importing and processing credit card test file in sap fi-tv

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2011 SAP AG 1

Importing and Processing Credit

Card Test file in SAP FI-TV

Applies to:

SAP ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.

Summary

This article will provide an understanding of Credit Card configuration set up in SAP, Importing the credit card transaction (test) file and processing it.

Author: Prashanth Gopisetty

Company: Wipro Technologies

Created on: 14 June 2011

Author Bio

Prashanth Gopisetty is working as SAP consultant with Wipro Technologies. He has knowledge in SAP FI and Travel Management modules. Currently he is working on Travel Management in a Support Project.

Importing and Processing Credit Card Test file in SAP FI-TV


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Table of Contents

Overview ............................................................................................................................................................. 3

Configuration ...................................................................................................................................................... 3

Creation of Test Credit Card File ........................................................................................................................ 5

Importing Test Credit Card File........................................................................................................................... 7

Display the uploaded CC Transactions .............................................................................................................. 9

Adding Credit Card Transactions to a Trip ....................................................................................................... 10

Error Handling in Importing Credit Card Transactions ..................................................................................... 12

Related Content ................................................................................................................................................ 16

Disclaimer and Liability Notice .......................................................................................................................... 17



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Overview

Credit Card clearing process in SAP TV will help us to process the individual receipts easily and efficiently. Normally, credit card transaction file is supplied by banks and SAP has the following ways to process these transactions.

1. Standard Processing

2. Automatic Processing

The purpose of this document is to provide a brief understanding on the transactions involved in Standard Credit Card Clearing process in SAP Travel Management.

Configuration

The pre-requisite for implementing Credit Card clearing concept in Travel Management is to activate Credit Card Clearing in feature TRVPA.

Value of CCC should be set to 1(as shown in the above screen shot)

Below are the Config steps involved in CCC process.



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1. Define Credit Card Companies

Table: V_T706_CCOMP

In the below screen add the Credit Card company name.

Enter ID, Credit Card Company name and SAVE.

2. Define Assignment table for Credit Card Clearing

We define assignment table for Trip Provision Variant, where we assign the credit card transactions (defined in the above step) to the expense types. Also, this step describes, how the credit card transactions are handled by the system.

Table: V_T702B



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As per the above configuration, when CC transactions are uploaded/imported to SAP, they will be stored in document pool (CCBEL cluster)

Note: The pre-requisite for making this configuration is the creation of expense type master data in V_T706B1 table.

Creation of Test Credit Card File

Program: RPRCCC_CREATE_TESTFILE

Transaction: PRCCT

Enter the following details in the above screen.

1. Card Company {American Express (AX)/ Master Card (MC)/ Visa International (VI)}

2. Accounting run no.

3. Company ID

4. File Name Path where the test file has to be saved

5. Personnel number for whom CC transactions are to be created

Note: The pre-requisite for creating a test file is, updating info type 105 subtype 11(credit card number) in the HR master data of the employee.



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The test credit card file is saved on desktop. This file is a mix up of all receipts types( hotel receipt/meal receipt/paid hotel receipt/paid meal receipts etc).

Modifications for the file:

1. As per the configuration set up in V_T702B, the transaction keys have to be deleted in the downloaded file (HOTEL,MEALS,CAR.RENTAL,FLIGHT,OTHERS etc.)

2. All the receipts should be made as Corporate Credit Card receipts. X should be updated for all the receipts. Since for AX card company we have activated the check box Paid by Company in V_T702B

X Indicates the receipts are paid by Corporate Credit Card

No X Indicates receipts are paid by Employee Credit Card



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Importing Test Credit Card File

Program: RPRCCC00

Transaction: PRCC

Enter the following details in the above screen

1. Company ID IN01

2. Select All documents to Document Buffer(This has to be selected as per the configuration set up in V_T702B

3. Select Test run check box

4. File Path and Name test file created in the previous step.

Run the program initially in Test Mode and if no errors are found run in Update mode

Test Run



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Update Run



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Display the uploaded CC Transactions

Transaction PRTC

These are transactions loaded into the ccbel buffer. (Not included in the trip)

These are transactions loaded into the buffer. (Included in the trip by manual assignment)



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Adding Credit Card Transactions to a Trip

Transaction PR05

Click Ctrl+F6 to display the existing CC receipts in the buffer.



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Select the receipts and Click Copy



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The documents were inserted into the trip. Save the Trip.

Error Handling in Importing Credit Card Transactions

The main reasons for CC transactions being imported incorrectly are

1. Incorrect Configuration Settings

2. Data Inconsistencies in the HR master data(Info type data missing)

The above error is popped up, when there is no Info Type 105 subtype 11 in the employee HR master data.

The above error is popped up, if there are any inconsistencies in the configuration set up. If we run the transactions in update mode, these transactions are moved to table PTRV_CCC.



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The error transactions can be processed through PRCCE transaction.



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Double click on the first entry to display the below screen

As per the configuration maintained in Define Assignment table for Credit Card Clearing, there is no entry with Transaction Key HOTEL... hence remove the entry HOTEL in the above screen and Click Save.

Similarly update all the other error records.

A new credit card file can be created with modified/correct transactions using

Program: RPRCCC_CREATE_CORRECTION_FILE

Transaction: PRCCF



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The new file will be created in the path mentioned in the above screen

The file can be uploaded using the transaction PRCC.



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Related Content

Travel Management (FI-TV)

SCN Travel Management Wiki

SCN Forum

For more information, visit the Enterprise Resource Planning homepage



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Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk.

SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

importing and processing credit card test file in sap fi-tv

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