implementing an effective corporate real estate project framework in global organisations

Implementing an effective Corporate Real Estate Project Framework

in global organisations

Unique challenges

Projects vary in type, size and complexity, ranging from new builds and refits, to major interior overhauls and facilities management – and often involve a mixture of these elements.

Raises three key issues:

> How can you keep information up-to-date and available inone place?

> How can you manage workflow and provide the right information to the right people at the right time?

> How can you use a single framework to design the governance processes and life cycles over such a wide range of projects?

Implementing an effective Corporate Real Estate Project Framework in global organisations

Complexity is the normProjects go through differentstages and it is not uncommon for differentparts of the project to be at a different level of completion

There can be thousands of tasks and people to manage

Typically, a project begins

with capturing the client brief, getting sign-off on the budget and going through feasibility studies, design requirements and due diligence

Then there are the various approvals to manage, and the plan to execute

Then managers need to go through all of the various tendering processes for each contractor

After all that, the actual work of real estate project management begins


Typical hurdles

Lack of accurate information across the portfolio, making decision-taking difficult

Working with groups across different global locations and time zones

Ineffective collaboration and communication between workgroups

Poor governance structures and processes which lead to delays in approval, sign-off and decisions

One-size fits all PPM templates that do not allow the user to design a suitable life cycle for each job

Operating under a flat or declining budget, often for a growing real estate portfolio

Generating efficiencies


Collaboration is key

Projects are generally managed by real estate services departments orspecialist project managers

But given the size of many projects, managers need to be able to communicate and work with awide range of other professionals across projects and time zones

That means having timely, accurate information for each project at your finger-tips that you can trust and share easily


How CQC can help?

CQC’s Corporate Real Estate Project Framework addresses these challenges and that works with any PPM software

CQC’s Corporate Real Estate Project Framework keeps the management of portfolios, programmes and projects in one place

Provides management with up-to-date information through easy-to-use reports and dashboards

Gives the project manager complete control over the governance structure for each job

Keeps the auditors happy because they can see how decisions have been made and budgets controlled


Overview of CQC solution framework based on standard PPM tool


Work off the same pageCQC’s Corporate Real Estate Project Framework organises projects into tasks with responsible parties and due dates, soeveryone can see at a glance who needs to do what

Users have an up-to-date, executive-level view of portfolio, programme, andsingle and multi- phasedprojects

It allows management and the entire team to see the status of all projects across departments, clients or workgroups

External suppliers, programmegovernance officers, facilitiesservice delivery managers, andothers can see the same pageand adjustments can be made instantly, if needed

No one needs to be in the dark over what they need to do next, or what stage the project has reached


Enhances proactive managementFacilitates key milestone management, covering planned,projected and actual dates, helping solve project issues proactively

Allows review of actual progress and can adjust schedules dynamically

Managers can store a wide variety of project attributes and data and use dashboards to review project data, enabling planning and decision-making

Provides view-at-a-glance key performance indicators of project metricsand uses data filtering to access relevant,hierarchical reports and track the statusof governance

Provides the flexibility to choose the tasks and deliverables for each project to suit its size and complexity

Helps with the governance of workflow, providing flexibility over which steps need authorisation from which workgroup

Make changes to budget and cash flows dynamically


Why choose CQC’s Corporate

Real Estate Project Framework?

Enables project managersto keep on top of multipleprojects through asingle dashboard

Makes accurate and timelycommunication with globalstakeholders a reality

Developed in collaborationwith real practitionersto enable industry best practice

Utilises standard PPM tools, so new investment maynot be necessary

Integrates easily with software such as SAP, SharePoint, so previous investment is not lost

Provides a return on investment usually within ayear


Next steps

CQC can help you to manage a Corporate Real Estate Project Frameworkimplementation either in part, orfrom start to finish, by:

Assessing the best fit between what you need and the framework, and tailoring it to meet your specific requirements

Using your existing PPM tool, or helping you to select an appropriate alternative

Working with you to roll outCQC’s Corporate Real Estate Project Framework and providing training toensure maximum adoption

Helping load your data, wherever it sits

Making sure that you get the planned benefits

And, after everything is up and running smoothly, we canprovide support to cover thewhole of the framework solution at whateverlevel suits your needs


Any questions?


implementing an effective corporate real estate project framework in global organisations

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