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Importing & Importing & Exporting DataExporting Data

Applications of SpreadsheetsApplications of Spreadsheets

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Importing and Exporting DataImporting and Exporting Data

► Clearly, the ability to import, export, and Clearly, the ability to import, export, and otherwise exchange data can directly otherwise exchange data can directly impact your productivity. impact your productivity.

► There are important techniques for There are important techniques for exporting your worksheets exporting your worksheets importing data from text files, alternate importing data from text files, alternate

spreadsheet formats, and other external sourcesspreadsheet formats, and other external sources sharing data among all of the Microsoft Office sharing data among all of the Microsoft Office

2003 applications.2003 applications.

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Saving and Exporting Structured Data – Saving and Exporting Structured Data – Selecting an Export Format for Selecting an Export Format for

EX1041.xlsEX1041.xls

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Warning Dialog Box During Export Warning Dialog Box During Export to a Text Fileto a Text File

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Information Dialog BoxInformation Dialog Box

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Displaying an Exported Worksheet Displaying an Exported Worksheet using Notepadusing Notepad

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Importing Data Using File Type Importing Data Using File Type ConvertersConverters

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Importing Data using the Text Import Importing Data using the Text Import WizardWizard

Step 1 of 3Step 1 of 3

Text files exported from other programs typically use commas, quotation marks, and tabs as delimiters between fields

Location of the text file to be imported

Preview of the file contents to be imported

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Importing Data using the Text Import Importing Data using the Text Import WizardWizard

Step 2 of 3Step 2 of 3

Select the delimiter used to separate the columns of data

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Importing Data using the Text Import Importing Data using the Text Import WizardWizard

Step 3 of 3Step 3 of 3

Click a column in the Data preview area and then select a data format

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Importing a Text File into a Importing a Text File into a WorkbookWorkbook

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Importing Data From External Importing Data From External SourcesSources

The previously created database and Web query files appearing in your list area may differ from these

Launch the Data Connection Wizard to establish a connection to an external data source

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Import Data Dialog BoxImport Data Dialog Box

Specify the external data range in the worksheet

Specify options for refreshing (re-importing) and formatting the data

Edit the data connection query parameters before importing the data. This is an advanced feature

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Import Data Dialog BoxImport Data Dialog Box

The external data range begins at cell A1 and extends down and to the right until all records and fields are imported

The External Data toolbar appears, allowing you to quickly refresh the data or to change the data range properties

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External Data Range Properties External Data Range Properties Dialog BoxDialog Box

Specify when to run the query definition and refresh the data

As specified using these options, the data is imported with field names in row 1 and columns are formatted to their best-fit width

You must save the query definition so that Excel 2003 knows how to refresh the data in the worksheet

Use these options to specify how data is to be entered into the worksheet when refreshed

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Opening a Data Connection in Opening a Data Connection in Microsoft Internet ExplorerMicrosoft Internet Explorer

Microsoft Office Web Components are used to display the results of the ODC data file connection

The ODC file is stored in the My Data Sources folder, beneath My Documents, and can be viewed using the File Open command

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Microsoft Query Application WindowMicrosoft Query Application Window

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Importing Web DataImporting Web Data

Example Web query files installed with Microsoft Office Excel 2003

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Enter Parameter Value Dialog BoxEnter Parameter Value Dialog Box

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Executing a Web QueryExecuting a Web Query

The four stock symbols (AMZN, ADBE, MSFT, and SEBL) are represented on these four rows

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New Web Query Dialog BoxNew Web Query Dialog Box

Each arrow icon represents a table area in the Web page that you may import into the workbook

Click this arrow icon to select the entire Web page for importing

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Loading a Local Web PageLoading a Local Web Page

Click this arrow icon to select the table of values for importing

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Web Query Options Dialog BoxWeb Query Options Dialog Box

Select either of these options to preserve formatting

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Importing an HTML TableImporting an HTML Table

To edit the Web query, click this button to return to the dialog box

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AutoCorrect Options Dialog BoxAutoCorrect Options Dialog Box

Select this check box to enable the Smart Tags feature in your workbooks

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Round-Tripping with HTMLRound-Tripping with HTML

You will select this area of the Web page to copy to the Clipboard

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Copying and Pasting Data using Copying and Pasting Data using Drag & DropDrag & Drop

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Saving a Worksheet as an Interactive Saving a Worksheet as an Interactive Web PageWeb Page

Specifying that the Web page include the Spreadsheet Office Web component

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Displaying a Web Page with the Displaying a Web Page with the Spreadsheet Office Web ComponentSpreadsheet Office Web Component

Spreadsheet Office Web component toolbar