import tariff quota for frozen beef intended for … · 2018-05-09 · terms and conditions for...

TERMS AND CONDITIONS

for

IMPORT TARIFF QUOTA FOR FROZEN BEEF

INTENDED FOR PROCESSING

Introduced by

The

Minister for Agriculture, Food and the Marine

in implementation of

Commission Regulation (EC) No 412/2008 of 8 May 2008

http://www.agriculture.gov.ie/

Terms and Conditions for

Import Tariff Quota for Frozen Beef Intended for Processing

May 2014 of 21

IMPORT QUOTA FOR FROZEN BEEF INTENDED FOR PROCESSING

1. General

(i) This import tariff quota is implemented under Commission Regulation (EC)

No 412/20081 of 8 May 2008, last amended by Commission Implementing

Regulation (EU) No 1059/2012 of 12 November 2012

2, and as derogated from

by Commission Implementing Regulation (EU) No 457/20133 of 16 May

2013.

(ii) An import tariff quota of 63,703 tonnes, bone-in equivalent4 of frozen beef

intended for processing within CN codes: 0202 20 30, 0202 30 10, 0202 30

50, 0202 30 90 and 0206 29 91 is available on an annual basis.

(iii) The import quota year is 1 July 2014 to 30 June 2015.

(iv) Successful applicants are awarded import rights, which allow reduced rates of

import duty.

(v) Applicants must be active processors carrying out processing in an approved

establishment.

(vi) The quota is managed by allocating import rights as a first step and issuing

import licences as a second.

(vii) A processor must apply to Department of Agriculture, Food and the Marine

for an allocation of import rights. The European Commission collates all

eligible quantities submitted by Member States and allocates the quota.

(viii) If the total quantity available is exceeded the European Commission will issue

a reduction co-efficient, which will be applied to the individual applications.

(ix) Successful applicants will be advised of their allocation by the Department.

2. Definitions

“A-products” means a product described in Article 2(1) of Commission

Regulation(EC) No 412/2008;

“B-products” means a product described in Article 2(2) of Commission Regulation

(EC) No 412/2008;

1 OJ L 125, 9.5.2008, p. 7–14 2 OJ L 92, 30.3.2012, p. 4–14 3 OJ L 133, 17.5.2013, p.15–16 4 100kgs of bone-in beef equals 77kgs of boneless equivalent



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“BCD” means Beef Control Division, Department of Agriculture, Food and the

Marine;

“Department” means the Department of Agriculture, Food and the Marine;

“Department official” means an officer of the Department of Agriculture, Food and

the Marine;

“processing establishment” is the location where processing takes place as defined in

Article 4 of Regulation (EC) No 853/20045 of the European Parliament and of the

Council of 29 April 2004 and as nominated in Box 20 of the application and the

licence;

“processor” means any food business operator as defined in Article 3(3) of

Regulation (EC) No 178/20026 of the European Parliament and of the Council of 28

January 2002 laying down the general principles and requirements of food law,

establishing the European Food Safety Authority and laying down procedures in

matters of food safety;

“SOP” means Standard Operating Procedure;

“State Laboratory” means State Laboratory, Customs/CAP Section, Young’s Cross,

Celbridge, Co. Kildare.

3. Regulations

The following regulations are, in particular, applicable to the import of frozen beef

intended for processing in accordance with this notice;

Regulation (EC) 178/20027 of 28 January 2002 of the European Parliament and of the

Council laying down the general principals and requirements of food law and procedures

in matters of food safety including traceability;

Regulation (EC) No 852/20048 of 29 April 2004 of the European Parliament and of the

Council laying down rules on the hygiene of foodstuffs;

Regulation (EC) No 853/20049 of 29 April 2004 of the European Parliament and of the

Council laying down specific hygiene rules for food of animal origin.

Commission Regulation (EC) No 1301/200610 of 30 April 2004 laying down common

rules for the administration of import tariff quotas for agricultural products managed by a

system of import licences;

5 OJ L 139, 30.4.2004, p. 55–205 6 OJ L 31, 1.2.2002, p. 1–24 7 OJ L 31, 1.2.2002, p. 1–24 8 OJ L 139, 30.4.2004, p. 1–54 9 OJ L 139, 30.4.2004, p. 55–205 10 OJ L 238, 1.9.2006, p. 13–20



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Commission Regulation (EC) No 412/2008 of 8 May 2008 opening and providing for the

administration of an import tariff quota for frozen beef intended for processing;

Commission Regulation (EC) No 376/200811 of 23 April 2008 laying down common

detailed rules for the application of the system of import and export licences and advance

fixing certificates for agriculture products;

Commission Regulation (EEC) No 282/201212 of 28 March 2012 laying down common

detailed rules for the application of the system of securities for agricultural products;

Commission Implementing Regulation (EU) No 1059/2012 of 12 November 2012

amending Regulation (EC) No 412/2008 as regards dividing the import tariff quota

period for frozen beef intended for processing into sub-periods;

Commission Implementing Regulation (EU) No 457/2013 of 16 May 2013 derogating

from Regulations (EC) No 412/2008 and (EC) No 431/2008 as regards beef import

quotas for the period running from 1 July 2013 to 30 June 2014.

4. Eligibility

In order to be eligible to apply for import rights, applicants must be;

(i) Registered with the Department as an importer;

(ii) Approved as a processing establishment under Article 4 of Regulation (EC)

No 853/2004;

(iii) Active in production of processed products containing beef, in both;

(a) the 12-month period immediately prior to the said application, and

(b) the 12-month period immediately prior to the period of 12 months

specified in (a);

5. Products The quantity available under the quota is 63,703 tonnes, bone-in equivalent, of frozen

beef intended for processing falling within CN codes 0202 20 30, 0202 30 10, 0202

30 50, 0202 30 90 or 0206 29 91 broken down as follows;

(i) 50,000 tonnes of frozen beef intended for the manufacture of A-products –

order number 09.4057;

(ii) 13,703 tonnes of frozen beef intended for the manufacture of B-products –

order number 09.4058;

Quantities must be stated as bone-in equivalent.

11 OJ L 114, 26.4.2008, p. 3–56 12 OJ L 92, 30.3.2012, p. 4–14



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6. Securities

(i) An “application security” is required when applying for an allocation of

import rights. This is to ensure that the full quantity allocated to the applicant

is used. The security will be refunded in proportion to the licences drawn

down from the import rights allocation. Securities for import rights

applications must be calculated on the bone-in equivalent quantity.

(ii) A “licence security” is required when applying for an import licence, drawn

from the allocated import rights. This security is refunded when the

obligations on the import licence are met. Licence securities are calculated on

the boneless quantity.

(iii) A “processing security” is required when the beef is released into the

processing plant and ensures that the beef is processed within the regulatory

deadline. This security is refunded when proof has been received by the

Department that the beef was processed into the specified product in the

processing plant named on the import licence, within the required time limits.

Processing securities are calculated on the boneless quantity.

7. Applying for Import Rights

The import quota year referred to in paragraph 1(iii) above is divided into four sub-

periods;

(i) 1 July to 30 September 2014;

(ii) 1 October to 31 December 2014;

(iii) 1 January to 31 March 2015;

(iv) 1 April to 31 May 2015;

Applications for import rights must be submitted within the first seven days of the

month preceding each sub-period, to be received not later than 13.00 Brussels time on

the seventh day.

According to the rules applicable to dates and time limits, Regulation (EEC,

EURATOM) No 1182/71 of the Council13

, if the seventh day should fall on a

Saturday, Sunday, bank or public holiday, the end of the application period will fall

on the next working day.

An application for import rights may not exceed 10% of the quantity available under

each order number referred to in paragraph 5. If there is a shortfall in quantities

applied for in the first sub-period, the unused quantities will become available in the

second sub-period, and so on.

13 OJ L 124, 8.6.71, p. 1-2, English special edition: Series I Volume 1971(II) P. 354 - 355



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8. Application Forms

The application form at Annex I to these terms and conditions must be used to apply

for import rights. It must be accompanied by the appropriate security referred to in

paragraph 6(i) above. Further information on options for providing securities can be

found at Annex VIII. If a security is to be provided by way of written guarantee, the

template for the guarantee, which must be completed by the financial institution

acting as guarantor, is at Annex II.

Completed agency agreement, if applicable, as at Annex III, and proof of processing

forms, as at Annex IV, must be forwarded at the time of application for import rights.

9. Allocation of Import Rights and Period of Validity Import rights will be awarded between the 23

rd and the last day of the month in which

applications are submitted. If the application of a co-efficient results in a smaller

quantity than that applied for, the security referred to in paragraph 6(i) above will be

released in proportion to the allocation. If the security is a guarantee from a financial

institution, the applicant may choose to replace the application security with a security

equal to the quantity awarded. Import rights are valid from the first day of the sub-

period to 30 June 2015.

10. Import Licences Applications for import licences must be made using the AGRIM form found at

Annex V and will be valid for 120 days from the date of issue but not beyond 30 June

2015. They must be accompanied by the appropriate licence security as referred to in

paragraph 6(ii) above. The application security, referred to in point 6(i) above, will

be released in proportion to the quantity applied for on the import licence.

11. Proof of processing Article 10 of Commission Regulation 412/2008 requires Member States to set up a

control system which will be used to prove that the imported beef has been processed.

Article 11(1) of the same regulation makes provision for a processing security, as

referred to in paragraph 6(iii) above, to be lodged by the applicant to ensure that the

product is processed. Article 11(2) states that the security can be released once proof

of processing has been furnished to the satisfaction of the competent authority.

Satisfactory proof of processing can be achieved through the following;

(i) Compliance with all aspects of the control system as set out in paragraph 12

below, and;

(ii) Satisfactory results of sample(s) taken.

The precise detail of the control system is left up to member states and consequently,

it is necessary for the Department to define this control system.



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12. The Import Tariff Quota Frozen Beef Intended for Processing Control System

12.1 Import/Entry to Cold Store

The Customs authorities will endorse the import licence when the beef is imported

and a copy of this endorsed licence, front and back, must then be sent to the

Department official in charge of the establishment designated in box 20 of the import

licence.

The original of the endorsed licence must be sent to Import and Export Licensing

Section, in accordance with Article 34(10) of Commission Regulation (EC) No

376/2008.

Beef may be imported directly into the cold store of the processing plant or into an

interim cold store from which it can be moved into the processing plant in smaller

lots.

Each load/container must be accompanied by an import licence, a Veterinary Health

Certificate, or copy of same, from the third country and an Internal Movement

Certificate. The originals, or copies of these documents, must be given on arrival of

the load at the plant/cold store, to the Department official before seals are broken and

the product is unloaded.

A label stamp (pallet card) with a minimum lettering size of 1cm showing the import

licence number and net weight must be affixed to each carton on entry into the cold

store, or alternatively, the cartons may be placed on pallets and cling wrapped. In this

case, it is sufficient to attach a label to each pallet showing;

(a) The number of cartons

(b) The cut

(c) The net weight – must be physically weighed and recorded.

(d) Import licence numbers.

If a number of cartons are removed from this pallet, it must be re-wrapped and a new

label attached with the adjusted number of cartons and weight of beef.

Imported beef must be held in a clearly defined area, separate from other beef in the

cold store.

12.2 New Recipes

The processor must furnish to BCD and to the State Laboratory, the following

information, for new recipes, before processing commences;



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(a) The unique recipe ID – name of product with the approved numbered

recipe – detailing all raw material ingredients by percentage and

distinguishing between imported beef and other beef where applicable;

(b) The recipe must state the quantity of each nitrogen-containing

ingredient and the nitrogen content of these ingredients;

(c) A processing flow chart, inclusive of details of the recipe, drip loss,

trimming, blanching and indication of sampling point;

(d) The tariff classification of each processed product, which is intended to

be produced.

12.3 Prior to Processing

The Prior Notification of Beef Processing form at Annex VI must be completed and

sent to the Department official at the processing plant concerned, at least three

working days before processing is scheduled to take place. This will ensure

subsequent verification that proper notification was given by the processing plant,

which was received and noted by the Department official concerned. A separate form

must be used for each import licence.

The completed form will show;

(i) the recipe code and licence number being used;

(ii) the exact location of processing; and

(iii) the date and time (am/pm) of processing.

The Department Official will then arrange to take the necessary samples and check

weights as outlined in paragraph 12.4.3 below. Failure to notify processing in

advance will mean that a Department Official will be unavailable to take the

necessary samples.

12.4 BSB1 Form

The BSB1 form records the history of the import licence in terms of the schedule of

processing which was applied to the licence. Each section of the form is must be

completed in the following manner;

12.4.1 Section 1: SAD IM Details

The details of all SAD IM documents attributed to the licence must be entered this

section. The final date of processing shall be three months from the date of import,

which is recorded by Customs in box 31 of the licence. The processor must enter this

information.

12.4.2 Section 2: Goods Inward Record



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The details of all loads entering the processing establishment shall be entered in

section 2 of the BSB1 form. The processor must enter this information.

12.4.3 Section 3a and 3b: Daily Production Record

After tempering, imported beef must be weighed into production and the relevant

details of each day’s processing entered in section 3a of the form by the processor.

The processor must ensure that the proper conditions prevail, which allow the

Department official to take the raw beef sample at the start of processing, details of

which are entered by the Department official in section 3b of the form.

The Department official will take a random processing sample and carry out checks of

the weight of products used. A minimum of one processing sample and one weight

check shall be taken for each licence, in the case of each week during which

processing takes place, which are entered by the Department official in section 3b of

the form.

Where these undertakings are not completed in full, proof of processing cannot be

furnished to the satisfaction of the Department, therefore the onus is on the processor

to give the Department official the proper information to allow full compliance with

the control system.

Section 3a must be completed for each day of production and signed off by the

processor.

12.4.4 Section 4: Declaration of Compliance

The processor completes the declaration confirming the frozen beef has been

processed in accordance with these terms and conditions and the relevant regulations.

12.4.5 Section 5: Processing Certification

This section represents a checklist which is completed by the Department official.

Completed BSB1 forms must be with the Department within seven months from the

earliest date of import recorded on the licence. In order to facilitate completion of the

form, the processor must pass it to the Department official as soon as possible but not

less than 14 days prior to the seven month deadline.

12.5 Processing Records

Article 10, second paragraph of Commission Regulation 412/2008, obliges

processors, at any time, to demonstrate the identity and use of the imported beef

through appropriate production records. The processor must keep an up-to-date

system of records before, during and after processing. These records shall include

production records and results of the processor’s own chemical analysis of cooked

samples.

Batch ID/licence numbers/production dates or other means of identification must

allow for traceability of the product as it passes through each stage of production. It

must also demonstrate that quantities imported tally with the quantities processed.



May 2014 of 21

Records must also be kept for those occasions when product is damaged and cannot

be used. The Department reserves the right to examine these records at any time.

Processors are also advised to take their own retention samples for each day’s

processing and have these samples recorded and stored in a manner which allows for

full traceability both forwards and backwards using production/traceability

documentation. These samples must be kept in store for a minimum of six years.

12.6 Processing Samples

Where a processing sample fails laboratory analysis, the intensity of sampling will

increase.

12.7 Cost of sampling

In accordance with the last paragraph of Article 10 of Commission Regulation

412/2008, the cost of analysing processing samples will be borne by the processor

regardless of the outcome of the result.

The cost per sample will be €85 for cooked samples and €45.12 for raw samples.

These costs exclude VAT at 23%.

The cost of sampling will be invoiced to the processor on a quarterly basis during the

second month following the quarter in which samples were taken and subsequently

tested. Written confirmation that the processor agrees to pay the costs of sampling,

must be provided on application for import rights, see Annex I.

12.8 Standard Operational Procedures

SOPs must contain sufficient detail to clearly illustrate how the rules set out within

these terms and conditions will be achieved in practice.

13. Final Provisions

13.1 Documentation

Applications for import rights, import licences, returned licences, processing

documentation and guarantees must be addressed to:

Import and Export Licensing Section

Agriculture Structures and Market Supports Division

Department of Agriculture, Food and the Marine

Johnstown Castle Estate

Wexford

Phone: 053 91 63448/91 63498

Fax: 053 91 63447

Email: [email protected]

mailto:[email protected]



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Please include a current email address with all correspondence.

13.2 Disclaimer

These terms and conditions are provided by the Department as a supplement to the

regulations governing the import tariff quota for frozen beef intended for processing,

laying out in more detail the control system required under Article 10 of Commission

Regulation (EC) No 412/2008.

No responsibility or liability is accepted by Department of Agriculture, Food and the

Marine for errors or omissions in this document. The information contained herein is

not intended to address the specific circumstances of any particular individual or

entity nor should it be viewed as legal advice.

Only European Union legislation published in paper editions of the Official Journal of

the European Union is deemed authentic.

13.3 List of Annexes

Template forms and information on securities can be found in the following annexes.

Annex I Application for import rights

Annex II Guarantee template

Annex III a Agency agreement – to be completed by the agent

Annex III b Agency agreement – letter from company appointing an agent

Annex IV Proof of processing

Annex V AGRIM form

Annex VI Prior notification of processing form

Annex VII BSB1 form

Annex VIII Information on securities



May 2014 of 21

ANNEX I

APPLICATION FOR IMPORT RIGHTS UNDER COMMISSION REGULATION

(EC) NO. 412/2008 – FROZEN BEEF INTENTED FOR PROCESSING (AND

DECLARATION OF COMPLIANCE WITH SCHEME RULES

Name and Full

Address of

Applicant

Contact Name

Phone Number Fax Number

Email

VAT Registration No. (Ireland)

Approval No. of Applicant’s Processing Establishment

Quantity of product for import under:

(quantity in kgs)

System A (bone-in equivalent)

System B (bone-in equivalent)

5. I/We hereby make application for import rights for frozen beef intended for processing in

accordance with Commission Regulation (EC) No 412/2008 of 8 May 2008 as amended.

6. I/We have been active in production of processed products containing beef at least once

during the 12-month period immediately prior to the time of this application and during the

12-month period immediately prior to that 12-month period and attach documentary proof of

same.

7. I/We declare that for each quantity referred to in the above table, only one application for

import rights, which does not exceed 10% of each quantity available has been made in respect

of each approved processing establishment.

8. I/We declare that by signing this form the applicant named above agrees to comply with the

control system set out in these terms and conditions and all relevant Commission Regulations

governing the quota.

9. I/We declare that by signing this form the applicant agrees to pay the cost of laboratory

analysis of the processing samples regardless of the outcome of the results within 30 days of

receiving the invoice.

Signature of applicant

Name in block letters

Status of Signatory

Date




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ANNEX II

GUARANTEE TEMPLATE Date

The Minister for Agriculture, Food and the Marine

Department of Agriculture, Food and the Marine

Johnstown Castle Estate

Wexford

Ref:

Whereas (hereinafter called the “Applicant”) has submitted to you

an application in writing for an [import rights/import licence*] - under Commission

Regulation (EC) No. 412/2008 (as amended) [insert for processing security only – “and has

undertaken to process the imported frozen beef according to the import tariff quota

specifications in the aforementioned Regulation] in relation to goods, short particulars of

which are as follows:

Date of Application:

Quantity:

CCT Heading No:

Particulars of Goods:

We hereby engage ourselves to be principal debtors to you

jointly and severally with the applicant(s) in respect of every sum that the applicant(s) shall

become liable to pay to you within 30 days of demand by the Minister pursuant to an [import

rights/import licence] issued to them on foot of the above application.

Our liability under this guarantee shall not exceed the sum of Euro ( ) but within that

limit is a guarantee for the whole of each and every sum in which the applicant shall become

liable to you once a security is declared forfeit. This guarantee is valid until all obligations

arising there under have been discharged to the satisfaction of the Minister for Agriculture,

Food and the Marine or the financial institution at its own discretion terminates all liability

under the guarantee by providing to the Minister for Agriculture, Food and the Marine an

amount in cash equal to the face value of the guarantee or such lesser amounts as will be

acceptable to the Minister.

Signature Witness

For and behalf of

Address

*Use import licence for processing security




May 2014 of 21

ANNEX III a

AGENCY AGREEMENT

To be completed by the Agent

I/we, ___________________________________ (BLOCK CAPITALS) hereby certify that I

am/we are acting as agent for_________________________________ Limited/PLC (“the

Company”) in relation to its application for an import tariff quota for frozen beef intended for

processing for the _________________ quota year (“quota”), pursuant to the provisions of

Commission Regulation (EC) No. 412/2008 of 8 May 2008, as amended.

I/we have been instructed by the Company to submit an application for quota on its behalf, to

the Department of Agriculture, Food and the Marine (“the Department”).

I/we make this certificate for the benefit of the Department.

Signed:

Date:

Note: This certificate must be on the headed notepaper (business) of the “agent” for the applicant. A

letter must also be sent by the company on their headed paper stating that the agent will be

carrying out all the administration work for the quota on their behalf, see Annex III b.

These letters must be submitted with your application for import rights.




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ANNEX III b

AGENCY AGREEMENT

Letter from Company Appointing Agent

I, __________________________________ (BLOCK CAPITALS) as company

manager/director of _____________________________ (“the company”), hereby certify that

_______________________________ has been appointed to act as our agent, to the carrying

out of all administration work for the company in relation to our application for an import

tariff quota for frozen beef intended for processing for the _________________ quota year

(“quota”), pursuant to the provisions of Commission Regulation (EC) No. 412/2008, as

amended.

_______________________________ has been instructed by the company to submit an

application for quota on its behalf, to the Department of Agriculture, Food and the Marine

(the Department).

I make this certificate for the benefit of the Department.

Signed: Company Manager/Director

Date:

Note:

This certificate must be on the headed notepaper (business) of the company.

This letter must be submitted with your application for import rights.




May 2014 of 21

ANNEX IV

PROOF OF PROCESSING UNDER ARTICLE 5(1) OF COMMISSION

REGULATION (EC) NO 412/2008, AS AMENDED

I declare that __________________________________________________ is approved as a

processing establishment under Article 4 of Regulation (EC) No 853/2004, EU No. P ,

(where there is more than one location all details must be provided here),

and [import rights applicant name here] has been active in production of processed products

containing beef during;

the 12- month period immediately prior to the time of application and

during the 12- month period immediately prior to the 12-month period referred to in

the first indent

Signed ______________________________________ Date__________________________

Position in company __________________________________________________________

I agree that the above declaration is correct

Signed ___________________________ (V.I. in Charge) Date ________________________




May 2014 of 21

ANNEX V

AGRIM FORM EUROPEAN COMMUNITY – IMPORT LICENCE A G R I M

AP

PL

ICA

TIO

N

1 Agency Issuing the licence (name and address) |

4 Applicant (name, full address and Member State)

7 Exporting Country Compulsory

□ Yes □ No

8 Country of origin Compulsory

□ Yes □ No

11 Total amount of security

13 PRODUCT TO BE IMPORTED

(1)

Ne

t m

ass o

r o

the

r u

nit o

f m

ea

su

rem

en

t in

clu

din

g u

nit.

14 Trade denomination

15 Description in accordance with the Combined Nomenclature (CN) 16 CN Code(s)

17 Quantity (1) in figures 18 Quantity (

1) in words

20 Special particulars

NOTES

Place and date: Applicant’s signature:



May 2014 of 21

ANNEX VI

IMPORT TARIFF QUOTA FOR FROZEN BEEF INTENDED FOR PROCESSING

UNDER COMMISSION REGULATION (EC) NO. 412/2008 OF 8TH

MAY 2008

PRIOR NOTIFICATION OF BEEF PROCESSING FORM

Notes

Use BLOCK CAPITALS

This form must be used to notify your intention to

process beef at least three working days prior to

processing.

This form must be forwarded to the Department

official concerned, by fax, email, post or hand

delivered.

Part A – General details

Name and address of processing plant

____________________________________________

____________________________________________

____________________________________________

Telephone No. _______________________________

Fax No. _____________________________________

Contact person name and email __________________

____________________________________________

Location of processing

____________________________________________

Import Licence No(s). _________________________

____________________________________________

Net weight of beef released

____________________________________________

Part B – Beef details

Give details of the beef that will be processed under the import licence given above

Release into Processing

Date

Processing/Cooking Recipe Code

Used Date Time

am/pm

Management Signature ______________________________________ Date ___________________________

For Department Use Only

Date Notification Received _________________________ Three Working Day’s Notice Given? ____________

Signature of Department Official _______________________________ Date __________________________




May 2014 of 21

ANNEX VII

BSB1 FORM



May 2014 of 21

ANNEX VIII

INFORMATION ON SECURITIES ACCEPTED BY

DEPARTMENT OF AGRICULTURE, FOOD AND THE MARINE

Commission Implementing Regulation (EC) No 282/2012 of 28 March 2012 laying down the

common detailed rules for the application of the system of securities for agricultural products

Securities required for the import tariff quota for frozen beef intended for processing are

detailed in the terms and conditions. Applications are only valid from the time the correct

security is received. The Department of Agriculture, Food and the Marine accepts securities

in a number of forms, which are outlined below. It must be noted that securities are treated

differently as outlined in the table below.

Type of Security Details

Bank draft This is treated as cash and does not need to clear the account before it is

accepted.

Cash Cash is not accepted.

Cheque

A cheque received as security cannot be deemed accepted until it is

lodged and has cleared the Department’s bank account. Time must be

allowed for receiving the cheque, transferring it with the correct internal

documentation to Accounts Division, lodging to the account and then

clearing.

Credit/debit/Laser

card

Payment by any of these methods (see below) is treated as cash and does

not have to clear the account before it is accepted.

Electronic fund

transfer

The Department’s protocol for EFTs is outlined below. Time must be

allowed for the EFT to appear in the Department’s account.

Postal order This is treated as cash and does not need to clear the account before it is

accepted with a valid licence application.

Written guarantee

A written guarantee drawn up by a financial institution, whereby in the

event that obligations are not fulfilled, the financial institution promises

to pay the amount due. Financial institutions must have prior approval

from the Department to act as a guarantor. A current list of guarantors is

available, upon request. Guarantees are drawn up using specific text,

which is dependent on their application.

Cheques, bank drafts and postal orders must be made payable to Department of Agriculture,

Food and the Marine.

To avail of the credit/debit/Laser card facility please contact the Department’s Cash Office by

telephone at 049 4352053. Details of the remittance must be given to the Cash Office to

enable reconciliation with import tariff quota documentation held by Import and Export

Licensing Section.

Payment by EFT can only be made according to the following protocol.

1. All payments to be made in Euro.



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2. Each EFT payment must quote the applicant name or the Department of Agriculture,

Food and the Marine nine-digit customer number (e.g. 100XXXXXX). This enables

the Department to distinguish the payment in the account.

3. Each payment must be followed by a remittance notice detailing;

(i) The name and address of the applicant/processor;

(ii) The nine-digit customer number as in point 2 above;

(iii) The date and amount paid into the Department’s EFT Account;

(iv) A detailed description of the purpose of the payment, which is required to

enable the Department to clear the payment against the correct security as

outlined in section 6 of these terms and conditions.

4. The remittance notice can be sent by;

(i) Email to [email protected] or;

(ii) Post to EFT Payments, Cash Office, Accounts Division, Department of

Agriculture Food and the Marine, Government Buildings, Farnham Street,

Cavan, or;

(iii) Fax to EFT Payments, Cash Office, Accounts Division, Cavan at

049 4326532.

The Department cannot accept any responsibility for payments made into this account

that cannot be identified due to lack of information.

The Department’s EFT Bank Details

Bank: Bank of Ireland, Main Street, Cavan.

Account Name: BOI Accounts Receivable Account

Account Number: 17183210

Bank Sort Code: 90-32-93

IBAN NO: IE21 BOFI 903293 17183210

BIC NO: BOFIIE2D

mailto:[email protected]

import tariff quota for frozen beef intended for … · 2018-05-09 · terms and conditions for...

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