implementing professional design principles

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C H A P T E R 2

IMPLEMENTING PROFESSIONALDESIGN PRINCIPLES

I could try to convince you that I deliberately kept the figures in Chapter 1,Planning an Effective Presentation, ugly, but I doubt youd be fooled.

What I did do, however, was to keep them as simple as possible leadinginto this second chapter.

For a verbal person like me, what professional designers do is almostlike voodoothey seem to follow some sort of arcane process, and at somepoint, they transform the ordinary and ugly into something that is astonish-ing in its clarity and beauty.

If youve sat through a lot of PowerPoint presentations, and most of ushave, youve undoubtedly been struck at rare intervals by the thought thatThis doesnt look like PowerPoint.

Frequently, this is not the result of some dramatic new template orlook for the presentation.

In fact, it is almost certainly the result ofthe absence of an intrusivelook or design.

The word that most frequently crosses my mind when I have this expe-rience is clean. Like many presenters, I strive for a clean and clear designfor any presentation that I create, but invariably I fall short of what I per-ceive to be the unmistakable clarity of something designed by a profes-sional.

The quintessence of this level is epitomized, in my estimation, by tworegular contributors to Presentations Magazine and participants in thePowerPoint LIVE show: Nancy Duarte and Julie Terberg.

Both have carved out a special niche in the world of presentations bymastering the medium of PowerPoint both technically and artistically andby marshalling their own skills along with those of teams of designers tocreate visually effective presentations.

Again, what both of their samples share is a simplicity.

Presented by:

Reproduced from the book Solving the Powerpoint Predicament: Using Digital Media for Effective

Communication. Copyright 2006, Que Publishing. Reproduced by permission of Pearson Education,

Inc., 800 East 96th Street, Indianapolis, IN 46240. Written permission from Pearson Education, Inc. is

required for all other uses
http://techrepublic.com/


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Nancys and Julies respective styles are quite different. I woulddescribe the Terberg method as more colorful and dramatic, while Duarte

Design is more corporate and understated. This probably results at least inpart from their main clientele; Julie Terberg has written an entire book ondoing medical presentations, while Nancy Duarte has created templatesand collateral material for some of the worlds leading corporations thatreflect their brand identity.

Before we even begin to cover a few techniques and processes toattempt to emulate the clean and crisp look of a professionally designedpresentation, I encourage you to look at the portfolio samples at Nancysand Julies websites:

http://www.duarte.com http://www.terbergdesign.com

What Designers Think About

One of the things that separates professional designers from other peopleis that they can spend hours and days talking about things like fonts andcolors. On the other hand, I am a guy who has used sets of Polaroids froma tailor to dress himself in an outfit of matching slacks, jacket, shirt, and tie.

Can the basic principles of sound design be learned and applied by

everyone?I believe that as a presenter, you would accept this premise at your own

peril. You are much better served by using the guidelines and taking advan-tage of the expertise of someone skilled in the design field.

Even Microsoft doesnt believe itthats why each version of Power-Point has been released with its own Design Templates that strive to makethe implementation of a well-crafted design a no-brainer.

The results have been at best mixed. On one hand, applying a com-plete Design Template gives your presentation a blended look, along withcomplementary colors and fonts that seem to work well togetherup to apoint.

As well see, applying a packaged design can greatly streamline thedesign process, but it comes at a price. Although it does address a keyissueafter you have chosen a complete look for your presentation, youcan get on with the work of creating your contentit may not be theanswer for presenters who want to truly stand out from the pack, representa unique identity, or communicate a message using the subtleties of color,space, and professional design.

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Lets examine the PowerPoint Design Templates more closely beforewe look more deeply into proven design principles and apply them to our

own work.

Using the PowerPoint Design Templates

If we return to the basic Rational Real Estate presentation we worked within the previous chapter, we see that it has had no design template appliedto it.

Notice that the Design Templates that are in use in the current pres-entation are at the top of the Slide DesignDesign Templates Task Pane,

and more recently used designs (if youve been working for a while) are inthe panel directly below (see Figure 2-1).

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FIGURE 2-1 The Slide Designs in the Slide Design Task Pane are divided into those currentlyin use, the ones most recently used, and other design templates available in PowerPoint.


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We can scroll through the available designs and apply one instantly byclicking on it, and it becomes the template for the entire presentation.

We can also click the drop-down arrow at the right of the design tem-plate thumbnail and get other choices, including Apply to SelectedSlidesin this case, that would be the one in the preview window in Nor-mal view (see Figure 2-2).


FIGURE 2-2 Clicking the drop-down arrow in the slide thumbnail of the Slide Design givesus the option to apply it to only the current or selected slide.

NOTE This technique works with the slide thumbnails in Slide Sorter view by

allowing you to apply a design to a set of individual slides that you select using

the CTRL+click method.

If we apply the design to the selected (or currently viewed) slide here,the effect is dramatic. Not only is a design applied to the slides back-ground, but complementary colors for lines and fonts also replace thosethat were in the slide before the template was applied (see Figure 2-3).


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In addition, if you scroll back up to the top of the Gallery, you see thatthe new design has joined the basic design as those that are in current usewithin the presentation.

NOTE We applied the new design to one of the slides other than the Title Slide.

The Design Templates generally have a slightly modified design for the Title Slide

to set it apart. However, it is the slide design for all other slides that is shown in

the preview slide design thumbnail.

So the good news with slide designs is that they quickly and efficientlyconvert one or more slides into color-coordinated packages, complete withcommon design elements in the background.

The bad news is that these packaged designs generally brand yourpresentation as just another PowerPoint slide show, and everyone has seenmost of these designs a million times.

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FIGURE 2-3 Applying a Slide Design from the Gallery changes the colors of lines and fontsto coordinate with the overall design.


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If you click the Browse button at the bottom of the Slide Design TaskPane, you can open the file folders for the various design templates

(including those from previous versions of PowerPoint from which youmay have upgraded) and find and preview even more packaged slidedesigns (see Figure 2-4).


FIGURE 2-4 Using the Browse button to open your actual template file folders provides aneven greater selection of pre-packaged PowerPoint templates.

If you click on Design Templates on Microsoft Office Online (seeFigure 2-5), you can download yet more packaged designs from theOffice Assistance website (http://office.microsoft.com/en-us/templates/CT011153611033.aspx).

If you find a Design Template that suits the flavor of the presentationyou are creating, then using the slide designs makes proceeding with yourpresentation a snap. The colors you have applied complement each other,and even if you add drawing objects, the lines and fills (or accents)will con-tinue to be complementary according to the slide designs Color Scheme,which we will cover more extensively in a bit.


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But my guess is that after you have familiarized yourself with some ofthe examples of corporate designs that are clean and reflect a corporatebrand, you will want to learn how to create a set of more professional tem-plates for your own presentations.

Creating a Branded Template

I have seen Nancy Duarte, a well-established expert in the area of presen-tation design, speak at a number of conferences, hoping that her skills willrub off on me and I will no longer need Polaroids to decide what to wearfor an evening out.

She has broken the design process for templates into a number of dis-tinct areas and provided some valuable guidelines for constructing abranded corporate template. What is striking about her final results is how

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FIGURE 2-5 There are always new categorized templates available for download from theMicrosoft Office Assistance center.


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clean they are and how different they look from anything in the SlideDesign Task Pane.

Nancys company, Duarte Design, creates a set of templates for its cor-porate clients that they can use for the main presentation types within thecorporation:

Overall Corporate TemplateHas a long lifespan, adheres tothe tight guidelines imposed by the brand, and is used throughoutthe company.

External TemplatesUsed by verticals within the company fortheir own marketing, sales, or other endeavors. This can deviatefrom the main corporate template to the extent that the branch hasits own identity.

Events TemplateUsed externally for limited uses, such as atrade show or presentation. This may be controlled more by theartist and might map to an event or theme.

Internal or Program TemplateUsed within the company forcampaigns and may be updated for specific projects. Can have ashort lifespan and may be confidential.

This gives you an idea of the scope of creating a set of templates for acorporation from a professional perspective. Depending upon the size andparameters of your own presentations, you may or may not want to create

separate templates for these various applications.But if you want to create presentations with a clear sense of identityrelating back to you who you are and what you represent, you may want tocontinue down this path and think through some specific decisions.

Dont Fear Space

One of the first things that strikes you about a Duarte slide is how easy it isto read and absorb. There is no competition for attention among disparatedesign elements; even a logo, when present, is unobtrusive and subtle in itseffect.

There are no extraneous clouds, dissolving lines, squiggles, curls, orblobs coming at you along with the material. Yet the slides are not bland. Inmany cases the colors are vibrant, and they are subdued where appropri-ate, and sometimes you ask yourself why anyone would pay for somethingso seemingly simple.

This relates directly back to the underlying design choices made aboutthe original templateor blueprint for the presentation.



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Analyzing Collateral Materials

If you are creating a presentation for a corporate client or work directlywithin a large company, you need to focus upon the design decisions thathave already been made to promote its corporate image or brand. Duartecalls this auditing or studying the visual attributes of the brand.

A great way to do this is to analyze the website of the company and doa thorough review of their collateral materials. Obviously, the design andpositioning of the logo is a key component to any design that may be usedin presentations. In addition, the choice of colors and how they are usedcan best be gleaned by looking at a variety of web pages, reviewingbrochures, and even taking a long hard look at business cards.

If you take a look at Google.com, you immediately see the simplicity of

the overall look and the unmistakable color choices reflected in the letterscomprising the corporate name.

Whether youve ever realized it or not, Hewlett-Packard has a certainshade of purple or dark blue associated with its main logo. An entirely dif-ferent shade of blue represents American Express. These attributes areimmediately obvious to a designer. For those who are not specialists in thisfield, the use of color and the layout of a page or brochure may becomeapparent only after time or, in some cases, never.

In Chapter 1, we added some images to a slide for our imaginary realestate presentation (refer to Figure 1-7). Lets pretend that this image rep-resents our corporate logo and use it to illustrate some of the steps involvedin creating a simple branded template.

Using a Grid System

Duarte uses a simple spatial grid concept to create a template that is in herwords a container for amazing content. The best way to see how her gridconcept emphasizes simplicity is to contrast it to the PowerPoint Layoutsin the Slide Layout Task Pane or the numerous placeholders that scream tobe filled in within the Slide Master view.

In a new, blank presentation, whenever you open a new slide, the

default layout is Title and Bullets, and the Slide Layout Task Pane pops up(see Figure 2-6).If you switch to the Slide Master view, which represents the trueblue-

print for all formatting for the design template (as well cover in moredetail later), you get an even more complex set of placeholders crying outfor fulfillment (see Figure 2-7).


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FIGURE 2-6 PowerPoint prompts you to create a bullet slide or choose another layout, mostof which have placeholders for content.

FIGURE 2-7 PowerPoints Slide Master view, which represents a blueprint for the template,also features placeholders for lots of text to be formatted.


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Contrast this with the type of slide a designer like Duarte may create,which really springs from one of the simplest Slide Layouts in the Task

Pane: Title only.For a simple corporate template, she may add only a single thick line in

a color coordinated with or central to the corporate logo. Or, she may posi-tion the logo beside the slide title.

You can either use the View > Grids and Guides feature directly withinPowerPoint or create your own mini-grid system with a table or the Draw-ing toolbar to further refine the use of space within the template slide.

If you like, you can then Reapply the Title and Bullet Layout and repo-sition and format the bullets within the grid. Figure 2-8 shows the result.


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FIGURE 2-8 You can create your own identity template from a Title only slide by using a

grid system.

Duartes team builds the various types of slides that her corporateclients may use by continuing to

Position text with white space within a grid system Create vertical and horizontal anchor points Use corporate branding elements


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NOTE The slide being created here is for initial design purposes only; to actually

implement this design throughout the entire presentation, the design choicesmade in this phase need to be used in a series of Masters, which can then be

applied to a set of slides with contentas well see in section, Understanding

the Role of Masters.

Positioning a Logo

The logos position directly under the simple line or bar is just one possiblechoice.

As we can see in Figure 2-9, there are at least four other positions where the logo could be located that keep it clear of the main content

areas.


FIGURE 2-9 Using a cleaner look and the grid layout, you have other positioning optionsfor the logo.

Using either the multiple Masters feature of PowerPoint (or by savingany of these logo locations as a separate Design Template), you could cre-ate an entirely different look within your branded sales presentation or


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create a different look for a marketing plan, a training session, or any otherapplication or presentation type you may need to create.

To create multiple Masters, you would simply return to Slide Master view, click create New Master on the Slide Master view toolbar, andreposition the logo in the four new locations for each new master (seeFigure 2-10).


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FIGURE 2-10 Four newly created Masters appear at the top of the Slide Design gallery inthe Slide Design Task Pane.

Using a Branded Color Scheme

So far, weve only used the eight basic colors of the blank (white back-

ground) slides with which weve started. We can see a very basic and blandColor Scheme if we click the Edit Color Schemes prompt at the bottom ofthe Color Schemes part of the Slide Design Task Pane.

If we click the Custom tab within Edit Color Scheme, we can createour own Color Scheme composed of entirely different colors, as shown inFigure 2-11.

But what colors would we choose, and why are they important?


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The ones here seem to complement the logo we are using, but letsexamine it more closely.

To truly create our own branded set of slides, we will want to integratethe colors of the logo more completely with the Color Scheme of the pres-entation template.

WHEN TO USE A BACKGROUND The Background formatting tool in Power-

Point is a vestige of a time before templates and Masters, particularly when

35mm slides were still in vogue. It doesnt affect the overall template or Color

Scheme when the Background is applied, so it doesnt have much power. What itis good for mainly is to create a conventional two-color gradient of the type that

used to be the standard for 35mm slides.


FIGURE 2-11 The Custom tab in the Edit Color Scheme dialog box allows us to set defaultcolors for all of the slide elements in our template.


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Fine-Tuning Color Schemes

If we type the word Title for our new slide in our design presentation andselect it to format it with the Font color tool, as shown in Figure 2-12, wesee a set of eight color swatches to choose from directly in the Font colortool, along with a choice for More Colors.

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FIGURE 2-12 The Font color tool dialog box shows the eight basic color swatches that arecurrently set in the slides Color Scheme.

The default Title text color right now is the darker blue, but we couldbe sure that if we left this color for a corporate template, someone some-

where would say something like, Thats not exactly the shade of blue weuse in our logo!We could use these swatches to try to match it visually, but it would

apply only to this one slide, and even then, it wouldnt truly be exact.But for our corporate template, we want to make sure that the major

elements in our slide are covered by the Color Scheme:


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Background Text and lines Shadows Title text Fills Accent Accent and hyperlink Accent and followed hyperlink

All of these elements will follow the specified set of colors that weselect so that all the color choices in our slide will be uniform going for-ward. So how do we determine these colors with complete precision?

The secret is in the RGB values, or the numerical values assigned tothe shade of red, green, and blue in any color. Unfortunately, PowerPointhas no color pickeror eyedropper tool that lets us suck a color out of animage (like our logo) and make sure that this precise color is what well beusing for Title text in our template.

We need to go outside of PowerPoint for the first time; well use AdobePhotoShop, but any good image editor will let you determine the RGBvalue of a specific color.

In Figure 2-13, we click the eyedropper over part of the logos roof inPhotoShop (or the trim below the roof), and that color becomes the Back-ground color for the PhotoShop composition.

More important, in the Color tab of the Color palette, the RGB valuesare available:

R9 G54 B119

Now youre in business. When you return to the Edit Color Schemedialog box for our Custom Color Scheme (refer to Figure 2-11), you clickon Title text to select it, click on Change Color, and go to the Custom tab inthe Title Text Color dialog box, as shown in Figure 2-14.

Now, by entering those RGB values from the logos trim color into thesettings, you will exactly match the color in the logo for the default colorfor all of your Title text in the new custom Color Scheme.



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FIGURE 2-13 Most image editing programs, like PhotoShop, enable you to establish theRGB value of a specific color in your logo or other part of your collateral material.

FIGURE 2-14 Entering the RGB values for the color you picked in PhotoShop can assignthat color to any of the elements in your Custom Color Scheme.


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NOTE RGB is not the only numerical representation of a color value. There is

also an HSB (Hue, Saturation, Brightness) value, which defines a specific color interms of these three variables. And for the web, the HEX color values define spe-

cific colors for display in web browsers according to HTML code. Any of these

could be used to fine-tune a logo as described here.

Were almost done. Now when we click Apply and OK to close out, thenew Custom Color Scheme has taken its place at the bottom of the SlideDesignColor Schemes Task Pane.

We can switch to Slide Sorter view to see all of the slides in our newtemplate, click on the drop-down arrow in the new Color Scheme, and

choose Apply to All Slides, as shown in Figure 2-15.


FIGURE 2-15 Applying your new Custom Color Scheme to all slides ensures that allelements in the subsequent slides based on that Design Template have the same colorattributes.


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In this case, all weve done is apply a slightly different shade of darkblue for the title. To see more dramatic results, apply any other Color

Scheme, but remember to Undo (CTRL+Z) after you see the results.A professional designer would then assign other colors from the collat-

eral material or logo to the specific elements in the slide that should reflectthem. This would create complementary colors for fills, lines, and othertext.

WHATS AN ACCENT? Accents are similar to line colors and would change

the main solid block line above the Title text in this template and also the bound-

ary line that highlights the grid.

So now lets imagine that weve matched our colors exactly, assignedthem within our Custom Color Scheme according to their RGB values,and applied the Color Scheme to our newly created Design Template.

What weve accomplished is to simulate the process of a professionaldesigner in matching the characteristics of a nice clean template that is notbased on any of the PowerPoint templates in the Slide Design gallery.

AVOIDING SURPRISES: ANTI-COLOR SCHEME STRATEGY There are

situations where you want to create unique slides within a presentation that will

not conform to a Color Scheme or match your template and, more importantly,

will not change the colors in their elements even if they are moved to other pre-sentations. Many users have had this happenthey design a great chart or dia-

gram, but when it is moved, suddenly the colors change.

The Color Scheme basic eight colors are the key to this issue. Whenever you

use the basic eight Color Scheme colors for any element (as shown in Figure 2-

12), those colors are subject to change if they find themselves in another presen-

tation ruled by another template with its own Color Schemes.

How can you avoid this problem?

Choose the More Colors setting for any of these elements and then choose

other colors for lines, fills, text, or any other items that you dont want changed

no matter what.If you still need to use complementary colors, choose the corresponding

swatches under More Colors that match those in the basic eight. To make this a

bit easier, whenever you select More Colors and choose a Custom color, it will

appear as the ninth, tenth, or successive color in your color swatches under


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dialog boxes like Text or Fill color. By creating a second row of More Colors that

correspond to the basic eight (using the RGB values again), you can get the best

of both worldsmatch the Color Scheme of your template and make sure nothinghappens to the colors if the slide finds itself in another presentation down the

road.

NOTE The Goddess of Color Schemes is PowerPoint MVP Echo Swinford. Her

tutorials and excellent advice can be accessed online at

http://www.echosvoice.com.

Saving Your Design Templates

The only thing left to do is to save our new design as anew template.If we were doing a major project, we might very well save subtly (or

perhaps even dramatically) different versions of this color-coordinatedtemplate for each of the template types for our corporationone set forcorporate messages, another for special events, one for in-house training,and so on.

If you were creating this template for a corporate client, you mightwant to save all of these template files in a special folder, which you woulddeliver upon completion.

But if you are using these templates internally or for yourself, there aresome important things to consider.First of all, template files are not ordinary PowerPoint files. When we

save the Design Template file, we need to click Save As and then changethe Save as Type setting from an ordinary *.PPT PowerPoint file to a*.POT template file, as shown in Figure 2-16.

Now, when you do this,by default, you will notice that the destinationfolder changes to your Templates folder.

For most users, simply adding it to the default Templates folder isenough. But because your templates will become quite valuable if youdesign them for specific uses or take this much time and trouble to fine-

tune them, you will want to know where theyre located so that you canprotect them and back them up.

If you were to search for the file design.pot, you would find it in a spe-cific Templates folderunder your User Name in Windows XP, as shown inFigure 2-17.



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FIGURE 2-16 Saving a Design Template file involves changing the Save as Type setting inthe Save As dialog box and noting the destination folder.

FIGURE 2-17 Saving a Design Template by default puts it into the Microsoft Templatesfolder under your User Name.


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In my case, this is the folder name: C:\Documents and Settings\Professor \Application Data\Microsoft\Templates, where Professor is my

User Name. Your location would be based on your User Name.Then, to locate a specifically named template for reuse, you would

think that in a new presentation it would automatically appear in yourRecently Used panel in Slide Designs.

It doesnt.You need to click the Browse button at the bottom of the Slide

Design Task Pane and locate the newly saved folder by name, as shown inFigure 2-18.


FIGURE 2-18 The newly saved template wont necessarily appear in the Slide Design TaskPane right away. You can click Browse to locate it by its name, preview it, and apply it to a

new presentation.

So at this point, we have created a single multi-slide template with anice clean design that we can reuse or apply at any time to any number ofnew presentations.


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You may or may not want to go to these lengths to fine-tune the ColorSchemes of your design templatesyou may be happy creating one or

more clean templates that you can save in your own Templates folder,back up, and then reuse for the different kinds of presentations you needto create.

You can never go wrong with a clean white background design, and itwont distract from your message.

Design guru Nancy Duarte steers her clients away from anything withlots of redsaying that the audience usually cant handle much of thatwithout getting edgy.

Rick Altman, who runs the PowerPoint LIVE conference and has writ-ten extensively on slide design and other PowerPoint-related topics, callsblack the chicken soup of PowerPoint backgrounds, claiming that a tem-plate with a black background and contrasting (white or light yellow) textcolors is acceptable in a multitude of settings and applications.

Of course, printing a set of slides with black backgrounds in a smallbusiness setting can break the bank in laser toner. Thats why we will coverdesign for printing Handouts later in this chapter.

But for now, were at a point where we can create and apply a templateand understand the advantage of designing our own clean look over usingthe products included with PowerPoint.

If you are creating templates for others, particularly if you are creatinga series of them for various types of presentations, you might find it helpful

to organize your main Templates folder into subfolders. Obviously, you cando this by right-clicking the main folder and creating a newly named sub-folder, just as we created a Desktop project folder in the previous chapter.

Because templates are valuable properties, I strongly suggest savingthem to multiple locations and backing them up religiously. If you really think theyre valuable, and some definitely are, you can also assign apassword to open the templates and another to modify them by using theTools > Options > Security setting in the file, just as you would a normal*.PPT file.

Think back to Chapter 1 where we showed you the AutoContent Wiz-ard; remember that there is another type of templatefor content.

Just as the example weve been building in this chapter has multipleslides, you can save a multi-slide template file not only to reuse the con-cepts and language (as the AutoContent Wizard Presentation Templatesdo) but also to maintain palettes of your best diagrams, charts, and evenlinked videos in a set of template files. Thats something to think about aswe get into more sophisticated creation of visual elements.

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Understanding the Role of Masters

Earlier in this chapter, we mentioned the use of multiple Masters within asingle presentation to place a logo in different parts of the background fordifferent slides (refer to Figure 2-10).

With these multiple Masters created, any one or more of them can beapplied to one or more slides by selecting them in Slide Sorter view.

Most people use Masters in two ways:

First, by putting the logo on the Master wherever you choose, youcan quickly customize a presentation by applying that master to var-ious slidesthey will all share that look.

Then, by reformatting specific elements within the master, you canquickly make a similar set of changes automatically within of lots ofslides at once.

Lets see how and why that works.As already mentioned, the Slide Master is essentially a blueprint for all

slides based on it. And its very powerfulimagine if in the real world youcould build some condos based on a blueprint, and then if you changed thedimensions of the shower in the blueprint, the showers in all of the condosautomatically had their dimensions changed correspondingly!

If we click View > Slide Master and return to the three extra Masters

we created (but never applied) with the logos in different positions, weshould also see that their Title text color is still the blue we created origi-nallywe never changed it to match our template using the custom ColorScheme.

In fact, the Bullet text color is still the hideous black that came with theoriginal ugly white blank template. Remember, we simply created theseMasters using the Create New Master button on the Slide Master viewtoolbar; only the first master has been applied to the actual three slides inour design template presentation.

In Figure 2-19, we can see our current situation, with the third masterselected and visible in the preview window and its logo in the lower-leftcorner.

So just for the heck of it, lets work with this third master.Lets pretend that your Human Resources director insisted that any

slides dealing with his portion of the presentation needed a totally differ-ent look and feel.



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You know better than to lock horns with the HR person. Your paycheckcould get sent to Pago Pago.

So you go ahead and change the Title text color to a lighter lilac and theBullet text to a lighter green, both reflected in the logo and loyal to thebrand.

Then you use the Format > Background setting (in the Master view,not in the Normal Slide view), to change the background of this master to adark gradient that resembles the older 35mm slides.

You select the Fill Effects in the Background panel and choose two

dark colors for a two-color gradient, as shown in Figure 2-20.

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FIGURE 2-19 In this Slide Master view, we have created three new Masters, one of which isselected and previewed. Only the first master has actually been applied in the presentation

itself.


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FIGURE 2-20 Manually changing the design of one of the Masters will allow you to quicklyreformat a set of slides based on the master.

When you click Apply (notApply to All!), this one radically differentMaster takes its place in your presentation in Slide Master view.

Just for good measure, lets conform it to the other applied master bygiving it a solid light-colored line above the title and confining the bulletarea so that it is anchored in the grid to allow for more space around it (seeFigure 2-21).

Obviously, our users can always change its dimensions, but not if ourHuman Resources Director publishes the specification in a policy manualwith the template!

So now if we click Close Master View, we can return to the presenta-

tion and add a new slide for Human Resources.Notice in Slide Sorter view that it has the attributes of the main tem-

plate and the only master that has been applied so far, but all of the possi-ble Masters are still visible in the Slide Design Task Pane.


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FIGURE 2-21 The Master is refined to conform to the main template, with a solid line abovethe title and a confined area for the bullets.

This is the situation in Figure 2-22, where we have selected our newHuman Resources slide in Slide Sorter view, and in the Slide Masters rep-resenting the templates within our presentation in the Slide Design TaskPane, we are about to apply the new master to Selected Slides.

TIP In this presentation, we have only one slide representing the Human

Resources Department. But if we had more, we could select them all by using

CTRL+click in Slide Sorter view.

When Apply to Selected Slides is clicked, the presentation is trans-formed.

Now the Human Resources Department has its own unique look,based on the newly revised master.


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If we return to Normal view, as shown in Figure 2-23, and add anotherHuman Resources slide directly after the one with the new Master, it hasthe same attributes and is ready for revision.

Obviously, Masters are a powerful way to quickly reformat your pres-entation.

WHEN DONT MASTERS WORK? If you have already specifically formatted

an area of a slide and then attempt to override it by applying a Master, the

affected area wont be revised according to the blueprint. You would need to

Reapply the Slide Layout to enforce the rules of the Master onto the slide (dontask me why).


FIGURE 2-22 Slide Sorter view allows us to apply a specific template (based on the Master)to one or more selected slides.


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Final Design Touches

To the extent that you have gone down the path of a professionallydesigned set of templates for yourself or a client, you should note that yourdecisions should affect a number of elements, some of which weve nowcovered, and others that just make common sense.

Now that you understand Slide Masters, you realize that they are thevisual blueprints for all of your slides so that different Masters can be usedfor different types of presentations. According to Nancy Duartes final

checklist, every Slide (and Title) master should conform to the guidelinesof the grid and anchor principles and should be checked for the correctfont.

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FIGURE 2-23 With a new master applied, slides created directly following it will take on itscharacteristics.


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Here is a list of types of slides that are specifically designed in confor-mance with the overall template look:

Title slidewalk in Bullet slideswith and without subtitles Two column Quote and segue Logo format Graphic treatment (custom diagrams with shapes and accents) Color palette (based on Color Scheme) Chart style Image, media, and/or video use Tables Grid system (design slide) Screenshots (for training)

But wait. For a completely branded look, you also need to pay atten-tion to your Notes and Handout Masters. All the key elements need to bepresent and formatted according to your design decisions, complementingyour brand or underlying your presentation template.

Before delivering a professional template, Duarte Design confirms theRGB values in the Color Schemes, makes sure theyre present in the cor-rect area of the color palette, and deletes extraneous Color Schemes from

the template(s).Duarte makes life easier for her clients by making changes to Power-Points default settings, including turning off Allow Fast Saves. Youshould examine your own default option settings to see how well they fityour work flow.

Then of course, they test the template by running it in Slide Showmode and check all print versions for glitches. The actual presentationneeds to be legible when projected, and you probably need to keep yourfingers crossed if you want a given projector to faithfully reproduce yourcarefully designed and branded colors.

If this is a big issue for you, check the setup hints in Chapter 8, Deliv-

ering a Killer Presentation.Hopefully, your logo and text will be sharp, clear, and legible whenever

and wherever projected.



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Losing the Extraneous Placeholders

We didnt really cover the other little placeholders in the Slide Master:

Date and time Footer Slide number

What you need to remember is that these placeholders are only thereto format these items (if you even want them in your slides).

To actually place information into these placeholders, you need toenter it by using View > Header and Footer.

If you want clean-looking slides, you can leave the areas blank, and if you like, you can also select and delete (press Delete) the placeholdersfrom the Slide Master.

But what about the Bullet placeholder?If you delete the Bullet placeholder from the Slide Master, can you

somehow entice your users or inspire the creators of slides based on thecleaner Masters to use bullets wisely, if at all?

Sorry.Any new slides based on the master will always have the default Title

and BulletLayout.You need to talk to the Human Resources person and create a set of

policies and recommendations that will enforce or inspire a policy againstpopulating your slide shows with too many bullets or Title and Bulletslides.

The only sure way to eradicate bullets from a slide is to give it a cleanLayoutTitle only or blank. Generally, the Slide Layout Task Pane opensfor every new slide you create by default; if its not open, press CTRL+F1to open it quickly, and (re)apply a Title only or blank layout to your slide, asshown in Figure 2-24.

Unfortunately, this is the only way to really get rid of the Bullet place-holder in your newly created slides.

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What About Fonts?

Remember the two resources mentioned earlier for design? When I wantto work with fonts, I go back to information that I have learned fromattending sessions given by Julie Terberg, a frequent contributor to Presen-tations Magazine.

She divides fonts up into five families (no, not those kinds of families).Serif fonts are considered very business-like and studioustheyre the

ones that have little extra design elements (or serifs) at the end of the let-

ters. They originally came from the type or print world, and they dontalways project very well.Because weve been talking about creating a clean or more modern-

looking design for our presentations, the fonts we might want to concen-trate on are the sans serif family (without the design elements, hencecleaner). The good news is that these are also more legible than serif fonts,and as Julie says, Many professionals consider sans serif fonts to be thebest choice for presentation design.


FIGURE 2-24 The only way to get rid of the blank Bullets placeholder is to (re)apply a dif-ferent slide layout from the Slide Layout Task Pane.


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Script fonts, or those resembling handwriting, are a better choice forspecial effects. Symbol fonts include elements not found in the common

alphabet and are sometimes good for special bullets. Display fonts are sim-ilar to the WordArt styles, and if you were to design an entire presentationusing them, youd be lucky if the audience just walked out and didnt mur-der you.

In terms of digital fonts, there are Type 1 (or Postscript) fonts availablefor higher-end printing, but you really want to stick with the WindowsTrueType fonts for PowerPoint and other types of projected presentations.

A rule of thumb is that the farther afield you go in terms of creativefonts, the more trouble you may get into. Besides the design issue, if youdownload and use an esoteric font and forget to embed it with the presen-tation, if the file is moved to a machine where that font is not registered,you can have a nightmare on your hands just before you go on. (See the Tipabout using Replace Fonts and Adobe Type Manager later in this chapter.)

Figure 2-25 gives you some idea of the representative fonts available inPowerPoint in the Five Font Families.

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FIGURE 2-25 Julie Terbergs concept of the Five Font Families can help you choose the cor-rect one for your presentation or make appropriate substitutions.

Be careful about using lots of different fonts. Its one of the best waysto really annoy an audience because lots of different and weird fonts canmake a presentation illegible on the screen and hard to follow.

Having said that, additional fonts are available in MS Publisher, whichis now part of many versions of MS Office.

NOTE Additional information about TrueType fonts along with an extensive

font library is available at Microsoft Typography (http://www.microsoft.com/

typography/default.mspx).

Another source for fonts is http://www.fontgarden.com.

Finally, you can use Google or any Internet search tool to locate more fonts

with which to muck up your presentations.


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To install a new font, just open Fonts in Control Panel, click the Filemenu, and choose Install New Font. If you downloaded it, browse to the

drive and folder location and add the font to those already loaded on yoursystem.

To figure out just which fonts are currently in use in a given presenta-tion and modify them if necessary, just choose File > Properties > Con-tents (see Figure 2-26).


FIGURE 2-26 The Contents panel of Slide Properties lets you see the fonts in your presenta-tion, as well as slide titles and design templates.

TIP A simple Replace Fonts dialog box is also available under the Format menu

in PowerPoint that lets you quickly substitute one TrueType font for another

throughout your presentation. Presentation professionals who work in speaker-

ready situations at big events and need more functionality over lots of different

fonts that may cause problems use ATM (Adobe Type Manager). This tool can

help even if a troublesome ? appears in the Replace Fonts dialog box by allow-

ing you to quickly substitute an alternative font for a missing one.


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Designing for Handouts

Although we will cover the strategies and techniques involved in printingHandouts (and Notes) in Chapter 8, we can and should start to think aboutthese issues in the design phase.

Many of us are printer-challenged; we cant all go to Kinkos or downthe hall to a high-speed color printer that will do full-color justice to ourPowerPoint masterpieces.

Anticipating the device on which our slides, whether as Handouts orcombined with notes pages, will be reproduced on paper is a good designconcept to bear in mind from the outset of our presentation planning.

For this reason alone, I would submit that the clean and simple look is

preferable for a professional presentation.In the event that you require a colored background or more significant

graphics as part of your overall design, your best bet is to fine-tune some ofyour main graphics objects in the event that you need to print in eithergrayscale or black and white.

Two levels of refinement are possible when converting color tograyscale or pure black and white. First, under the PowerPoint Viewmenu, you can instantly transform the current version of your presentationto any of these modes by selecting View > Color/Grayscale.

Then, in any of these modes, you can right-click a graphical object thatyou intend to use in the presentation and whose design you want to faith-

fully preserve in the printed Handouts, as shown in Figure 2-27.Then copy this object for use in the grayscale/handout version of the

presentation.Tweaking the grayscale or black and white settings will be of particular

importance if you have chosen a darker (black) background for your slidesand want to make sure that more subtle graphical objects are visible inyour Handouts.

Going in the other direction, if you know going forward that you willneed subtle diagrams in your slides, and they are destined for Handouts,you may want to avoid darker backgrounds and continue to choose cleanerslide designs.

Finally, if your logo will be appearing on all slides using the Slide Mas-ter, make sure that it is optimized for printing, and take care to ensure thatother graphics and text are not covering up the logo.

This goes back to the grid system suggested by Nancy Duarte and thecorresponding choices for placing a logo in the most remote corner of theset of slides with which you will be working.

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Obviously, you can construct one slide set for presentation and anotherfor printing and plan for that from the outset, but coordinating them andmaking sure that each is synchronized for the latest content may become achallenge.

Considering the ramifications of your design decisions in the planningand design phases can only help in terms of ensuring that both youronscreen and paper versions of the presentations do justice to your mes-sage and show you in the best possible light.

Using Third-Party Design Tools

There are so many resources for PowerPoint designers online and for pur-chase on disc that it would be impossible to list them all here. Font anddesign specialist Julie Terberg has a bunch of design-related resource siteslinked at her site (www.terbergdesign.com).


FIGURE 2-27 If you need to print in black and white or grayscale, you can fine-tune yourgraphics objects to optimize them for Handouts or notes.


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Prepackaged templates are available all over the place, beginning atMicrosofts Assistance Center. The advantage to these is that they are true

*.POT template files that when applied will overwrite your other format-ting decisions as Slide Masters in the manner previously described.

Other PowerPoint templates are merely nice designs or images. Youneed to be aware that some of these just put a design into the main slide,while others are savvy enough to put it on a Background. In many cases, ifsuch a picture is all that is supplied, there are no color-coordinated fonts orother elements included, and you will need to re-create them using theprinciples of the Slide Master.

Then there are companies that offer comprehensive solutions includ-ing extra clip media (video and animations) in complete design packages.These include

Crystal Graphicswww.crystalgraphics.com Digital Juicewww.digitaljuice.com

Well talk a lot more about using stock photographic images in ourslides to communicate ideas and make analogies in Chapter 3, CreatingDynamic Visuals, but if you want use an image for a customized template,there are two things to keep in mind.

If you put an image on the Slide Master (where it obviously ought to bein order to serve as a background on one or more slides), it is likely to over-

whelm the other content that will be added to the slides themselves.When you insert such an image, as well see in the case study at the endof the chapter, you can alter its transparency and then use the Order >Send to Back command on the Drawing toolbar to ensure that the otherplaceholders remain on the Slide Master and can be formatted in a mannercomplementary to the image itself.

A good source of templates will do all of this for you. Some that youdownload may not, so you should be aware of the distinction, and now youhave the tools to make the necessary adjustments using Slide Master viewin PowerPoint before re-saving the entire package as a template.

Dramatic 3D Animated Designs with OfficeFX

If you explore some of the offerings from Crystal Graphics, they have someanimated video backgrounds that will dramatically change the look of yourpresentation.

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But the company that is probably leading the way in this arena isInstant Effects, which publishes the OfficeFX Add-On for PowerPoint.

OfficeFX is probably best employed in scenarios where you have a dra-matic live event, perhaps even with multiple screens. Users of this softwarehave included some of the major automotive and pharmaceutical compa-nies. Essentially, OfficeFX takes your PowerPoint design and transforms itinto a real-time photorealistic 3D background, with motion graphics and3D objects that you can move and turn as you present.

Using the toolbar that appears when you install OfficeFX, you canchoose from an entirely new gallery of 3D backgrounds and instantly applythem to your slide show. Its an instant design transformation, taking anordinary set of bullets and putting them into an entirely new environment,like the seascape shown in Figure 2-28, complete with a swimming dolphinand newly shaped bullets.


FIGURE 2-28 OfficeFX can instantly give your presentation a dramatic animated 3D designwith motion graphics and moving objects.


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It all takes place within the OfficeFX tabbed menu, where you firstchoose a theme from a gallery and then fine-tune it to work with your cur-

rent content: titles, bullets, and graphical elements. Going slide by slide,you make subtle adjustment to the implementation of the theme as youmove through your presentation, as shown in Figure 2-29.


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FIGURE 2-29 The OfficeFX menu lets you apply a theme and fine-tune its implementationthroughout your presentation, either changing or preserving your text and graphics.

As of the time of writing, OfficeFX recognizes

Drawing order of all content Text fonts, sizes, placement, colors, and bullets Content transparency, color, line effects, and bit map inclusion Custom animation effects, triggers, and timings for all content and

media (with some limitations for Effect Optionscurrently withrespect to sequentially introducing PowerPoint diagrams andcharts)


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Audio and video Hyperlinks (within the same PowerPoint filenot externally) Slide Masters and Backgrounds (alternately with its own themes,

which you determine within the interface) Auto Advance slide timings and Kiosk mode

By using the Colors tab of the Options panel, you can decide whetherthe color youve chosen in PowerPoint or the FXTheme will control theappearance of elements like text, shape fills, and lines.

3D objects created in Autodesk 3D Studio Max can also be importedinto OfficeFX slides and manipulated in real time (see Figure 2-30).


FIGURE 2-30 3D objects created in 3D Studio can be imported into and manipulated in

OfficeFX slides.

OfficeFX also really shines with video, which we will cover in greaterdetail in Chapter 5, Using Video and Audio Effectively.

But its worth noting that OfficeFX can map video onto 3D objects andimport and export video files as part of its functionality in the Publish tab.A video mapped onto a 3D object is shown in Figure 2-31.


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Essentially, OfficeFX takes PowerPoint into the production or broad-cast arenaprinting slides is probably less important to an OfficeFX userthan outputting them to video and perhaps posting the video to a webserver.

Using the program is obviously an important initial design decisionfor one thing, using OfficeFX at a show does require some preparation interms of hardware. You will need a very powerful graphics card (64MB ofvideo RAM is the minimum recommended) and some other software mod-ifications. More and more laptops are being released that are OfficeFXready.

It also involves something of a learning curve. Although the menu isstraightforward, getting the graphics to perform just the way you want willtake you a bit beyond ordinary PowerPoint.

The complete set of OfficeFX hardware and software requirements as well as purchase options and other information can be found at

http://www.instanteffects.com.Here are two things to keep in mind when using OfficeFX:

Save your OfficeFX presentation within the OfficeFX menu as aseparate file.

Practice presenting from within OfficeFX to take advantage of itscapabilities.


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FIGURE 2-31 OfficeFX can map video onto objects as they display in your slide.


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You can maintain a prior version of the unaltered PowerPoint presen-tation to return to in the event that you do not want to use OfficeFXs

design decisions later on.

Looking Ahead: PowerPoint 2007

By the time this book is published, a new version of PowerPoint will beavailable, and some of you may be either using it already or contemplatingits adoption. Based on the beta version available at the time this was writ-ten, there were several design elements in the new version that are worthnoting in terms of producing clean and dynamic presentations.

New Layouts: Setting a Default

The Layout area for new slides has been dramatically streamlined, andperhaps the best news is that creating a new slide will no longer necessitatebeginning with a Title and Bullets layout with bullet placeholders.

You can select any layout as a new default, and it will be applied to yournew slides, or you can create your own layout to add to the layout galleryand use in subsequent slides.

In Figure 2-32, you can see that a simple Title only layout has beenselected in the Layout gallery and is now the default layout for all subse-

quent slides added to the presentation.

Themes and Colors Enhance Design Templates

Although PowerPoint 2007 will support the older design templates thatcame with previous versions, and the Color Scheme scenario justdescribed still holds, the central design element for formatting groups ofslides is now called a Theme.

Themes are composed of design choices, many of them much nicerand cleaner than the older design templates, colors, and effects. Like theolder Design Templates, the new PowerPoint Theme puts an entirely new

look onto selected slides, but instead of overpowering them with lots of dif-ferent graphics and backgrounds, themes appear to be more subtle andclean, as shown in Figure 2-33.



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FIGURE 2-32 Any layout, even one you create and save, can become the default for newslides in PowerPoint 2007.

FIGURE 2-33 PowerPoint design decisions in Office2007 will be centered on Themes,which are collections of fonts, colors, effects, and backgrounds that provide a cleaner, morepolished look.


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New Screen Reading Fonts: Calibri and Cambria

As part of the move to cleaner, more professional-looking slides that can beinstantly implemented, PowerPoint 2007 has new screen-friendly fonts,including Calibri and Cambria. In most cases, these are part of the existingthemes in PowerPoint 2007, but as you create your own designs andthemes, using these fonts should improve the clarity and readability of yourslides. You will find the new fonts in the Font panel of the new user inter-face, as shown in Figure 2-34, and you can apply them and save them witha theme that you create on your own.


FIGURE 2-34 PowerPoint 2007s new screen-friendly fonts like Calibri and Cambria aredesigned to enhance the readability of slides when projected or viewed on a computerscreen.

Turn Bullets to Graphics Instantly

Although were going to cover the creation of dynamic visuals in the nextchapter, its worth mentioning here that PowerPoint 2007 enables thistechnique within its new interface by allowing the user to quickly turn a setof written bullets into a corresponding SmartArt graphic or diagram.


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Use Enhanced Design Effects

Although making a diagram or set of graphics stand out in a professionalway with high-end 3D effects or shadows used to involve third-party tools,the new Effects galleries in PowerPoint allow the user to apply glowand bevel effects to the diagrams or graphics they create, as shown inFigure 2-36.

Many of the design techniques that we will cover in the next chapterwill be streamlined and enabled in a much easier way in PowerPoint 2007.

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FIGURE 2-35 PowerPoint 2007 encourages the use of visual analogies by allowing the userto transform ordinary bullets into corresponding diagrams from a new gallery.

Opening the new diagram gallery with bullets selected can instantly turnthe bullet text into any of a host of new diagrams, including Venn diagram,

as shown in Figure 2-35.


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Case Study: Creating Design Templates for a TravelAgency

You are the presentation specialist for a large web conglomerate that hasjust acquired TravelTime, a full-service travel agency. As part of the acqui-sition, there will be any number of presentations to be developed for thetop executives to take on a road show, for human resources managers touse in training the in-house staff, and for sales and marketing to use as theyvisit vendors.

The TravelTime executives who have been absorbed into the conglom-erate come for their first visit to your office and bring with them the Trav-

elTime presentation template, which they have been using for a while, asshown in Figure 2-37.

Theyre excited because theyve figured out how to put the picture intoa rectangle AutoShape and reduce its transparency.

See, it doesnt really overwhelm the whole slide, the President ofTravelTime says. What do you think?


FIGURE 2-36 PowerPoint 2007 has a gallery of new effects including glows, shadows, andbevels that can be fine-tuned, saved, and instantly previewed and applied to new diagramsand graphical objects.


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Before you respond, here is the new corporate logo for TravelTimethat your major advertising firm has designed (see Figure 2-38).

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FIGURE 2-37 A common PowerPoint template would use a picture in the background of thetext placeholders.

FIGURE 2-38 This more professional-looking logo is what should be used in the new pres-entation templates.


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What might your response be in this situation?Think about it before you begin reading the next section.

Key Issues to Consider

You might respond as follows:

Have we reviewed the overall website of our company? Weve been asked to redesign the template to fit within our overall

brand without compromising your identity. Weve actually invested some time with a high-power marketing

firm to redesign your logo and rethink the brand. Why dont you let us work with the elements we have and see what

we come up with?

The executives arent entirely sure, but theyre new in the company afterall, so theyre will to see what develops. Before they leave, you show themthe new corporate logo that the advertising agency has designed (refer toFigure 2-38), and theyre impressed. You tell them that youll provide somenew branded templates for their division in a week.

The first thing you need to do is to load the logo TIF file into an imageediting program and analyze some of the key colors, using the color pickerto determine their RGB values:

The dark brown from the spyglass has an RGB of 93 51 29. A darker blue from the map is 94 123 139. The gold from the globe and spyglass is 140 116 82.

Then you resize the logo to fit into a slide set so that it wont be over-whelmed. You do this in the image editing program by taking the widthand height dimensions down to 15% of their original size and maintainingthe original aspect ratio. (The aspect ratio of an image is the relationshipbetween its height and width. If one of these dimensions is altered withouta corresponding change to the other to keep the ratio constant, the image

becomes distorted. Better image editing programs have settings when youare changing dimensions to keep the aspect ratio constant.)

In a blank white slide, you enter the Slide Master view and resize theTitle and Bullet placeholders so that they fit into a smaller area to increasethe white space. You remove the footer, slide number, and date placehold-ers and line up the title and bullet placeholders by using the Align Left



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command under the Order panel of the Draw button of the Drawing tool-bar (see Figure 2-39).


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FIGURE 2-39 Clean up the Slide Master by creating and realigning smaller placeholdersand removing extraneous placeholders.

Thinking about the logo and its placement for the corporate executivetemplate, you decide to offset it with a thick blue vertical bar. You keep thedark line color but change the Fill color of the bar to be identical to theblue that you selected out of the corporate logo, as shown in Figure 2-40.

Now you bring in the resized logo TIF image by clicking Insert > Pic-ture from File (still in the Slide Master view) and line it up with the col-ored bar as shown in Figure 2-41.


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FIGURE 2-40 Use the Custom Colors tab of the Fill color tool to match the RGB values of thecorporate logo.

FIGURE 2-41 Inserting the logo into the Slide Master will make it part of the uniform look inthe template.


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For the Title and Bullet text color, you once again use the Custom tab,this time in the Text Color tool, to match the dark brown from the logo.

See Figure 2-42.


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FIGURE 2-42 Refine the text colors in the new template according to the color valuesof the logo.

You add a Title Master and make it unique by extending the verticalbar all the way to the bottom and adding a larger version of the logo inanother part of the slide, resizing the placeholders once again within thegrid to allow for more white space, as shown in Figure 2-43.

After leaving the Slide Master and checking the results with a newslide, you enter the Color Schemes Task Pane and use the Custom ColorTab to apply logo-centric colors to other elements in a new Custom ColorScheme based on the slide, including Text and Line colors, Title colors,and Accents, as shown in Figure 2-44.


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FIGURE 2-43 A unique Title Master can make use of a larger version of the logo andslightly different configuration of the same elements.

FIGURE 2-44 A new custom Color Scheme will let you use the specific RGB color values forthe various slide elements.


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Then you exit the Options panel and make sure that you apply the newCustom Color Scheme to all of the slides in the presentation you just cre-

ated. To round out the set, you add a Quote Slide (without a title) and for-mat the quote box and author reference to coordinate with the template, asshown in Figure 2-45.


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FIGURE 2-45 Different types of slides like a quote slide will adopt the look of the ColorScheme; but they can also be individually refined for their respective types of content.

Just to be sure, you change a layout in a slide for a chart and open ageneric column chart to see how it reflects the overall design and look. Itlooks like Figure 2-46.

Then you save the new presentation as a template file. And then you

make slight modifications in the template for HR and sales (see Figure 2-47), saving each as a different template (*.POT) file.

When you bring back the TravelTime executives and present the newtemplates, they have the usual comments but can see that the new cleanlook will work as part of their new corporate structure, and they agree toimplement the design throughout the new division of the conglomerate.


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FIGURE 2-46 With the custom Color Scheme applied, all charts and diagrams will alsoreflect the overall design decisions.

FIGURE 2-47 With some modification, different branches of the company can have theirown design looks within the overall brand.


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Only one issue may remain: The size of the logo on certain slides mayoverwhelm the use of images and pictures to tell a story. You agree to make

a special picture and diagram slide within the template for the various divi-sions, where only the solid bars are present, to accentuate any use ofimages. Well see how that might work in the next chapter.

Summary

Because such a great part of a successful presentation is its visual effective-ness, in this chapter we picked the brains of some design experts andapplied their concepts in PowerPoint and some related programs.

Not everyone has a professional eye, and thats why we analyzed theconcepts of using space and branding and created a different template fordifferent corporate divisions and objectives.

Colors are a key component in any design, and we need to understandthe various parts of the Slide Design Task Pane, including Design Tem-plates and Color Schemes, and how they interrelate to design properly. Wealso saw how multiple Masters could help us differentiate parts of our pres-entation and reformat sections automatically.

The main elements of creating an effective design include

Thinking like a designer

Implementing a brand strategy Using Color Schemes to fine-tune color choices Saving designs as Design Template files Choosing simple and effective fonts

We also covered the essential aspects of designing for Handouts andmentioned some third-party design tools. We noted that many designchanges will be on the horizon in the next version of PowerPoint and pro-vided a brief preview of some of them.

Now its time to move from the overall look of the presentation to theindividual message components and begin the really worthwhile task ofcreating individual slides and concepts that visually communicate our mostimportant ideas.

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Resources

There is an entire industry devoted to supplementing PowerPoint, and alot of it is geared to the overall design process. We sprinkled most of themajor players in the field throughout the text of the chapter, but here aresome other resources that will enable you to manage design elements (likepictures) and your visual elements more effectively.

Ulead PhotoAlbumhttp://www.ulead.com (part of PhotoImpactpackage)

ThumbsPlushttp://www.cerious.com Desktop SearchCopernichttp://www.copernic.com/

http://www.visualthesaurus.com/ Canto Cumulushttp://www.canto.com/ Presentation Librarianhttp://www.accent-technologies.com/
