inception report cba project brm 22 june 11 · pdf fileinception report ‘community based...

Inception Report

‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh’ Project (March 2011-October 2012)

RETA 6422: Mainstreaming Environment for Poverty Reduction BAN: Category 2 subproject

1

Table of Contents

List of acronyms, abbreviations and local terms 2

1. Introduction 3

1.1. Context of Bangladesh 3

1.2. Project Outline 3

1.2.1. Objective of the project 4

1.2.2. Outcomes and outputs of the project 4

1.3. Project Sites and Participants 5

1.3.1. Project Sites 5

1.3.2. Project participants 8

2. Activities in the Inception Phase (March-May 2011)

9

2.1. Selection of the working area 9

2.2. Office Establishment 9

2.3. Staff Recruitment 9

2.4. Staff Orientation 10

2.5. Procurement of project equipments 11

2.6. Other equipments transferred to the project 11

2.7. Development of ToRs for Consultants 12

3. Major Changes and Decisions 12

3.1. Project Staffs 12

3.2. Budget Related 13

3.3 Office set up and Equipments 13

3.4 Phase-1 Activities 13

3.5 Project Management 13

4. Major Project Approaches 14

4.1 Project Implementation 14

4.1.1. Implementation Modalities 14

4.1.2. Limitations 14

4.2 Monitoring, Evaluation and Sustainability 15

4.2.1. Monitoring 15

4.2.2. Evaluation 15

4.2.3. Sustainability 15

2

Annex 1 Approved budget as per Letter of Agreement (LoA) of the project with PAB code number for 20 months (March 2011 – October 2012)

16

Annex 2 Gantt chart (March 2011 – October 2012) 18

Annex 3 Profile of the Project Staffs along with ToR 19

Annex 4 ToR of Project Consultant 31

Annex 5 Annex 5: Tentative Expenditure Planned for Next Period (1 July to 31 May 2012, according to the disbursement schedule)

39

List of acronyms, abbreviations and local terms

ADB Asian Development Bank

BCCSAP Bangladesh Climate Change Strategy and Action Plan

CBA Community-based Adaptation

CCA Climate Change Adaptation

DRR Disaster Risk Reduction

DTW Deep Tube Well

FGD Focused Group Discussion

HH Household

HR Human Resource

ICS Improved cooking stove

IGAs Income generating activities

INGO International NGO

M&E Monitoring and Evaluation

NAPA National Adaptation Programme of Action

NGO Non-government Organization

PAB Practical Action, Bangladesh

PRA Participatory Rural Appraisal

ToR Terms of Reference

Union The lowest local government unit in Bangladesh consisting of nine wards which is made up of several villages or para

UP (Union Parishad)

The lowest elected local government body of Bangladesh; Council of a union

Upazila Lowest administrative unit consisting of several unions

* Local terms are in italics.

3

1. Introduction

1.1. Context of Bangladesh

Climate Change is one of the most critical problems for the world and especially for poor countries like, Bangladesh due to low-lying and vulnerable geographic location. Bangladesh is the world’s third most vulnerable country to sea-level rise in terms of the number of people, and among the top ten countries in terms of percentage of people living in low-lying coastal zones1. The Global Climate Risk Index 2010 (CRI), which was developed by a German-based organization “German watch”, recognized Bangladesh as the most vulnerable country to the extreme weather events and most affected in the period of 1990-2008 2. The new Climate Change Vulnerability Index (CCVI), released by global risks advisory firm Maplecroft, rates Bangladesh as one of the most vulnerable to climate change3. On the other hand, UNDP identified Bangladesh to be the most vulnerable country in the world to tropical cyclones and the 6th most vulnerable country to flood4. Millions of people of the coastal areas of Bangladesh are under threat of climate change and variability. Considering climate vulnerability situation of Bangladesh, BCCSAP 2009 5 and NAPA 2005 6 (revised in 2008) also indicate coastal areas as one of the most vulnerable zones in Bangladesh. Repeated disasters, like cyclone Sidr and Aila, enhance the suffering of coastal communities. It deteriorates the poverty situation and obstructs the achievement of the Millennium Development Goals (MDGs) of the least developed countries, who are highly vulnerable to the climate-induced disasters7. The adverse effects of climate change undermine the economic development, human security, and people’s fundamental rights8.

1.2. Project Outline

The project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh’ is linked with the objectives of RETA 6422: Mainstreaming Environment for Poverty Reduction 9 of Asian Development Bank (ADB) and aims at reduction of vulnerability to natural hazards and disaster prevention and projection, conservation and sustainable use of natural resources and ecosystem services to maintain the livelihoods of the poor. The project will support two strategic foundations of the ADB Country Partnership Strategies (CPS: 2011-2015) namely i) inclusive economic growth and ii) environmentally sustainable growth. It will also support reduce disaster risks and respond to challenges posed by climate change. The key thematic drivers of the CPS is to promote environmental sustainability and climate resilience.

1

Pender, J. (2008): Community-led adaptation in Bangladesh, Forced Migration Review, Issue 31,

http://www.fmreview.org/FMRpdfs/FMR31/FMR31.pdf>, 15 April 2010. 2

Harmeling, S. (2009): Global Climate Risk Index 2009, Weather-related loss events and their impacts in 2007 and in a long-term comparison, Germanwatch, Bonn, Germany. 3 http://www.maplecroft.com/about/news/ccvi.html

4 UNDP (2004): A Global Report: Reducing Disaster Risk: A challenge for development,

United Nations Development Programme, Bureau for Crisis Prevention and Recovery, New York. 5 Bangladesh Climate Change Strategy and Action Plan (BCCSAP) 2009.

http://www.moef.gov.bd/climate_change_strategy2009.pdf 6

National Adaptation Programme of Action (NAPA) 2005. http://www.moef.gov.bd/Climate%20Change%20Unit/National%20Adaptation%20Programme%20of%20Action(NAPA).pdf 7

Vashist, S and Das, P.K. (2009): South Asia needs greater cooperation to fight climate change, Clime Asia: Climate Action Network-South Asia newsletter, BCAS, Dhaka. 8

UNDP (2007): Climate change and the MDGs, United Nations Development Programme,

<http://www.undp.org/gef/adaptation/dev/02a.htm>, 3 April 2007. 9

ADB, 2009. RETA 6422: Mainstreaming Environment for Poverty Reduction- Guideline for Sub-projects, Asian Development Bank, Manila

4

Under its current Global and Country Strategy (20007-12), Practical Action is considering climate change adaptation as an important element of its work as a cross-cutting issue. The ‘From Vulnerability to Resilience Framework’ (V2R Framework) of Practical Action and its experience around the world have shown how through disaster preparedness, diverse and secure livelihoods, creating enabling environment in governance systems and adaptive capacity to tackle future uncertainty can help vulnerable communities to build their resilience 10. The current CBA project also strongly contributes to achieving Practical Action’s current objectives (for 2007-2012) of its Reducing Vulnerability and Natural Resource Management programme (Aim 1) in Bangladesh:

1. To strengthen food production, processing and marketing capabilities of 75,000 people in 10 flood-prone districts, through adoption of improved technologies, to ensure better access to natural resources and reduce inequality of income and food consumption.

2. To reduced vulnerability for 150,000 people, in 6 districts, from the physical, social, economic and political effects of river erosion, flooding and climate change induced natural disasters.

This CBA project has designed to demonstrate some activities on identified issues, like agriculture, aquaculture, IGA, clean technology, solar home system, climate resilient shelter, and safe drinking water option. The project aims to pilot a model a) to reduce the disaster risk posed by the climate-induced extreme weather events and other natural disasters and b) improve the livelihood and food security for the vulnerable population through sustainable management of natural resources, practicing adaptive agriculture & aquaculture and improved shelter system.

The project will be implemented from 1 March 2011 to 31 October 2012. It is jointly supported by Asian Development Bank (ADB), Bangladesh Resident Mission (BRM) and Practical Action through sharing of required resources (Annex 1).

The objectives, outcomes and outputs of the project are given below.

1.2.1. Objective of the project

To mainstream climate change adaptation (CCA) and disaster risk reduction (DRR) in community level planning and programming.

1.2.2. Outcomes and outputs of the project

Outcome 1: Improved community understanding and capacity on climate change and variability and improved preparedness measure for DRR and CCA

Outputs:

1.1. Climate vulnerability map of the community

1.2. Multipurpose baseline survey

Outcome 2: Enhanced adaptive and risk reduction capacity of the vulnerable community with viable adaptation options

Outputs:

2.1. 10 demonstration plots of adaptive agriculture

2.2. 10 demonstration plots of adaptive aquaculture

10

Pasteur, K. 2011. From Vulnerability to Resilience: A framework for analysis and action to build community resilience. Practical Action Publishing, UK.

5

2.3. Demonstration of low-cost service for safe drinking water in 20 households

2.4. 10 demonstration of climate-resilient community shelter/homes

2.5. Pilot demonstration of solar home systems in 20 households

2.6. 20 demonstrations of clean technologies (like, biogas plant, improved cook stove, etc.)

2.7. Off-farm skill promotion for 10 households

Outcome 3: A more effective and enhanced capacity of the community on pre and post disaster management

Outputs:

3.1. Organized training for 1000 fishers and coastal community people for understanding and dissemination of cyclone signal warning

3.2. Farmers/fisher manuals (500 copies) on adaptive agriculture and aquaculture

3.3. Conducted awareness and skill training on CCA and DRR for 500 vulnerable peoples

3.4. Support ADB on publication of climate change and environment related manuals, reports, guidelines, booklets, brochure, policy brief, etc.

Detailed activity plan for the whole project period (March 2011-October 2012) is given in Annex 2.

1.3. Project Sites and Participants

1.3.1. Project Sites

Major vulnerabilities for the coastal areas, including natural calamities and extreme weather events (cyclone and tidal surge), saline water intrusion in surface and ground water, serious scarcity of safe drinking water due to salinity intrusion, problems in production systems (crops, livestock, and fresh water fish culture), water logging, and damaged embankments/polders, vulnerable location, poverty, etc. were considered during project site selection. The combined impacts of climate variability and disasters of these areas includes very low cropping intensity and production, soil-water degradation, unusual disasters and climate change factors which made the food security, income and employment situation of the poor very complex in Satkhira district - one of the most vulnerable coastal districts with high population density, extreme poverty and inadequate support for adaptation and disaster risk management. Moreover, lack of job opportunity, low crop productivity, malnutrition, diseases, increased poverty, and out-migration/displacement, etc. are undermining the development success.

The selected villages for project intervention are:

District Upazila Union Village Ward No. Borokupot 2 Shyamnagar Atulia Boyarshing 7 Kalikapur 1 & 2

Satkhira

Kaliganj Krishnanagar Ramnagar 3

Key observations against each village are given below. The information was collected during field visit and consulting with local people and UP, and statistical yearbooks (BBS 2001).

6

Area Key Observation Atulia Union FGD shows that around 85.5% houses, 35% agricultural land, 25%

shrimp farm, 65% pond and 77.5% latrine has been damaged due to cyclone Aila. FDG also shows that 87.5% cattle and 92% road 7 streets damaged at that time

Borokuput

� Consisting of 481 HHs � Literacy rate is 58.63% � Main occupations are agriculture, day labour and fisheries � The village is cyclone Aila affected. After Alia, some agricultural

land is now barren because of saline water intrusion. Local people are now thinking to divert the saline-affected agriculture land towards shrimp culture land

� Due to scarcity of irrigation water, agriculture mainly depends upon rainwater

� People mainly depend on rainwater for drinking purposes. Recently constructed (by an INGO) pipe water system (from DTW) is available at one part of the village, but the supply is limited compared with the total drinking water demand

Boyarshing � Consisting of 410 HHs � Literacy rate is 47.22% � No electricity supply � Main occupations are fisheries, day labour and small vendor � The village was badly affected by cyclone Alia. All the water

sources are still suffering from salinity problem � Almost no irrigation water is available there except the rain

water; as a result, no visible livestock population � People mainly depend on rainwater for drinking purposes.

Recently an international organization installed 2 pipeline points for drinking collected from a pond. But in dry season, almost all ponds get dried

Krishnanagar Union

It was find out through FGD that around 41% houses, 55% agricultural land and 30% shrimp farm has been damaged due to Aila along with other loses. Besides those around 40% ponds got saline affected

Kalikapur � Consisting of 1,141 HHs � Literacy rate is 48.90% � No electricity supply � Main occupations are fisheries and agriculture � The village was cyclone Aila affected. High salinity is still

observing at Golghusia river side. There was least number of shrimp culture land before Alia, whereas the number is increasing day by day

� East side of the village has drinking water problem � Livestock especially goat rearing is observed there

Ramnagar � Consisting of 364 HHs � Literacy rate is 43.71% � No electricity supply � Low lands of the village was affected by cyclone Aila

7

Area Key Observation � Main occupations are agriculture and small vendor � Livestock rearing is better than other villages � Least people are involved in shrimp culture

Map of Satkhira District

8

Map of Shyamnagar and Kaliganj Upazilla indicating Alulia and Krishnanagar Union

Shyamnagar Upazilla Kaliganj Upazilla

1.3.2. Project Participants

In addition to communities of the four villages in general, women will be a distinct target group of the project intervention as applicable. Project participants for demonstrations and training/awareness will be selected in consultation with local communities and local governments (UP). Multi-stakeholder consultation sessions will be organized at various stages of project implementation to identify the key stakeholders of the project.

2. Activities in the Inception Phase (March-May 2011)

2.1. Selection of the Working Area

9

Programme Manager of Reducing Vulnerability and NRM Programme of PAB, Coordination-Admin of PAB Dhaka Office and a newly recruited Field Facilitator of the project made a field visit on 2-5 May 2011 in Satkhira district to select the working areas and searching suitable office premises. Saline-prone coastal and cyclone Aila affected villages were the prime selection criteria. Informal meetings were conducted with vulnerable peoples, local government representatives (UP chairmen, members, etc.), community people of all selected villages, local staffs of national and local organizations (e.g. Shushilon, Progati, Ashroy Foundation, etc.) during that field visit.

2.2. Office Establishment

During the above field visit, the PAB team searched and verified suitable premises for project office set up. Following Practical Action’s policy, ground floor of a two storied building having around 1,600 sq ft space has been rented from 15 May 2011.

The address of the Project Office is Village: Kacharhati; P.O: Bhruilia; Upazila: Shymnagar; District: Satkhira

2.3. Staff Recruitment

To maintain transparent procedure and to have competent project staff, PAB went for job advertisement through bdjobs.com (a web-based medium) on 12 March 2011. The desired positions were Project Coordinator, Accounts cum Admin Officer, Field Facilitator/Community Organizer and Site Engineer. Following the Practical Action’s HR Policy, an interview committee with respective persons was formed for each position. Both written and viva were taken for each short-listed candidate (Project Coordinator: 21 April 2011; Field Facilitator/Community Organizer: 23 April 2011; Accounts cum Admin Officer: 20 April 2011; and Site Engineer: 8 May 2011).

Following are the short brief of the recruited staff for the project to be based in Shaymnagar, Satkhira.

Position: Project Coordinator Name: Mr. Anwar Hossain Joining date: 15 May 2011 Educational Qualification: MS in Agricultural Extension Education

Position: Accounts cum Admin Officer Name: Mr. Shyamol Kumar Shil Joining date: 15 May 2011 Educational Qualification: M.Com in Accounting

Position: Field Facilitator/ Community Organizer Name: Mr. Mrinal Kumar Sarker Joining date: 3 May 2011 Educational Qualification: MSS in Political Science

Position: Field Facilitator/ Community Organizer Name: Mr. Md. Humaun Kabir Joining date: 15 May 2011 Educational Qualification: BA

Position: Site Engineer Name: Md. Morshedul Alom Joining date: 3rd July 11 Educational Qualification: Diploma in Civil Engineering

10

Brief profile and ToR of the recruited project staffs are given at annex 3.

2.4. Staff Orientation

A five-day long exclusive orientation programme was conducted for the project staff (Project Coordinator, Field Facilitators and Accounts cum Admin Officer) on 15-19 May 2011. The event title was ‘Project Orientation, Action Plan, Multipurpose Baseline Survey and Vulnerability Map Preparation’.

Following is the schedule of staff orientation session.

Date Agenda 15 May 11, Sunday

� Introduce and complete joining procedure

� Brief on Practical Action

� Orientation on Practical Action HR, Admin and IT policy and user manuals

� Short brief on the project 16 May 11, Monday

� Project related discussion 17 May 11, Tuesday

� Introduce to all Aim 1 staff of PAB Dhaka Office

� Discussion on PAB management system

� Orientation on PAB and ADB project implementation procedures

� Orientation on PAB communications system 18 May, Wednesday

� Discussion on vulnerability map preparation & multipurpose baseline survey for project implementation

� Brief discussion on project related issues from donor side 19 May 11, Thursday

� Gantt Chart of the project preparation

� Discussion on Phase 1 activities of the project

� Handing over of few accessories and materials like, digital camera, video camera, pen drive, etc.

Practical Action’s staff from different programmes, units and departments took part in different sessions of this programme. The focal point for the project from the ADB, BRM also attended one session to meet the newly recruited project staff and briefed about the ADB’s procedure on project implementation.

2.5. Procurement of equipments

Following items have been purchased under the project since its inception.

Sl.# Items Specification Total Price (BDT) 1. Mini Laptop Brand: HP (LN364PA-HP Mini 110-

3603TU) Intel Atom Dual Core N550 ,Processor 1.66 GHz, 320GB HDD/2GB RAM/10.1” LED display

31,500

11

Sl.# Items Specification Total Price (BDT) Warranty: 1 Year Made in China

2. Motor Cycle Hero Honda (Dawn) 100CC Made in : India With Registration

1,21,080

3. Scanner HP Scanjet Scanner, Mode: G3110Flatbed Scanner, Resolution: 4800dpi Scanning bit: 48 bit Warranty: 1 Year Made in China

9,000

4. Photocopier Brand: RICOH, Model: Aficio MP 1900, Function : Copying only, Resolution: 600 dpi, Weight: Less than 35 kg Memory: 64 MB RAM Warranty: 2 Years Made in : China

86,000

2.6. Other equipments transferred to the project

In addition to above procurement, following items have been transferred from PAB’s own pool to the project office in Satkhira as per project demand and for smooth implementation of the project activities. These should be considered as in kind contribution of Practical Action to the project.

Sl.# Items Specification Remark 1. Motor Cycle Motor Cycle 50CC

Made in : Japan With Registration

Needs servicing/little bit of repairing

2. Motor Cycle Motor Cycle 125 CC with Helmet Made in: Pakistan-Japan With Registration

Needs servicing

3. Computer Number 4 in number. Full set of desktop computers with UPS, monitor, CPU, mouse, key board etc.

Needs servicing/update/adding some accessories

4. Printer HP Printer 5. Digital camera Sony Cyber shoot Needs repairing 6. Video camera Sony Handicap Needs repairing 7. Pen drives 3 in Number 8. IPS 2 in Number, Rahim Afroze Co. 9. Furniture Executive Table, Revolving

Chair, Book Shelf, computer table, etc.

Need repair/color/modify a little bit

10. Stationary Some stationary like calculator, stapler, pin remover etc

Previously used

11. Others Display Board, white board, fan-4,

12

2.7. Development of ToRs for Consultants

Following ADB’s standard formats, detailed ToRs have been drafted by ADB and PAB for the following consultants to contribute to the project. The detail ToR is in annex 4.

I. Adaptation and Livelihood Expert For designing of adaptation packages on agriculture and aquaculture and demonstration of indigenous adaptation practices.

II. Architect/Civil Engineer For designing of climate resilient housing including installation of solar home system.

III. Environmental Economists For cost-benefit analysis study on shrimp/aquaculture and agriculture.

The recruitment of these consultants is being directly handled by ADB, BRM.

3. Major Changes and Decisions

For better project implementation and to follow PAB’s policies and standard procedures, some changes and decisions have been made in consultation with ADB focal person.

3.1. Project Staff

Position According to proposal Revision Project Coordinator � Required educational

qualification was Masters � Required experience was

at least 10 years

� Required educational qualification was Masters (with 3-year graduation) or Graduate (4-year course)

� Required experience was at least 8 years

Community Organizer � Job title was Community Organizer


� Job title was Field Facilitator


�

Site Engineer � Required experience was at least 5 years


Office Peon cum Messenger

� Required educational qualification was HSC or Diploma in Secretarial Science

� Required experiences was SSC adding 2 years of relevant job experiences

3.2. Budget Related

• It was decided after having discussion with the ADB focal person that PAB will confine expenditure any how within the ‘Total Expenses’ that is US$ 240,000. Under a ‘Sub-total’, changes can be made among the individual line items as per project needs keeping the ‘Sub-total’ same. Any possible exceeding of the ‘Sub-total’ needs prior approval from the ADB focal person.

• Considering PAB’s HR policy & salary steps, better staff hiring and remote posting place, the staff’s salary has been reorganized a little keeping the ‘Sub-total’ same.

13

• The project is designed for 20 months, but some expenditure has been started after 2/3 months later. For those cases (like, house rent), the total amount has been distributed for the remaining project period.

3.3. Office set up and Equipments

• To mitigate the limited budget for office equipments and set up, PAB has transferred some items, computers and equipments from its pool to the project after necessary maintenance (see Section 2.6 for details) which will be considered as kind contribution of PAB.

• There is one motorcycle in the project budget, but considering the distance and local transport system, PAB has provided 2 old motorcycles to the field staff after servicing and repairing for a time being (see Section 2.6 for details).

• To secure the office premises and to provide regular utility bills; security, stove, drinking water, electricity etc. bills will be paid from the ‘Rent of Field Office’ line items under the ‘Other Project Support Costs’ sub-head.

3.4. Phase-1 Activities

• The ‘Climate Vulnerability Map Preparation’ and ‘Multipurpose Baseline Survey’ activities under Phase-1 have been decided to conduct by hiring external resource persons following PAB policy but the total expenditure will be same (phase 1 activities) as mention in original letter of agreement between ADB and PAB

• The national travel cost related to baseline survey will be charged under the Phase-1 line items.

3.5. Project Management

• It was decided that for better project management, the Programme Manager of Reducing Vulnerability and Natural Resource Management (Aim 1) of Practical Action Bangladesh (PAB) will be the focal person for the project from PAB and will supervise the project staff under the guidance of the Team Leader, Aim 1 of PAB.

4. Major Project Approaches

4.1. Project Implementation 4.1.1. Implementation Modalities

Climate vulnerability map of the community will be prepared to identify the present situation. The map will be conducted through participatory vulnerability assessment (PVA), community risk assessment (CRA) and geographic information system (GIS). A multipurpose baseline survey of the selected climate vulnerable areas will be conducted at the beginning of the project. The survey will include climate and disaster risk the project will pilot a model to reduce the disaster risk posed by the climate –induced extreme weather events and other natural sustainable management of natural resources, practicing assessment, poverty analysis, livelihood assessment and socio-economic study to prepare a detail investment plan.

A participatory adaptation plan and possible investment plan will be developed based on participatory action plan development (PAPD) and vulnerability mapping. It will be developed for possible adaptive interventions for mainstreaming the options. Inter-union level exchange visits among villages will be conducted to facilitate views on good adaptation practices. The lessons

14

generated from piloting good adaptation and other climate resilient intervention will be disseminated through local and national seminars, press releases and webpage updates. Good adaptation practices in the local level and options for climate-resilient development will be documented and published for wider dissemination and replication.

4.1.2. Limitations

The project may observe following limitations during implementation which are as follows:

� The given time is limited; only one season will be available for agriculture related activities. It will be really difficult to assess the impact of field activities within project period;

� Absent of sector specialist position (like, Fisheries, Agriculture etc.) at project, the technical support for selected activities will be a difficult task; However Adaptation and Livelihood consultant will provide required guidance;

� Considering the number of field staffs (2 FF and 1 PC), the coverage area (2 Upazillas) is difficult to manage. All options will not be possible to demonstration at all Villages

� No Monitoring related position is at the project which limits the regular follow up and tracking keeping at right direction

� All the consultants will be recruited by ADB which limits the proper and timely supports of them for project implementation

� Budget is another constraint considering the office establishment, communication and stationeries

� Limited budget will also make barrier for a large option (as like, pipe water supply) selection/ demonstration

4.2. Monitoring, Evaluation and Sustainability

4.2.1 Monitoring

Project staff will conduct the regular monitoring of project implementation and impact monitoring. The quality and impact will be measured through field visits, observations, questionnaire survey and interviews, village/UP level meetings etc. and other appropriate tools by the project team and/or PAB’s organizational development unit.

4.2.2. Evaluation

Formal project evaluation will be carried out independently by BRM Environmental Officer and Gender & Social Development Officer based on standard ADB procedure and guideline on M&E. They will review the project semiannually to ensure the smooth implementation and timely delivery of project output.

4.2.3. Sustainability

• Near the completion of the project, an exit strategy will be developed based on activity implemented and lessons learnt;

• It is believed that, if project beneficiaries understand and value the improved livelihood options and technologies demonstrated, they will keep those alive and replicate which will lead the project towards sustainability in the area.

• Practical Action has developed and is planning some new CBA projects in the similar areas of Bangladesh. The learning from the current CBA project will feed in to these

15

projects as well and make the lessons internalized. Being a part of large CBA networks, (as example, Action Research for Community Adaptation in Bangladesh-ARCAB) Network where PAB is an active partner) Practical Action will also disseminate these CBA learning to reach wider audiences;

• It is also envisaged that the lessons from this CBA project will help ADB to design its future program on climate change adaptation and disaster risk reduction and CBA in Bangladesh and other Asian countries.

16

Annex 1: Approved budget as per Letter of Agreement (LoA) of the project with PAB code number for 20 months (March 2011 – October 2012)

PAB Donor Code

Item ADB (US$)

PA (US$)

Total (US$)

Phase 1: Impacts and vulnerability assessment for preparation

1 Preparation of climate vulnerability map of the community

4,000 1,600 5,600

1.1 Multipurpose baseline survey of the selected climate vulnerable areas for project implementation. The survey includes climate and disaster risk assessment, poverty analysis, livelihood assessment and socio-economic study to prepare a detail investment plan

5,000 1,700 6,700

Sub-total 9,000 3,300 12,300

Phase 2: Piloting adaptation and provision service for climate resilience

2 Demonstration on adaptive agriculture (10 demos) 10,000 3,000 13,000 2.1 Demonstration of adaptive aquaculture (10 demos) 10,000 3,000 13,000

2.2 Demonstration of service for safe drinking water in salinity intrusion areas (20 household)

10,000 5,000 15,000

2.3 Demonstration of climate resilient community shelter home(approximate $3000/home- for 10 home)

22,500 8,000 30,500

2.4 Demonstration of solar home system in 20 household (approximate $300/30Wp/household)

4,500 2,000 6,500

2.5 Demonstration of clean technology (biogas/ improved cooked stove, etc) system in 20 household ($275/50 cft gas production per day/household-10 SHS & 10 biogas)

4,500 2,000 6,500

2.6 Off farm skill promotion (10 household) 4,000 2,000 6,000 Sub-total 65,500 25,000 90,500 Phase 3: Improved communication for risk reduction

3 Training for fishers and coastal community for understanding and dissemination of cyclone signal warning

6,000 2,500 8,500

3.1 Publication of a farmers/fisher manual on adaptive agriculture and aquaculture

6,000 2,500 8,500

3.2 Conduct awareness and skill training on climate change adaptation and disaster risk reduction for vulnerable community

6,400 3,300 9,700

3.3 Publication of BRM’s climate change and environment related manuals, reports, guidelines, booklets, brochure, policy brief, etc.(exclusively used for BRM publication)

10,000 0 10,000

Sub-total 28,400 8,300 36,700

Support for Project Management

4 Project Coordinator (1 for 20 months @ $1115/month) 22,300 0 22,300

4.1 Accountant cum Admin Officer (1 for 20 months @ $ 600/month)

10,800 1,200 12,000

4.2 Community Organizer (2 person for 20 months @ $300/month)

6,000 6,000 12,000

4.3 Office peon cum messenger( 1 person for 21 months @ $150/month)

0 3,000 3,000

17

PAB Donor Code

Item ADB (US$)

PA (US$)

Total (US$)

4.4 Adaptation and livelihood expert (2 person month, @1800/month) for designing of adaptation packages on agriculture & aquaculture and documentation of indigenous adaptation practices

2,700 900 3,600

4.5 Site Engineer 1 person for 16 months @ $325/month 4,750 450 5,200 4.6 Architect/Civil Engineer (will cover Water and

Sanitation) [2 person month, @ $1500/month) for designing of climate resilient housing (including installation of solar home system]

3000 0 3000

4.7 Environmental economist (2 person month @ $1000/month) for CBA study on shrimp/Aquaculture and agriculture

2000 0 2000

Sub-total 51,550 11,550 63,100 Other Project Support Costs

5 Rent of Field Office for 20 months @ $ 200/month 1,800 2,200 4,000

5.1 Office equipment (computer, printer, photo copier, scanner, camera, cell phone, etc.)

4,500 0 4,500

5.2 Local travel allowance for field staff 1,050 0 1,050

5.3 Motor Cycle for Project Coordinator 1,800 0 1,800

5.4 Domestic travel, accommodation, food and DSA 8,000 1,000 9,000

5.5 Conference/Workshop/Seminar- National & Local 5,000 5,000 10,000

5.6 Office stationary, printing and communication (Phone, cell, fax, courier, etc.) (Lump-sum)

2,000 2,000 4,000

5.7 Miscellaneous 1,400 1,650 3,050 Sub-total 25,550 11,850 37,400 Total Expenses 180,000 60,000 240,000

* Yellow highlighted items are to be directly spent by ADB as per the LoA.

18

Annex 2: Gantt Chart for the project (March 2011 – October 2012) A week-wise work plan for the project has been prepared with the help of project staff and initial field visits during project inception.

Please see attached excel file entitled “Gantt Chart”.

19

Annex 3: Profile of the Project Staffs along with ToR

Brief of Project staffs are as follows:

Position: Project Coordinator

Name: Mr. Anwar Hossain

Expected joining date: 15th May 2011

Age: 37 years

Permanent Address: Village: Lahini Khondokar Para PO: Mohini Mills Kyshtia Sadar, Kustia.

Educational Qualification: MS in Agricultural Extension Education

Total working Experience: 10 Years

Previous working experiences: Coordinator of UDDIPON Project Manager of IIRD Project Officer of Unnayan Dhara Senior Manager of South Bengal Fertilizer Mills Ltd. Scientific officer of REFPI- BAUEC, Development of Extension Packages on Farm Power Issues for the Poor Farmers

Position: Accounts cum Admin Officer

Name: Mr. Shyamol Kumar Shil


Age: 43+ years

Permanent Address: Village: Shibanandopur P.O: Modapur Pangsha, Rajbari.

Educational Qualification: M. Com, Accounting


Previous working experiences: Assistant Coordinator (Accounts & Admin) of Village Education Resource Center (VERC) Chief Accounts & Administrative Officer of Nari Unnayan Shakti (NUS) Accounts Officer of South Asia Partnership (SAP)

20

Position: Community Organizer/Field Facilitator

Name: Mr. Md. Humaun Kabir


Age: 29+ years

Permanent Address: Village: South Bagura P.O: Baharampur Dashmina, Patuakhali.

Educational Qualification: Bachelors of Arts


Previous working experiences: Field Facilitator of South Asia Partnership Bangladesh Field Supervisor of Caritas Bangladesh Community Facilitator of Center for Natural Resource Studies (CNRS) Supervisor (Education) of Terredes Homes- Netherlands

Position: Community Organizer/Field Facilitator

Name: Mr. Mrinal Kumar Sarker Joining date: 3rd May 2011

Age: 32+ years

Permanent Address: C/O: Rampada Sarker Village: Kulpota, PO: Alipur Upazilla & District: Satkhira.

Educational Qualification: MSS in Political Science


Previous working experiences: Program officer of Satkhira Unnauan Sangstha (SUS) Upazilla Supervisor of Satkhira Unnauan Sangstha (SUS)

The recruitment of Site Engineer is under process

Name: Md. Morshedul Alom Joining date: 03

rd March 1988

Age: 23+ years

Permanent Address: Village: Khasbug PO: Mahigonj Kotwali, Rangpur.

Educational Qualification: Diploma In Civil Engineering

Total working Experience: 4+ Years

Previous working experiences:

Upzilla Risk Assessment Coordinator of Echo Social Development Organization (ESDO)

Infrastructure Officer, SHOUHARDO Programme of ESDO Project Engineer of Brother Construction Company

21

ToR of the Project Staffs

Note: the JD is under process

FIXED TERM EMPLOYEMENT CONTRACT Between

PRACTICAL ACTION, BANGLADESH House No. 12/B, Road No.4, Dhanmondi, Dhaka – 1205

And

Mr. Md. Anwar Hossain C/o. Mr. Md. Moniruzzaman

Vill: Lahini Khondokarpara, P.O: Mohini Mills

P.S- Kushtia Sadar, Kushtia

1. Assignment:

To work under fixed term basis staff category as a Project Coordinator for implementation of the project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh” under the Reducing Vulnerability and Natural Resource Management Programme of Practical Action, Bangladesh. The work station will be in Shyamnagar Upazilla in Satkhira.

2. Terms of Reference:

The terms of Reference will be provided up on joining.

3. Period of Contract

This contract will be effective from 15 May 2011 to 31 October 2012.

4. Remuneration

The Staff will be paid a total sum of Tk. 64,629 (Taka sixty four thousand six hundred twenty nine) only (which is comprised Tk.41, 086, as Basic salary, 50% of the basic salary as House rent, Tk,1,500.00 as Medical allowance and Tk.1,500.00 as Transport allowance) per calendar month as remuneration. No official vehicle will be given for transportation to and from the residence.

You will also be entitled to festival bonus equal to one month gross salary during Eid- ul-Ftre. If the festival arrives before you have completed one full year’s of service with the organization your bonus will be calculated on pro rata basis. The Income Tax will be deducted from the remuneration according to the Government rules and will be deposited to the Bangladesh Bank. For the field visits, travel expenses will be paid according to the organizations regulation. No official vehicle will be given for transportation to and from the residence.

5. Insurance and Liabilities

By the terms of this fixed term staff is not engaged as a regular employee of Practical Action, and is not entitled to any other staff benefits. However, such staff will be covered under Group Insurance of Practical Action, Bangladesh (3 years basic salary). The staff will be responsible for any insurance and taxes arising out of this agreement. S/he is also responsible for organizational vehicle, assets, equipment and documents given him to use and maintain in possession.

6. Reporting and Work Hours:

The fixed term basis staff will be responsible to the Programme Manager, Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh Dhaka and will report to her directly. He will need to work in coordination with PNGOs and other programme units of Practical Action, Bangladesh.

22

The working hour will be as per organisation regulations. Leave, holidays will be according to the organizational policy of Practical Action, Bangladesh.

7. Cancellation/Termination of Contract

This contract may be terminated by the either party with two months notice or pay in lieu thereof. However, if the organization is dissatisfied with the performance of the fixed term basis employee then it reserves the right to terminate the contract with out showing any reason.

8. Premature Termination and Force Majeure:

If the performance of this contract is rendered wholly or substantially impossible or is otherwise frustrated by reason of force Measure, then the party so affected shall promptly notify the other party in writing and as from the date of that information the obligations of both parties shall cease forthwith except that Practical Action, Bangladesh shall pay the short term staff’s all fees due and outstanding under the term of this agreement up to and including the date of notification of termination. This payment however, will be made upon returning the office assets received from the Practical Action - Bangladesh. Any written material or information obtained before the incidence of force Measure shall remain the property of Practical Action, Bangladesh.

9. Acceptance

If the fixed term staff accepts this assignment on the terms and conditions set out in this contract, may please sign both copies of the Contract and return one to Practical Action - Bangladesh.

____________________________ Country Director Practical Action, Bangladesh Date:

________________________ Md. Anwar Hossain Fixed Term Employee Date:

Witness: 1 _____________________ 2. ______________________ (Sig.) (Sig.) Name: __________________ Name: __________________

23


PRACTICAL ACTION, BANGLADESH House No. 12/B, Road No.4, Dhanmondi, Dhaka - 1205

and

Mr. Shyamol Kumar Shil C/o. Mr Jogesh Chandro Shil ,

Vill: Shibanandopur, P.O: Modapur,

P.S- Pangsha, Rajbari

1. Assignment:

To work under fixed term basis staff category as an Accounts Cum Admin Officer for implementation of the project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh” under the Reducing Vulnerability and Natural Resource Management Programme of Practical Action, Bangladesh. The work station will be in Shyamnagar Upazilla in Satkhira.





4. Remuneration

The Staff will be paid a total sum of Tk. 41,296 (Taka forty one thousand two hundred ninety six) only (which is comprised Tk.25,531 as Basic salary, 50% of the basic salary as House rent, Tk,1,500.00 as Medical allowance and Tk.1,500.00 as Transport allowance) per calendar month as remuneration. No official vehicle will be given for transportation to and from the residence.

You will also be entitled to festival bonus equal to one month gross salary during Durgapuja. If the festival arrives before you have completed one full year’s of service with the organization your bonus will be calculated on pro rata basis. The Income Tax will be deducted from the remuneration according to the Government rules and will be deposited to the Bangladesh Bank. For the field visits, travel expenses will be paid according to the organizations regulation. No official vehicle will be given for transportation to and from the residence.


By the terms of this fixed term staff is not engaged as a regular employee of Practical Action, and is not entitled to any other staff benefits. However, such staff will be covered under Group Insurance of Practical Action, Bangladesh (3 years basic salary). The staff will be responsible for any insurance and taxes arising out of this agreement. S/he is also responsible for organisational vehicle, assets, equipment and documents given him to use and maintain in possession.


The fixed term basis staff will be responsible to the Project Coordinator, Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh Shyamnagar Upazilla in Satkhira and will report to him directly. For respective technical aspects, you will have to close relation with Admin & Accounts in Dhaka. He will need to work in coordination with PNGOs and other programme units of Practical Action, Bangladesh. The working hour will be as per organization regulations. Leave, holidays will be according to the organizational policy of Practical Action, Bangladesh.

24





9. Acceptance



________________________ Shyamol Kumar Shil Fixed Term Employee Date:


25

FIXED TERM EMPLOYEMENT CONTRACT

Between PRACTICAL ACTION, BANGLADESH

House No. 12/B, Road No.4, Dhanmondi, Dhaka - 1205

and

Mr. Md. Humanu Kabir Village: South Bagura P.O: Baharampur Dashmina, Patuakhali.

1. Assignment:

To work under fixed term basis staff category as a Field Facilitator for implementation of the project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh” under the Reducing Vulnerability and Natural Resource Management Programme of Practical Action, Bangladesh. The work station will be in Shyamnagar Upazilla in shatkhira.





4. Remuneration

The Staff will be paid a total sum of Tk. 20,544 (Taka Twenty thousand five hundred forth four) only (which is comprised Tk.11, 696, as Basic salary, 50% of the basic salary as House rent, Tk,1,500.00 as Medical allowance and Tk.1,500.00 as Transport allowance) per calendar month as remuneration. No official vehicle will be given for transportation to and from the residence.

You will also be entitled to festival bonus equal to one month gross salary during Durgapuja. If the festival arrives before you have completed one full year’s of service with the organisation your bonus will be calculated on pro rata basis. The Income Tax will be deducted from the remuneration according to the Government rules and will be deposited to the Bangladesh Bank. For the field visits, travel expenses will be paid according to the organisations regulation. No official vehicle will be given for transportation to and from the residence.


By the terms of this fixed term staff is not engaged as a regular employee of Practical Action, and is not entitled to any other staff benefits. However, such staff will be covered under Group Insurance of Practical Action, Bangladesh (3 years basic salary). The staff will be responsible for any insurance and taxes arising out of this agreement. S/he is also responsible for organisational vehicle, assets, equipment and documents given him to use and maintain in possession.


The fixed term basis staff will be responsible to the Project Coordinator, Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh Shyamnagar Upazilla in Shatkhira and will report to him directly. He will need to work in coordination with PNGOs and other programme units of Practical Action, Bangladesh. The working hour will be as per organisation regulations. Leave, holidays will be according to the organisational policy of Practical Action, Bangladesh.

26


This contract may be terminated by the either party with two months notice or pay in lieu thereof. However, if the organisation is dissatisfied with the performance of the fixed term basis employee then it reserves the right to terminate the contract with out showing any reason.



9. Acceptance



________________________ Mr. Mrinal Kumar Sarkar Fixed Term Employee Date:


27



and

Mr. Mrinal Kumar Sarkar C/o. Rampada Sarkar ,

Vill:Kulpota, P.O: Alipur

P.S: Satkhira, District: Satkhira

1. Assignment:

To work under fixed term basis staff category as a Field Facilitator for implementation of the project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh” under the Reducing Vulnerability and Natural Resource Management Programme of Practical Action, Bangladesh. The work station will be in Shyamnagar Upazilla in Satkhira.





4. Remuneration

The Staff will be paid a total sum of Tk. 20,544 (Taka Twenty thousand five hundred forth four) only (which is comprised Tk.11, 696, as Basic salary, 50% of the basic salary as House rent, Tk,1,500.00 as Medical allowance and Tk.1,500.00 as Transport allowance) per calendar month as remuneration. No official vehicle will be given for transportation to and from the residence.

You will also be entitled to festival bonus equal to one month gross salary during Durgapuja. If the festival arrives before you have completed one full year’s of service with the organization your bonus will be calculated on pro rata basis. The Income Tax will be deducted from the remuneration according to the Government rules and will be deposited to the Bangladesh Bank. For the field visits, travel expenses will be paid according to the organizations regulation. No official vehicle will be given for transportation to and from the residence.


By the terms of this fixed term staff is not engaged as a regular employee of Practical Action, and is not entitled to any other staff benefits. However, such staff will be covered under Group Insurance of Practical Action, Bangladesh (3 years basic salary). The staff will be responsible for any insurance and taxes arising out of this agreement. S/he is also responsible for organizational vehicle, assets, equipment and documents given him to use and maintain in possession.


The fixed term basis staff will be responsible to the Project Coordinator, Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh Shyamnagar Upazilla in Shatkhira and will report to him directly. He will need to work in coordination with PNGOs and other programme units of Practical Action, Bangladesh. The working hour will be as per organisation regulations. Leave, holidays will be according to the organizational policy of Practical Action, Bangladesh.

28





9. Acceptance



________________________ Mr. Mrinal Kumar Sarkar Fixed Term Employee Date:


29



and

Mr. Md. Morshedule Alom (Ripon) S/o. Md. Abdul Khalek

House: 27/1, Road-1, G.L Roy Road

Khasbug, P.O: Mahigonj, Rangpur

1. Assignment:

To work under fixed term basis staff category as a Site Engineer for implementation of the project entitled ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh” under the Reducing Vulnerability and Natural Resource Management Programme of Practical Action, Bangladesh. The work station will be in Shyamnagar Upazilla in Satkhira.




This contract will be effective from 3 July 2011 to 31 October 2012.

4. Remuneration

The Staff will be paid a total sum of Tk. 28,470.00 (Taka Twenty eight thousand four hundred seventy) only (which is comprised Tk.16, 980.00 as Basic salary, 50% of the basic salary as House rent, Tk,1,500.00 as Medical allowance and Tk.1,500.00 as Transport allowance) per calendar month as remuneration. No official vehicle will be given for transportation to and from the residence.

You will also be entitled to festival bonus equal to one month gross salary during Eid-ul Ftre. If the festival arrives before you have completed one full year’s of service with the organization your bonus will be calculated on pro rata basis. The Income Tax will be deducted from the remuneration according to the Government rules and will be deposited to the Bangladesh Bank. For the field visits, travel expenses will be paid according to the organizations regulation. No official vehicle will be given for transportation to and from the residence.


By the terms of this fixed term staff is not engaged as a regular employee of Practical Action, and is not entitled to any other staff benefits. However, such staff will be covered under Group Insurance of Practical Action, Bangladesh (3 years basic salary). The staff will be responsible for any insurance and taxes arising out of this agreement. He is also responsible for organisational vehicle, assets, equipment and documents given him to use and maintain in possession.


The fixed term basis staff will be responsible to the Project Coordinator, Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh Shyamnagar Upazilla in Shatkhira and will report to him directly. He will need to work in coordination with PNGOs and other programme units of Practical Action, Bangladesh. The working hour will be as per organization regulations. Leave, holidays will be according to the organizational policy of Practical Action, Bangladesh.

30





9. Acceptance


_________________________ Country Director Practical Action, Bangladesh Date:

________________________ Md. Morshedul Alom (Ripon) Fixed Term Employee Date:

Witness: 1 _____________________ 2. ______________________ (Sig.) (Sig.) Name: __________________ Name: ___----------

31

Annex 4: ToR of Project Consultant

TERMS OF REFERENCE FOR ADAPTATION AND LIVELIHOOD SPECIALIST

Position: Adaptation and Livelihood Specialist

Duration: Two person-months (intermittent)

Expertise: Climate Adaptation and Livelihood Diversification

Source (National / International): National

Category (Independent / Firm): Independent or Firm

A. Objective/Purpose of the Assignment

1. The objective and purpose of this assignment is to support adaptive livelihoods assessments, capacity building events and piloting of adaptive interventions (agriculture, aquaculture and off-farm) under the ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh’ sub-project (henceforth “the sub-project”) under the Mainstreaming Environment for Poverty Reduction (Category 2 under RETA 6422) of ADB. Practical Action Bangladesh is implementing this sub-project at 4 villages of 2 upazilas of Satkhira district of Bangladesh.

2. The sub-project aims to piloting mainstream climate change adaptation (CCA) and disaster risk reduction (DRR) in community level planning and programming. The main impact of this initiative will be to improve the resilience of vulnerable community against natural disasters, climatic variability and change and other extreme weather events. The targeted vulnerable group includes climate-induced disaster-affected poor families (with special emphasis on women-headed families) living in the exposed and vulnerable hotspots of coastal zones who have very little capacity to cope with extreme weather events and the communities whose livelihoods are solely dependent on harvesting natural resources. The project will primarily concentrate in four villages of two coastal upazilas of Bangladesh. The major outcomes of the sub-project include i) improved community understanding and capacity on climate variability and change and improved preparedness measure for DRR and CCA; ii) enhanced adaptive and risk reduction capacity of the vulnerable community with viable and feasible adaptation options; and iii) a more effective and enhanced capacity of the community on pre and post disaster risk management.

B. Scope of Work

3. The main responsibilities of the Adaptation and Livelihood Expert (henceforth “the National Consultant”) is to i) preparation of climate vulnerability map of the community; ii) assist the project team in conducting and documenting multipurpose baseline surveys and assessments, ii) identifying adaptive agriculture & aquaculture, and off-farm options for the communities in the project area for demonstration; iii) responsible to develop farmers/fisher handout for manual on adaptive agriculture and aquaculture, iv) contribute to the capacity development of staff, stakeholders and community.

C. Detailed Tasks

4. The Consultant’s responsibilities will include, but will not be limited to, the following:

(i) With the assistance of project staffs, prepare climate vulnerability map of the community;

(ii) Assist in designing the multipurpose baseline surveys/assessments of the project area that includes climate risk and vulnerability assessment, institutional analysis, poverty and livelihood status, socioeconomic condition, community mobilization, etc. of the project areas based on primary and available secondary information;

(iii) Document indigenous adaptive agriculture, aquaculture and other natural resource based livelihood options for the communities in the project areas and recommendation for improved modification of those adaptive practices;

32

(iv) Identify adaptive agriculture, aquaculture, off-farm and other livelihood diversification options for the communities in the project area;

(v) Develop the handout for farmers manual on adaptive agriculture based on existing indigenous knowledge and other adaptive practices;

(vi) Develop the handout for fisher’s manual on adaptive aquaculture based on existing indigenous knowledge and other adaptive practices;

(vii) Conduct a ToT for the project staff and selected stakeholders on disaster risk management, climate risk and vulnerability assessment, climate change adaptation, livelihood diversification, and Sustainable Livelihood Framework;

(viii) Perform other tasks relevant to this subproject as may be assigned by the ADB Project Officer and focal person of Practical Action Bangladesh.

D. Dates of Assignment

5. The Consultant will be engaged on an intermittent basis for 44 days from 01 July 2011 to 31 December 2011. The Consultant needs to discuss with the assigned ADB Project Officer and Practical Action focal person on the exact allocation of the working days during the contract period.

E. Output / Report Requirements

6. The Consultant needs to submit the following reports to the assigned ADB Project Officer of the sub-project and Practical Action Bangladesh timely and with high quality in accordance with ADB and Practical Action’s reporting requirements:

• Inception report with activity matrix, work plan of detail activities and timeline – 5 days after contract;

• A draft report on adaptive agriculture, adaptive aquaculture and off-farm options for the communities in the project area (will be a part of the multipurpose baseline report) – by 15 August 2011;

• A complete report on adaptive agriculture, adaptive aquaculture and off-farm options for the communities in the project area (will be a part of the multipurpose baseline report) – by 30 August 2011;

• Draft handout for farmers manual on adaptive agriculture based on existing indigenous knowledge and other adaptive practices – by 15 September 2011;

• Final handout for farmers manual on adaptive agriculture based on existing indigenous knowledge and other adaptive practices – by 30 September 2011;

• Draft handout for fishers manual on adaptive aquaculture based on existing indigenous knowledge and other adaptive practices – by 15 October 2011;

• Handout for fisher’s manual on adaptive aquaculture based on existing indigenous knowledge and other adaptive practices – by 30 September 2011.

• A report on ToT on disaster and climate risk and vulnerability assessment, climate change adaptation, livelihood diversification, and Sustainable Livelihood Framework – 7 days after completion of the training;

7. The Consultant is required to arrange his/her own travel and accommodation to the sub-project implementation sites in consultation with Practical Action Bangladesh and also arrange computer/laptop for use during the assignment.

Maximum Working Days per Week: 5 days

F. Consultant’s Qualification

The national Adaptation and Livelihood Specialist should have the following minimum qualifications:

33

• University degree (preferably postgraduate) in Disaster Management, Climate Change, Environmental Science, Social Science, Development Studies, Environmental Management or closely related fields and/or equivalent work experience;

• At least 10 years of relevant work experience in the areas of disaster risk reduction (DRR), community based adaptation (CBA) and livelihood diversification activities with national and international organizations, NGOs and governments;

• Expertise in preparation of extensions/training manual and communication materials for farmers and fishers related to livelihood diversification, adaptation options, CBA, DRR, etc.;

• Policy and institutional knowledge on sustainable livelihood framework, DRR and CCA, climate change, disaster and other environment and development issues of the country;

• Experience in Program / Project development and design, implementation, and financing;

• Good knowledge of IPCC, UNFCCC, UNISDR policy context, international negotiation, Post Kyoto climate regime, climate change disaster program of various multilateral and bilateral organizations, UN system etc.;

• Excellent command of English; good analytical and writing skills; effective interpersonal, communication, time management and collaboration skills

• A good team player, facilitator, negotiator with good leadership capacity;

• Demonstrated skills in drafting reports, knowledge and competencies/experience in policy analysis and mainstreaming issues;

• Proven ability to plan and organize his/her own work, coordinate inputs from a wide variety of sources and synthesize those inputs into well constructed briefs, reports, advice and other documents.

• Independent with use of essential computer software (such as word, excel, power point, internet, adobe acrobat, etc.)

34

TERMS OF REFERENCE FOR ENVIRONMENTAL ECONOMIST

Position: Environmental/Natural Resource Economist


Expertise: Environment and Development Economics




1. The objective and purpose of this assignment is to conduct a study on cost-benefit analysis of shrimp/aquaculture versus agriculture and other natural resource management under the ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh’ sub-project (henceforth “the sub-project”) under the Mainstreaming Environment for Poverty Reduction (Category 2 under RETA 6422) of ADB. Practical Action Bangladesh is implementing this sub-project at two upazilas of Satkhira district.

2. The sub-project aims to piloting mainstream climate change adaptation (CCA) and disaster risk reduction (DRR) in community level planning and programming. The main impact of this initiative will be to improve the resilience of vulnerable community against natural disasters, climatic variability and change and extreme weather events. The targeted vulnerable group includes climate-induced disaster-affected poor families (with special emphasis on women-headed families) living in the exposed and vulnerable hotspots of coastal zones who have very little capacity to cope with extreme weather events and the communities whose livelihoods are solely dependent on harvesting natural resources. The project will primarily concentrate in four villages of two coastal upazilas of Bangladesh. The major outcomes of the sub-project include i) improved community understanding and capacity on climate variability and change and improved preparedness measure for DRR and CCA; ii) enhanced adaptive and risk reduction capacity of the vulnerable community with viable and feasible adaptation options; and iii) a more effective and enhanced capacity of the community on pre and post disaster risk management.

B. Scope of Work

3. The main responsibilities of the Environmental Economist (henceforth “the National Consultant”) is to i) support the project team in conducting and documenting multipurpose baseline surveys and assessments, ii) responsible to develop awareness and skill training materials/handout on climate change adaptation and disaster risk reduction for vulnerable community and iii) conduct a study on cost-benefit analysis of shrimp/aquaculture and agriculture and recommend for sustainable and good practice.

C. Detailed Tasks


(i) Develop awareness and skill training materials/handout on climate change adaptation and disaster risk reduction for vulnerable community;

(ii) Assist in designing a multipurpose baseline surveys/assessments of the project area that includes climate risk and vulnerability assessment, institutional analysis, poverty and livelihood status, socioeconomic condition, community mobilization, etc. of the project areas based on primary and available secondary information;

(iii) Conduct a study on cost-benefit analysis on shrimp aquaculture versus agriculture and other natural resource management (NRM);

(iv) Produce a detail research report on the above study with appropriate recommendations on sustainable and good practices for farmers/fisherman and resource users;

(v) Perform other tasks relevant to this subproject as may be assigned by the assigned ADB Project Officer and focal person of Practical Action Bangladesh.

35


5. The Consultant will be engaged on an intermittent basis for 44 days from 01 July 2011 to 31 December 2011. The Consultant needs to discuss with the assigned ADB Project Officer and Practical Action focal person on the exact allocation of the working days during the contract period.



• Inception report with activity matrix, work plan of detail activities and timeline – 5 days after contract;

• A draft research report on cost-benefit analysis on shrimp/aquaculture versus agriculture and NRM – by 30 October 2011; and

• Final research report on cost-benefit analysis on shrimp/aquaculture versus agriculture and NRM with recommended sustainable and good practices for farmers/fisherman and resource users – by 30 November 2011;



The National Environmental Economist should have the following minimum qualifications:

• University degree (preferably postgraduate) in Environment/Natural Resource Economics, Development Economics, Development Studies, or closely related fields and/or equivalent work experience;

• At least 10 years of relevant work experience in the areas of environment or natural resource economics;

• Expertise in applying different types of valuation techniques and tools for evaluation of ecosystem goods and services, landuse practices, estimation of adaptation and disaster risk reduction cost, economic modeling, etc.;

• Expertise in core economic evaluation skills: cost-effectiveness analysis, cost-benefit analysis and policy analysis of different types of land use and natural resource management practices;

• Policy and institutional knowledge on sustainable livelihood framework, DRRR and CCA, climate change, disaster and other environment and development issues of the country;

• Excellent command of English; good analytical and writing skills; effective interpersonal, communication, time management and collaboration skills;



• Proven ability to plan and organize his/her own work, coordinate inputs from a wide variety of sources and synthesize those inputs into well constructed briefs, reports, advice and other documents;

• Independent with use of essential office software (such as word, excel, power point, internet, adobe acrobat, etc.) and other statistical software (e.g. SPSS, SAS, MATLAB, etc.)

36

TERMS OF REFERENCE FOR ARCHITECT/CIVIL ENGINEER

Position: Architect/Civil Engineer


Expertise: Environment and Development Economics




1. The objective and purpose of this assignment is to conduct a technical study on existing reconstructed structures, to design affordable-cost, climate-resilient housing including other facilities like water supply and sanitation, lighting and capacity building of local builders under the ‘Community Based Adaptation in Vulnerable Coastal Areas of Bangladesh’ sub-project (henceforth “the sub-project”) under the Mainstreaming Environment for Poverty Reduction (Category 2 under RETA 6422) of ADB. Practical Action Bangladesh is implementing this sub-project at two upazilas under Satkhira district.

2. The sub-project aims to piloting mainstream climate change adaptation (CCA) and disaster risk reduction (DRR) in community level planning and programming. The main impact of this initiative will be to improve the resilience of vulnerable community against natural disasters, climate variability and change and extreme weather events. The targeted vulnerable group includes climate-induced disaster-affected poor families (with special emphasis on women-headed families) living in the exposed and vulnerable hotspots of coastal zones who have very little capacity to cope with extreme weather events and the communities whose livelihoods are solely dependent on harvesting natural resources. The project will primarily concentrate in four villages of two coastal upazilas of Bangladesh. The major outcomes of the sub-project include i) improved community understanding and capacity on climate change and variability and improved preparedness measure for DRR and CCA; ii) enhanced adaptive and risk reduction capacity of the vulnerable community with viable and feasible adaptation options; and iii) a more effective and enhanced capacity of the community on pre and post disaster risk management.

B. Scope of Work

3. The main responsibilities of the Architect/Civil Engineer (henceforth “the National Consultant”) is to i) Identify possible options and conduct technical assessments of climate resilient community shelter/housing, household level solar system, safe drinking options, bio-gas plant, improved cook stoves and other feasible clean technology of working areas, ii) design a affordable-cost, climate-resilient housing (detail design & cost estimate), iii) conduct a community workshop to disseminate the results, iv) produce a report on climate resilient affordable housing, safe drinking water options, solar system and bio-gas & other clean technology options and v) support team during site selection, orientation and construction preparation .

C. Detailed Tasks


(i) Conduct technical assessment on a minimum of 8 to 10 appropriately selected housing structures, household level solar system, safe drinking options, bio-gas plant, improved cook stoves and other feasible clean technology of working areas that will offer greatest analysis benefits;

(ii) Assist in designing a affordable-cost, climate-resilient housing both incorporating and separately safe drinking, sanitation facilities, bio-gas system and solar lighting for the vulnerable people of the project area that includes drawing, design and detailed cost estimation;

37

(iii) Conduct a community design workshop to disseminate the results and record feedback;

(iv) Produce a report on technical assessment incorporating feedback from community workshop;

(v) Support during site selection, local builders orientation and construction preparation; and

(vi) Perform other tasks relevant to this sub-project as may be assigned by the assigned ADB Project Officer and focal person of Practical Action Bangladesh.


5. The Consultant will be engaged on an intermittent basis for 44 days (2 months) from 1 July to 30 December 2011. The Consultant needs to discuss with the Practical Action focal person on the exact allocation of the working days during the contract period.



• Technical assessment report : to include images of the design and technical survey drawings (where appropriate) to support data gathered and analysis of structures, skills and needs – by 1 August 2011;

• Community Workshop report: to include methodology/tools used and recordings of feedback – by 31 August2011;

• Interim Design Submission: with further developments from community workshop included – by 15 September 2011;

• Technical Drawings Submission: initial design based on technical assessment and community workshop including engineering calculations and detailed estimation – by 15 October 2011; and

• Updated Technical Drawings and final report on climate resilient housing: any amendments if required made to designs during construction with required recommendation – by 30 October 2011.



The Architect/Civil Engineer should have the following minimum qualifications:

• University degree (preferably postgraduate) in Architecture, Civil Engineering, or closely related fields and/or equivalent work experience;

• At least 10 years of relevant work experience in the areas of building construction, civil works and housing design, design of disaster/cyclone shelter, multi-purpose cyclone shelter, resilient housing, etc.

• Experienced in implementing structural interventions especially in cyclone affected areas;

• Experienced in structural design of rural/coastal housing;

• Good knowledge of AutoCad, ArchiCAD, DesignCAD, etc. software;

• Expertise in extensions/training and communication materials development related to climate/disaster resilient shelter/housing, multi-purpose cyclone shelter, etc.;

• Experience of working in vulnerable coastal and rural areas and with poor community;

38

• Excellent command of English; good analytical and writing skills, effective interpersonal, communication, time management and collaboration skills



• Proven ability to plan and organize his/her own work, coordinate inputs from a wide variety of sources and synthesize those inputs into well constructed briefs, reports, advice and other documents;

• Independent with use of essential office software (such as word, excel, power point, internet, adobe acrobat, etc.) and other design software (e.g. AutoCAD, DesignCAD, etc.)

39

Annex 5: Tentative Expenditure Planned for Next Period (1 July to 31 May 2012, according to the amount of disbursement schedule)

Note: Considering the suitable working season/moth, the actual expenditure will be more than the amount mentioned at disbursed schedule at above mentioned period.

Item

ADB contribution

(US$)

Contribution by Practical Action (US$)

Total Amount

(US$) Phase 1: Impacts and vulnerability assessment for preparation

Preparation of climate vulnerability map of the community 2,000 2,000 Sub-total 2,000 0 2,000 Phase 2: Piloting adaptation and provision service for climate resilience Demonstration on adaptive agriculture (10 demos) 3,000 2,000 5,000

Demonstration of adaptive aquaculture (10 demos)

3,000 2,000 5,000

Demonstration of service for safe drinking water in salinity intrusion areas (20 household)

3,000 2,000 5,000

Demonstration of climate resilient community shelter home(for 10 home)

20,000 3,500 23,500

Demonstration of solar home system in 20 household

500 500 1,000

Demonstration of clean technology (biogas/ improved cooked stove, etc) system in 20 household

1,000 500 1,500

Off farm skill promotion (10 household) 700 500 1,200 Sub-total 31,200 11,000 42,200 Phase 3: Improved communication for risk reduction Training for fishers and coastal community for understanding and dissemination of cyclone signal warning

500 500 1,000

Publication of a farmers/fisher manual on adaptive agriculture and aquaculture

3,500 1,000 4,500

Conduct awareness and skill training on climate change adaptation and disaster risk reduction for vulnerable community

1,000 500 1,500

Sub-total 5,000 2,000 7,000

Support for Project Management Project Coordinator 11,076 0 11,076 Accountant cum Admin Officer 6,372 708 7,080 Community Organizer (2 persons) 3,528 3,528 7,056 Office peon cum messenger 0 1,800 1,800

Site Engineer 4,488 396 4,884

Sub-total 25,464 6,432 31,896 Other Project Support Costs

Rent of Field Office 1,080 1,320 2,400 Office equipment (computer, printer, photo copier, scanner, camera, cell phone, etc.) 1,500 0 1,500 Local travel allowance for field staff 700 0 700 Domestic travel, accommodation, food and DSA 3,000 500 3,500 Conference/Workshop/Seminar- National & Local 1,000 1,000 2,000 Office stationary, printing and communication (Phone, cell, fax, courier, etc.) (Lump-sum) 1,400 1,400 2,800 Miscellaneous 96 500 596 Sub-total 8,776 4,720 13,496

Total Requested 72,440 24,152 96,592

% of Contribution 75.00% 25.00% 100.00%

inception report cba project brm 22 june 11 · pdf fileinception report ‘community based...

Documents