Important Reports in SAP FI

This tutorial will give you an overview of important reports which are used frequently in SAP FI. Following is list of important reports

1. GL Chart Of Accounts List

2. GL Account List

3. GL Account Balances

4. GL Account Totals And Balances

5. AR Customer Master Data List

6. AR Customer Balances

7. AR Customer Line Items

8. AR Customer Open Item Analysis Drilldown Report

9. AR Customer Payment History

10. AP Vendor Master Data List

11. AP Vendor Balances

12. AP Vendor Line Items

13. AP Vendor Open Item Analysis

 We will now discuss them one by one.

GL Chart Of Accounts ListEnter Transaction Code S_ALR_87012326 in the SAP Command Field

In the next screen , Enter Chart of Account Key

Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last screen

 GL Account ListEnter Transaction Code S_ALR_87012328  in SAP Command Field

  In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL Account for Filtering. Entering these parameters is optional

  Press F8 (Execute) The GL Account List is generated as per the filtering selections from the previous screen . Otherwise complete list is generated for all company code and chart of accounts

   

 GL Account BalancesEnter Transaction Code S_ALR _87012277  in the SAP Command Field

In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL Account

  Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters entered in the previous screen

 

GL Account  Totals and BalancesEnter Transaction code S_ALR_ 87012301 in the Sap Command Field

In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the filtering the Report  

  In the next screen , GL Account Total and Balance report is generated as per the parameters selected in the previous screen

 

 AR Customer Master Data List  Enter Transaction S_ALR_87012179  in SAP Command Field

  In the next screen , Enter Selection Criteria for the filtering the Report

  In the next screen , AR Customer Master Data List is  generated as per the parameters selected in the previous screen

 

 AR Customer BalancesEnter Transaction Code S_ALR_87012172 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

  In the next screen , AR Customer Balance Report  is  generated as per the parameters selected in the previous screen

   

AR Customer Line Items  Enter Transaction Code S_ALR_87012197 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report  

In the next screen , AR Customer Line Item Report  is  generated as per the parameters selected in the previous screen

AR Customer Open Items  Enter Transaction Code S_ALR_87012174  in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

  In the next screen , AR Customer Open Item Report  is  generated as per the parameters selected in the previous screen

 

AR Customer Payment HistoryEnter Transaction Code S_ALR_87012177 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report  

In the next screen , AR Customer Payment History Report  is  generated as per the parameters selected in the previous screen

 

AP Vendor Master Data ListEnter Transaction Code S_ALR_87012086  in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report  

In the next screen , AP Vendor Master Data List Report  is  generated as per the parameters selected in the previous screen

AP Vendor BalancesEnter Transaction Code S_ALR_87012082 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report  

In the next screen , AP Vendor Balances Report  is  generated as per the parameters selected in the previous screen

AP Vendor Line ItemsEnter Transaction Code S_ALR_87012103 in SAP Command Field

In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering the Report  

In the next screen , AP Vendor Line Items  List Report  is  generated as per the parameters selected in the previous screen

AP Vendor Open Item AnalysisEnter Transaction Code S_ALR_87012083  in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report  

In the next screen , AP Vendor Open Item Analysis Report  is  generated as per the parameters selected in the previous screen

 

Month End Closing – Foreign Currency Revaluation

Before creating Financial Statements , we have to perform Foreign Currency Valuation for the Transaction done in Foreign Currency .

These transactions can be bills receivables or bills payable or might be inter company money transfers which involves G/L Accounts , Customer or Vendor. 

The Line items can be open or cleared .

For the Line items which are cleared the exchange rate would be that of the date on which it is cleared . 

For Open Items which are not yet cleared the exchange rate may be considered as the current rate or can be considered as month end exchange  rate and can be carried out as a monthly closing activity . 

So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which will be reflected in the Financial Statements. 

Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following manner :

Enter Transaction Code F.05 in the SAP Command Field

In the next screen , Enter the Following

1. Enter Company Code for which Foreign Currency Valuation is to be carried out

2. Enter Evaluation Key Date

3. Enter Valuation Method for Exchange Rate Consideration

4. Enter Valuation in Currency Type ( Default is 10 : Company Code  Currency)

5. You can filter out Valuation activity by entering appropriate parameters in the Tab

Screens.

Press Execute

In the next screen, a list of G/L Accounts is generated which are selected for the  Foreign Currency Valuation by the Report SAPF100. It evaluates the open items in foreign currency as well as foreign currency balance sheet accounts.

         

How To Perform Dunning

Dunning

It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning Levels for Dunning run.The Dunning process involves the following steps:

1. Entering Parameters in the dunning program.The parameters of old dunning run can be copied and dates can be adjusted.

2. The Dunning run selects the accounts, examines them for overdue items, checks if they have to be dunned, and assigns dunning levels to them.All dunning data is stored in a dunning proposal.

3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the dunning clerk is satisfied with the result.

4. If desired ,this step can be skipped and the dunning run can be followed directly by the printout of dunning notices.

5. In One Click,Dunning notices are printed and dunning data is updated in the master records and associated documents.

We will perform a Complete Dunning run  as a background scheduled job- Enter the Transaction F150 in the SAP Command Field

In the next screen ,Enter the Following

1. Enter the Dunning run date2. Enter the Dunning run Identification

In the Parameters Tab

1. Enter the Dunning Date2. Enter the Date upto which the documents for dunning are to be

considered3. Enter the Company Code for dunning4. Enter customers and vendors to be dunned

 Save the Dunning Parameters 

 Schedule the Dunning run by pressing the Schedule button 

 In the next screen select the printer to print the dunning notices generated 

 In the next screen schedule the time of dunning run

 

 Check the Status of the Dunning run 

 We can check the Dunning Notice in Spool Requests 

How to Maintain Exchange Rates

Enter Transaction Code SPRO in SAP Command Field

In the next screen,Select 'SAP Reference IMG' button

In the next screen 'Display IMG', Select the menu path

SAP Netweaver -> General Settings ->Currencies ->Enter Exchange Rates

Exchange Rates can be entered as Direct or Indirect Quotations

In Direct quotations we give the multiple of base currency to the Foreign Currency

For eg :

1 USD  =  56 X 1 INR

For Indirect  Quotation it will be

1/56  USD  =  1 INR In the next screen , we can maintain the Exchange Rates via Direct/Indirect Quotation. 

In this case we will use InDirect Quotation

For a new entry  Select 'New Entries' Button

In the next screen , Enter the Following

1. Enter the Exchange Rate Type2. Enter Valid From date that is the start date from which the rates

are applicable3. Enter First Currency4. Enter Quotation Rate5. Enter Second Currency

Press 'Save' button , from the SAP Standard Menu

In the next screen, Enter the Customizing Request Number, To add the New Exchange Rate .