SCLS All Director’s MeetingMarch 21, 2013

ILS & Technology Services & Budget

ILL & Res Services $410,223

Green County Library Services

$416,821

Sauk County Library Services

$903,465

Delivery & Materials Control

$2,109,186

Administration and Coordination $509,390

Consulting Services $727,163

Other Expenses $164,780

Technology Services $989,082

ILS Contracted Support

6% $65,000

ILS Contracted Development 1%

$10,000

ILS Third Party Maint & Startup 4%

$47,381 ILS Telenotice Phone Charges 1%

$9,473

ILS Staff Salaries 29% $327,094

ILS Cataloging Software/Contracts 46% $515,984

ILS Authority Control 1% $16,000

ILS Insurance/WRS/FICA

11% $121,411

Total SCLS 2013 Budget ILS 2013 Budget

ILS ExpensesBudget 2013

ILS Third Party Maintenance & Support ($47,381, 4%)

Cover art, author notes, summaries, tables of contents, first chapters and Publisher Weekly reviews from Syndetics Solutions

Awards, Series, Patron reviews from Library Thing

Library Anywhere Mobile AppSupport for RFID conversion kits and wands$ Some annual maintenance increases are

expected

ILS Contracted Support ($65,000 6%)

Ongoing ILS support costs to PTFS LibLime for LibLime Koha including cloud hosting, system maintenance and processing and full backup protection.

$ There is a contractual annual increase$ Additional maintenance will be required for

additional libraries using GetIt (bundles of 5)$ Additional maintenance for new libraries

joining

ILS Contracted Development ($10,000, 1%)Covers development management & support at

LibLime. The Carryover/Contingency fund will be used to

fund additional development in 2013 and beyond. The contingency fund stands at $594,371.79 at the

start of 2013.This contingency fund has no planned growth.The ILS Committee approved spending up to

$100,000 for development in 2013.$ In future years, we may need to budget for

development

ILS Telephone Notice Charges ($9,472, 1%)Lines and local/long distance charges for the

tele-messaging systemTalking Tech maintenance for phone and text

notices.$ May be some annual maintenance increases

ILS Authority Control ($16,000, 1%)Vendor authority control (LTI) on LINKcat

databaseAuthority control tools (Library of Congress)

for cataloging staffAnnual subscription service (Serials

Solutions) that provides MARC records for electronic journals.

$ Rarely increases

ILS Cataloging Services ($515,984, 46%)

Madison Public Library for the provision of cataloging services to all ILS member libraries, including Madison. ($442,984)provide full MARC records for each brief

bibliographical record entered into the database by a SCLS ILS member as specified in "Materials that Receive MARC Cataloging"

provide bibliographic record database maintenance, including merging duplicates

edit and load records for electronic resources

$ # of titles and COL increases affect fees

ILS Cataloging Services ($515,984, 46%)

OCLC cataloging subscription ($73,000)$ OCLC may impose an increase in fees (usually

no more than 2%)

ILS Staff Salaries ($327,094, 29% & Benefits ($122,522, 14%)

Module support for ILS Member Libraries (see services doc)Provide database maintenance and support (see services

doc)Provide the following miscellaneous support services for ILS

Member Libraries:Provide assistance with library closings and movesDevelop and run custom reports on demand, routine reports &

provide various statistical dataProduce a biweekly purchase alert reportProvide reports and memo customized to the State Annual

Report for Public LibrariesAssist with identification, investigation and selection of new

ILS productsSee also the Modules section of the services doc

Technology ExpensesBudget 2013

ILL & Res Services $410,223

ILS Services $1,112,343

Green County Library Services

$416,821

Sauk County Library Services

$903,465

Delivery & Materials Control

$2,109,186

Administration and Coordination $509,390

Consulting Services $727,163

Other Expenses $164,780

Tech Hardware Maintenance

1% $13,600

Tech Central Server Hardware

8% $75,120

Tech Software Licenses 7%

$72,120 Tech Support Equip

& Services 1% $5,900

Broadband Lines & Services

12% $119,800

Tech Staff Salaries 52% $519,028

Tech Insurances/WRS/FICA

19% $183,514

Total SCLS 2013 Budget Technology 2013 Budget

Tech Hardware Maintenance ($13,600, 1%)This account covers the annual maintenance

contracts for all the Cisco hardware including switches and routers.

The Cisco SmartNet maintenance subscription allows us to download and install the latest firmware updates, as well as access to Cisco technical support.

$ May increase as we add network equipment.

Tech Central Server Hardware ($75,120, 8%)

This account includes over 150 network switches and routers located in each member library, the primary servers located at SCLS Headquarters (Windows, Web, E-mail, etc.) as well as the UPS power backup units located at SCLS HQ.

Each piece of equipment is slated for replacement on a 5-year cycle and the replacement costs are pro-rated over 5 years.

$ The addition of network equipment for the Badgernet upgrades and a new server for Crystal Reports and e-commerce will require that the proration is recalculated.

$ Not all hardware is replaced each year. Funds not expended in the current year are added to the Technology contingency account to use in later years. In 2012, this account was overspent, and contingency was used to offset the over-expenditure.

Tech Software Licenses ($72,100, 7%)

Includes various software licenses installed on SCLS supported PCs, both Patron and Staff.

This account also includes the central software licenses for servers.

Nearly all the expenses in this account are offset by the Technology Software Fee which is $65/PC annually.

$ This account will increase as more PCs are added to the network, but increases will be covered by the Software Fee.

$ Licenses are purchased in bundles, so funds not expended in the current year are added to the Technology contingency account to use in later years.

Tech Support Equipment & Services ($5,900, 1%)

This account covers the technicians’ cellular phones, the on-call pagers, the cabling provided by SCLS, miscellaneous expenses such as testing equipment, labelers, and minor software subscriptions necessary to support member libraries.

Broadband Lines and Services ($119,800, 12%)

This account covers the expenses associated with the BadgerNet TEACH lines, the SCLS WiscNet Membership Fees, and the MuFN membership fee.

This account increased significantly when compared to 2012 due to the increased cost of BadgerNet broadband lines and the addition of several new BadgerNet locations.

$ Will increase when we add new locations (Arpin & Stevens Point)

$ MuFN for Madison Central will cost more at first, but eventually it may lower costs as we bring more MPL branches and other libraries on.

$ WiscNet for Stevens Point will provide more bandwidth at a lower cost than BadgerNet.

Tech Staff Salaries & Benefits ($702,542, 71%)

This account covers the salaries and benefits for the following Technology Team members:

Technology Services Coordinator– @ 50% (TBD) Computer Systems Integrator – 100% System Administrator – 100% Network Administrator – 100% Technology Services Support Specialist – 75% PC & Server Support Specialist – 100% Help Desk Technician – 100% Computer Technician I – 100% Computer Technician II – 100% System Support Specialist – 40% Web Developer – 30%In 2014, position percentages may be adjusted due to the Technology

Team reorganization

Technology ContingencyPlanned savings for software licenses and

hardware purchases.Also used for unexpected expenses.At the beginning of 2013, the contingency

amount was at $408,364.66

Library OnlineSupport fee ($30.05/workstation) covers:

Annual costs to manage and maintain the Library Online servers housed at SCLS HQ (prorated on a 5 year replacement cycle)

Client software upgrades & software licenses A portion of the System Support Specialist’s

salarySupport fees to Active Net:

Print Management = $66.55Time management = $27.65

Contingency stands at $11,864.25

Enterprise WirelessStartup = @ $1000 per access pointAnnual maintenance per access point = $200

The annual fee will be used to pay the support contracts on the wireless server components and to replace the wireless server components at SCLS when the time comes.

Libraries are responsible for replacing access points when necessary

Contingency stands at $16,481.79LSTA funds in 2013 will be used to offset startup fees for

new libraries participating and the annual maintenance fees.$ Software license fees have increased ; may need to increase

startup and/or maintenance.

Changes in # of Tech / ILS Staff2003 (last time a new position was created)

364 staff PCs & 308 patron PCs50 agencies on Dynix (includes SCLS & MPL

branches)2008 = 14 Automation + 2.25 SCLS (total 16.25)

364 staff PCs & 308 patron PCs (does not include SCLS)

53 agencies on Dynix (includes SCLS & MPL branches)

2013 = 4.5 ILS + 9.75 Tech1,310 supported devices (does not include)54 agencies on Koha (soon to be 56)