Data-Sharing Agreement

• Period of agreement

• Intended use of data

• Constraints on use of data

• Data confidentiality

• Data security

• Method of data sharing

• Financial costs of data sharing

Example: Regulatory data linked to deployment data

Regulatory(Supply)

MOH(Demand)

Provincial quarterly HRH staffing data

District quarterly HRH staffing data

Sub-district HRH staffing data: health posts, dispensaries

(public, private, faith-based)

Human Resources

DeptMOHRegulatory

Boards

What Happens if the Data-Sharing Agreement Is Violated?

It depends…• Official legal contract or

informal?• Compensation or other

consequences specified?

• Loss of trust

Goal: Clear Communication

• An informal agreement is better than no agreement

• Mutual understanding about expectations and responsibilities– prevent problems and misunderstandings

• Should talk on the phone or in person, but final agreement in writing

THANK YOU VERY MUCH!

For more information join ihris@googlegroups.com or contact: hris@capacityplus.org