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HOW TO IMPROVE CONSTRUCTION DOCUMENT MANAGEMENT THROUGHOUT YOUR BUSINESSEffective construction document management is essential for collaborative and efficient construction teams.

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CONSTRUCTION DOCUMENT

MANAGEMENT AS A MODERN SOLUTION

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Construction companies need to move away from filing important documents in multiple places and in physical formats. They should start

CONVERTING DOCUMENTS INTO DIGITAL FORMATS,

before storing them in a central, secure repository.

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It’s essential for your teams to

QUICKLY ACCESS KEY DOCUMENTS, such as contracts and tenders, to facilitate the early capture of potential difficulties throughout projects.

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POOR MANAGEMENT OF

DOCUMENTS

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A US survey of more than

100 SENIORindustry executives, in firms of all sizes, generated concerning findings:

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THREE-IN-FOURblamed up to a third of project cost over-

runs on ‘difficulties’ with documents

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ONE-IN-THREEsaid accessing the latest version of

documents was a real challenge

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ONE-IN-FOURadmitted inaccurate project paperwork contributed to delays in construction.

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Construction companies, particularly SMEs, need to be aware of the consequences caused by their staff trying to locate documents, determine their accuracy, or not having the right documents. Missing documents such as subcontractor certifications and health and safety policies can

CAUSE DELAYSand even prevent projects from going any further.

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Construction document management can help companies to

KEEP TRACKof payments, invoices, communications

with suppliers and vendors, HMRC issues and health and safety

documentation.

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UTILISING THE RIGHT TOOLS FOR

IMPROVEMENT

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While keeping all documents in a

SECURE, CENTRAL, REPOSITORYis essential for making improvements, you must ensure that your team can collaborate on them. Construction document management becomes easier when all documents are kept up-to-date and knowledge is shared across your business.

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Controlling data and documents and

FACILITATING COLLABORATION

is central to the success efficiency of a construction company. Companies seeking to boost their

efficiencies should be installing a construction document management system, or making sure its

present one remains fit-for-purpose.

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Assess where your documents are being lost and how you can improve access to them

TAKEAWAYS

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TAKEAWAYS

Create a central repository where all

documents can be kept

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TAKEAWAYS

Enable your team to collaborate on those

documents

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Find out why you should improve other processes throughout your construction firm by downloading:

MODERNISING YOUR CONSTRUCTION BUSINESS SYSTEMS TO IMPROVE PROFIT AND EFFICIENCY

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