images: find, edit, insert. · to move the image freely in the document, or allow the text to wrap...
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ITS | Finding and Editing Images for Word Page 1 of 11 Last Modified: 3/7/13
IMAGES: Find, Edit, Insert.
It’s almost that easy!
Used effectively, images can add aesthetic appeal as well as provide visual rhetoric in your document.
But finding the best image to serve this purpose isn’t always easy, and once you do find a suitable
image, sometime it needs a few touch-ups before it will fit well into your document.
In this session, you will discover sources for stock images, as well as free & easy tools to make simple
edits to prep your image before adding it to your Word Document.
Important Considerations
Copyright
Always consider copyright! Whenever possible, use royalty-free images. Some sites have both free and
purchasable images – make sure you know which you are downloading! Even with free stock photos,
many sites ask that you attribute the source. Some allow you to edit the image, some allow full use,
some limited (like free for education or non-profit, but not for commercial use). It can be confusing to
know if you’ve got a green light to use the image without attributing it; if in doubt, cite your source.
Adding a caption to your image is a great way to attribute the source.
How do I add a caption in Word? (p. 9)
Google Images
DO NOT just go to Google Images and start downloading images and putting them in your documents.
This is stealing. You need to use free images or get permission to use the image. It is okay to use an
image that is not royalty-free as long as you obtain permission and cite the source. However, Google
Images has an Advanced Image Search function which allows you to filter searches by Usage Rights.
How do I do an Advanced Google Image Search with the “free to use” filter? (p. 10)
Instructional Technology Services
Finding and Editing Images
for use in Word 2010
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Alternative Text
Remember to add ALT Text to your images. The ALT Text is meant to provide substitute text for use
when an image is not displaying properly and for use by screen readers. This is important for
documents that will be shared digitally – whether through email or posted online.
The composition of your ATL Text provides a suitable textual alternative to the image, not just a
description of the image. (Wikipedia gives a full description of what ALT Text is meant to do and why.)
ALT Text is of vital importance for anyone using a screen reader or assistive technology – it is
imperative that we all remember to add ALT Text when we add an image.
How do I add ALT text in Word? (p. 8)
Screen Captures Software
Sometimes you just need to capture a bit of an image that is on your screen, especially when creating
directions or illustrating a concept or task. After capturing a shot from your screen, most screen
capture tools will allow you to make annotations (like with the images used in this document). These
tools can help you capture part of your screen:
Snipping Tool
Windows 7's screen capture option, Snipping Tool, can create a screen shot of all or just a small
portion of your screen. Then you can annotate, copy & paste, or email it.
How do I use the Snipping Tool? (p. 11)
Jing
Jing is FREE, but requires a download. It allows for immediate annotating of the image.
SnagIt
SnagIt is even more robust than Jing, but comes with a fee. If you do a lot of screen captures
with annotations, it may be worth the price. (Free trials are available for 30 days.)
Microsoft Word – Screen Shot option
Word also has a built-in screen capture tool.
How do I use Screen Capture from within Word? (p. 5)
Many other free options exist. Visit Gizmo's Freeware for reviews.
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Stock Image Sites
Stock.XCHNG
o Free stock photos
o Does not require sign-in or membership
o Check the License and/or Usage Options for the image to know if you need to cite your
source.
Microsoft Office Images
o Free clip art, photos, and animations
FreeRange Stock
o Free stock photos and textures
o Requires a membership (free) and sign-in to use
o Allows the image to be edited (crop, resize, manipulate) from within the site, prior to
download, if you have a pixlr account (requires you to sign up and create pixlr password)
o Per the site’s Terms of Use, their photos can be used uncredited (without citation)
Google Images – Advanced Search
o Make sure to filter the Usage Rights by one of the “free to use” options.
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Online Image Editing
Often times an image needs to be resized and cropped before being added to a document. If you are
practiced at using Photoshop, then by all means, use it! For those of us with a novice skill level in
Photoshop, these sites may be more intuitive…and more fun! Test out the different options; play;
experiment; only save the edits you like!
(Editing images in Word (p. 5) is also possible, after you’ve inserted the image into your document. Try
both; go with your preference.)
PicMonkey
o Free account allows basic edits, including crop, rotate, resize, red-eye reduction
BeFunky
o Free account allows basic edits, including crop, rotate, resize, red-eye reduction
pixlr
o Free
o Option of Mobile, Efficient (basic), Advanced, and Playful editors
Inserting Images
After you have located and edited the image you want to add to your document, follow the steps
below to insert:
To insert an image, start by finding the Illustrations group by clicking on the Insert tab.
Insert from Your Collection (an image saved on your computer, network, or zip
drive)
1. Click on the Picture button.
2. Browse to the location of the picture.
3. Double-click on the picture to add it to your document.
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Insert from a Screenshot or Screen Clipping
1. Click on the Screenshot button.
You will have two options: To add a shot of a whole window or a portion (clipping) of a
window.
2. To add a shot of the whole window, click the thumbnail of the shot you want to add from
the Available Windows gallery.
a. To add a clipping, select the Screen Clipping option, and when the pointer becomes
a cross, press and hold the left mouse button to select the area of your screen that
you want to capture.
Formatting Images Directly in Word
There are multiple options for formatting the inserted image from within your document.
Resize
1. To resize the image, click and hold down a corner of the image and drag it to the desired
size.
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Crop
1. To crop the image, click on the image to select it, click on the Picture Tools tab, and then
click Crop.
2. Now do one of the following:
To crop one side, drag the center cropping handle on that side inward.
To crop equally on two sides at the same time, press and hold CTRL while you drag
the center cropping handle on either side inward.
To crop equally on all four sides at the same time, press and hold CTRL while you
drag a corner cropping handle inward.
3. When you are finished cropping, press ESC.
4. Alternatively you have the options:
Crop to exact dimensions by right-clicking the picture, and then on the shortcut
menu, click Format Picture. On the Crop pane, under Picture position, enter the
numbers that you want in the Width and Height boxes.
Crop to Shape by clicking the Crop drop-down menu and selecting a shape.
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Fill Shape with Image
1. To fill a shape with an image, from the Insert tab, click Shapes.
2. Click the shape in which you would like to add the image.
3. Click anywhere in the document and then drag to place the shape.
4. When the Drawing Tools Format tab opens, click the drop-down option for Shape Fill.
5. Select Picture, then browse to, and select, the picture you want to insert into the shape.
Frame
There are multiple ways to add a frame to your image.
1. From the Picture Tools Format tab, you may choose from various preset Picture Styles
or click on the Picture Border option to set your own preferences.
2. Another option is to right-click on the image and select Format Picture.
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3. When the Format Picture window opens, select Line Color, select your preferences, and
then click Close.
Many other formatting options exist on the Picture Tools Format tab allowing you to manipulate the
image such as Picture Effects (Shadow, Reflection, Glow, etc.), Color, Artistic Effects, etc. Experiment
with these options to find the right format to meet your needs.
Alt text
Alternative text (alt text) should be added to
every image you insert into a document.
Alternative text helps people with screen readers
understand the content of pictures. Both a Title
and Description can be added. The title helps the
person determine if they wish to hear the
description of the content. If your image is basic
you can enter just a brief description. If the image
is complex, then filling in the Title is useful so
reading the full description is not necessary unless
desired.
1. To add alt text, right-click on
the image and select Format
Picture.
2. Choose Alt Text from the left menu, enter information, and click Close.
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Add a Caption
1. To add a Caption, right-click on the image, then select Insert Caption.
2. When the Caption options window opens, you can input your desired caption text, select the
numbering options, and even decide if the caption should appear above or below the image.
Wrap Text
Moving an image, after inserting it, may be difficult if text wrapping for the image is set to In Line with
Text. To move the image freely in the document, or allow the text to wrap around the image, settings
will need to be adjusted.
1. Select the image. The Format tab will appear.
2. Click the Format tab.
3. Click the Wrap Text command in the Arrange group.
4. Select the desired menu option. The text will adjust based on the option you have
selected. You may have to test multiple
options to get the desired effect.
Alternatively, you can select the Position
option (next to Wrap Text).
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Advanced Google Image Search
To perform as advanced search in Google Images:
1. Open a web browser and go to Google (www.google.com).
2. Click Images.
3. Type in the subject of your search and click the Search button.
4. Once the search results page comes up, click the Options gear in the upper right corner.
5. Select Advanced Search.
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6. On the Advanced Image Search page, narrow your results by specifying the criteria by which
you’d like to search.
7. Filter the Usage Rights by selecting one of the “free to use” options.
8. Click the Advanced Search button to bring up the new results.
Snipping Tool
You can use Snipping Tool to capture a “snip” of your
screen. After you capture a snip, it's automatically
copied to the Clipboard and the mark-up window. From
here you can annotate, save, or share the snip.
To “snip”:
1. Open Snipping Tool by clicking the Start button in the lower left corner of your screen.
2. In the search box, type Snipping Tool, and then, in the list of results, click Snipping Tool.
3. Click the arrow next to the New button, select Free-form Snip, Rectangular Snip, Window Snip,
or Full-screen Snip from the list, and then select the area of your screen that you want to
capture by lining up the cross hairs with your mouse, clicking, and dragging.