2014

Business Services Department

Latest Revision 02/05/2014

IIPP- Injury Illness Prevention Program

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TABLE OF CONTENTS

INTRODUCTION ............................................................................................................................................................. 3

GOALS…. ........................................................................................................................................................................ 3

RESPONSIBILITY ............................................................................................................................................................. 4

COMPLIANCE ................................................................................................................................................................. 4

HAZARD IDENTIFICATION .............................................................................................................................................. 5

Scheduled Safety Inspections

Unscheduled Safety Inspections

ACCIDENT INVESTIGATIONS .......................................................................................................................................... 5

HAZARD CORRECTION ................................................................................................................................................... 6

TRAINING ....................................................................................................................................................................... 6

General Safe Work Practices

Specific Safe Work Practices

COMMUNICATION ......................................................................................................................................................... 7

DOCUMENTATION ......................................................................................................................................................... 8

HEAT AWARENESS…………………………………………………………………………………………………….. ............................................... 8

Heat Cramps

Heat Exhaustion

Heat Stoke

APPENDIX A ................................................................................................................................................................. 11

Supervisor’s Accident Investigation Checklist

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INTRODUCTION In order to maintain a safe and healthy work environment the Mt. San Jacinto Community College

District (MSJCCD) has developed this Injury & Illness Prevention Program for all employees to follow.

This document describes the goals and the responsibilities of all employees under the Program. It

addresses Compliance, Hazard Identification, Accident Investigation, Hazard Mitigation, Training, Hazard

Communication, and Heat Awareness.

By making employee safety a high priority for every employee we can reduce injuries and illnesses,

increase productivity, and promote a safer and healthier environment for all individuals at MSJCCD.

GOALS

Diligent implementation of this program will reap many benefits for MSJCCD. Most notably it will:

1. Protect the health and safety of employees. Decrease the potential risk of disease, illness,

injury, and harmful exposures to district personnel.

2. Improve employee morale and efficiency as employees see that their safety is important to

management.

3. Improve efficiency by reducing the time spent replacing or reassigning injured employees, as

well as reduce the need to find and train replacement employees.

4. Reduce workers’ compensation claims and costs.

5. Minimize the potential for penalties assessed by various enforcement agencies by maintaining

compliance with Health and Safety Codes.

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RESPONSIBILITY

The ultimate responsibility for establishing and maintaining effective environmental health and safety

policies specific to district facilities and operations rests with the Vice President of Business Services.

General policies, which govern the activities and responsibilities of the Injury & Illness Prevention

Program, are established under the Vice President of Business Services final authority.

It is the responsibility of Site Administrators Supervisors and Managers to develop procedures, which

ensure effective compliance with the Injury & Illness Prevention Program, as well as other health and

safety policies related to operations under their control.

Administrators, Deans, Managers and Supervisors, are responsible for enforcement of this Program

among the employees under their direction by carrying out the various duties outlined herein, setting

acceptable safety policies and procedures for each employee to follow and ensuring that employees

receive the general safety training. Each Site Administrator, Supervisor, and Manager must also ensure

that appropriate job specific safety training is received, and that safety responsibilities are clearly

outlined in the job descriptions, which govern the employees under their direction. Supervising others

also carries the responsibility for knowing how to safely accomplish the tasks assigned each employee,

for purchasing appropriate personal protective equipment, and for evaluating employee compliance.

Immediate responsibility for workplace health and safety rests with each individual employee.

Employees are responsible for following the established work procedures and safety guidelines in their

area, as well as those identified in this Program. Employees are also responsible for using the personal

protective equipment issued to protect them from identified hazards, and for reporting any unsafe

conditions to their supervisors.

The Business Services Department is responsible for developing and managing this Injury & Illness

Prevention Program and will be responsible for ensuring IIPP is accessible via the www.msjc.edu

website. This document will be reviewed at least once during the year of implementation and then

annually thereafter.

COMPLIANCE

Compliance with this Injury & Illness Prevention Program will be achieved in the following manner:

1. Administrators, Deans, Managers and Supervisors will set positive examples for working safely

and require that all staff under their direction work safely.

2. Administrators, Deans, Managers and Supervisors will use all disciplinary procedures available to

them to ensure that employees follow established safety policies and procedures. Performance

evaluations, verbal counseling, written warnings, and other forms of disciplinary action are

available.

3. Administrators, Deans, Managers and Supervisors will identify the resources necessary to

provide a safe work environment for their employees and include them in budget requests.

4. Administrators, Deans, Managers and Supervisors will establish appropriate means of

recognition for employees who demonstrate safe work practices.

MSJCCD has developed this comprehensive Injury & Illness Prevention Program to enhance the health

and safety of its employees.

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HAZARD IDENTIFICATION

A health and safety inspection program is essential in order to reduce unsafe conditions, which may

expose employees to incidents that could result in personal injuries or property damage. It is the

responsibility of the Vice President of Business Services to ensure that appropriate, systematic safety

inspections are conducted periodically.

Scheduled Safety Inspections

Upon initial implementation of this Program, inspections of all work areas will be conducted. All

inspections will be documented using the attached forms (or equivalent) with appropriate abatement of

any hazards detected.

Thereafter, safety inspections will be conducted at the frequency described below:

1. Annual inspections of all office areas will be conducted to detect and eliminate any hazardous conditions that may exist.

2. Semi-annual inspections of all potentially hazardous areas (shops, cafeterias, warehouses, gymnasiums, sheds, etc.) will be conducted to detect and eliminate any hazardous conditions that may exist.

Unscheduled Safety Inspections

1. Additional safety inspections will be conducted whenever new equipment or changes in procedures are introduced into the workplace that presents new hazards.

2. The Division of Business Services will conduct periodic unscheduled safety inspections of all potentially hazardous areas to assist in the maintenance of a safe and healthful workplace.

3. Safety reviews will be conducted when occupational accidents occur to identify and correct hazards that may have contributed to the accident.

ACCIDENT INVESTIGATIONS

Administrators, Deans, Managers and Supervisors will investigate all accidents, injuries, occupational

illnesses, and near-miss incidents to identify the root cause. Appropriate repairs or procedural changes

will be implemented promptly to correct the hazards implicated in these events. A Supervisor’s

Accident Investigation Report must be completed for every accident that occurs on District property

involving the injury or illness of a District employee and/or student. Please see Appendix A, in this

packet, for this form.

Additional worker’s compensation forms may need to be completed, if an injury occurs and can be

located at P:\Departments\Business Services\Worker's Compensation\Forms. Should you have any

questions about the Worker’s Compensation process or the forms for completion, please contact the

Business Services office, Risk Management Coordinator.

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HAZARD CORRECTION

All hazards identified will be promptly investigated and alternate procedures implemented as indicated.

The District recognizes that hazards range from imminent dangers to hazards of relatively low risk.

Corrective actions or plans, including suitable timetables for completion, are the responsibility of the

site Administrator or Superintendent.

TRAINING

Effective dissemination of safety information lies at the very heart of a successful Injury & Illness

Prevention Program. All employees must be trained in general safe work practices. In addition, specific

instruction with respect to hazards unique to each employee’s job assignment will be provided.

General Safe Work Practices

At a minimum, all employees will be trained in the following:

1. Fire Safety, Evacuation, and Emergency Procedures

2. Hazard Communication (Use of Material Safety Data Sheets)

3. Bloodborne Pathogens

4. Injury & Illness Prevention Program

Specific Safe Work Practices

In addition to this general training, each employee will be instructed how to protect themselves from

the hazards specific to their individual job duties. At a minimum this entails how to use workplace

equipment, safe handling of hazardous materials and use of personal protective equipment. Training

must be completed before beginning to work on assigned equipment, and whenever new hazards or

changes in procedures are implemented.

The Superintendent/President is responsible for providing Administrators, Deans, Managers and

Supervisors with the training necessary to familiarize themselves with the safety and health hazards

their employees are exposed to.

It is the responsibility of each Administrators, Deans, Managers and Supervisors to know the hazards

related to his/her employee’s job tasks, and ensure they receive appropriate training.

1. Supervisors will ensure that all employees receive general and job-specific training prior to initial or new job assignments.

2. Supervisors will ensure that employees are trained whenever new substances, processes,

procedures or equipment are introduced to the workplace which may create new hazards. Training must also be given when new or previously unrecognized hazards are brought to a supervisor’s attention.

3. All training will be documented and kept in employee files. The attached Employee Training Checklist Form (or equivalent) will be used for this purpose.

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COMMUNICATION

Effective two-way communication, which involves employee input on matters of workplace safety, is

essential to maintaining an effective Injury & Illness Prevention Program. To foster better safety

communication the following guidelines will be implemented:

Administrators, Deans, Managers and Supervisors will provide time at periodic staff meetings to discuss

safety topics. Status reports will be given on safety inspections, hazard correction projects, and accident

investigation results, as well as feedback to previous employee suggestions. Employees will be

encouraged to participate and give suggestions without fear of reprisal.

Additional communication methods to be used as a way to dispense important information and will be

done through posters, meetings, manuals, newsletters, bulletins and warning labels.

Employees are encouraged to bring to the District’s attention any potential health or safety hazard

that may exist in the work area. This can be done by simply alerting your supervisor, the Dean of

Business Services, the Risk Management Coordinator or the District Maintenance and Operations

Supervisor.

Supervisors will follow up all suggestions and investigate the concerns brought up through these

communication methods. Feedback to the employees is critical, and must be provided for effective two-

way communication.

Compliance will be reinforced by:

________ Appropriate comments on performance evaluations.

`Non-compliance will be addressed by:

_______ An immediate discussion between the supervisor and the employee who is discovered

working in an unsafe manner.

_______ Appropriate disciplinary action up to dismissal.

The District will pursue readily understandable health and safety communications for all affected

employees.

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DOCUMENTATION

Many standards and regulations of Cal/OSHA contain requirements for the maintenance and retention

of records for occupational injuries and illnesses, medical surveillance, exposure monitoring, inspections

and other activities relevant to occupational health and safety. To comply with these regulations, as

well as to demonstrate that the critical elements of this Injury & Illness Prevention Program are being

implemented, the following records will be kept on file in the District Office or school site for at least the

length of time indicated below:

1. Copies of all IIPP Safety Inspection Forms. Retain 5 years.

2. Copies of all Accident Investigation Forms. Retain 5 years.

3. Copies of all Employee Training Checklists and related Training Documents. Retain for duration

of each individual’s employment.

4. Copies of all Safety Meeting Agendas. Retain 5 years.

The District will ensure that these records are kept in their files, and present them to Cal/OSHA or other

regulatory agency representatives if requested. A review of these records will be conducted by the

Superintendent during routine inspections to measure compliance with the Program.

A safe and healthy workplace must be the goal of everyone at MSJCCD, with responsibility shared by

management and staff alike. If you have any questions regarding this Injury & Illness Prevention

Program, please contact the District Business Services Office at 951-487-3040.

HEAT Injury Illness Prevention Plan

Purpose

The purpose of Heat Illness Prevention Plan is to meet the requirements set forth in California Code of

Regulations, Title 8, and also to serve as a supplement Mt. San Jacinto College District’s Injury and Illness

Prevention Plan (IIPP). This information is intended and must be used in conjunction with the IIPP. The

information following establishes procedures and provides information which is necessary to ensure

that members of the District community are knowledgeable in the prevention and recognition of heat

stress to ensure their own safety and the safety of others.

Heat Illness Prevention

Heat related illnesses are avoidable if the employees are trained and the right actions are taken before,

during, and after working in either indoor or outdoor hot conditions. High temperatures and humidity

can stress the body’s ability to cool itself making heat illness a big concern during hot weather months.

Every employee whose job duties require them to work in the outdoors during warm months, are

exposed to elevated heat conditions and therefore are susceptible to heat illness. The three major

forms of heat illness are: heat cramps, heat exhaustion and heat stroke. Heat stroke can be a life

threatening condition. This document will outline those actions as well as describing the three major

forms of heat illness, how to recognize them, and what actions to take to provide first aid before

medical care is provided.

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Heat Cramps

Description: Heat cramps are the most common type of heat related injury and probably have been

experienced by nearly everyone at one time or another. Heat cramps are muscle spasms which usually

affect the arms, legs, or stomach. Frequently they do not occur until sometime later after work, at

night, or when relaxing. Heat cramps are caused by heavy sweating, especially when water is not

replaced quickly enough. Although heat cramps can be quite painful, they usually don’t result in

permanent damage.

Prevention/First Aid: Drink electrolyte solutions such as Gatorade or plenty of water during the day and

try eating more fruits such as bananas to help keep your body hydrated during hot weather. Call District

police at 5188 or contact your supervisor immediately if the person becomes ill.

Heat Exhaustion

Description: Heat exhaustion is more serious than heat cramps. It occurs when the body’s internal

temperature regulating system is overworked, but has not completely shut down. In heat exhaustion,

the surface blood vessels and capillaries, which originally enlarged to cool the blood, collapse from loss

of body fluids and necessary minerals. This happens when you do not drink enough fluids to replace

what you are sweating away.

Symptoms include: headache, heavy sweating, intense thirst, dizziness, fatigue, loss of coordination,

nausea, impaired judgment, loss of appetite, hyperventilation, tingling in hands or feet, anxiety, cool

moist skin, weak and rapid pulse (120-200) and low to normal blood pressure.

Prevention/First Aid: the employee suffering these symptoms should be moved to a cool location such

as a shaded are or air-conditioned building. Have them lie down with their feet slightly elevated.

Loosen their clothing apply cool, wet clothes or fan them. Have them drink water or electrolyte drinks.

Try to cool them down and have them checked by medical personnel. Victims of heat exhaustion should

avoid strenuous activity for at least a day, and they should continue to drink water to replace lost body

fluids. Call District police at 5188, or 911 if the person becomes non-responsive, refuses water, vomits,

or loses consciousness.

Heat Stroke

Description: Heat stroke is a life threatening illness with a high death rate. It occurs when the body has

depleted its supply of water and salt, and the victim’s core body temperature rises to deadly levels. A

heat stroke victim may first suffer heat cramps and/or heat exhaustion before progressing into the heat

stroke stage, but this is not always the case. It should be noted that, on the job, heat stroke is

sometimes mistaken for a heart attack. It is therefore very important to be able to recognize the signs

and symptoms of heat stroke and to check for them anytime an employee collapses while working in a

hot environment.

Symptoms include: A high body temperature (103 degrees F); a distinct absence of sweating (usually);

hot red or flushed dry skin; rapid pulse; difficulty breathing; constricted pupils; any/all the signs or

symptoms of heat exhaustion such as dizziness, headache, nausea, vomiting, or confusion and possibly

more severe systems including; bizarre behavior; and high blood pressure. Advance symptoms may be

seizure or convulsions, collapse, loss of consciousness, and a body temperature of over 108 degrees F.

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Prevention/First Aid:

It is vital to lower a heat stroke victim’s body temperature. Quick actions can mean the difference

between life and death. Pour water on them, fan them, or apply cold packs. Please call District police

at 5188, or 911 to get the person medical attention as soon as possible.

PRECAUTIONS TO PREVENT HEAT ILLNESSES

Condition yourself for working in hot environments. Start slowly then build up to more physical work.

Allow your body to adjust over a few days (acclimatization).

Drink plenty of liquids. Hydration is a continuous process. Don’t wait until you’re thirsty! By then,

there’s a good chance that you are already on your way to being dehydrated. Electrolyte drinks are

good for replacing both water and minerals lost through sweating. Never drink alcohol, and avoid

caffeinated beverages like coffee and soda as these liquids can have the opposite effect and can actually

increase the level of dehydration.

Take frequent breaks, especially if you notice you’re getting a headache or you start feeling overheated.

Assure that adequate water and shade are available at the job site before work is to begin.

Wear lightweight, light colored clothing when working out in the sun.

Immediately report all unsafe conditions and/or concerns to your supervisor or area manager without

delay.

For additional information on Heat Illness Prevention, contact your supervisor or the Risk Management

Coordinator at X 3190.

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Appendix A

SUPERVISOR’S Accident Investigation Report

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In anticipation of Litigation

SUPERVISOR’S ACCIDENT INVESTIGATION REPORT

Name of Injured: Sex: M F

Student or Employee

Job Title: Date of Birth:

Date of Incident: Time of Incident: Photos? Yes No

Date Reported: Time Reported:

Incident Location:

Time Employee Began Work: AM PM

Employee Usually Works: Hours/Day Days/Week Total Weekly Hours

Witnesses: (Please include full names, addresses, telephone number)

1.

2.

Time Notified: Time on Scene: Time Off Scene:

FIELD INVESTIGATION

Exact Location of Incident:

Completely describe location of incident including lighting, walking surface, weather, measurements, and any other condition that could have contributed to or prevented the incident:

Describe injuries/illnesses which you observed or which were described to you:

Describe demeanor of person involved and include statements made as “Excited Utterances”:

Page 2 of 2

SUPERVISOR’S ACCIDENT INVESTIGATION REPORT (Cont’d.)

Describe shoes, physical appearance or any other characteristic that would contribute to understanding how the accident occurred:

Describe how the incident occurred; state facts, contributing factors, cite witnesses and support evidence:

Steps taken to prevent similar incident:

Did employee seek medical care?

If yes, name of medical facility/doctor:

Date and Time medical care:

Investigator’s Name (Print):

Investigator’s Signature:

Date & Time form completed: