improving auditorium and theatre safety: tips for reducing risk
DESCRIPTION
Learn how preventive inspections and regular maintenance of auditorium and theatre facilities and equipment protect you from liability issues while also providing a safe learning environment.TRANSCRIPT
Facility Masters Webcast Series This series is made possible by:
Improving Auditorium and
Theatre Safety:
This seminar is endorsed by
This series is made possible by
Wednesday, November 28th 12 Noon Eastern time
To dial into the webcast audio from your phone:
1-800-741-8620
Tips for Reducing Risks
Facility Masters Webcast Series This series is made possible by:
Structure of Today’s Seminar
• We must mute phones to prevent excessive noise
• We will monitor the chat
• When you leave the webinar: • A survey appears
for your feedback • Tell us what info you want • Download a certificate
of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts
Facility Masters Webcast Series This series is made possible by:
Connect with Facility Masters
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– Today’s Hashtags: #TheaterSafety #FMWebcast
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• View our online resource library
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Facility Masters Webcast Series This series is made possible by:
Today’s Speakers
Justin Turner SchoolDude.com
Roger Young FacilityMastersOnline.com
Tom Watkins Van Buren Public Schools, Arkansas
Erich Friend Teqniqal Systems, Texas
Facility Masters Webcast Series This series is made possible by:
Endorsements
State of New Mexico Public School Facilities Authority
Facility Masters Webcast Series This series is made possible by:
Today’s Webcast
• Issue – providing a safe environment – Auditoriums / theatres unique challenge
• Solution – Understand the environment – Be proactive – Think processes and practices
• Steps – Conduct inspections – Identify work to be accomplished – Perform the repairs – Document and report
Facility Masters Webcast Series This series is made possible by:
Tom Watkins
Erich Friend
Theatre and Auditorium Safety
.
Facility Masters Webcast Series This series is made possible by:
Teqniqal Systems
Consultants Specializing in Performing Arts Technology and Safety
Systems Designs:
Audio, Video, Lighting, Rigging
Facility Types:
Theatre, Auditorium, Gymnasium, Amphitheatre, Lecture Hall, Natatorium, Stadium, Arena
Services:
Facility Assessment, Safety Training, Rigging Inspections, Acoustics & Noise Control, Space Planning
Facility Masters Webcast Series This series is made possible by:
Van Buren School District
• 5,900 students
• 12 Campuses
• Career Center
• Fine Arts Center
• High performing district
• 63% Free and Reduced
Facility Masters Webcast Series This series is made possible by:
• All district performing arts programs
• Art exhibits
• 200 events per year – 50% district related
• Large number of community events
• Community gathering spot
• Up to 8 professional shows / year
• 14 member advisory board
Facility Masters Webcast Series This series is made possible by:
Nature of Theatres and Auditoriums
• Complex Interrelated Systems – Changes to systems impacts other systems – Nothing stands alone
• Numerous Fire Hazards – Must protect occupants – Scenery not treated with fire retardants – Storage spaces overloaded – Lack of supervision
• Numerous Personnel Hazards – Tools, falls, electrical, obstructions, chemical,
mechanical
Facility Masters Webcast Series This series is made possible by:
Nature of Theatres and Auditoriums
• Code Requirements – Building codes (IBC, Southern) / ADA – Fire (NFPA, IFC) – Electrical (NEC)
• Difficult to Maintain – Access to odd spaces – Lifts, ceilings, fly galleries, catwalks, control booths
• Odd Hours of Scheduled Use – Nights and weekends, need constant monitoring
• Must be Functional for the Arts – Keep end-users in mind – Meet the requirements without inhibiting creativity
Facility Masters Webcast Series This series is made possible by:
Housekeeping
• Obstructed Passages / Floor Clutter – Chairs, Tables, Scenery, Backpacks, Tripods, Tools,
Musical Instruments – Impedes egress
• Obstructed Fire Protection – Pull Stations, strobes, sprinkler Heads, Riser / Shut-off
Valves – Fire Extinguishers & Hose Racks
• Storage for props / supplies / equipment – Compartmentalize, Protect and Secure
• Restrooms – Wet floors are slip hazards – Overstuffed trash cans are a fire hazard – Interactive fixtures & doors spread germs
Facility Masters Webcast Series This series is made possible by:
Housekeeping
• Lobby Areas – Wet floors are slip hazards – Loose mats / rugs are trip hazards – Blocked doors are an egress hazard
• Stage Areas – Floors – kept dry, clean, and clear of debris,
splinters, cables, general clutter – Stage Edges – fall hazard – Floor pockets – fire and trip hazards
• Shop Areas – Floors, waste bins, air filters
• Elevated Areas
Facility Masters Webcast Series This series is made possible by:
Egress Trips Stairs / Steps
Facility Masters Webcast Series This series is made possible by:
Fire Safety
Facility Masters Webcast Series This series is made possible by:
Equipment
• Training – not just for maintenance staff
– Teachers, students, renters, volunteers
• Rigging & Curtains
– Proper use and maintenance is critical
• Stage Lighting (Production Lights)
– Safe handling, safe access, inspect, safety cables
• Backstage Lighting - Performers and Crew
– (Run of Show, Work, Emergency)
Facility Masters Webcast Series This series is made possible by:
Equipment
• House Lighting (Normal & Emergency) – Floors and egress may not be level
– Periodic testing
• PPE & Fall Protection – Backstage is a construction site (safety first)
– Fitting, training, oversight
– Must have a rescue plan
• Fire Protection – Must be available, yearly inspection, training
• Sound System – Emergency power, training
Facility Masters Webcast Series This series is made possible by:
Managing Auditorium and Theatre Use
• Policies
• Rental Contract
• Appropriate Uses
• Rates / Tier System / Security Deposit
• Insurance
• Scheduling
Facility Masters Webcast Series This series is made possible by:
Public Safety
• Crowd Management (no such thing as “control”)
– 1 trained staff per 250 in attendance
• Secured Areas
– Unused parts of building
– Unauthorized people from catwalks
– Separate audience from performers
• First Aid / AED / Fire Blankets / Phones
– Accessible, functional, trained staff
• Non-combustible Materials
Facility Masters Webcast Series This series is made possible by:
Public Safety
• Fire Door Safety – Not Propped Open, Latches Not Defeated, Closers
Not Defeated
– Annual inspection
– Overhead Fire Doors
• Emergency Plan(s) – Fire, Tornado, Flood
– Security Breach
– Injury / Accident
– Chemical Spill
Facility Masters Webcast Series This series is made possible by:
Tracking Maintenance and Repairs
• Work Order System
• Timely Repairs (Prioritize by Hazard)
• Preventive Maintenance
– Regular Inspection Process
Facility Masters Webcast Series This series is made possible by:
Resources
• www.facilitymastersonline.com/resources
• www.centerforfinearts.org
• www.theatresafetyblog.blogspot.com
• www.nfpa.com
• www.osha.gov
• www.cdc.gov/niosh
• www.ada.gov
Facility Masters Webcast Series This series is made possible by:
Resources
• www.reedconstructiondata.com/building-codes/
• http://www.unf.edu/uploadedFiles/anf/ehs/Policies/OccupationalSafety_theater.pdf
• http://www.uic.edu/sph/glakes/harts1/HARTS_library/theatchk.txt
• http://up.yalecollege.yale.edu/regulations
• http://www.uiltexas.org/files/academics/theatre/theatre-safety-manual.pdf
Facility Masters Webcast Series This series is made possible by:
Tips to Reduce Risk Using SchoolDude to track and analyze information
Justin Turner SchoolDude.com
Facility Masters Webcast Series This series is made possible by:
Maintenance Direct
• Allows you to easily report all issues and track the progress
• Documents that facilities are safe, well maintained and clean
• Generates reports to track labor, costs, and issues at facilities
Facility Masters Webcast Series This series is made possible by:
Submit a work order
Facility Masters Webcast Series This series is made possible by:
Automatic updates for requester
And organization for your organization
Facility Masters Webcast Series This series is made possible by:
Easy reporting and analysis
-PDF -Excel -Graphs
Facility Masters Webcast Series This series is made possible by:
PM Direct
• Schedules important work to be completed – Regular inspections
• Shelter areas, emergency lighting, unobstructed egress, communications, IAQ, playgrounds
– Regularly scheduled maintenance activities • Emergency generator, HVAC, door operation
• Documents that the work was completed – Health and safety
– Operation of equipment
– Insurance needs
Facility Masters Webcast Series This series is made possible by:
Proactive: Recurring Scheduling for Emergency Safety
-Establish a scheduled series of inspections
Facility Masters Webcast Series This series is made possible by:
Tasks & procedures sheet for PM
Facility Masters Webcast Series This series is made possible by:
FSDirect-Managing Events
• Automate Requests
– Internal/External Events
• Organization Tracking
• Invoicing
• Automating Approvals
• Calendars
• Risk Management
• Documents
Facility Masters Webcast Series This series is made possible by:
What else can SchoolDude do for me?
• Protect your data
• Cloud Storage
–Accessible 24/7 through the internet
• Generate quick, accessible reports for insurance claims
• Be there to assist you
Contact Resources
To learn more: [email protected] Current clients: [email protected]
Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.com
Justin Turner SchoolDude.com [email protected]
Roger Young, [email protected]
Tom Watkins, [email protected]
Erich Friend, [email protected]