Implementation of collaborative LeanKit software on the Severn Trent Water AMP6 Framework

improving project delivery

Gavin Pearce, CostainMark Tootell, Costain

Charlie Burtt, Managementors

Agenda

• Industry Challenge

• AMP6 Challenge

• Introduction to LeanKit

• Live Demonstration

• Outcomes and benefits

• Discussion/Questions

Industry challenge

*Government 2025 Strategy

The AMP6 Challenge

− Programme of works• AMP6 2015 – 2020

• Design and Build NEC

• Water and waste water projects

• Size £2k - £40M

• > 100 projects

• Large geographical spread

The AMP6 Challenge

− Pressure to deliver more for less in AMP6• 20% More Efficient

• 30% More Productive

− Implementation of a ‘Factory Thinking’ approach• Drive consistency & rigour across the delivery teams and

place Production Control and short interval control at the heart of the operation

Leankit – what is it?

• Simple and intuitive web based planning tool

• It’s all about real time visibility of work and status

• It facilitates collaboration between team members and accountability

• Powerful filters & sub tasks help to break complex work into manageable work

High Level Process

• Collaborative Master Target Plan on paper• Entered into Primavera P6 & owners assigned• Export from P6 into Leankit 4wks data• Detail added with ‘Task Cards’ • User updates Commentary/Blocked/Complete• Mid-week review• End-of-week review• New data pulled from P6 every 2 weeks and board

updated

Detailed Process

LeanKit Demonstration

https://costain.leankit.co/Account/Membership/Login

Production Control DashboardWeek 702/10/2015

Strensham Hub - LeanKit Programme Production Control Metrics

Critical PPC:

100%

86%34

11

4

8

1

8

34

64

6

1

6

0

5

10

15

20

25

30

35

40

Strensham Worcester Evesham Campion Mythe 64 Mythe 41

Planned

Actual

0204060

010203040

0102030

0

5

10

0

5

10

02468

Strensham RGF 100% Worcester 55% Evesham 100% Campion Hills 67% Mythe1964 100% Mythe 1941 75%

70

8479

95

70 6656

71 7480

6457

14 135

156 9

0

20

40

60

80

100

Week 2 Week 3 Week 4 Week 5 Week 6 Week 7

Nu

mb

er

of

Task

s

Total Tasks - Planned Vs. Actual

Planned

Actual

Moved

3

00

1

5

Workload / Resource

Supply Chain

Site Issues / Delays

Design

Client

CurrentProductivity:

Weekly Hub Cost:£ 23,710

Weekly Data - Reason for VarianceProject Specific- Planned vs. Actual

Strensham Hub Issue's Log:

-55% productivity at Worcester due to STW asset not being released as per the agreed collaborative plan

Issues to be Escalated to SLT:

Supportfor SD at Worcester - the relationship is at breaking point. (Card

1 1

4 4

0

2

4

6

Total Issues for Hub Resolved by Hub Total Issues for SLT Resolved by SLT

Total Issues Raised vs. Resolved

18

3 2 2

18

3 2 2

02468

101214161820

CriticalPath Items

Target 80%

Successful Deployment

− How do you avoid it just being another piece of technology?• A robust forecast which matches work volumes to resource

• A strong plan with the right level of detail which has had the key stakeholders engaged in its creation

• A management team who actively manage against the plan on a short interval basis

• A simple plan vs actual report which provides quality MI

• A review structure starting with the individual rolling up to the framework to ensure the questions are being asked

Benefits

• The tool that facilitates management control• Live data

• Real time issue escalation and management

• Reduced individuals duplicating effort or spending time on non value adding activities

• Assisted in the shortening of the interval of control

• A standardised approach to project planning, management and reporting

• Facilitated a culture of asking the difficult questions to drive continuous improvement

Benefits – cont’d

• Sharing with remote teams• Team accountability and workload analysis• Project Managers who feel in control of their projects

without being in the detail• A framework focused on the importance of a great plan,

with ownership and accountability for delivery at every level

• Widespread agreement that the predictability & assurity of deliverables has improved

Discussion/Questions

• Do you use LeanKit or something similar

• How much does it cost

• How do I start using it

• Does it replace the P6 programme

• Do the project teams see benefits

• What other functionality would you want

• Do I need a SMART Board

• Contact details