independent living services and outcomes reporting christine lenske beth rudy

Independent LivingIndependent LivingServices and Outcomes Services and Outcomes

ReportingReporting

Christine LenskeChristine Lenske

Beth RudyBeth Rudy

AgendaAgenda

Review NYTD Rule and RequirementsReview NYTD Rule and Requirements– Reporting Independent Living ServicesReporting Independent Living Services– Self Reported Outcome MeasuresSelf Reported Outcome Measures

Outcomes Data CollectionOutcomes Data Collection New Federal RegulationsNew Federal Regulations eWiSACWIS enhancement options for eWiSACWIS enhancement options for

outcomesoutcomes eWiSACWIS Frequently Asked eWiSACWIS Frequently Asked

Questions/DiscussionQuestions/Discussion

NYTD BackgroundNYTD Background

Chafee Foster Care Independence Chafee Foster Care Independence Act.Act.

National Youth in Transition National Youth in Transition Database (NYTD)Database (NYTD)

Independent Living Transition Case Independent Living Transition Case Plan Plan

Service ReportingService Reporting

Who does this apply to?Who does this apply to?– Youth age 15 or older that have been in Youth age 15 or older that have been in

out of home care for greater than six out of home care for greater than six months.months.

– Youth who age out of care up to their Youth who age out of care up to their 2121stst birthday or age 23 if participating birthday or age 23 if participating Education and Training Voucher Education and Training Voucher Program on their 21Program on their 21stst birthday. birthday.

Service ReportingService Reportingin eWiSACWISin eWiSACWIS

The independent living template The independent living template identifies the services being identifies the services being received. This template could also received. This template could also be attached to the perm plan if be attached to the perm plan if desired.desired.

Service ReportingService Reporting Demographic InformationDemographic Information

– From Basic tab From Basic tab EducationEducation

– Last grade level attainedLast grade level attained– Special EducationSpecial Education


Services ReceivedServices Received– IL AssessmentIL Assessment– Secondary academic supportSecondary academic support– Post-secondary educational supportPost-secondary educational support– Career preparationCareer preparation– Employment programs or vocational Employment programs or vocational

trainingtraining– Budget and financial management Budget and financial management


Services Received ContinuedServices Received Continued– Housing education/Home managementHousing education/Home management– Health education/Risk preventionHealth education/Risk prevention– MentoringMentoring– Family/Healthy Marriage EducationFamily/Healthy Marriage Education– MentoringMentoring– Supervised Independent LivingSupervised Independent Living

Services ReportingServices Reporting Financial Assistance Financial Assistance

– Room and boardRoom and board– High School EducationHigh School Education– Post Secondary EducationPost Secondary Education– Other financial assistanceOther financial assistance

Driver’s educationDriver’s education Obtaining of documentsObtaining of documents Etc.Etc.

OutcomesOutcomes

Who are we reporting on?Who are we reporting on?– All Youth who turn 17 while in out of All Youth who turn 17 while in out of

home care.home care.– A sample of youth at age 19.A sample of youth at age 19.– A sample of youth at age 21.A sample of youth at age 21.

Outcomes Outcomes

DataData– Current full time employmentCurrent full time employment– Current part time employmentCurrent part time employment– Employment related skills Employment related skills – Receiving social securityReceiving social security– Public housing assistancePublic housing assistance– Public food assistancePublic food assistance– Public financial assistancePublic financial assistance– Other supportOther support

OutcomesOutcomes

Data ContinuedData Continued– Highest education certificate receivedHighest education certificate received– Education enrollment and attendanceEducation enrollment and attendance– Connection to an adultConnection to an adult– Substance abuse referralSubstance abuse referral– IncarcerationIncarceration– HomelessnessHomelessness– Medicaid recipientMedicaid recipient

OutcomesOutcomes

Data ContinuedData Continued– Health insurance (coverage and type)Health insurance (coverage and type)

MedicalMedical Mental healthMental health Prescription DrugsPrescription Drugs

– ChildrenChildren Did youth give birth or father any childrenDid youth give birth or father any children Number of ChildrenNumber of Children Marital status at time of birthMarital status at time of birth

– Legally Separated, Married Couple, Single Female, Legally Separated, Married Couple, Single Female, Single Male, Unable to Determine, Unmarried Couple.Single Male, Unable to Determine, Unmarried Couple.

OutcomesOutcomes

Reasons for non-reportingReasons for non-reporting– Youth refuses to provide informationYouth refuses to provide information– Could not locate youthCould not locate youth

Reports in eWiSACWISReports in eWiSACWIS

Report Number SM0803Report Number SM0803– Pulls all children eligible for IL services, Pulls all children eligible for IL services,

and lists all services entered for those and lists all services entered for those children.children.

Report Number SM10a29aReport Number SM10a29a– Tracks the work of Counties with children Tracks the work of Counties with children

15 years of age and older who may qualify 15 years of age and older who may qualify for the Independent Living program. for the Independent Living program.

Federal Reporting Schedule Federal Reporting Schedule Required Required Report Report DatesDates

Services Services for for youth youth 15-2115-21

OutcomeOutcomes 17 yr s 17 yr old old baselinebaseline

Outcomes Outcomes 19 yr olds19 yr olds

OutcomeOutcomes 21 yr s 21 yr oldsolds

20112011 XX XX

20122012 XX

20132013 XX XX

20142014 XX XX

20152015 XX XX

Design/Implementation Design/Implementation ScheduleSchedule

October 2009–March 2010: October 2009–March 2010: Outcomes survey/collection design Outcomes survey/collection design and policy developmentand policy development

June 2010: Outcomes June 2010: Outcomes survey/collection releasesurvey/collection release

July 2010: Begin outcomes data July 2010: Begin outcomes data collectioncollection

May 2011: Submit Data File to ACF.May 2011: Submit Data File to ACF.

New Federal RegulationNew Federal Regulation

90 day IL Transition Plan90 day IL Transition Plan- Personalized at direction of the youthPersonalized at direction of the youth- Addresses the following upon leaving Addresses the following upon leaving

care: care: - HousingHousing- Health careHealth care- EducationEducation- MentoringMentoring- EmploymentEmployment- Support services identified Support services identified

- Process begins with planning at 17 ½Process begins with planning at 17 ½

EnhancementEnhancement

Adding a tab to the IL pageAdding a tab to the IL page– A tab will be added to the IL page that A tab will be added to the IL page that

will capture more detailed contact will capture more detailed contact information from the youth than is information from the youth than is currently gathered on person currently gathered on person management.management.


Adding a tab to the IL page, cont’dAdding a tab to the IL page, cont’d– This information will be linked to and This information will be linked to and

from a webpage for the youth or the from a webpage for the youth or the youth and the worker to update the youth and the worker to update the contact information. This webpage will contact information. This webpage will have a unique login id for the youth to have a unique login id for the youth to use to access the outcomes survey, prior use to access the outcomes survey, prior to and after he/she exits placement. The to and after he/she exits placement. The outcomes survey will be used to meet outcomes survey will be used to meet the federal IL reporting requirements.the federal IL reporting requirements.


Adding a tab to the IL page, cont’d.Adding a tab to the IL page, cont’d.– As described, there will be a link on the As described, there will be a link on the

new IL tab that will lead the youth or the new IL tab that will lead the youth or the worker/youth to a webpage, containing worker/youth to a webpage, containing the required outcomes survey. Either the required outcomes survey. Either the youth will complete this with the the youth will complete this with the worker, or the worker can give the link worker, or the worker can give the link and user id to the youth so that the and user id to the youth so that the youth can complete the survey on their youth can complete the survey on their own. own.


Next steps for IL services and Next steps for IL services and outcomes reportingoutcomes reporting– The State will implement a website The State will implement a website

specific to IL youth. The website will be specific to IL youth. The website will be youth-friendly, will include the ability for youth-friendly, will include the ability for youth to independently access their youth to independently access their contact information and to complete the contact information and to complete the IL outcome survey at the age of 19 and IL outcome survey at the age of 19 and 21, and contain state and local resource 21, and contain state and local resource information.information.


TicklersTicklers– There will be a new tickler reminding the There will be a new tickler reminding the

primary worker to complete the 90 day primary worker to complete the 90 day transitional plantransitional plan

– There will be a new tickler reminding There will be a new tickler reminding workers to complete the new IL tab with workers to complete the new IL tab with detailed contact information for the detailed contact information for the youth and the outcome survey within 45 youth and the outcome survey within 45 days following the youth’s 17days following the youth’s 17thth birthday. birthday.

eWiSACWIS eWiSACWIS Frequently Asked QuestionsFrequently Asked Questions

Three Quick Reference GuidesThree Quick Reference Guides– Creating and setting up IL contractorsCreating and setting up IL contractors

http://dcf.wisconsin.gov/WiSACWIS/knowledghttp://dcf.wisconsin.gov/WiSACWIS/knowledge_web/training/quick-ref-guides/ewisacwis_qe_web/training/quick-ref-guides/ewisacwis_quick_ref_guides/Independent%20Living/settiuick_ref_guides/Independent%20Living/setting-up-IL-contractor-5%2009.pdfng-up-IL-contractor-5%2009.pdf

eWiSACWISeWiSACWISFrequently Asked QuestionsFrequently Asked Questions

Three quick reference guidesThree quick reference guides– IL service category definitionsIL service category definitions

http://dcf.wisconsin.gov/WiSACWIS/knowledghttp://dcf.wisconsin.gov/WiSACWIS/knowledge_web/training/quick-ref-guides/ewisacwis_qe_web/training/quick-ref-guides/ewisacwis_quick_ref_guides/Planning/IL_Service_Categoruick_ref_guides/Planning/IL_Service_Category_Definitions.htmy_Definitions.htm


Three Quick Reference GuidesThree Quick Reference Guides– Completing an IL planCompleting an IL plan

http://dcf.wisconsin.gov/WiSACWIS/http://dcf.wisconsin.gov/WiSACWIS/knowledge_web/training/quick-ref-guides/knowledge_web/training/quick-ref-guides/ewisacwis_quick_ref_guides/Independentewisacwis_quick_ref_guides/Independent%20Living/Independent-Living-6.09.pdf%20Living/Independent-Living-6.09.pdf


How do I…How do I…– Archive a goal/service?Archive a goal/service?

There is not a way to archive a goal or There is not a way to archive a goal or service on the page, but by completing an service on the page, but by completing an end date for the service, that service will be end date for the service, that service will be listed as historical on the templatelisted as historical on the template


How do I…How do I…– Read my reports?Read my reports?

The Sm0803 is the newest IL report, and this The Sm0803 is the newest IL report, and this report captures all children eligible for IL report captures all children eligible for IL services at the time the report is run. The services at the time the report is run. The detail report lists all of the same information detail report lists all of the same information captured on the IL page, including all of the captured on the IL page, including all of the services entered and the date the services entered and the date the assessment and plan were completed. assessment and plan were completed.



The SM0803 summary report includes a The SM0803 summary report includes a summary of the followingsummary of the following



The SM10A29a is an older report, but still The SM10A29a is an older report, but still usable. The detail report contains basic usable. The detail report contains basic demographic information, but also contains demographic information, but also contains whether the child was referred for IL, and whether the child was referred for IL, and the date they were referred, if the the date they were referred, if the assessment is complete and the date it was assessment is complete and the date it was completed, whether the child is receiving IL completed, whether the child is receiving IL services, and if they have goals and needs services, and if they have goals and needs entered.entered.



The SM10A29 summary includes a summary The SM10A29 summary includes a summary of the following:of the following:

eWiSACWISeWiSACWISFrequently Asked questionsFrequently Asked questions

What impact does the end date have What impact does the end date have on data?on data?– An end date must be listed if the service An end date must be listed if the service

is no longer ongoing, or that service will is no longer ongoing, or that service will be considered a current service in the be considered a current service in the reports. reports.

What case is the IL plan tied to?What case is the IL plan tied to?– If the child is in an open case, the plan If the child is in an open case, the plan

will be tied to any case the child is listed will be tied to any case the child is listed as a participant in. as a participant in.


Who gets the ticklers?Who gets the ticklers?– The primary worker automatically gets The primary worker automatically gets

the IL ticklers for the child. However, if the IL ticklers for the child. However, if the tickler needs to go to the IL worker, the tickler needs to go to the IL worker, that can be done through Tickler that can be done through Tickler Management.Management.

Any new questions?Any new questions?

independent living services and outcomes reporting christine lenske beth rudy

Documents

youth age

sample of youth

national youth

independent living program

home care

years of age

outcomes data collectionmay

outcomes datacurrent