Importing & Exporting Data in Importing & Exporting Data in BioNumericsBioNumerics

Beth McGlincheyBeth McGlincheyMay 2009May 2009

OverviewOverview

Import Demographic InformationImport Demographic Information

Create ODBC LinkCreate ODBC Link

Download DataDownload Data

Export Data into ExcelExport Data into Excel

Import Demographic InformationImport Demographic Information

What can be imported?What can be imported?

Data located in Microsoft Excel or Microsoft Data located in Microsoft Excel or Microsoft AccessAccess

Database fields (ex. patient age, source site)Database fields (ex. patient age, source site)

Character data (antimicrobial profilesCharacter data (antimicrobial profiles——not not covered in this presentation)covered in this presentation)

Sequence data (not covered in this presentation)Sequence data (not covered in this presentation)

Import Demographic InformationImport Demographic Information

First row of Excel should contain database field names (they do not have to be the same as those found in BioNumerics)

First row of Excel should contain database field names (they do not have to be the same as those found in BioNumerics)There must be a

column containing isolate key numbers

There must be a column containing isolate key numbers

Open the Excel file and note the name of the sheet (default: Sheet1)

OverviewOverview

Import Demographic InformationImport Demographic Information

Create ODBC LinkCreate ODBC Link

Download DataDownload Data

Export Data into ExcelExport Data into Excel

Import: Create ODBC LinkImport: Create ODBC Link

In the main screen of BioNumerics, select Database ODBC link Configure external

database link...

Press “Select” to bring up the Windows ODBC configuration wizard

Press “Select” to bring up the Windows ODBC configuration wizard

Import: Create ODBC LinkImport: Create ODBC Link

Import: Create ODBC LinkImport: Create ODBC Link

1. Select the Machine Data Source tab

1. Select the Machine Data Source tab

2. Select the Data source name you want to establish a connection to (i.e. Excel Files)

2. Select the Data source name you want to establish a connection to (i.e. Excel Files)

3. Press “OK” after highlighting the data source name

3. Press “OK” after highlighting the data source name

3. Highlight the Excel file you wish to make a connection to

3. Highlight the Excel file you wish to make a connection to

4. Press “OK” 4. Press “OK”

Import: Create ODBC LinkImport: Create ODBC Link

2. Select the folder the file is saved in

1. Navigate to the appropriate drive (i.e. desktop)

1. Enter the name of the sheet with a ‘$’ sign added (ex. sheet1$ ) 1. Enter the name of the sheet with a ‘$’ sign added (ex. sheet1$ )

Import: Create ODBC LinkImport: Create ODBC Link

2. Press “OK” 2. Press “OK”

Import: Create ODBC LinkImport: Create ODBC Link

2. Press “Link” when both fieldsare highlighted2. Press “Link” when both fieldsare highlighted

1. Select a BioNumerics field in the left column and the corresponding Excel field in the right column

1. Select a BioNumerics field in the left column and the corresponding Excel field in the right column

Press “OK” after all appropriate fields are linked

Press “OK” after all appropriate fields are linked

Import: Create ODBC LinkImport: Create ODBC Link

OverviewOverview

Import Demographic InformationImport Demographic Information

Create ODBC LinkCreate ODBC Link

Download DataDownload Data

Export Data into ExcelExport Data into Excel

Import: Download DataImport: Download Data

Select Database ODBC link Copy from external database...

Now the data from Excel is present in your BioNumerics database!

Import: Download DataImport: Download Data

Import Data into BioNumericsImport Data into BioNumerics

Link imported isolates to the appropriate lane on Link imported isolates to the appropriate lane on the analyzed gelthe analyzed gel

Check for spelling errors for serotype and Check for spelling errors for serotype and demographic informationdemographic information

Click on to make sure:Click on to make sure:

No extra spaces No extra spaces

No spelling errorsNo spelling errors

Information matches the pullInformation matches the pull--down menus down menus

Information is in the proper formatInformation is in the proper format

i.e. YYYYi.e. YYYY--MMMM--DD date format and 00:00:00 does NOT appear DD date format and 00:00:00 does NOT appear after the dateafter the date

Download can be performed each time the excel file Download can be performed each time the excel file is modifiedis modified

OverviewOverview

Import Demographic InformationImport Demographic Information

Create ODBC LinkCreate ODBC Link

Download DataDownload Data

Export Data into ExcelExport Data into Excel

Export Data into ExcelExport Data into Excel

Manually select isolates or select isolates by query (i.e., Manually select isolates or select isolates by query (i.e., isolates that are in cluster 0901NYJJPisolates that are in cluster 0901NYJJP--1) that you want to 1) that you want to export into Microsoft Excelexport into Microsoft Excel

Create New Comparison

Go to “Create new comparison” under the “Comparison” menu

Export Data into ExcelExport Data into Excel

In the comparison screen of BioNumerics, select File Export

database fields

Export Data into ExcelExport Data into Excel

Press “Yes”

Export Data into ExcelExport Data into Excel

Select Edit Select All

Export Data into ExcelExport Data into Excel

Select Edit Copy

Export Data into ExcelExport Data into Excel

In an Excel file, Select Edit Paste

SummarySummary

Imported Demographic InformationImported Demographic Information

Created ODBC LinkCreated ODBC Link

Downloaded DataDownloaded Data

Exported Data into ExcelExported Data into Excel

Questions?Questions?

Thank you for your attention The findings and conclusions in this presentation

are those of the author and do not necessarily represent the views of the Centers for Disease

Control and Prevention