Incident Notification & Reporting

Incident Notification and Reporting

Office of Engineering Safety Texas Engineering Experiment Station (TEES)

& The Dwight Look College of Engineering

“A safe, healthful, and secure environment for scholarship and research.”

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

2

Key Concepts

• Types of Environmental Health & Safety Incidents

• Notify Your Supervisor…

• Injury or Illness at Work

• Workers Compensation Insurance

• WCI “Employers First Report of Injury or Illness” form

• Office of Engineering Safety

• TEES Employees

• TAMU Employees

• Non-Employee Students and Visitors

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

3

Environmental Health, Safety & Security(EH & S) Incidents, include:

• Accident, Injury, Illness

• Crisis, Disaster

• Environmental issues

• Fire, Explosion

• Spill, Release (chemical, HazMat, etc)

• Significant Near-Miss

• Security Concerns

• Other …

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

4

Incident Notification Protocol

• Notify Your supervisor or Deptartment/Division Head ASAP !

• Within 24 hrs of incident occurrence, notify:

– Engineering Program Office (EPO)

– Office of Engineering Safety (EH&S)

• Req’d for TEES & COE investigation to:

– Determine root causes

– Identify controls to reduce risk & prevent recurrence

This protocol is required by…

i. TEES Rule, 34.07.99.E1Notification In Event of Emergency or Newsworthy Event

ii. System Regulation 34.07, Crisis Management

iii.The Engineering Safety Plan (Est. at Feb-1996; current revision at FY-2008)

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

5

What to do if a person gets injured? (TEES Employees)

• File WCI “Employer’s First Report of Injury and Illness” form with TEES Personnel Services, within 24 hours

1407 William D. Fitch Parkway, College Station, TX 778453467 TAMUFax: (979) 458-7720

• Required by:

– TAMUS - Office of Risk Management

– Texas Workers Compensation Insurance Division

• MUST be on file with TX-WCI within 8 days !

• What does it do?

– Initiates a workers compensation insurance claim!

– Does NOT initiate incident investigation!

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

6

What to do if a person gets injured?(TAMU Employees & Non-Employees)

• File the WCI “Employers First Report of Injury or Illness” form from TAMU Human Resources for:

– TAMU (university-only) Employees

– Non-Employee Students & Visitors(Note: this form is different for TEES Employees

• Should be completed by the person’s immediate supervisor and faxed within 24 hours of the injury/illness (with the Witness Statement, if available) to:

TAMU Workers’ Compensation Office (WCO) Fax: (979) 847-8546

• Provide the employee with the 3-page handout titled Injured Worker Rights & Responsibilities.

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

7

Notification & Report Protocols

Notify: When:

Responsible Faculty/PI Immediately

Department Safety Officer Immediately

TAMU Emergency Services (9-911 or 911) Immediately

Building Proctor Within 1 hour

Department/Division Head Within 1 hour

Manager, Engineering Safety ASAP

Employers First Report of Injury to TEES-HR Within 24 hours

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

8

In An Emergency!!!

• TAMU Emergency Medical Services or Police

– From a campus phone, dial 9-911 immediately

– Or, direct dial 845-2345

• From cell phone or non-campus phone, dial: 911

• For Maintenance Emergencies, dial: 845-4311

• TAMU Emergency Phone Numbers — Web Page:

http://www.tamu.edu/00/data/emerg.html

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

9

Office of Engineering Safety

• Environmental Health, Safety & Security Services

• http://engineering.tamu.edu/safety/

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

10

Prepared by:

http://engineering.tamu.edu/safety/

I n

c i

d e

n t

N

o t

i f

i c

a t

i o

n

11

Incident Notification & Reporting

Incident Notification and Reporting

Office of Engineering Safety Texas Engineering Experiment Station (TEES)

& The Dwight Look College of Engineering

“A safe, healthful, and secure environment for scholarship and research.”