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INDIA: Integrated Coastal Zone Management Project First Implementation Review Mission: May 10 – June 30, 2011
Aide Mémoire
A. Introduction, Objectives, Acknowledgements and Schedule
1. The first Implementation Review mission of this project was undertaken during May 10 – June 30, 2011.
During the site visits and the discussions, the World Bank team1 was joined by officials and staff of the
SICOM (the national project management unit) and the State Project Management Units from Gujarat,
Odisha and West Bengal. The mission made field visits to the city of Jamnagar and the villages along the
southern coast of the Gulf of Kachchh in Gujarat; to Bhubaneswar and the villages around the Chilika
Lagoon in Odisha; to Kolkata and the villages around the Digha-Shankarpur beach in West Bengal; and
included progress review meetings with Project's Implementing Agencies and the National and State
Governments in New Delhi, Gandhinagar, Bhubaneswar and Kolkata.
2. Objectives of the mission included: (a) reviewing the process of initiation of the Project activities; (b)
assessing the status of actions agreed since effectiveness of the Project; and fulfillment of the covenants
applicable to implementation of the Project, which include, among others, opearationalization of the
national and state project management units, recruitment and staffing of the national and state project
management units and the priority investment executing agencies (PEAs) including the planned staffing
for managing procurement and financial management activities; (c) reviewing the progress on the setting
up of satisfactory financial management systems, procurement management systems, environmental and
social impact management processes, grievance redress processes, and the roll-out of the communication
strategy and plans; (d) appraising progress of the project activities since effectiveness of the project,
including the schedule of completing the first and second year activities; and (e) discussing and finalizing
the monitoring and evaluation processes for the project.
3. The team had the opportunity to have limited discussions with the Government of India, Ministry of
Environment Forests on (a) their expected plan/schedule for preparation of the nation-wide integrated
coastal zone management program, and (b) their plan of organizing international workshop on marine
biodiversity as a pre-event to the conference of parties to the convention on biodiversity hosted by India
in 2012.
4. Since project effectiveness on September 22, 2010, several field visits and technical discussions
happened. These include (i) a project review meeting at Bhubaneswar, September 29-30, 2010, (ii) a
project review meeting at Bangalore for the Hazard Mapping, November 30 – December 03, 2010, (iii) a
workshop on coastal sediment cell in Bhubaneswar, December 5-7, 2010, (iv) technical discussions at
Kolkata, December 11, 2010, (v) field visit, technical discussion and launch of Vedaranyam Ecologically
1 The World Bank team consisted of Sonia Chand Sandhu (Senior Environmental Specialist), Ghanasham Abhyankar (Senior
Institutions Specialist, Consultant), K. Roy Paul (Coastal Zone Management, consultant), Parthapriya Ghosh (Social
Development Specialist), AS Ramakrishna (Environment Specialist), D Nagaraju (Senior Procurement Specialist), S.
Krishnamurthy (Financial Management Specialist), Sona Thakur (Communications Officer), Surbhi Goyal (Operations
Analyst), Kavita Saraswat (Senior Power Engineer), Mrinal Mathur (Research Analyst), Roshni Sarah John (Program
Assistant), and Tapas Paul (Senior Environmental Specialist and TTL).
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Sensitive Area program at Vedaranyam, December 24-25, 2010, (vi) workshop on coastal disaster
management in Kolkata, January 13, 2011, (vii) orientation workshop for all project staff at New Delhi,
January 2011, (viii) technical discussions on ICZM in the Global Geospatial Forum at Hyderabad,
January 19, 2011, (ix) stakeholder workshop on CRZ 2011 at Kolkata in March 01-02, 2011, (x)
workshop and centenary celebration of the International Women’s day at Gandhinagar, March 08, 201,
(xi) workshop with the judicial officers of Gujarat at Jamnagar, April 2011, (xii) field visit and technical
discussions on the National Centre for Marine Biodiversity at Jamnagar, April 12-13, 2011, (xiii)
stakeholder workshop on CRZ 2011 and ICZM Planning at Ahmedabad, April, 2011, (xiv) field visit and
technical discussions at Bhitarkanika, April 28-30, 2011, (xv) state level workshop to review and discuss
recommendations from the study on “Integrating Community Livelihood and Ecotourism Opportunities in
Plans for Architectural Conservation of Eight Heritage Sites in Coastal Odisha and Improvement of the
State Museum”, at Bhubaneswar, June 16, 2011, (xvi) national workshop to initiate participation of fisher
persons in implementation of CRZ Notification, 2011, and (xvii) national workshop on “Livelihood
Challenges and Opportunities for Women in Coastal India”, based on the first set of finding from the
study on “Appraisal of Occupational Hazards, Entrepreneurial Capacity and Decision-Making Role of
Women in Coastal India”, at Chennai, June 30, 2011. This Aide Mémoire also summarizes the results of
these field visits and technical discussions.
5. During the mission, discussions were held with the State Project Directors and the staff of the State
Project Management Units (SPMUs), Priority Investment Executing Agencies (PEAs), and community
groups including community-based organizations (CBOs) and Self-help Groups (SHGs) involved in
implementation of the Project in Gujarat, Odisha and West Bengal. The mission had meetings with the
Principal Secretary, Economic Affairs Department and the Principal Secretary, Forest and Environment
Department in Gujarat; the Principal Secretary, Environment and Forest Department in West Bengal. In
Odisha, the mission had met the Chief Secretary, the Principal Secretary, Finance Department, the
Agriculture Production Commissioner and Principal Secretary, Fisheries Department, and Principal
Secretary, Environment Department, and also had the occasion to debrief the Minister for Environment,
Government of Odisha. In New Delhi and Bangalore, the mission discussed with the National Project
Director and the staff of the National Project Management Unit (NPMU or SICOM), the PEAs involved
in implementing the Component One of the Project. Wrap-up meetings were held with the Director,
Department of Economic Affairs (DEA), and the Special Secretary and the Secretary of the Ministry of
Environment and Forests (MoEF), Government of India. The list of officials and prominent stakeholders
met during the mission is presented in Annex I.
B. Key Project Data
Project Data Project Performance Ratings
Board Approval June 15, 2010 Summary ratings Last Now
Effectiveness Date September 22, 2010 Achievement of PDO S S
Original Closing Date December 31, 2015 Implementation Progress S S
MTR Date January 07, 2013 Financial Management MS MS
Procurement MS MS
Original Credit Amount US$ 221.96 million Project Management S S
Amount Disbursed US$ 13.57 million Counterpart Funding - S
Monitoring and Evaluation S S
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C. Achievement of Development Objectives
6. The Project Development Objectives are to assist GOI in (i) building national capacity for
implementation of comprehensive coastal management approach in the country, and (ii) piloting the
integrated coastal zone management approach in states of Gujarat, Odisha and West Bengal.
7. Substantial progress has been made with respect to building the national capacity for implementation of
comprehensive coastal management approach in the country. The most notable include the following.
8. Policy and regulatory changes: In January 2011, the CRZ Notification 2011 became formally effective,
and replaced the CRZ Notification 1991. In addition, for the very first time, an Island Protection Zone
Notification, 2011 was notified covering Andaman and Nicobar Islands and Lakshadweep Islands. Both
these new Notifications, under the Environment (Protection) Act, 1986, reconcile three objectives: (i)
protection of livelihood of traditional fisher communities: (ii) preservation of coastal ecology; and (iii)
promotion of economic activities that have necessarily to be located in the coastal regions. These
notifications also provide the legal basis for the “appropriate national institutional structure for guiding
and coordinating implementation of ICZM approaches” – the most important PDO indicator. The public
engagement (more than 100,000 people took active part in the consultations and written submissions,
specifically over last 18 months) and consensus building processes led by the MOEF/SICOM was
comprehensive, well conceived and executed, and should be considered a best practice, especially in light
of the complexities of issues influencing lives of nearly 250 million people.
9. Separately, under the Environment Protection Act, 1986, MOEF has enacted the Dandi Eco-Sentive Area
Notification in pursuance of the Project’s focus on conservation of ecologically sensitive areas (ESAs),
and enhancement of livelihood of local communities dependent on these ESAs. This notification had been
finalized based on agreements of the 6 village Panchayats, the Government of Gujarat. Discussions on
similar notifications for the Gulf of Kachchh (in Gujarat) and Vedaranyam (in Tamil Nadu) have
progressed substantially; and have been initiated for Vembanad (in Kerala). The MOEF has also
announced policies for moratorium on development on the coastal area which are subject to severe
erosion (based on analytical work described in paragraph 12 below).
10. Augmenting institutional capacity: The National Coastal Zone Management Authority (NCZMA), and
the State Coastal Zone Management Authorities (SCZMAs) have been reorganized; and formation of
District Level Coastal Zone Management Authorities (DCZMAs) has been initiated. MOEF has mandated
the Society for Integrated Coastal Management or SICOM (which is the national project management
unit) to be responsible on behalf of MOEF, to (i) coordinate all conservation and community livelihood
programs for integrated management of the coastal and marine areas; and (ii) coordinate all program for
conservation and sustainable development of marine biodiversity of the country. The Government of
Odisha has mandated the Integrated Coastal Zone Management Society of Odisha (which is the SPMU) to
be the secretariat of the Odisha SCZMA. The National Centre for Sustainable Coastal Management
(NCSCM) has been established in Chennai; and recruitment of initial batch of about 60 staff is underway.
The NCSCM has been established in partnership with Anna University; and until facilities for the new
NCSCM are ready, the Anna University has agreed to provide all accommodation, buildings and
facilities. SICOM has facilitated, through a declaration signed by all concerned, a tie up of 14 institutes
across the coastal States and Union Territories with NCSCM. NCSCM has already prepared a work
program for the first two years of its operation. Draft Memorandum of understanding, and draft joint
project agreements have been prepared to set up medium term partnership between national
Oceanographic and Atmospheric Administration (NOAA) of USA and NCSCM.
11. Improving knowledge base: SICOM, through the Institute of Ocean management, Anna University,
Chennai has started preparation of shoreline change maps (1972-2010) for the entire country. Wherever
shoreline erosion is severe, MOEF has directed that no new development projects or activities can take
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place; and in areas of high and medium erosion, projects will be permitted only after cumulative impact
analysis, and not based on project by project environmental impact assessments. The shoreline change
maps for Gujarat, Odisha, Kerala and Pondicherry (about 2210km, or about 44% of mainland coast) had
been prepared, jointly verified with the respective state governments, and publicly disseminated. The
remaining shoreline change maps are under preparation, or verification by the state governments, and are
expected to be completed before December 2011. MOEF, through SICOM, has set up (i) an Expert
Committee to recommend measures to protect highly critical assets on the shore from possible tsunami
events; and the committee is likely to submit their recommendations by July/August 2011; (ii) an Expert
Committee to recommend priority national program for conservation of marine biodiversity. MOEF has
also announced the setting up of the National Centre for Marine Biodiversity in Jamnagar, Guajarat in
partnership with private sector; a Wetland Research Centre at an initial cost of US$ 12 million; and a
Turtle Research Centre – both in Odisha. Initial work on each of these has started. Gujarat has published
detailed mangrove and coral maps; a report on valuation of the corals in Gulf of Kachchh – first such
work in India. All these knowledge products are available in public domain, such as at websites.
12. State level activities to adopt integrated management approaches: In all there Project states of
Gujarat, Odisha and West Bengal, there had been very significant communication and consultation with
stakeholders. At village and community level consultation, Gujarat has done very well. In the 173 villages
that the project has started initial activities, each group of stakeholders had been consulted; community
groups formed and provided capacity building support. For organizing this community level consultation,
participation and capacity building activities, the Gujarat SPMU has recruited about 40 specialist staff and
positioned them in the villages. Looking at the success in Gujarat, Odisha SPMU has started replicating
this model; and West Bengal SPMU is discussing appropriate modifications to this model for use.
Together with this local and community level participation and consultation activities, there had been
state level discussions on integrated management approach in all states. The most visible results are at
Odisha, where there had been very high level of involvement of senior policy-makers and officers across
the entire State Government. Both Gujarat and Odisha SPMUs has established a regular system of project
and program review at the highest levels of the State; regular inter-departmental meetings; and joint site
visits. In West Bengal, such activities are yet to be established, even if there are non-regular interactions
among department of the State Government, primarily due to the lack of adequate capacity for project
management. It is important to note that the current activities in Gujarat and Odisha need to be sustained
(and in the case of West Bengal the activities comparable to Gujarat or Odisha need to be implemented
and sustained) to be able to achieve the objective of integrated management.
Likelihood of achieving Project Development Objective
13. Implementation of the Project has started recently; and very limited data is available for an objective
assessment for the likelihood of achieving the PDOs. The initial progress made, and the current and the
continuing public and stakeholder engagement suggest that the PDOs are likely to be achieved.
14. Replication: As agreed between the World Bank and the GOI at appraisal of the Project, replicability
more than sustainability will be the true test of the Project. The GOI cabinet Committee on Economic
Affairs has recommended that MOEF should start preparing plans and proposals for replicating the
Project in all of the 9 coastal states and 4 coastal union territories. MOEF has started a discussion on this
with all coastal states and union territories. Each State Government and Union Territory Administration
has started internal discussions on this. A national meeting to formally launch preparation of plans and
proposals for replication is expected in CY 2011.
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Likelihood of Achieving Intermediate Outcomes
15. Following is a summary discussion on the likelihood of achieving the intermediate outcomes. Annex 2
describes the achievement in each sub-component activity including the related indicators in greater
detail.
Compo
-nent
Planned Intermediate
Outcome
Up to last
mission
Major achievements since last mission Overall
Remarks
One National Capacity
Built for guiding and
coordinating ICZM
Coastal Management
Areas Demarcated
and Verified
-
-
Reorganization of NCZMA SCZMAs started;
DCZMAs initiated. SICOM has been
mandated to implement coastal and marine
conservation program. The NCSCM has been
established; and its tie up with 14 national
institutes finalized.
Hazard mapping progressing. ESAs (or
CVCAs) included in CRZ Notification 2011.
Two ESAs already mapped. Sediment Cell
mapping likely to start soon.
Likely
Highly
Likely
Two Gujarat state and
other stakeholder’s
capacity built in
implementing ICZM
approaches
- The project and the ICZM agenda are
receiving adequate attention at the highest
policy levels, as well as at the village
communities on the coast. Very substantial
communication and consultations took place
related to ICZM issues. Training for State
Judicial Staff organized. Very good interaction
and collaboration among government
departments established. A few knowledge and
capacity building activities completed. Most
pilot investments progressing well.
Highly
Likely
Three Odisha state and
other stakeholder’s
capacity built in
implementing ICZM
approaches
- The project and the ICZM agenda are
receiving adequate attention at the highest
policy levels. Very substantial communication
and consultations took place related to ICZM
issues. Very good interaction and collaboration
among government departments. Most
knowledge and capacity activities initiated.
Most pilot investments progressing well.
Highly
Likely
Four West Bengal state
and other
stakeholder’s
capacity built in
implementing ICZM
approaches
- The project and the ICZM agenda continue to
receive adequate attention at the highest policy
levels, in spite of the change in State
Government. The communication and
consultation at local levels has been
substantial. However, the State Government
Departments have not collaborated adequately,
and most of the pilot investment activities are
delayed. To some degree the lack of
Likely
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Compo
-nent
Planned Intermediate
Outcome
Up to last
mission
Major achievements since last mission Overall
Remarks
implementation was related to the cap on
decision-making before and during the long-
drawn State elections. It can now be expected
that implementation will accelerate and
become fully satisfactory by FY12-13.
Overall Building national
capacity for
implementation of
comprehensive
coastal zone
management
approaches
- MOEF stewardship for the coastal zone and
marine area management has been good. This
project coincided with the reform in CRZ
Notification; as well as a number of parallel
policy measures. Overall interest from
stakeholders including civil society has been
good during this period.
Likely
D. Current Progress of Implementation
16. Following is a summary discussion on current progress of implementation. Annex 2 describes the
achievement in each sub-component and each of the activities within the sub-component in greater detail.
Overall, the current progress of implementation in Components One, Two and Three is satisfactory, while
for Component Four (Piloting ICZM Approaches in West Bengal) the current progress is marginally
satisfactory.
17. Component One - National ICZM Capacity Building: The activities related to hazard mapping have
progressed well, one major work for aerial photography is already awarded, and another for
photogrammetry will be awarded soon. Flood level estimates and erosion estimates have progressed well,
and the entire hazard mapping activity could be completed earlier than scheduled. MOEF and the Survey
of India are discussing expanding scope of this activity to include mapping of all island areas, and to
include marine bathymetry for the entire country. Two areas – Dandi in Gujarat and Vedaranyam in
Tamil Nadu have been declared as ecologically sensitive area, and the mapping is complete. Plans for
conservation and enhancement community livelihood in these areas are being prepared. Similar mapping
will be undertaken for Vembanad in Kerala, while a full-fledged mapping of all such ecologically
sensitive area for the entire country is yet to be initiated. Although initial technical discussions have taken
place, systematic work on coastal sediment cells has not yet started. The National Centre for
Sustainable Coastal Management (NCSCM) has been established, and recruitment of the initial batch
of 60 staff of NCSCM is under progress. The National Center for Marine Biodiversity will be set up at
Jamnagar in partnership with the private sector, and a conceptual design has been prepared. A draft
capacity building plan for training of coastal zone managers in the country has been prepared and will
be implemented once approved by MOEF. In terms of project management, the national project
management unit (NPMU or SICOM) is already operational, including its technical, procurement and
financial management, and the communications cells. Since its establishment, SICOM has led a number
of activities in the country, including providing adequate support to MOEF for public and stakeholder
consultation on CRZ Notification, 2001.
18. Component Two – Piloting ICZM Approaches in Gujarat: This component, overall, has progressed
well, and the current achievements are good. Consultations and expert meetings for preparation of an
ICZM Plan for the Gulf of Kachchh have been initiated although preparation of such plan will start only
in Year 3 of the Project. The capacity building activities of Gujarat State Pollution Control Board and
the Gujarat Ecology and Environment Research Foundation are progressing well; and the progress of the
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Bhaskarachaya Insitute of Space Application and Geo-Informatics has been excellent. Among the pilot
investments, progress is very good with respect to the sewerage system in Jamnagar city, where one
minor work has been completed; a major work and the project management consultancy has been
awarded. The remaining work related to the sewage treatment plant will be procured once the industry
discussions on the issue of leveraging private sector investment is over and incorporated in bid
documents. About 1,300ha of mangrove had been planted and verified; and community mobilization
work is near complete in 80 villages. For livelihood improvement pilot investments, community
mobilization is nearly completed in 70 villages, and progressing well in the remaining villages; and 42
entry point activities, mostly small civil works, have been completed. However, the works related to the
marine oceanarium and the central research facility of the Gujarat Ecology and Environment Research
Foundation are delayed due to the need to integrate these with the proposed NCMB. The initial work
related to development of appropriate models for coral reef regeneration is delayed, although some
capacity building activities have been implemented. Ecotourism related works in the Marine national Park
has not progressed at all. With respect to project management, the Gujarat SPMU is functioning well,
and its communication cell has undertaken excellent initiatives. The SPMU website is under preparation,
but all information is already hosted in a temporary webpage; an MIS has been prepared; and the
grievance redress processes have all been set up and functioning.
19. Component Three - Piloting ICZM Approaches in Odisha: This component, overall, has also
progressed well, and the current achievements are good. Some consultations and one expert meeting for
preparation of ICZM Plan(s) for the two stretches of Chilika-Gopalpur and Dhamra-Bhitarkanika have
been initiated; but further discussion is dependent on the delineation of coastal sediment cell by the
NCSCM. Given that preparation of such plan(s) will start only in Year 3 of the Project, and delineation of
coastal sediment cell will probably be initiated this year by NCSCM, the current lack of full-scale
consultation on the planning process is not yet a major concern. The capacity building activities of the
Chilika Development Authority are progressing well, where substantial recruitment of staff and
procurement of equipment, hardware and software have been completed; and there has been reasonable
progress in the activities by the Odisha State Pollution Control Board. The SPMU has already taken a lot
of initiative on the regional coastal process study, and subject to the outputs from the NCSCM related to
delineation of coastal sediment cells, this activity is likely to be completed on schedule. Among the pilot
investments, progress is very good with respect to the provision of cyclone shelters in the remote coastal
villages by the Odisha State Disaster Management Authority, where bidding process for the work of 10
cyclone shelters is nearly complete, and the work is expected to be awarded in August 2011. A small
work and a consultancy have been procured related to the pilot work of shoreline protection at village
Pentha, and the major work is being finalized to be procured as scheduled. Social and environmental
analysis, community mobilization, and soil surveys have been completed for all 14 cyclone shelters. In
most other cases of pilot investment, the planned consulting services, such as for design and supervision
consultancy, had been procured, and the works are expected to be procured during the remainder of
FY11-12. Pilot investments depending on community contracting have also progressed well, although
more intensive work is required to conclude the community contracts, such as for the Wildlife
Department, the Industries Department or the Fisheries Department. With respect to project
management, the Odisha SPMU is functioning well, and its communication cell has undertaken excellent
initiatives. The SPMU website is under preparation, but all information is already hosted in a temporary
webpage; a regular schedule of progress review meetings has been agreed to and is being implemented;
the technical unit is adequately engaged in coordination and monitoring; and the grievance redress
processes have all been set up and functioning.
20. Component Four - Piloting ICZM Approaches in West Bengal: This component, overall, has been
experiencing delays and lack of adequate project management, and the current achievements are less than
expected. A major reason for this was the inability to take decisions before the State Elections and during
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the long period when the Election Commission’s Code of Conduct was in force. This was compounded by
the lack of availability of a full-time State Project Director. In spite of these, there had been some
progress with the sub-components related to capacity building (mainly the activities of Calcutta
University) and pilot investments (mainly the activities of the West Bengal State Electricity Distribution
Company). West Bengal SPMU has organized some internal consultations and expert meetings for
preparation of ICZM Plan for the coast of West Bengal; but further discussion is dependent on the
delineation of coastal sediment cell by the NCSCM, and the progress of regional coastal process study in
Odisha and in West Bengal (by the Institute of Environmental Studies and Wetland Management). Based
on current preparedness, it is likely that preparation of ICZM Plan is likely to start in Year 3 of the Project
as scheduled. The capacity building activities of the Calcutta University are progressing very well, where
most of the planned staff has been recruited, and the procurement of the planned equipment is expected to
be awarded in August 2011. Based on the activities already undertaken since effectiveness of the Project,
the research team of Calcutta University has already published 4 papers in international scientific
journals. There has also been some useful progress in the activities of the Institute of Environmental
Studies and Wetland Management, which has already set up instrumentation in the Sundarban to gather
data on tidal range, current and amplitude; started preparing base maps of the coastal areas using satellite
imagery, and initiated estuarine bathymetry surveys. There has been substantial discussion and agreement
with respect to completion of the Sundarban Interpretation Centre of the Tagore Rural Development
Society, although final agreement has not been signed yet. Among the pilot investments, the most
notable progress has been made by the West Bengal State Electricity Distribution Company which has
now nearly completed the work of transmission line over the 4km wide river; and the sub-station in Sagar
Island is expected to be commissioned by August 2011. The bidding process for the supply and
installation of the distribution lines is under progress, and the work is expected to be awarded in
September 2011. The Fisheries Development Corporation has done all preparatory work, and can now
move quickly to procure works of the Fish Auction Centre. However, for all other pilot investment, the
progress has not been satisfactory; and unless improved project management attention is provided by the
SPMU and the respective Departments of the Government of West Bengal, it will be difficult to make
good the delay that already occurred. With respect to project management, the West Bengal SPMU has
recently completed most of the recruitment, and is now expected to function well. On the positive side,
the SPMU website is under preparation, but all information is already hosted in a temporary webpage of
the Institute of Environmental Sciences and Wetland Management; the technical unit with its limited staff
is adequately engaged in coordination and monitoring; and the grievance redress processes have all been
set up and functioning.
E. Status of Legal Covenants:
21. The Table below presents the compliance status related to the covenants applicable to project implementation.
Covenant Limit Due Date Status
MoEF and the States shall maintain NPMU and SPMU
with suitably qualified personnel and sufficient
resources
Throughout
Project
period
September
22, 2010
Complied with.
Each participating Pilot Investment Execution Agency
(PEA) will maintain dedicated suitably qualified
personnel and sufficient resources
Throughout
Project
period
March 21,
2011
Complied with.
Each Project State will make adequate annual
budgetary allocations, and shall transfer 10% of the
First part of
each FY
December
2010 (FY11)
Complied (partial
compliance in
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Covenant Limit Due Date Status
estimated cost of the respective State Component to
the SPMU
November
2011 (FY12)
Gujarat & West
Bengal).
Likely.
Each Project State will establish and maintain a State
Level Steering Committee to provide guidance and
approval
Throughout
Project
period
September
22, 2010
Complied with.
NPMU and SPMUs shall maintain specific dedicated
units as agreed; and will engage full-time procurement
specialists and finance professionals with agreed
qualification
Throughout
Project
period
September
22, 2010
Complied with
albeit with some
delay in West
Bengal.
The NPMU will submit quarterly consolidated IUFRs 45 days
after end of
quarter
July 15,
2011
Complied with as
per due dates.
Internal Auditors (for NPMU and SPMUs) and
External Auditors (by NPMU) will be in place
6 months
from start
March 21,
2011
Complied with, but
with some delay
NPMU will submit annual audit reports for the entire
project
6 months
from close
of FY
September
30, 2011
Not yet due. Very
likely.
NPMU and the SPMUs will establish, operationalize
and maintain computerized accounting system
3 months
from start
December
21, 2011
Complied with.
F. Environmental Management
22. The project, in its initial stages of implementation is following the avoidance principles built in its design
to ensure long-term conservation of coastal and marine resources and at long term sustainability.
Implementation plans for all activities include environment management measures; monitoring measures
to ensure that the issues avoided during design do not recur. The proposed monitoring and evaluation
processes (which are yet to start in a systematic way) include plans for conducting social audit and third-
party audits as relevant. All these environment management measures have been adequately budgeted and
staffs have been designated to provide the required oversight. The three tier grievance redress system has
been established in the SPMUs in Gujarat, Odisha and West Bengal. Regulatory clearances, such as the
CRZ clearance where relevant is being ensured before award of works contracts.
23. The project is being implemented by professionals of NPMU and SPMUs with a good level of
environment awareness and experience. However, not all the staffs of the NPMU, SPMUs and the PEAs
are fully aware of the precautionary needs of this Project, nor about the environmental avoidance,
mitigation or monitoring processes agreed for this Project. It was agreed that (a) an activity-wise detailed
chart should be prepared summarizing all actions proposed in the environmental management plan for the
Project, and disseminated to all staff of NPMU, SPMU and PEAs by September 2011; and (b) an
orientation cum training program for all such staff is held by October 2011. The Quarterly Project Report
starting from for the period of July-September 2011 (to be submitted by December 2011) will need to
provide clear understanding of how the environmental management plan is being implemented for each
activity by each of the PEAs, and overall by SPMUs and NPMU.
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G. Management of Social Issues and Impacts
24. The mission was pleased to note the good progress made in community mobilization in Gujarat. In order
to generate baseline data from the village and to mobilize the community, the Gujarat SPMU has
recruited about 35 field workers located in the villages and 3 coordinators located in the area. This strong
and dedicated field staff helped in mobilizing community through participatory methods. In all target
villages collection of baseline data is complete including identification of entry level activities. Self Help
Groups (SHGs) for income generation activities, Eco-Development Committees (EDCs) and Community
Based Organizations (CBOs) for mangrove plantations have formed. Several awareness generation and
capacity building activities including orientation or exposure visits for CBOs, EDCs and SHGs. For the
Project as a whole, there had been several initiatives, such as the toll free phone line, a theme based
interactive and informative website has been designed, which apart from disseminating ICZMP
information also serves as one of the channels for grievance redress. A day long workshop was also
organized by SPMU for judiciary officials to orient them to the ICZM project and its grievance redress
mechanism. The workshop was very well received by the officials of the State Judiciary, and the Chair of
the State Legal Aid Cell has recommended that such workshop should be taken up at all the coastal states,
and at the National level with involvement of the National Legal Aid Cell. Gujarat SPMU has also
initiated the idea of participatory monitoring by CBO, which is an innovative idea that can be replicated
in other Project states.
25. The Odisha SPMU has made an encouraging start, though more staff may be required, especially at the
field level. Interaction with the community members during field visits revealed that community
mobilization has been very effective. Substantial progress has been made in the activities related to
livelihood enhancement pilot investment by the Fisheries Department 221 SHGs have been identified and
22 SHGs have already received Rs. 50000 each towards entry point activities. The Directorate of
Handicraft and Cottage Industries is also involved in developing alternative livelihood options for
fishermen through coir making and has identified 5 SHGs to start with. It was revealed that the
Departments (such as the Department of Fisheries) is involved in operating the bank account of the SHGs,
which all agreed will be avoided from now, to avoid the issue of conflict of interest, and to provide
operational freedom to the SHGs. It was also agreed that all SHGs will have a separate bank account for
this Project, as far as practicable. For many of the pilot investments where not much progress has been
otherwise made (such as the activities of the Forest Department; the Odisha Tourism Development
Corporation or the Department of Culture) communities have been informed about the activities, but
formal mobilization and participatory processes have not started. These processes are essential
particularly because the assets will be managed, operated and maintained by the communities in most
cases. Though none of the Project activities require any acquisition of private land, government owned
land will be transferred to the project. It was agreed that SPMU will conduct social screening to ensure
that all such land parcels are free of encroachment and other encumbrances. In the event any use of such
land is found to trigger physical or economic relocation (including for non-titleholders), resettlement
action plans will be prepared as per the agreed Resettlement Policy Framework for the Project. For the
overall project, the SPMU has installed a toll free phone line and has also launched a dedicated website
with an interactive grievance redress link.
26. In West Bengal, the social/rural development specialist is yet to be hired in the SPMU. Though no
private land acquisition will be required for any of the activities in the Project, government land will be
transferred to the project at various locations. It was agreed that SPMU will conduct social screening to
ensure that all such land parcels are free of encroachment and other encumbrances. In the event any use
of such land is found to trigger physical or economic relocation (including for non-titleholders),
resettlement action plans will be prepared as per the agreed Resettlement Policy Framework for the
Project. For most of the pilot investments, especially related to livelihood enhancement of the coastal
communities, where not much progress has been otherwise made communities have been informed about
INDIA Integrated Coastal Zone Management Project (P007985)
11
the activities, but formal mobilization and participatory processes have not started. These processes are
essential particularly because the assets will be managed, operated and maintained by the communities in
most cases. With respect to the environmental improvement of the Digha beach, it was re-emphasized that
all the nearly 1650 kiosks (and not any subset of it, such as the old proposition of resettlement of 620
kiosks) will need to be organized as part of the in-situ resettlement; and the consultants to be hired for
design and supervision will focus on a comprehensive solution. The kiosk owners who had last year been
consulted by the Digha-Shankarpur Development Authority and the SPMU have not been contacted since.
The consultation process needs to restart, and SPMU will need to ensure that these kiosk owners
participate in the design process.
H. Procurement
27. There is considerable progress in hiring consultants, awarding major works and initiating goods
procurement. There is adequate procurement capacity in the NPMU and SPMUs except in the West
Bengal SPMU where the situation is likely to improve by August 2011. The project will need to monitor
disclosure framework and risk mitigation measures identified during project preparation and take action.
The project has prepared a Procurement Activity Schedule for the next 12 months, which the National and
State Project Directors will need to review every month to ensure that there are no further slippages. The
agreed key actions for next six months are: (i) to monitor procurement of Goods and works and ensure
award as per procurement activity schedule; (ii) to ensure all the agreed disclosures are made as per
disclosure framework; (iii) develop online complaint handling and Procurement MIS; and, (iv) to ensure
compliance with mitigation measures agreed during project preparation. The agreed details with respect
to procurement management are listed in Annex 6, and supplementary activity-specific supplementary
details are available in Annex 2.
I. Financial Management
28. The NPMU and the SPMUs in Gujarat and Odisha have carried out most of the actions agreed during
preparation. The West Bengal SPMU is in the process of completion of the agreed actions and it is
expected that before the next mission all the agreed actions would be completed. Except for Gujarat and
West Bengal SPMUs, where there is a partial compliance to the legal covenant related to counterpart
budget, other financial covenants have been met by the project. The project has agreed on a time based
action plan which is summarized in Annex 5 on Financial Management. Based on the above factors,
agreed action plan and review of the financial management systems across the project, the Financial
Management rating for the Project is pegged as Moderately Satisfactory.
J. Agreed next Steps and Mission
29. The next formal Implementation Review Mission is scheduled around mid-October 2011. It was agreed
that this next mission will also be a joint mission, in which officials from the NPMU, the SPMU and
select PEAs will participate.
30. Following is a list of major agreed actions required from the national and the state project management
units (or the MOEF and the State Governments, as applicable) to be undertaken and completed within the
next six months. Note that Annex 2 lists all other actions that were discussed and agreed for more
successful implementation of the Project.
INDIA Integrated Coastal Zone Management Project (P007985)
12
Major Actions Responsibility Due Date
Ov
era
ll
Prepare and finalize Annual Action Plans to ensure that by March
2012, all activities planned earlier for the first and the second year
of the Project is complete as per original targets; and the backlog of
the first year which arose due to the late start of the Project is
cleared by March 31, 2012.
NPMU and all
SPMUs
September
30, 2011
Finalize format for the Quarterly progress Report (Quarterly
Progress reports starting for the period of April-June 2011 shall be
prepared and submitted to World Bank using this standard format)
NPMU and
SPMUs
September
30, 2011
For each parcel of land being used for the project until July 2011
(whenever transfer from one department to another is involved)
undertake site level social screening survey, and share the results
with the World Bank, including any recommendation for
preparation of Resettlement Action Plans, if needed as per Project’s
Resettlement Policy Framework.
All SPMUs October
30, 2011
Com
pon
ent
1
(Nati
on
al)
NPMU staffing to be completed, including recruitment of the
Deputy Project Director (also head of the Finance and Procurement
Unit)
NPMU October
31, 2011
Formal declaration of MS Swaminathan research Foundation
(MSSRF) as PEA for the Vedaranyam ESA
NPMU August 21,
2011
Establish a forum to discuss the methods and tools for preparation
of ICZM (led by NCSCM)
NCSCM and
NPMU
September
30, 2011
Com
pon
ent
2 (
Gu
jara
t)
Appoint a senior official as full-time State Project Director
replacing the State Project Director who recently retired. Until such
appointment, the Principal Secretary, Forest and Environment
Department will continue to act as the State Project Director.
GoG, Forest
and
Environment
Department
October
30, 2011
Prepare a Comprehensive Plan for Oil-Spill Disaster risk
Management with the Gujarat Maritime Board as the PEA
SPMU October
31, 2011
Release State share of the FY11-12 budget for the Project GoG, Finance
Department
September
30, 2011
Com
po
nen
t 3
(O
dis
ha)
Appoint adequate number of rural development specialists
(specialization in social work or equivalent) and village-based
professionals to lead the various livelihood activities executed by
the different PEAs
SPMU August 31,
2011
Finalize the site for setting up the solid waste management facility
in Paradip; and a finalize agreement of land transfer from the
Paradip Port Trust
SPMU August 15,
2011
Pursue Odisha State Pollution Control Board (OSPCB) to complete
all pending statutory audit up to the financial year 2010-11; and
share a copy of these statutory audit reports with World Bank.
SPMU,
OSPCB
August 05,
2011
Release the remaining part of the State share of the FY11-12 budget GoO Finance September
INDIA Integrated Coastal Zone Management Project (P007985)
13
Major Actions Responsibility Due Date
for the Project Department, 30, 2011
Com
pon
ent
4 (
Wes
t B
enga
l)
Appoint a senior officer of the State as the full-time State Project
Director. Until such appointment, the current Additional State
Project director (Administration) will act as the State Project
Director.
Environment
Department
October
31, 2011
Organize the first meeting of the State Level Steering Committee SPMU August 31,
2011
Formally agree with each PEA to ensure reasonable (3-5 years)
tenure of Nodal Officers
SPMU and the
PEAs
August 15,
2011
Establish the Communication and Capacity Building Cell of the
SPMU, and initiate communication activities
SPMU August 31,
2011
Complete recruitment of the remaining staff positions in the SPMU,
especially the Social/Rural Development Specialist and the
Procurement Specialist
SPMU August 31,
2011
Finalize alternative proposals for managing cyclone risks in the
coastal villages.
SPMU and
Disaster
Management
Department
December
31, 2011
Finalize plans for pollution management, solid waste management,
sanitation and other minimum hygienic facilities at the “mela
ground” at Gangasagar
SPMU and
Public Health
Engineering
Department
October
31, 2011
K. List of Annexes
31. The following annexes are part of this aide memoire.
Annex 1 - List of Officials and Resource Persons met during the Mission
Annex 2 - Activity-wise Summary of Progress and Agreed next Steps
Annex 3 - Management of Environmental Issues and processes
Annex 4 - Management of Social Safeguards and Social Development Processes
Annex 5 - Financial Management Systems and Performance
Annex 6 - Procurement Management Systems and Performance
Annex 1 Officials, Resource Persons and other Stakeholders met during
the Mission
Government of India and Stakeholders for the National Component
1. Dr. Tishya Chatterjee, Secretary, Ministry of Environment and Forests
2. Mr. J. M. Mauskar, Special Secretary, Ministry of Environment and Forests
3. Dr. Nalini Bhat, Advisor, Ministry of Environment and Forests
4. Dr. A. Senthilvel, National Project Director, SICOM
5. Dr. Indrani Chandrasekharon, Advisor, Planning Commission
6. Ms. Kavita Prasad, Director, Department of Economic Affairs, Ministry of Finance
7. Prof. S. P. Gautam, Chairman, Central Pollution Control Board
8. Dr. P. Mannar Jawahar, Vice Chancellor, Anna University
9. Prof. R. Venkata Rao, Vice Chancellor, National Law School of India
10. Prof. S. Shanmugavel, Registrar, Anna University
11. Dr. M. Sekhar, Dean, College of Engineering Guindy
12. Dr. A. Ramachandran, Director, Centre for Climate Change and Adaptation Research
13. Dr. G. M. Samuel Knight, Professor of Civil Engineering, Department of Civil Engineering, Anna
University
14. Mr. Akash Sharma, SICOM
15. Dr. Asir Ramesh, SICOM
16. Dr. Mishra, SICOM
17. Ms. Anamika, Law officer, SICOM
18. Mr. V S Krishnan, SICOM
19. Mr. Sumeet Singh, Team Leader, PFM Support Consultant, SICOM
20. Mr. Gairola, SICOM
21. Mr. Dharma Raj, Additional Surveyor General of India, Survey of India
22. Mr. R. M. Tripathi, Additional Surveyor General of India (Tech), Survey of India
23. Dr. Ajai, Group Director, SAC ISRO, Ahmedabad
24. Prof. R. Ramesh, Acting Director, NCSCM
25. Dr. Purvaja Ramachandran, Institute of Ocean Management,
26. Anna University, Chennai
27. Prof. M S Swaminathan
28. Dr. Ajay Parida, MSSRF
29. Dr. V. Selvam, Director, MS Swaminathan Research Foundation
30. Dr. Sophia, MS Swaminathan Research Foundation
31. Dr. C. B. S. Dutt, Group Director, National Remote Sensing Centre
32. Mr. Prabir Banerjee, PondyCAN
33. Mr. T. K. Rehiman, Representative of Fisherpersons NGOs, Andhra Pradesh
34. Ms. K. Lakshmi, Representative of Fisherpersons NGOs, Andhra Pradesh
35. Ms. B. Ramalamma, Representative of Fisherpersons NGOs, Andhra Pradesh
36. Mr. Dasari Satyanarayan Rao, Representative of Fisherpersons NGOs, Andhra Pradesh
37. Mr. S. Raja Rao, Representative of Fisherpersons NGOs, Andhra Pradesh
38. Mr. A. Hannu Rao, Representative of Fisherpersons NGOs, Andhra Pradesh
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
15
39. Mr. K. Aleya, Representative of Fisherpersons NGOs, Orissa
40. Ms. P. Gauri, Representative of Fisherpersons NGOs, Orissa
41. Mr. Ganesh Rao, Representative of Fisherpersons NGOs, Orissa
42. Mr. Prasanna Ku Behera, Representative of Fisherpersons NGOs, Orissa
43. Mr. Narayan Chandra Haldar, Representative of Fisherpersons NGOs, Orissa
44. Mr. Sudhir Pal, Representative of Fisherpersons NGOs, Orissa
45. Mr. SriKrishna Das, Representative of Fisherpersons NGOs, West Bengal
46. Mr. Debashish Shyamal, Representative of Fisherpersons NGOs, West Bengal
47. Mr. Sujay Jana, Representative of Fisherpersons NGOs, West Bengal
48. Mr. Gobinda Das, Representative of Fisherpersons NGOs, West Bengal
49. Mr. Tejen Das, Representative of Fisherpersons NGOs, West Bengal
50. Mr. Pradip Chatterjee, Representative of Fisherpersons NGOs, West Bengal
51. Mr. Anton Gomez, Representative of Fisherpersons NGOs, Tamil Nadu
52. Mr. Gilbert Rodrigo, Representative of Fisherpersons NGOs, Tamil Nadu
53. Mr.M. Ilango, Representative of Fisherpersons NGOs, Tamil Nadu
54. Mr. Jesuratnam, Representative of Fisherpersons NGOs, Tamil Nadu
55. Mr. R. Vasantha, Representative of Fisherpersons NGOs, Tamil Nadu
56. Mr. John Nepolean, Representative of Fisherpersons NGOs, Tamil Nadu
57. Mr. Paul Samy, Representative of Fisherpersons NGOs, Tamil Nadu
58. Mr. V. Vivekanand, Resource person from Civil Society
59. Ms. Chandraika Sharma, Resource person from Civil Society
60. Ms. Aarthi Shridhar, Dakshin Foundation
61. Mr. Sudarshan Rodriguez, Tata Institute of Social Sciences
62. Mr. Vinod Malayilethu , Representative ,WWF India
63. Mr. Sanjiv Gopal, Greenpeace
64. Mr. Sajeer, Representative, Representative of Fisherpersons NGOs
65. Mr. Ravi Bhalla, FERAL
66. Ms. Manju Menon, Kalpavriksh
67. Ms. Shweta , Representative, Equations
68. Mr. Rajendra Prasad, PAD, Tuticorin
69. Dr. Santanu Chakravorti, Secretary, Society for Direct Initiative for Social and Health Action (DISHA)
70. Ms. Rachel Pearlin, Representative, WWF
71. Mr. Sajith, Representative, Fisheries Management Resource Centre
72. Mr. Shriji Kurup, Representative CEE, Ahmedabad
73. Mr. Jayagopal, Architect, Cochin
74. Mr. Benny Kuriakose, Architect, Chennai
75. Mr. Agnelo Rodrigues, President of GRE Dando, Velsao
76. Mr. Matanhy Saldanha, Chairperson, National Fish-workers’ federation (NFF)
77. Mr. Bharat Patel, Resource person and Representative of Fisherpersons NGOs, Gujarat
78. Mr. Usmangani Sherasia, Resource person from Civil Society
79. Mr. Agnelo Rodrigues, Resource person from Civil Society
80. Mr. Debi Goenka, Resource person from Civil Society
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
16
81. Mr. R.K.Patil, Resource person from Civil Society
82. Mr. Ramesh Dhuri, Resource person from Civil Society
83. Mr. Sudarshan Rodriguez, Resource person from Civil Society
84. Mr. Manju Menon, Resource person from Civil Society
85. Mr. Vijayan. M.J, Resource person from Civil Society
Government of Gujarat and Stakeholders in Gujarat
1. Mr. S.K.Nanda, Principal Secretary, Forest & Environment Department
2. Mr. J.K.Vyas, Director & Addl. Secretary, Forest & Environment Department
3. Mr. Shri Atanu Chakroborthy, Principal Secretary, Finance Department
4. Mr. Manish Verma, Addl. Secretary, Finance Department
5. Mr. P. Swaroop, Commissioner, Jamnagar Municipal Corporation
6. Mr. Rajesh Parmar, Deputy Engineer
7. Mr. R.D. Kamboj, Chief Conservator of Forest, Marine National Park
8. Mr. P.H. Sata, Deputy Conservator of Forest, Marine National Park
9. Mr. C.H. Pandya, Addl. Project Director, SPMU & Director, Gujarat Ecology Commission
10. Mr. Nischal Joshi, Head of Operation, SPMU, Gujarat Ecology Commission
11. Mr. C.B. Bhimani, Assistant Conservator of Forest, Marine National Park ,Jamnagar
12. Mr. T.P. Singh, Director & Addl. Secretary, Bhaskaracharya Institute for Space Application & Geo-
informatics
13. Mr. Lomesh Bhrambhatt, Field Manager, Gujarat Ecology Commission
14. Dr. Shailesh Dodia, Project Officer, Gujarat Ecology Commission
15. Mr. Ishwar Desai,Social Scientist, Gujarat Ecology Commission
16. Ms. Margi Purohit, Project Assistant, Gujarat Ecology Commission
17. Ms. Kinjal Pathak, Project Assistant, Gujarat Ecology Commission
18. Mr. Manoj Dube, Manager Account, Gujarat Ecology Commission
19. Ms. Kajal Jaswal, Account Officer, Gujarat Ecology Commission
20. Mr. Avtar Thakor, Account Assistant, Gujarat Ecology Commission
21. Ms.Varsha Parmar, Project Coordinator, Gujarat Ecology Commission
22. Ms. Vibha Patel, Project Coordinator, Gujarat Ecology Commission
23. Mr. Kamlesh Dave, Project Coordinator, Gujarat Ecology Commission
24. Mr. Sanjay Bariya, Project Coordinator, Gujarat Ecology Commission
25. Mr. Pradeep Patel, Field Assistant, Gujarat Ecology Commission
26. Ms. Rekha Joshi, Field Worker, Gujarat Ecology Commission
27. Ms. Vijay Jora, Field Worker, Gujarat Ecology Commission
28. Mr. Kamlesh Purohit, Field Worker, Gujarat Ecology Commission
29. Mr. Popatbhai Bharvad, Field Worker, Gujarat Ecology Commission
30. Ms. Nisha Joshi, Field Worker, Gujarat Ecology Commission
31. Ms. Nilam Patel, Field Worker, Gujarat Ecology Commission
32. Ms. Nilesh Bagada,Field Worker, Gujarat Ecology Commission
33. Mr. Kalpesh Gopani, Field Worker, Gujarat Ecology Commission
34. Ms. Jagdish Gohil, Field Worker, Gujarat Ecology Commission
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
17
35. Mr. Amit Limbachiya, Field Worker , Gujarat Ecology Commission
36. Mr. Mukesh Vadakhiya, Field Worker, Gujarat Ecology Commission
37. Mr. Jasbhai Sindha, Field Worker,Gujarat Ecology Commission
38. Mr. Dinesh Solanki, Field Worker, Gujarat Ecology Commission
39. Mr. Chandrapal Rathod, Field Worker, Gujarat Ecology Commission
40. Mr. Rajubhai Solanki, Field Worker, Gujarat Ecology Commission
41. Mr. Jaysukhbhai Solanki, Field Worker, Gujarat Ecology Commission
42. Mr. Bhavesh Nai, Field Worker, Gujarat Ecology Commission
43. Ms. Nayna Patel, Field Worker, Gujarat Ecology Commission
44. Mr. Daya Ribadiya, Field Worker, Gujarat Ecology Commission
45. Ms. Joshi Pooja A., Field Worker, Gujarat Ecology Commission
46. Mr. Raval Amrutbhai L, Field Worker, Gujarat Ecology Commission
47. Ms. Maya Makwana, Field Worker, Gujarat Ecology Commission
48. Mr. Kishan Golsar, Field Worker, Gujarat Ecology Commission
49. Ms. Chandrika Makwana, Field Worker, Gujarat Ecology Commission
50. Ms. Dhara Mehta, Field Worker, Gujarat Ecology Commission
51. Ms. Nidhi Raval, Field Worker, Gujarat Ecology Commission
52. Ms. Gayatri Bhatt, Field Worker, Gujarat Ecology Commission
53. Ms. Sheetal Solanki, Field Worker, Gujarat Ecology Commission
54. Mr. Sanjay M. Kadivar, Field Worker, Gujarat Ecology Commission
55. Mr. J.Jayraman, Financial Advisor, SPMU, Gujarat Ecology Commission
56. Mr. B.J.Vasavda, Procurement Consultant, Gujarat Ecology Commission
57. Mr. Dishant Parasharya, Project Co-ordinator-Coral & Coral Reef, GEER Foundation
58. Mr. Chetan Chavda, JRF,Gujarat Ecological Education & Research (GEER) Foundation
59. Mr. Vikram Singh, Project Manager,Gujarat Ecological Education & Research (GEER) Foundation
60. Mr. Dipak Patel, Representative,Tourism Corporation of Gujarat Ltd. (TCGL)
61. Mr. S.Suburaman, SCUBA Diver,Wild Life Trust of India(WTI)
62. Mr. Gautam, SCUBA Diver,Wild Life Trust of India(WTI)
63. Mr. M.D.Rana, Executive Engineer, Jamnagar Municipal Corporation
64. Mr. N.M.Parmar, Deputy Engineer, Jamnagar Municipal Corporation
65. Mr. Amit Kansagara, Addl. Assistant Engineer,Jamnagar Municipal Corporation
66. Mr. G.V.Sadani, Town Planning Officer, Jamnagar Municipal Corporation
67. Mr. D.K.Vasoya, Estate Officer,Jamnagar Municipal Corporation
68. Mr. Vivek Buchket, Security Officer,Jamnagar Municipal Corporation
69. Mr. Kanak Singh Jadeja, Ex-Mayou & sitting corporate, Prabhukrupa Society, Jamnagar
70. Mr. Arvind Shah,Social Worker,Prabhukrupa Society, Jamnagar
71. Mr. Fernandis, Resident,Prabhukrupa Society, Jamnagar
72. Mr. G.A.Sodha, RFO, Marine National Park, Jamnagar
73. Mr. M.K.Shillu, RFO,Marine National Park, Jamnagar
74. Mr. Manoj, Account Officer, Gujarat Ecological Education & Research (GEER) Foundation
75. Ms. Khyati Vora, Account Assistant, Gujarat Ecological Education & Research(GEER)Foundation
76. Mr. Vipul Chouhan, Account Assistant,Marine National Park, Jamnagar
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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77. Mr. Chetan Sogitra, Accountant, Marine National Park, Jamnagar
78. Mr. K.M.Karangiya, Accountant,Marine National Park, Jamnagar
79. Mr. A.N.Shah,Lab Incharge,Gujarat Pollution Control Board(GPCB)
80. Mr. S.M.Jha, Senior Scientist, Nodal Officer, Gujarat Pollution Control Board(GPCB)
81. Dr. Harshad Salvi, Scientist,Gujarat Ecological Education & Research (GEER) Foundation
82. Mr. Yogeshbhai B.Ramani ,EDC President,Khijadiya Village, Jamnagar
83. Mr. M.B.Dafra,Member Secretary, Khijadiya Village, Jamnagar
84. Mr. Varshaben Y.Ramani,Sarpanch, Khijadiya Village, Jamnagar
85. Mr. Babubhai P.Mungara, Community leader & Member, Khijadiya Village, Jamnagar
86. Mr. Hirabhai H.Kathiriya, Community leader & Member, Khijadiya Village, Jamnagar
87. Mr. Varshaben S. Agravat, Community leader & Member,Khijadiya Village, Jamnagar
88. Mr. Vasoya Varshben V., Secretary; Satyam SHG, Khijadiya Village, Jamnagar
89. Mr. Vasoya Sarojben Rajeshbhai, President; Shivam SHG,Khijadiya Village, Jamnagar
90. Mr. Jiviben R. Dhrangiya,Member, Shivam SHG, Khijadiya Village, Jamnagar
91. Mr. Tejiben B. Dhangiya, Member of Shree Shakti Krupa Bachat Juth Khijadiya Village, Jamnagar
92. Mr. Noghabhai Chavda, EDC President,Mota Asota Village, Jamnagar
93. Mr. L.D.Ghochla, Member Secretary,Mota Asota Village, Jamnagar
94. Mr. Bhanuben Jethva, President, Aalbai Mahila Mandal, Mota Asota Village, Jamnagar
95. Mr. Kuvarben Bharvad,Secretary, Aalbai Mahila Mandal, Mota Asota Village, Jamnagar
96. Mr. Hiriben Rathod, President, Ambedkar Mahila Mandal, Mota Asota Village, Jamnagar
97. Mr. Pamiben Chavda, Secretary, Ambedkar Mahila Mandal,Mota Asota Village, Jamnagar
98. Mr. Aalabhai Chavda, President, Ramdev Yuvak Mandal, Mota Asota Village, Jamnagar
99. Mr. Palabhai Rathod, Secretary, Ramdev Yuvak Mandal, Mota Asota Village, Jamnagar
100. Mr. Janaben Chavda, President, Jay Chamunda SHG,Mota Asota Village, Jamnagar
101. Mr. Puriben Chavda, Secretary; Jay Chamunda SHG, Mota Asota Village, Jamnagar
102. Mr. Rajiben Rathod, President, Rohidash SHG,Mota Asota Village, Jamnagar
103. Mr. Lakhiben Chavda, Secretary, Rohidash SHG, Mota Asota Village, Jamnagar
104. Mr. Vajsibhai Lagariya, Community leader,Mota Asota Village, Jamnagar
105. Mr. Devabhai Karangiya,Community leader, Mota Asota Village, Jamnagar
106. Mr. Saudshbhai Lagariya, Community leader, Mota Asota Village, Jamnagar
107. Mr. Maldevbhai Lagariya, Community leader, Mota Asota Village, Jamnagar
108. Mr. Baldevbhai Chavda, Community leader, Mota Asota Village, Jamnagar
Government of Odisha and Stakeholders in Odisha
1. Mr. Bijay Kumar Patnaik, Chief Secretary, Government of Odisha
2. Mr. Aurobindo Behera, Principal Secretary, Environment and Forest Department
3. Dr. Ajit Kumar Pattnaik, Project Director, ICZMP-Orissa
4. Mr. H.K. Bisht, APD (Operations), ICZMP- Orissa
5. Mr. B. K. Das, Joint Director, Joint Director, Directorate of Handicraft & Cottage Industries, Orissa
6. Mr. S. Mohanty, Asst. Director, Directorate of Handicraft & Cottage Industries, Orissa
7. Mr. B.P. Ray, Deputy Director - Culture, Orissa
8. Mr. P.K. Nanda, Coir Superintendent, Directorate of Handicraft & Cottage Industries
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
19
9. Mr. Avaya Ku Nayad, DGM OSDMA
10. Mr. B.N. Mishra, GIS Expert & Environment Specilist OSDMA
11. Mr. K.C.Bisoi, Social Expert, OSDMA
12. Mr. Aswini Ku. Satapathy, Curator, State Archeology Culture Dept.
13. Dr. D.K. RoutSr. Scientist, OSCPB, Orissa, BBSR
14. Dr. S.S. Pati OSPCB, Orissa, BBSR
15. Mr. Sridhar Mahala, Asst. Engineer,OTDC
16. Mr. J.K. Das, Sr. DMBD-II, OTDC
17. Mr. R.K. Ghadai, Executive Engineer, Aul Embankment Div.
18. Mr. Abhimanyu Behera, Asst. Engineer, Rajnagar Embankment, Sub-division Rajnagar
19. Mr. Chiitaranjan Mishra, Asst. Chief Executive, CDA, Orissa
20. Mr. Surath Ch. Mallick, Executive Officer, Paradeep Municipality, Orissa
21. Mr. Mahesh Ku. Mishra, M.E., Paradeep Municipality, Orissa
22. Mr. C.M. Behera, ACF, Chilika WL Division
23. Dr. N.C. Biswal, Fishery Specialist, SPMU, ICZMP
24. Dr. Mamta Mishra, RD Expert
25. Dr. P.K. Panigrahy, Oceanographer
26. Mr. Sibananda Mishra, Programme Manager & Communication officer
27. Dr. A.K. Sahu, Ecologist,SPMU, ICZMP - Orissa
28. Mr. Biswajit Sahoo,Communication Officer, ICZMP - Orissa
29. Mr. Parameswar Swain, Administrative Officer, ICZMP - Orissa
30. Mr. Binayak Padhi, MIS Expert, ICZMP - Orissa
31. Mr. Manaswini Mishra, Documentation Officer, ICZMP - Orissa
32. Mr. Dinabandhu Sankhua, System Manager, ICZMP - Orissa
33. Mr. Manoj Mahapatra, DFO, Rajnagar
34. Mr. Bimal Prasanna Acharya, DFO, Balugaon
35. Mr. Shyam Sundar Soren, ADF(M) Ganjam
36. Mr. V.Bhatoskar, BAIF, PUNE
37. Mr. Ar. Srenevas Tripathy, Consultant, Forest & Environment Dept, Orissa
38. Dr. C.S Kar, WL HQ, Orissa, BBSR
39. Mr. Santosh Ku Mahaparta, PCCF (WL), Government of Orissa
40. Mr. A.K. Jena, DFO, Berhampur, Orissa
41. Ms. Areeeba Hamid, Green Peace India
Government of West Bengal and Stakeholders in West Bengal
1. Mr. K. S. Rajendra Prasad, Additional Chief Secretary
2. Mr. MD. Kamran, Special Secretary Urban Development Department
3. Mr. A. Palodhi, Joint Secretary, Urban Development Department
4. Dr. Anil Mahapatra, Marine Aquarium & Regional Centre, Digha, Zoological Survey of India
5. Mr. Shambhu Das Pramanic, Public Health Engineering Directorate.
6. Mr. N. Sanjeev Kumar, Public Health Engineering Directorate
7. Mr. Subir Kumar Ghosh, Public Health Engineering Directorate
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
20
8. Mr. Saroj Ghose, Tagore Society
9. Mr. Soumen Pal, Digha Sankarpur Development Authority
10. Mr. Mahim Maity, Digha Sankarpur Development Authority
11. Mr. B.G.Gupta, WEBCON
12. Mr. Anil Kumar Mondal, T.S.R.D. Rangabelia Panchayat
13. Mr. A.K.Ghosh, WBSEDCL
14. Mr. B. Chakraborti, WBSEDCL
15. Ms. S. Mukhopadhyay, WBSEDCL
16. Mr. P. Raychaudhuri, WBFCL
17. Mr. P. Sarkar, WBFCL
18. Mr. P. K. Pal, WBFS, Forest West Bengal
19. Mr. K.Majumdar, Department of Forest
20. Mr. D.J.Chakraborty, Chief Engineer, Sunderban Development Board
21. Mr. Subhash Chandra Basu, SIDCL
22. Mr. Uttam Roy, T.A.L.C.E, Sundarban Development Board
23. Mr. Sarosh Hasan, Urban development
24. Mr. Kash, Sundarban Board
25. Mr. D Pal, Joint Secretary, Department of Disaster Management
26. Mr. D.C.Bandhopadhay, HSCL, Kolkata
27. Mr. H Samaddar, HSCL, Kolkata
28. Mr. A Gupta, HSCL, Kolkata
29. Mr. R.N.Pattanaik, Department of Fisheries
30. Mr. B.K.Dash, Department of Fisheries
31. Mr. G.D. Patra, Department of Forests
32. Prof. Dhrubajyoti Chattopadhyay, Pro Vice-Chancellor (Academic), Kolkata University
33. Dr. Maitree Bhattacharyya, Associate Professor & Nodal Officer, Kolkata University
34. Ms. Arpita Chakraborty, Project Scientist, Kolkata University
35. Mr. Pijush Basak, Project Scientist, Kolkata University
36. Mr. Arindam Mondal, Project Scientist, Kolkata University
37. Mr. Amit Bera, Project Scientist, Kolkata University
38. Dr. Prasanna Yennawar, MARL, ZSI, Digha
39. Mr. Himadri Maitra, DMO, Department of Disaster Management, Government of West Bengal
40. Mr. D.K.Bhagat, Manager, FQA, WBSEDCL
41. Mr. Sudipta Bandyopadhyay, Assistant General Manager, FQA, WBSEDCL
42. Mr. Saroj Ghose, Tagore Society for Rural Development
43. Dr. Dipankar Roy, Tagore Society for Rural Development
44. Mr. Anil Kumar Mondal, Tagore Society for Rural Development
45. Mr. Alak Haldar, Chief Administrative Officer, IESWM
46. Mr. Himadri Maitra, DMO, Department of Disaster management, Government of West Bengal
47. Mr. D. K. Bhagat, Manager, FQA, WBSEDCL
48. Mr. Sudipta Bandyopadhyay, Assistant General Manager, FQA, WBSEDCL
49. Mr. Saroj Ghose, Tagore Society for Rural Development
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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50. Dr. Dipankar Roy, Tagore Society for Rural Development
51. Mr. Anil Kumar Mondal, Tagore Society for Rural Development
52. Mr. P.K.Pal, West Bengal Forest Department, Purba Medinipur Forest Division
53. Mr. Sarosh Hasan, Urban Development
54. Mr. K.Majumdar, Forest Department
55. Mr. P.K.Maiti, Forest Department
56. Mr. Samir Kumar Ghosh, Senior Accounts Officer, SDB & A.O SIDCL
57. Mr. Banibrata Das, Manager (Finance), WBFC LTD
58. Mr. Siba Nath Dutta, Project Engineer , West Bengal Fisheries Corporation Ltd
59. Mr. Soumen Pal, E.O, DSDA
60. Mr. P.B.Baksi, WBSEDCL
61. Mr. P.B.Baksi, WBSEDCL
62. Ms. Saswati Mukhopadhyay, WBSEDCL
63. Prof. Jyotiranjan Naskar , President, SEED
64. Mr. Swapan Basu Mallick, Director, SEED
65. Dr. Kalyan Acharya, Member, SEED
66. Ms. Maya Karmakar, Member, SEED
67. Dr. Kamal Sen, Member, SEED
68. Mr. Manoj Barui, Member Local Gram Panchayat
69. Mr. Pradip Patra , President, Local Village Development Committee
70. Ms. Subhasini Das, Secretary, Local Village Development Committee
71. Ms. Jyotsna Das, Convener, Local Village Development Committee
72. Ms. Gita Bhokta, Lodha Tribe Women Group
73. Ms. Kausalya Bhokta, Lodha Tribe Women Group -
74. Ms. Arati Bhokta, Lodha Tribe Women Group
75. Ms. Behula Laik , Lodha Tribe Women Group
76. Ms. Puni Laik, Lodha Tribe Women Group
77. Ms. Suku Bhokta, Lodha Tribe Women Group
78. Ms. Kajal Bhokta, Lodha Tribe Women Group
79. Ms. Kamini Bhokta, Lodha Tribe Women Group
80. Ms. Kachi Mallik , Lodha Tribe Women Group
81. Ms. Kalpana Bijuli, SC Women Group -
82. Ms. Sandhya Patra, SC Women Group
83. Ms. Radharani Das, SC Women Group
84. Ms. Jharna Sahu, SC Women Group
85. Ms. Sefali Mondal , SC Women Group
86. Ms. Kajal Mondal , SC Women Group
87. Ms. Pushpa Mondal, SC Women Group
88. Ms. Rinki Bera, SC Women Group
89. Ms. Bandana Das, SC Women Group
90. Ms. Namita Barui, SC Women Group
91. Ms. Panchami Bhuyian , SC Women Group
Annex 2 Activity-wise Summary of Progress and Agreed Next Steps
COMPONENT ONE: NATIONAL I.C.Z.M. CAPACITY BUILDING
Activity Current Progress Agreed Next Steps & World Bank Recommendations
[1A]
Hazard line
Mapping (Flood
Level Estimate;
Erosion
Estimate; Digital
Terrain – Aerial
Photography and
Photogrammetry;
Ground
Marking)
Overall, this has progressed very well, and there is a chance that this activity could be
completed ahead of schedule. There has been several factors behind this satisfactory
progress, prominent among those are: (A) keen interest at the policy-making levels of
the MOEF and the Ministry of Science and Technology (DOST); (B) substantial
involvement of the Surveyor General of India and the high level officers of SOI, and
project leadership by the Additional Surveyor General of India; (C) functioning,
decision-making and proactive monitoring by the steering committee for this activity,
headed by the Special Secretary, MOEF.
1. Flood Level Estimate: SOI has analyzed data for all major and minor ports in the
country; with all available data. A draft report is available including illustration for
one port.
2. Erosion Estimate: MOEF (through Institute of Ocean Management and NCSCM) has
already made very good progress in shoreline change maps for the country
(comparing maps and satellite imageries between 1982 and 2010 – as per the
methodology approved by MOEF, the Survey of India and the Ministry of Earth
Sciences ). After joint verification and ground-truthing with the respective states,
these maps have been published and are in public domain for Gujarat, Orissa,
Puducherry and Kerala (covering 46% of mainland coasts). The remaining work,
majority currently under joint ground-truthing is expected to be completed by October
2011. The quality of shoreline change maps had been satisfactory. These are expected
to be very useful in estimation of the 100 year erosion line for the entire cost. The
formal work for estimation of the 100 year erosion line will start as a joint exercise by
SOI and NCSCM, and is expected to be completed by January-February 2012.
3. Aerial Photography: This activity managed by SOI has progressed very well. The
aerial photography contracts (8 packages) has been awarded, and the progress of
mobilization has been satisfactory and on schedule. In-principle permission for flying
low-height aircrafts and carrying out photography has been obtained by SOI and
MOEF from DGCA, Ministry of Home, and Ministry of Defence. Given the current
progress, the aerial photography work could be completed ahead of schedule (say, by
April 2012).
1. Flood Level Estimate: A Revised Report will be
prepared by October 2011, including all quality
assurance process described; detailed description on
how erroneous data, if any, had been excluded. Flood
level for each transect for the entire mainland coast
will be ready by December 2011.
2. Erosion Estimate: NCSCM is currently recruiting
professionals and procuring the minimum equipment
needed to support SOI for this purpose. Given the
progress on shoreline mapping, this activity can be
fully completed by March 2012. It is important for SOI
and NCSCM to develop a schedule showing
milestones to complete this activity by September
2011.
3. Aerial Photography: The flight plan should be finalized
and regulatory clearances should be obtained as per
schedule. SOI, MOEF and the Contractors (two JV
partners) should meet formally to reconfirm the
availability of resources and the detailed work
schedule, as well as reconfirm all details of the quality
assurance plan.
[Additional Work] MOEF and SOI together will
prepare a proposal for aerial photography of the (i)
Andaman and Nicobar Islands, and (ii) Lakshadweep
Islands, including a brief analysis as to whether it is
beneficial to have a separate contract or to have a
variation order to the current contract, and share with
Bank for concurrence. Separately, MOEF and SOI
together will prepare a proposal for completing marine
bathymetry survey for the entire country covered by
the CRZ Notification 2011.
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
[Additional Work] MOEF has decided, and Bank concurred, that aerial photography
of (i) Andaman and Nicobar Islands, and (ii) Lakshadweep will also now be attempted
– not only for hazard mapping, but also for planning purposes so as to implement the
recent Island Protection Zone Notification. MOEF is also interested that SOI takes up
marine bathymetric surveys for the country.
4. Photogrammetry: The draft bidding documents are ready. The contracts are expected
to be awarded by September 20111. The work is on schedule.
5. Ground marking: Several ideas including replacing some of the ground markers and
using an alternative of village kiosk had been discussed. This activity will probably
start in 2013, and the final ideas will need to be concretized by mid-2012.
4. Nil.
5. Nil.
[1B]
Mapping
Ecologically
Sensitive Areas
(ESAs)
1. Dandi: Mapping, identification and stakeholder consultation for the first ESA declared
under this project is complete. After such surveys and in agreement with the State
Government, MOEF notified 4 villages in coastal Gujarat to be part of this ESA,
under the Environment (Protection) Act. During the period of public consultation on
the draft Notification, 2 more villages resolved to be included in the ESA. Therefore,
the Notification was finalized including the 6 villages (viz., Onjal, Smapor, Matwad,
Dandi, Sultanpur and Aat) covering an area of 20,500 ha to be included in the ESA.
The MOEF, through SICOM, has also announced that this ESA will be protected,
managed and developed as a national heritage commemorating the environmental
teachings of Mahatma Gandhi. An activity called “Green Actions for National Dandi
Heritage Initiative” or GANDHI was launched. Under this activity, some work related
to beach cleaning, solid waste collection and disposal, solar street lighting, and
preparatory works for mangrove plantation is already undertaken. Rapid rural
appraisal (a very satisfactory exercise per Bank review) was completed, a small
survey about home-stay tourism is completed; and some training on maintenance of
solar street lights had been organized. RFP for preparation of the Integrated
Management Plan for Dandi ESA is advanced; and plan recommendations will be
implemented. This activity will be implemented by Gujarat Ecology Commission
(GEC) as a PEA with support from Gujarat Vidyapeeth.
2. Vedaranyam: Mapping and identification of the second ESA, Vedaranyam is
completed. MOEF has recommended that planning, protection, management and
livelihood development activities at this ESA is done through MS Swaminathan
Foundation (MSSRF) as the PEA, and the Bank agreed with this recommendation
(provided that goods, works and consultancies if required for this activity will be
procured by SICOM; and MSSRF will only use shopping and community
1. Dandi: The consultants for preparation of the
Integrated Management Plan should be in place by
September 2011. Meanwhile, priority actions such as
mangrove plantation, solid waste management, should
continue including working through CBOs for
eventual disposal of solid wastes. GEC will also
organize the first meeting of the Steering Committee
for Dandi ESA by July 2011. In addition, GEC and the
Gujarat Vidyapeeth will recruit multi-disciplinary staff
to be positioned at Dandi; and set up the field office at
Dandi.
2. Vedaranyam: SICOM should prepare an MOU
(similar to what has been signed between SPMUs and
PEA) and sign with MSSRF by July 2011. The first
work for MSSRF will be to start the rapid rural;
appraisals to be completed by December 2011.
3. Vembanad: SICOM will prepare a detailed proposal.
For this purpose, SICOM will recruit a few individual
professional staff on contract by October 2011, who
will in parallel, provide input to preparation of a
proposal for GEF financing for management of the
Lakshadweep Sea. Further, SICOM will identify
national and international experts who should be
involved in development of the integrated plan for
conservation of Vembanad by October 2011.
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
contracting). SICOM and MSSRF has already prepared a plan of actions over the next
3 years, focusing on composite mangrove, halophytes and related capacity building of
communities. These proposals are acceptable to the Bank.
3. Vembanad: MOEF and the State Government have agreed to declare Vembanad in
Kerala as an ESA. The actual mapping and the integrated area development plan
proposals are yet to be developed.
4. The CRZ Notification 2011 has identified the initial list of 13 ESAs (called Critical
Vulnerable Coastal Areas or CVCAs). These are Gulf of Kachchh and Gulf of
Khambat (Gujarat), Malvan and Achra-Ratnagiri (in Maharashtra), Karwar and
Coondapur (in Karnataka), Vembanad (in Kerala), Gulf of Mannar (in Tamil Nadu),
Coringa, East Godavari Delta and Krishna Delta (in Andhra Pradesh), Bhitarkanika
(in Odisha), and Sundarban mangrove areas (in West Bengal). Mapping and
stakeholder discussions on each are yet to start.
5. No work has yet started on (1) finalizing the comprehensive guidelines for
identification, mapping and preparation of integrated plans for the ESAs; (2) a
comprehensive analysis of potential ESAs covering the entire coastal and marine
areas in India.
4. NCSCM will prepare a plan and schedule for
identification, mapping and preparation of integrated
plans for all ESAs (in collaboration with National
Partner Institutions) by December 2011.
5. To be covered in the NCSCM plan and schedule
referred above.
[1C]
Coastal
Sediment cell
mapping
1. A 2 day workshop was organized in Bhubaneswar to discuss the specific scope of
coastal sediment cell mapping. During the workshop the modalities of mapping was
agreed. A preliminary map for major sediment cells was also prepared, and the ways
of refining the method was discussed. The workshop also discussed the context of this
sediment cell mapping in relation to the coastal process studies, and the issue of
forward looking preparation of shoreline management plans.
2. NCSCM has included mapping of sediment cells and sub-cells as one of the priority
research work in their program.
NCSCM will prepare a detailed statement on the process
and schedule of mapping coastal sediment cells and
sub-cells. This detailed statement, showing resource
requirements for desk analysis, field investigation and
identification of the cause-effect relationships will be
prepared by Dec 2011; such that the work can be fully
completed by Dec 2012.
[1D]
National Centre
for Coastal Zone
Management.
1. MOEF and Anna University signed an MOU specifying the roles and responsibilities
of either party. Anna University agreed to provide 5 acres of land within the Anna
University campus for the NCSCM.
2. The Senate of the Anna University has approved transfer of the land to NCSCM.
Further activities for formal transfer of land to NCSCM (and mutation) is under
progress.
3. NCSCM has been established as a society under the Tamil Nadu Societies registration
Act. The memorandum of agreement and the bye-laws had been agreed by all parties
including the MOEF.
1. Nil.
2. NCSCM will ensure that all land registration process
is completed by October 2011.
3. Nil.
4. Nil.
5. SICOM will select the interview panels; and explain
the detailed selection criteria to ensure highly qualified
young professionals are offered a job in NCSCM.
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
4. The Governing Council of NCSCM has met and agreed on the immediate program
and the first batch of recruitment.
5. SICOM for NCSCM had advertised for a first batch of 58 staff. In response it received
about 3000 applications. Selection process is underway; and expected to be completed
by end August 2011.
6. NCSCM has prepared the design brief for building the buildings, laboratories and
facilities for the NCSCM. It is expected that an architectural design competition will
be organized by August 2011; and architectural designers will finally be selected by
September 2011.
7. Pending the construction of buildings, laboratories and facilities of the NCSCM, Anna
University has agreed to allow the NCSCM to function from 3 of its buildings (Dana
Bergh hall, a floor in the Institute of Ocean management, and another floor in the
Centre for Water Resources Management). NCSCM will need to refurbish these
spaces for their use, including some repairs and basic investment in interiors.
8. At a specific direction from MOEF, SICOM has added a new division for “Island
Studies” in addition to the 6 divisions already planned. NCSCM has prepared outline
of the immediate research program.
9. SICOM/MOEF has set up an Expert Committee, under chairmanship of Dr. A.
Muthunayagam, to advise the MOEF about the needs and opportunities to protect
critical coastal infrastructure, such as the nuclear power plants from tsunami events.
The Expert Committee Report is expected in August 2011.
SICOM and NCSCM discussed the need to provide
reimbursement for travel to the shortlisted candidates;
and Bank mission concurred.
6. The REOI for architectural competition will be
published by SICOM latest by July 15, 2011. To
enable a good number of EOI, the design brief will be
uploaded in the NCSCM website by the same date.
7. NCSCM will complete such small repair,
refurbishment and interior works by October 2011,
such that the first batch of staff recruited can start
work immediately after joining.
8. NCSCM will prepare a detailed description of 2 or 3
priority research program for each of the 7 divisions of
NCSCM; share with the Bank by September 2011, and
get it endorsed by their High Powered Research
Committee and the Governing Council by October
2011.
9. Nil.
[1E]
Centre for
Marine
Biodiversity
1. The overall objective of the NCMB has been agreed by SICOM and MOEF.
2. With the idea of attracting private sector finance for the NCMB, MOEF has already
identified Reliance Industries and other industries as partners for the NCMB.
3. Alternative sites (at Jamnagar and at Dwaraka) have been identified. A final decision
is awaited, but the Dwaraka site appears more attractive from the perspective of the
NCMB objectives, and from the advantage that can be gained by developing common
infrastructure for the MRCI already proposed under the Gujarat Component of the
Project.
4. MOEF/SICOM has set up an Expert Committee, under the chairmanship of the
Minister for Environment and Forests to suggest the priority research needs of the
country. The Expert Committee Report is expected by September 2011.
5. SICOM will prepare a detailed plan for NCMB with inputs from experts. The plan
1. The objectives need to be detailed out, including the
program and the scope of work of NCMB, by SICOM
by September 2011. The objectives, the program and
the scope of work, once finalized should be translated
in detailed MOA and Byelaws by October 2011.
2. Once the program for NCMB is final, a round of
consultation is needed with Reliance Industries and the
other industries to agree on the details of investment
and structure of this investment.
3. Site at Dwaraka should be confirmed by SICOM and
the Government of Gujarat by October 2011. By
October 2011, the details of design brief of the NCMB
facilities will also be worked out – so that this can be
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
will include the plan for operation of NCMB until the infrastructure and facilities are
not established (but some initial recruitment of staff takes place).
attached with the bid document for the MRCI (which
will also use a PPP model for construction,
development and operation).
4. Nil.
5. SICOM will also look to appoint a recognized expert
as the interim Director of NCMB by December 2011,
who will be in charge of implementation of the start-
up research, national and international collaboration
and also for development of the requisite laboratories
and infrastructure of NCMB.
[1F]
Capacity
building of
MOEF
1. Draft training plan is ready.
2. Preliminary trainings organized in selected areas (procurement, financial
management).
3. Some drafts of technical training modules and refresher courses under preparation.
1. Finalize Training Plan by December 2011. Start
procurement process to get a consultant to coordinate
implementation of the training plan including the
planned national and international exposure programs.
2. Share a list of training activities undertaken so far in
the Project (including in the State Components).
3. Hand over the job of development of training modules
and refresher courses to NCSCM (and in turn to the
partner institutes of NCSCM).
[1G]
Project
Management
1. SICOM had been registered as a society. MOEF had mandated SICOM to (i)
implement the project, (ii) implement all ICZM activities of the MOEF, and (iii)
implement all MOEF activities related to conservation of marine biodiversity. The
Governing Council of SICOM, under chairmanship of Secretary, MOEF had met 3
times already.
2. SICOM office was established; office space refurbished and repaired, the minimum
office infrastructure has been created.
3. Ten staff members of SICOM has been recruited. For other positions, two rounds of
advertisements failed to identify candidates with requisite qualification. A third round
of advertisement and interview process is underway to fill up the remaining positions.
4. The Procurement and Financial management cell is working at full steam – with
recruitment of consultants for (i) procurement and financial management support, (ii)
internal audit, and (iii) external audit. Financial management reports (including
interim unaudited financial reports) for two quarters, viz., September-December 2010
and January-March 2011 has been submitted and approved by the Bank. Tally
accounting software has been installed and training completed at SICOM and at
1. SICOM, in collaboration of the SPMUs will prepare a
Status Report on implementation by December 2011,
and present to the GC in January 2012. This will be in
addition to the process of approval of Annual Action
Plan for the next year (2012-2013).
2. Given that the current office space is limited, SICOM
should start thinking about expansion of the office
space, and shall finalize a plan by March 2012.
3. In addition to the process of recruitment, SICOM
should appoint a few short-term (1-2 years) contract
staff for supporting important initiatives such as (i)
Vedaranyam, (ii) national centre for marine
biodiversity, (iii) profiling coastal communities and
their culture and built spaces, (iv) developing
initiatives of conservation of cultural aspects of
coastal communities including community eco-
museums, (v) strategic thinking about housing for
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
PEAs. Statutory audit report for 2010-11 has been prepared and is under review of
SICOM. Necessary support is being provided to SPMUs and state level PEAs for
accounting and financial management.
5. The Communication Unit has started working with recruitment of part-time staff
(pending recruitment of full-time staff expected at the current round of recruitment).
The Cell led publication of a monthly newsletter (6 such monthly issues have been
published until now). The website for SICOM is under development, and is expected
to run as a full-fledged website by end-July 2011. SICOM has supported a number of
national and state level stakeholder workshops on the CRZ Notification 2011. It has
specifically organized workshops to facilitate discussion among stakeholders (such as
coastal fisher people) on ways of implementation of the new regulation, as well as to
receive the ideas on the national program for coastal zone management.
6. All legal covenants (as recorded in the PAD) had been complied with within time.
7. Repeated attempts failed to identify any candidate for the position of Additional
Project Director. Attempts will be renewed.
8. Operations Cell is not yet fully staffed. The work processes are also in the midst of
being finalized.
9. Although the project is preparing progress reports, no specific progress has taken
place with respect to systematic monitoring and evaluation.
10. SICOM is involved in discussion with National Oceanographic and Atmospheric
Administration of the USA and other international institutions about knowledge
partnerships. It has engaged in discussions with the Global Forum for Oceans, Coasts
and Islands about organizing the next global conference in India, and is involved in
the discussion between the MOEF and the Secretariat of the Conference of Parties to
the Convention on Biodiversity related to the organization of the conference of parties
in India in 2012.
traditional communities on the coast, etc. Specialists
for these positions could be recruited by October
2011.
4. The Procurement part of procurement and Financial
Management Cell needs strengthening and improved
working. A plan for improving the work on the
procurement aspects should be shared with Bank by
end-July 2011.
5. Communication Cell needs strengthening as planned.
6. Nil.
7. The issue of Additional Project Director is very
important. SICOM shall prepare a plan to recruit a
senior government officer for this position; and if
necessary obtain permission of GC for doing so.
8. It is important to recruit services of consultants
specializing on Human Resources Development to
design the HR systems of SICOM including defining
work processes, responsibilities and performance
management, incentive and disincentives. A full-
fledged HR system should be available by December
2011 for full implementation.
9. QPR (for the period of July-September 2011) will be
prepared using the final QPR format, which will used
for the remaining duration of the project. Also, the
TOR/RFP for the Evaluation consultants will be
prepared by October 2011, so that the first evaluation
report is available by March 2012.
10. Nil.
IMPORTANT: Please note the specific agreements
related to the improvements required in the
Procurement and the Financial Management Systems
– described in detail in Annex 5 and Annex 6.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN GUJARAT
Activity Current Progress Agreed Next Steps & World Bank Recommendations
[2A]
ICZM plan for
Gulf of Kutchch
1. The project has initiated a number of communication activities to
gradually build awareness about integrated management plan.
2. A 2-day national workshop was organized on the issue of scope and
objective of ICZM planning process. In this stakeholders representing
academia, industry, civil society and government agencies participated.
3. The RFP for ICZM Plan is not expected until mid-2011. SPMU is
collecting all information and stakeholder views which should be
useful in formulating the ToR.
1. Gujarat SPMU shall coordinate with the other SPMUs and NCSCM to
gradually build up enough information to finalize the ToR.
2. A specific brief from the National Workshop relevant to ICZM
planning process should be prepared and shared with all states and
NCSCM.
3. By January 2012, a formal process for finalizing ToR for ICZM plan
should start.
[2B-1]
Capacity
Building of
Forest and Env
Department &
Gujarat
SCZMA
1. Nil. 1. A detailed proposal for capacity building of the Forest and
Environment Department, including the needed capacity building to
start using a part of the SPMU as the secretariat to SCZMA (if
recommended by GoG) should be prepared by December 2011.
[2B-2]
capacity
building of the
Gujarat State
Pollution
Control Board
(GSPCB) for
monitoring
coastal waters
of the Gulf of
Kachchh
1. GSPCB has signed MOU with SPMU, nominated a senior officer as
the nodal officer; has opened the required bank account; delegated
technical and financial powers to the nodal officer; and has installed
the financial management and accounting software.
2. The new regional office at Bhuj has been set up; and setting up of its
laboratory is underway.
3. Appointed 10 new scientific staff for analytical works; and each has
been sent for a 1-month in-house training.
4. GSPCB has applied for NABL accreditation, and the pre-audit for such
accreditation is complete.
5. Bid document for purchase of equipment was finalized and is expected
to be advertized in July 2011. A technical committee was established to
finalize specifications. SPMU and GSPCB organized meetings with
suppliers and manufacturers to finalize technical specifications.
6. Prepared proposals for upgrading the laboratories at Gandhinagar,
Rajkot and Jamnagar.
1. Nil.
2. A full description of the objective, staffing, resources and work
program for the Regional office at Bhuj and Jamnagar should be
prepared and shared with NPMU and Bank by October 2011.
3. GSPC will finalize and include requisite details in the plan for
monitoring the coastal waters of the Gulf of Kachchh, and ascertain
whether the scientific staff is adequate to cope up with the workload.
4. Nil.
5. SPMU (and GSPCB) will finalize issue the bid document for
procurement of office equipment by July 2011, and the bid document
for scientific instruments by August 15, 2011 (and schedule receiving
Bank’s no-objection for prior review contracts with these final targets
in mind).
6. A separate detailed note describing the improvement proposals, and
the relevance to achievement of the project’s objectives will be
finalized by October 2011; and if required the cost table should be
modified during the next round of approval of annual action plans
(January 2012).
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
[2B-3]
Capacity
building of
Gujarat
Environment
and Ecology
Research
(GEER)
Foundation for
bio-physical
monitoring of
the Gulf of
Kachchh;
biodiversity
benchmarking
for Gujarat
Coast; and for
developing
appropriate
coral
transplantation
models.
1. GEER has signed MOU with SPMU, nominated a senior officer as the
nodal officer; has opened the required bank account; delegated
technical and financial powers to the nodal officer; and has installed
the financial management and accounting software.
2. Recruited 15 staff members and conducted training, including training
is GIS. In addition, 6 persons have been trained in scuba diving; and
more such training is planned.
3. Design layout for 5 field stations under progress. Design layout for
central laboratory completed and cost estimate finalized. A small
number of small instruments had been purchased.
4. For procurement of major equipment, the technical specifications
have been finalized, bid document under preparation.
5. Sampling plan finalized; primary survey and data collection started
from May 2011.
6. For developing coral transplantation model, a technical committee has
been nominated; and an action plan has been prepared.
1. Nil.
2. GEER should prepare a revised staffing plan including the methods
and schedule for recruitment; and share with the Bank by October
2011. This staffing plan should be accompanied by the revised work
plan (showing how the initial delay of 6-9 months will be recovered
during this and next year; and specific quarterly milestones). GEER
should also re-confirm that staff hired by the Project will be sustained
by GEER after the Project is over.
3. GEER will drop the proposal for strengthening the central laboratory
at Gandhinagar in view of the upcoming larger facilities in Jamnagar
district (the Marine Research Centre and Oceanarium and the National
centre for Marine Biodiversity). The central laboratory of GEER
should instead be at Dwaraka where it can gain from and complement
the larger facilities. The plan for filed stations does not change, and
should be the focus of GEER in the upcoming months. These field
stations should not be works contracts, but should be using installation
of prefabricated units available in the market to minimize any
potential of environmental impacts. If possible, these laboratories can
be set up in existing building (which could be taken up on rent) if
such acceptable buildings are available. Procurement (or leasing) of
these should be initiated by August 2011.
4. Bid for major equipment should be invited by August 2011.
5. A brief document describing the monitoring; and how the results will
be disseminated should be shared with the Bank by March 2012.
6. Strategy for procurement of an agency for transportation of corals
from Lakshadweep should be prepared and shared with Bank by
October 2011.
[2B-4]
Bhaskaracharya
Institute of
Space
Applications
and Geo-
Informatics
(BISAG) for
1. BISAG has signed MOU with SPMU, nominated a senior officer as the
nodal officer; has opened the required bank account; delegated
technical and financial powers to the nodal officer; and has installed
the financial management and accounting software.
2. Recruited adequate staff for delivering outputs planned in the Project.
3. Procured satellite imagery required; procured all available revenue
maps, and information on a range of public infrastructure.
4. Prepared a GIS base map (including contours available from the
1. Nil.
2. Nil.
3. Nil.
4. Although all maps prepared by BISAG are available to any of the
Government Departments, the specific maps prepared from the Project
should also be shared with the SPMU (including in a GIS platform)
and research agencies such as GEER for their use including analytical
work. BISAG should prepare a plan for wider use of these maps and
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
coastal
information
system for
Gujarat
satellite imageries, and digital terrain dependent on such contours) and
a range of layers of information covering the entire coast of Gujarat.
5. Thematic maps (including mangrove maps, coral atlas, maps of
aquaculture or salt pan) have been prepared. Further work continues.
data for research work, and share such a plan with the Bank by March
2012.
5. Nil.
[2C-A1]
Mangrove
plantation by
Gujarat Ecology
Commission
1. GEC has nominated a senior officer as the nodal officer for the
mangrove plantation activities; has opened the required bank account;
delegated technical and financial powers to the nodal officer; and has
installed the financial management and accounting software.
2. A total of 163 villages have been selected for mangrove plantation
(based on application of detailed criteria). Mapping of these areas (to
reconfirm the absence of mangrove) is complete.
3. Awareness campaign almost completed. Mangrove Yatra (including
moving tableau, puppet show, street plays, audio and video shows)
completed in 158 villages.
4. In total 30 eco-development committees, 70 community based
organizations.
5. Nursery works is planned to start immediately.
1. Nil.
2. This data should be kept readily available – and a thematic layer
included in BISAG GIS. All other data collected through PRA
exercises should be incorporated in the thematic layers as attributes.
3. A report (and brief documentary) should be prepared on the mangrove
yatra, and shared with SICOM and other SPMUs.
4. Community contracts should be signed without delay. GEC shall
reconfirm by July 2011 that all CBOs (or SHGs) involved have
substantial number of woman members, and either the president or the
secretary of the CBO/SHG should be a woman.
5. Nil.
[2C-A2]
Coral reef
regeneration by
Marine National
Park (MNP)
1. Work is not expected to start until the model is perfected by GEER
(say by mid-2013).
2. MNP and GEER together are studying a large sample of locations
along the Gulf of Kachchh to understand the environmental contexts
that will be suitable for specific species and/or specific techniques.
1. Nil.
2. Nil.
[2C-A3]
Mangrove and
shelter-bed
plantation by
MNP.
1. MNP has nominated a senior officer as the nodal officer for the
mangrove and shelterbelt plantation activities; has opened the required
bank account; delegated technical and financial powers to the nodal
officer; and has installed the financial management and accounting
software.
2. At 10 villages, eco-development committees (EDCs) and 78 associated
self-help groups (SHGs) have been formed. Formation of EDC under
progress in 20 other villages. Entry point activities have started in 10
villages or eco-development committee (EDC) areas; and these
activities are expected to be completed within September 2011.
3. Through the EDCs, a total of 600ha of mangrove has been planted.
Additionally, 300ha of shelterbelt plantation is completed.
4. An additional 700ha mangrove has been planted on remote islands,
1. Nil.
2. MNP shall share a copy of the contract (or MOU) entered with the
EDCs and SHGs with the Bank by July 2011. MNP will additionally
reconfirm, by July 2011 that all EDCs and SHGs have sufficient
women members, and either the president or the secretary of each of
the EDCs and SHGs is a woman.
3. Mangrove plantation through EDCs should be continued, and the
quality of plantation and their survival should be monitored closely by
SPMU, and frequency and result of such monitoring should be
recorded in each QPR.
4. Given the issue of uncertainty of measuring performance of force
accounts, mangrove plantation using force account should only be
taken up in 3 villages of Gorghat, Jodia and Charkhala (as these
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
using force account. The quality of plantation and their survival rate
has been monitored and found to be very good.
villages have been declared “no-go” areas). All other planned
mangrove plantation in islands should be done through EDCs and
SHGs with clear and distinct MOU or contracts.
5. .
[2C-A4]
Marine
Resources
Conservation
and
Interpretation
Centre and
Oceanarium
(MRCI) at
Dwaraka
1. Government of Gujarat decided to consider the Tourism Department
the responsible PEA instead of MNP. The Tourism Department brings
additional technical strength; improved the potential of private sector
investment; and if required the Tourism Department is agreeable to
invest additional money to fill viability gap. This is agreeable to the
Bank.
2. Site for oceanarium selected, as per the Pre-Feasibility Study.
3. Discussion with private sector to be initiated; various models being
discussed.
4. Discussions have taken place about combining facilities for the MRCI
with that of the NCMB and the proposed central laboratory of GEER.
1. The Tourism Department as the PEA should prepare a protocol on
how species under respective Schedule s of the Wildlife Act will be
procured, displayed and conserved; and the responsibilities of the
Wildlife Department and the marine National Park, describing
respective responsibilities. This should be shared with the Bank by
October 2011, before the bid for the PPP is initiated.
2. Site for the MRCI (as also the NCMB and the GEER Central
Laboratory) should be reserved for such purpose by a government
order. Actual mutation/lease will be needed when the private investor
comes on board (say by April 2012).
3. Initial discussion with potential private sector investors should be
organized by October 2011, so as to understand the industry demands.
4. Once the scope of NCMB is known better (see 1E), a conceptual
design brief should be prepared by SPMU, SICOM and the two PEAs
so as to finalize the scope of PPP by March 2012.
[2C-B1]
Sewerage
System of
Jamnagar by the
Jamnagar
Municipal
Corporation
(JMC)
1. JMC has nominated a senior officer as the nodal officer; has opened
the required bank account; delegated technical and financial powers to
the nodal officer; and has installed the financial management and
accounting software.
2. Sewerage including house connection: [A] a pilot work of laying
sewers and providing house connections at Prabhukripa Society was
procured using local shopping; and the work has been completed at a
cost of Rupees 4.435 million. The quality of the work has been good
and accepted; and the communities expressed satisfaction about the
quality of the work, and the benefit it brought to the community,
especially cleaned out the area of accumulated sewage. [B] For the
larger sewerage works, the project management consultancy (PMC)
was awarded to consulting firm Mott MacDonald in March, 2011; and
the consultants completed mobilization in April 2011. Work of the
PMC is progressing satisfactorily, especially related to examination
and evaluation of the existing sewers in the city for its suitability to be
integrated with new sewers that will be laid by the project. [C]
1. Nil.
2. Sewerage including house connection: [A] The PMC (with help from
the SPMU Communications Cell as agreed between SPMU and PMC)
will prepare a brief documentation of the work, and the reaction of the
community, and with a special focus on the issue of how to provide
incentives and disincentives such that 100% consumers connect to the
sewers based on interviews and household survey; and share this with
SPMU/SICOM/Bank by August 2011. [B] PMC will now prepare in
agreement of the contractors, a final detailed execution schedule, and
a plan for communication campaign, and share this with
SPMU/SICOM/Bank by October 2011. [C] Nil. [D] JMC, with help
from PMC shall prepare (i) a plan for advance warning,
communication and grievance redress wherever public amenities such
as water supply, street lights, storm water drain, or access road will be
impacted by laying of sewer lines; and finalize actions to implement
this plan; and (ii) a plan to achieve the target that 100% consumers in
the sewered areas in the city get connected to the sewer network,
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Preparatory work for inviting bids for deep suction machine, and for
sewage pumping stations is almost complete. [D] Two works packages
together worth Rupees 418 million has been awarded in June 2011.
This award was delayed as the bids invited in September 2010 failed
elicit bids from qualified bidders, and a second round of bids were
invited in March 2011. SPMU and JMC had undertaken substantial
pre-bid activities including consultation with the contracting industry
within Gujarat and outside Gujarat (at Chennai and Hyderabad).
Response to the second round of bids was encouraging, implying the
successful pre-bid activities by JMC and SPMU, where 18 potential
bidders purchased bid documents, and 6 submitted, and all six bidders
were found to be qualified. Overall this bidding process provided
several learning to be replicated in the remainder of the Project.
3. Sewage treatment plant: [A] The site for the STP is adequate; and the
site selection is technically sound. The site has been screened for any
negative social impact; and it was reconfirmed that no person is
affected physically or from a livelihood or access to livelihood points
of view. [B] Given the opportunity to invite private sector investment,
several options had been discussed. It has been agreed that the STP will
be developed as a DBO contract with 15 years operation and
maintenance period. Details, standards and norms will be finalized
before the bids are invited. Services of PPP experts are being organized
by SPMU, and these will be finalized by October 2011.
including detail description of public outreach, incentives and
disincentives, changes in municipal byelaws, etc. Both plans should
be ready by December 2011.
3. Sewage treatment plant: [A] JMC shall immediately install fencing of
the entire site available for STP. A brief site plan including the
important and aesthetic features on and around the site and
photographic records of these features should be compiled, to be used
as part of the design brief for the PPP investment. [B] PMC will
prepare a short note on the relative advantages and disadvantages of
EPC contract versus DBO contracts, and a final decision will be made
based on this by August 2011. SPMU will appoint individual PPP
experts to support the process of finalization of the DBO documents
including norms, performance standards, environmental standards,
and compliance to any other requirement that JMC/SPMU may have.
Extensive consultation with potential investors will be needed, and
should be completed by September 2011, before the bid documents
are finalized. In addition, the JMC will examine options for
constructing a world-class STP with suitable landscaping so that the
opportunities presented by the STP site is not lost, and the site does
not fall in to a state of disuse or abuse in future. These additional
standards, relevant and specific to the site will be incorporated in the
bid document.
[2C-B2]
Oil-Spill
Management in
Gulf of
Kachchh by
Gujarat
Maritime Board
1. The Government of Gujarat has decided that in view of the looming
oil-spill risks, oil-spill risk management is a priority. It has decided that
the Gujarat Maritime Board will prepare and implement a oil-spill risk
management plan for the Gulf of Kachchh. It needs to be noted that at
the Project Concept Note stage of project preparation, this was indeed
indicated by the MOEF and the Government of Gujarat as a priority
activity. However, this activity was not included in the Project as there
was lack of agreement about whether the Government of India or the
Government of Gujarat were to take a lead. The Government of
Gujarat now requested the Bank to include this in the Project.
2. The Bank agreed that preparation of a comprehensive plan is
important; and depending on the final plan proposals, a decision can be
taken to include some activities in the Project at, say, mid-term review.
1. Bank agreed in principle to include preparation of a plan for
comprehensive oil-spill management in the Gulf of Kachchh in the
Project. Such a plan should be prepared tier 1, tier 2 and tier 3
facilities (as defined by the national policy). Once the comprehensive
plan is prepared, depending on plan proposals, some tier 2 facilities
can be financed by the Project (or the follow-up project), subject to
the agreement that the Government will continue to build capacity for
tier 3 facilities and capabilities, and subject to confirmation that GMB
and all the individual ports and foreshore facilities have adequate and
fully functional tier 1 facilities, and pledge these tier 1 facilities to be
coordinated by the GMB (during tier 2 oil-spill and for mock drill
purposes).
2. SPMU will procure the consultancies, if required, to prepare the
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
comprehensive oil-spill management plan, subject to the provision
that the GMB will manage and guide the consultants.
[2C-C1]
Livelihood
improvement
activities by the
GEC
1. GEC has nominated a senior officer as the nodal officer for the
livelihood improvement activities. [Others covered in item 2C-A1.]
2. Highly satisfactory progress has been achieved in this activity. A major
factor in this has been recruitment of a group of 38 motivated and
qualified young graduates and post-graduates specializing in rural
development or social work. One field worker has been posted on-site
for a group of 5 villages; and 3 senior professional is coordinating
these activities.
3. In total, 48 participatory rural appraisals, 140 gram sabha meetings and
411 village meetings were completed. Coastal dependency surveys
conducted for Jamnagar, Gandhidham and Naliya. Eco-development
committees have been organized in 30 villages, CBOs formed in 70
villages, and SHGs have been created in 196 villages. These have been
completed in parallel to the implementation of 42 entry-point activities
related to mangrove plantation activities. All CBOs and SHGs have a
majority of women members, and either the president or the secretary
of each of the CBOs or SHGs is a woman.
4. Each of the newly formed CBOs, SHGs, and EDCs has been provided
with initial orientation training. Most of the SHGs have been covered
by exposure visits to elsewhere in the state. Wherever solar lighting has
been already provided, training on maintenance of the solar lighting
systems have been imparted to the CBOs. Further substantial training is
planned.
5. An important workshop was organized on the occasion of the
centenary of International Women’s Day at Gandhinagar, where more
than 500 women involved in implementation of the Project
participated, and pledged to the State Minister for Environment that
their livelihood development activities will be closely linked to
protection of environment.
1. Nil.
2. Nil. GEC and SPMU is encouraged to prepare a brief description of
how the field workers and coordinators are implementing the activity,
and share with SICOM and the other Project States. GEC is also
encouraged to provide additional transportation support to the filed
workers if required.
3. Nil.
4. Nil. The training program (which will be a total of around 800 training
sessions) should start without delay.
5. Nil.
[2C-C2]
Eco-tourism and
livelihood
improvement by
1. No progress so far. 1. MNP will immediately start taking actions on this. No work should be
done through force accounts. The next QPR should clearly show the
schedule of activities planned. SPMU and MNP will discuss all
corrective measures required, and SPMU will provide necessary
support to MNP as required.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
the MNP
[2D]
Project
management
1. Nearly all SPMU staff appointed including staff of the operations unit,
communication unit, finance and procurement unit. The State Steering
Committee has met and approved annual action plan.
2. SPMU office was established; office space refurbished and repaired,
the minimum office infrastructure has been created.
3. The Project was launched at Dandi in presence of the Union Minister
for Environment and Forests.
4. The Procurement and Financial management cell is now fully
operational– with recruitment of consultants for (i) procurement and
financial management support; (ii) internal audit; (iii) development of
an integrated management information system; and, (iv) preparation of
a dedicated website for SPMU. Financial management reports
(including interim unaudited financial reports) for two quarters, viz.,
September-December 2010 and January-March 2011 has been
submitted and approved by the Bank. Tally accounting software has
been installed and training completed at SPMU and at PEAs. Statutory
audit report for 2010-11 has been prepared and is under review of
SICOM.
5. The Communication Unit has started working full steam. The Cell led
publication of a monthly newsletter (“Sagarika”), 3 such monthly
issues have been published until now. The website for SPMU is under
development, and is expected to run as a full-fledged website by end-
July 2011. Currently, all documents are available in a Project-specific
webpage in the GEC website. A toll-free telephone line is operational
to record grievances.
6. All PEAs have opened bank accounts, nominated nodal officers, signed
MoU with SPMU, put in place computerized accounting system;
recruited staff. Additionally, all audit backlog of JMC has been
updated, and the entity audit is now up to date.
7. SPMU has organized several workshops: (i) a two day workshop for
district judges and judges of the High Court on CRZ Notification 2011,
ICZM Project and the proposed grievance redress procedures in the
Project; (ii) a two day National ICZM workshop, (ii) a three day PRA
training workshop; (iii) an orientation workshop with MNPS; (iv) a
procurement workshop; (v) a communications workshop, and (vi) a
1. The State Project Director has recently retired. The Government of
Gujarat is in the process of selection of a new State Project Director to
be chosen from among the senior officials of the State. Until such new
State Project Director is nominated by the State, the Principal
Secretary, Forest and environment department will act as the State
Project Director.
2. Nil.
3. Nil.
4. SPMU will finalize the format for Quarterly Progress report, and the
QPR for the period of April-June 2011 will be submitted using this
finalized format.
5. Nil.
6. Nil.
7. Nil.
8. See Annex 5 for a detailed discussion on State share of Financing.
IMPORTANT: Please note the specific agreements related to the
improvements required in the Procurement and the Financial
Management Systems – described in detail in Annex 5 and Annex 6.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
celebration of the centenary of the International Women’s Day.
Additionally SPMU is organizing monthly meetings with PEAs, and
quarterly progress review meetings.
8. All legal covenants (as recorded in the PAD) had been complied with
within time, except that there is a partial compliance to the covenant
related to allocation and transfer of the State’s portion of budget.
Procurement Plan for the entire Project has been updated.
COMPONENT THREE: PILOTING I.C.Z.M. APPROACHES IN ODISHA
Activity Current Progress Agreed Next Steps & World Bank Recommendations
[3A]
ICZM plan for
the stretches of
Gopalpur-
Chilika and
Paradip-Dhamra
1. The project has initiated a number of communication activities to
gradually build awareness about integrated management plan.
2. SPMU has organized several multi-stakeholder workshops to create
awareness about objectives of ICZM. Prominent among these has been
a meeting of Members of Parliament and the Members of State
Legislative Assembly belonging to the coastal districts of Odisha,
which was chaired by the Chief Minister. The meeting discussed and
recommended guidance related to the major coastal zone management
issues. Other such initiatives include multi-stakeholder workshops and
meetings chaired by the Chief Minister, the Minister for Environment
or the Chief Secretary of the State.
3. The RFP for ICZM Plan is not expected until mid-2011. SPMU is
collecting all information and stakeholder views which should be
useful in formulating the ToR.
1. Support the Gujarat SPMU to establish forum to coordinate discussion
on the ToR for preparation of ICZM Plan.
2. Nil.
3. By January 2012, a formal process for finalizing ToR for ICZM plan
should start; and all inputs from the progress of preparation of the
regional coastal process study and the proposed shoreline
management plan should be provided by Odisha SPMU.
[3B-1]
Capacity
building of the
Department of
Forest and
Environment
(Orissa
SCZMA)
1. The SPMU has been already designated as the secretariat of the State
Coastal Zone Management Authority. A minimum infrastructure has
been created.
2. No other specific progress has been made on the issue of capacity
building of the Forest and Environment Department.
1. SPMU should prepare a brief estimate of the workload related to the
work as the secretariat to the SCZMA, and if required ask to
additional resources, particularly for supporting decision-making by
SCZMA and for dissemination of the SCZMA decisions. Such a plan
for additional resources should be finalized by March 2012; and if
required should be included in the next year’s annual action plan.
2. A detailed proposal for capacity building of the Forest and
Environment Department, based on the state capacity building plan
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
prepared by the XIM, Bhubaneswar, should be shared with SICOM
and World Bank by December 2011. Odisha SPMU is requested to
share a draft proposal with NPMU and other SPMUs, so that by
December 2011 the other SPMUs are also supported to prepare the
final proposal.
[3B-2]
Capacity
building of the
Orissa State
Pollution
Control Board
(OSPCB) for
monitoring
coastal water
quality and
environment
1. OSPCB has signed MOU with the SPMU, nominated a senior officer
as the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. OSPCB has established a project office (temporary until the coastal
management laboratory is in place) including its minimum facilities
and office equipment; and deployed staff for the activity in February
2011.
3. Coastal Monitoring laboratory at Paradip: OSPCB has taken over by
lease a site at the Paradip Town for the laboratory. This site, 1 acre,
free of any claims and encumbrances is suitable for the laboratory. A
consultancy for architectural design and construction supervision for
the laboratory was awarded. The consultants have completed soil
testing, and prepared a conceptual plan, which is expected to be shortly
approved. Overall the consultancy is progressing well, and the bid
documents for works contract is expected in July-August 2011. It is
possible that the civil work will be completed by June 2012. The bid
documents for equipment are under preparation, and all equipment are
expected to be procured matching the milestones in completion of the
building. Overall, the activity is on schedule.
4. Environmental Monitoring: OSPCB has started preparing an action
plan for environmental monitoring of the coasts. This plan is expected
to be finalized by March 2012.
5. OSPCB completed the entity level statutory audits up to 2008-09. It is
expected that such audits for the OSPCB up to 2010-11 shall be
completed by October 2011.
1. Nil.
2. OSPCB will need to prepare a recruitment plan and schedule and
share with the World Bank by October 2011. Given that OSPCB
suspects that there could be conflicts among the newly recruited staff
in the Project (which will be sustained after closure of the Project) and
the older OSPCB staff; and there could be lack of interest in skills
development due to this, World Bank recommends that OSPCB
prepares a Human resources Plan taking each of these into
consideration by March 2012 (or before the full recruitment drive is
launched, if earlier).
3. Coastal Monitoring laboratory at Paradip: OSPCB will ensure that the
new laboratory building will comply with all the environmental and
pollution control norms; and should be able to demonstrate best
practices in areas such as minimization of effluent discharge, solid
waste management, chemicals and hazardous wastes management and
disposal, handling of chemicals; solar passive architecture and
generation of solar energy. SPMU and OSPCB will ensure that all
procurement activities are on schedule, without further delay.
4. Environmental Monitoring: As part of the environmental monitoring
action plan, OSPCB will specifically decide level of aggregation of
monitoring data to be disseminated in its website. The action plan
should also include how the large capability for data storage, collation
and dissemination will be built.
5. Until such time that statutory entity level audits of OSPCB is not
completed and updated, SPMU will transfer only such amount of
money to the OSPCB bank account to service commitments of
contracts already awarded under this Project.
[3B-3]
Capacity
building of the
1. CDA has signed MOU with the SPMU, nominated a senior officer as
the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
1. Nil.
2. Nil. However, if the second round of recruitment also fails, CDA and
SPMU will need to prepare an alternative plan. As the instruments and
equipment procured by WRTC cannot be put into substantial use in
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Chilika
Development
Authority
(CDA) for
species and
wetland
research.
accounting software.
2. Nine project staff has been recruited, and most already joined. For 3
other positions (Water resources Modeller; mathematical Modeller; and
Analyst for Dolphin Research Electronics) the first round of
recruitment failed to identify suitably qualified professionals, and a
send recruitment process has been initiated.
3. Habitat Evaluation & Monitoring of Avian Fauna in Chilika Lake: the
procurement process is nearly over and the awarded to the consultants
is expected early to mid-July 2011.
4. Study on Fish Ecology and Diversity: RFP for procurement of
consultants is issued, and the final award is expected by end-August
2011.
5. Assessment of Macrophytes Biodiversity in and around Chilika: RFP
to shortlisted consultants will be issued in July/August 2011, and award
is expected by September 2011.
6. Inventory of Benthic Faunal Assemblage: REOI issued. Award
expected by October 2011.
7. Strengthening the Wetland research and Training Centre (WRTC): For
procurement of scientific instruments - bid received in May 2011. Bid
evaluation going on. Similarly, bid evaluation for computers and
hardware is under progress. Modelling software such as MIKE21, GIS
platform (ArchGIS 10, ArchInfor, ArchView and 3D Analyst), and
image processing software (ERDAS Imagine, Imagine Autosync and
Imagine Deltacue) have been procured. Civil work contract for
renovation and upgrading of the WRTC laboratory has been awarded;
and procurement process for office equipment and office/laboratory
facilities is going on. All activities are on schedule.
absence of these 3 professionals, CDA should always keep a back-up
plan ready.
3. Nil. However, with respect to all the 4 studies already launched or to
be launched (and the other proposed studies in future), CDA will need
to work out with all the consultants together the manner and schedule
that the data collected by consultants is uploaded in the GIS by
WRTC staff.
4. Same as above.
5. Same as above.
6. Same as above.
7. WRTC should prepare an action plan for the entire research program
of the WRTC (including the ICZM Project funded activities and the
activities funded by other sources including governments) describing
the research objectives, the outputs, the schedule of delivery for the
period of next 3-5 years. Such a plan should be shared with the World
Bank by December 2011.
Additional: Recently MOEF has declared that it will finance/support
Odisha to set up (a) Centre of Excellence on Wetland management
and Training at a cost of Rs. 500 million; and (b) under the Coastal
Zone Management program, a centre for research on turtles. The
mission encouraged the SPMU and the Department of Environment
and Forests to consider combing all these proposals, and locate these
new centers adjacent to WRTC (given that it already exists) instead of
at Bhubaneswar such that a world-class facility (or a complex of
facilities) for research and training can be created in Odisha. SPMU
with help from CDA will propose such an alternative to the
Government of Odisha.
[3B-4]
Regional
Coastal Process
Study (by
SPMU)
1. SPMU has organized a 3 day national workshop and technical
discussions at Bhubaneswar to finalize the specific objectives and
scope of the assignment. Experts from all over the country and the state
were invited, and the workshop deliberated on the scope. Based on the
consensus of the workshop, it was decided that the assignment involves
3 distinct parts; (i) delineation of sediment cells along the Odisha coast,
which will be done by NCSCM; (ii) collection and analyses of regional
coastal processes data – primary data collection by consultants to be
1. Nil.
2. SPMU and SICOM should meet with NCSCM to finalize the schedule
of delineation of sediment cells (including the geomorphological
analysis at NCSCM, and the field investigations that is required to
confirm the nature, characterization, and factors influencing the
specific sediment cells in Odisha). NCSCM should be able to finalize
and share such a schedule by October 2011. Based on the schedule
(where the delineation of sediment cells and sub-cells on the eastern
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
procured. The Odisha State Remote Sensing Application Centre
(ORSAC) is providing the secondary data from remote sensing and
satellite images with respect to geomorphological maps, land use maps,
wetland maps, shoreline maps and CRZ maps; and (iii) preparation of a
shoreline management plan through consultants and stakeholder
discussions, which plan will then be an input to the preparation of
ICZM plans in the state.
2. Initial discussion undertaken with NCSCM to hasten the process of
delineation of sediment cells.
3. Terms of reference for primary data collection (by engagement of
consultants) prepared. Depending on the progress of delineation of
sediment cells by NCSCM, this RFP can be quickly used to initiate the
process of procurement of consultants.
coast of peninsular India should be the priority), SPMU should
prepare a schedule of procurement of consultants.
3. Although the terms of reference for (i) primary data collection for the
regional coastal process study; and (ii) preparation of shoreline
management plan has been prepared in substantial detail, a similar
detailed document needs to be prepared as regards the activities of the
ORSAC. SPMU and ORSAC will together prepare a document which
will describe (a) the process and scope of collection of secondary data;
(b) the process of setting up the GIS which will be able to digitally
process the collected secondary data, and the primary data that will be
collected by consultants; (c) process of modelling and technical
analyses that will need to be undertaken; and (iv) schedule of all
ORSAC activities. SPMU will share such a document or action plan
with the bank by November 2011.
[3C-A1]
Protection of
aquatic wildlife
by the Wildlife
Department
(WD)
1. WD has signed MOU with the SPMU, nominated a senior officer as
the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. The proposed project staff (project coordinator and 4 accountants) has
been recruited, and have undergone initial round of training.
3. Protection of Olive Ridley Turtles: Procurement of speed boats and
trawler for the purpose of marine patrolling is complete. Procurement
of tube wells and surveillance motorbikes, and equipment such as
DGPS, GPS, Radar, Eco-sounder is progressing. Foundation stone for
the interpretation centre at Gupti has been laid. Architectural design
services consultancy has been awarded for designing Sea Turtle
Interpretation and Research Centre at Gokaharkuda. No specific
progress is there with respect to the other sub-activities: (i) monitoring
centre at Babubali, except that CRZ clearance document has been
prepared; (ii) actual design and operation of the interpretation centre at
Gupti; (iii) setting up of 2 permanent camps (except that CRZ
clearance document has been prepared) and 33 temporary camps and
tube wells (16 in Rajnagar, 8 in Chilika and 9 in Berhampur).
4. Protection of Estuarine Crocodile: No specific progress has been made
on activities such as (i) redesigning and reconstruction of the hatchery
1. Nil.
2. Nil..
3. Protection of Olive Ridley Turtles: A separate detailed action plan
will be prepared by the WD by September 2011, so that the major
activities all can start by December 2011.
4. Protection of Estuarine Crocodile: A separate detailed action plan will
be prepared by the WD by September 2011, so that the major
activities all can start by December 2011.
5. Awareness Camps, field visits and communication: A separate
detailed action plan will be prepared by the WD by September 2011,
so that the major activities all can start by December 2011.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
and rearing complex Dangamal; (ii) establishment and operation of the
river protection squads for Bhitarkanika.
5. Awareness Camps, field visits and communication: No specific
progress.
[3C-A2]
Mangrove
plantation by
the Wildlife
Department
(WD)
1. Restoration of Mangroves: WD has identified 138ha of forest land and
30ha of community land for restoration plantation. Such sites had been
surveyed in detail in Bhitarkanika. Mangrove nurseries have been
established. Collection of seeds and hypocotyles from the Bhitarkanika
national park and the Mahanadi Delta has started. Discussion is under
progress to procure NIPA seedlings from the Sunderban Biosphere
Authorities in West Bengal.
It is important to note that that (A) the mangrove plantation works
should be done through clearly identified community contracts to be
eligible for financing by the World Bank. Departmental expenditure
including work done through labour payments will not be eligible for
financing by the World Bank. (B) The Government of Odisha has
expressed an interest that the target of mangrove plantation should be
larger than the currently planned 168ha. The World Bank agrees in
principle; and would like the SPMU to propose a formal revision in
target in discussion with NPMU.
2. Development of Gene Bank, Herbarium and Mangrove Atlas of
Odisha: No specific progress has been made.
1. Restoration of Mangroves: WD will prepare a clear document
specifying how the mangrove restoration activity will be undertaken
through community contracting. EDCs formed under the State’s
applicable Joint Forest Management Resolution would be involved in
execution of the activities. The EDCs should assure women’s
participation in execution of the activities. Each EDC executive
committee should consist of a chairperson, a vice chairperson, a
treasurer, ward member(s), a forester (who should be the ex–officio
member secretary), a forest guard, and a village opinion leader. Of
this at least 5 or at least 50%, whichever is more, should women,
including that either the chairperson or the vice chairperson should be
a woman. The number of scheduled caste and scheduled tribe
members in the executive committee should be in proportion to their
membership in each EDC. The joint bank account of each EDC
should be operated by the forester cum member secretary and the
chairperson as per the State’s JFM resolution. WD should complete
these community contracting activities by October 2011.
2. Development of Gene Bank, Herbarium and Mangrove Atlas of
Odisha: A separate detailed action plan will be prepared by the WD
by September 2011, so that the major activities all can start by
December 2011.
[3C-A3]
Conservation of
Archeological
Heritage by the
Culture
Department
1. Culture Department has signed MOU with the SPMU, nominated a
senior officer as the nodal officer for the activities to be undertaken;
has opened the required bank account; delegated technical and
financial powers to the nodal officer; and has installed the financial
management and accounting software.
2. No progress in staffing up.
3. Restoration and Conservation of 8 Heritage Properties. All properties
have been identified. Detailed site assessment was carried out, and
several community consultation sessions were organized at each site.
Site plans have been prepared at each site. RFP for recruitment of
conservation architects prepared and is under review by SPMU and
1. Nil.
2. The Department of Culture will, by September 2011, complete
recruitment process for the contract staff for implementing the project
as per proposed in the detailed project report. From the viewpoint of
project management, dedicated accounting staff will be important, as
some work will be undertaken by skilled workers that cannot be paid
against measurement of work. The architectural supervision
consultants will need to finalize productivity norms for paying against
milestones.
3. All actions to be undertaken to see that the procurement of
architectural conservation supervision consultants is not delayed.
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
World Bank. Annual work plan for 2011-12 has been prepared. Actual
start of work is dependent on procurement of the conservation
architects who will supervise the work.
4. Separately, with support of the World Bank, a study was completed by
a consortium of consultants Lea Associates and INTACH. The study
outputs include 3 parts – (i) outline designs, drawings and plans for
each of the 8 sites incorporating potential opportunities for livelihood
enhancement for local communities; (ii) a documentation on the
traditional stone craft; and (iii) an outline plan for improvement of the
state museum at Bhubaneswar. While recommendation of part (i) will
be incorporated in the work to be undertaken by the Culture
Department for the 8 sites; additional action plan will be made to start a
training program involving the identified master masons within the
financing available in this ICZM project as per output part (ii).
Recommendations of part (iii) related to improvement of the museum
will be taken forward by the Government of Odisha. This study was
concluded with a State Level Workshop on June 16, 2011, where the
policymakers including the Chief Minister, the Minister for
Environment, the Minister for Culture and Tourism, the Principal
Secretary, Department of Environment, and the Principal Secretary,
Department of Culture and Tourism endorsed the recommendations of
the study and expressed the need to take the recommendations forward.
4. Culture Department will prepare a action plan for capacity building
and training on traditional stone craft involving the master masons,
and targeted towards reviving the cultural tradition currently at risk.
This action plan should be prepared by January 2012, and should be
made part of the Annual Action Plan for 2012-13.
Separately, the World Bank desires that any plan prepared by the
Department of Culture for revitalizing, improvement or scaling up the
state museum be shared with the World Bank for information.
[3C-A4]
Shoreline
protection for
Pentha by the
Water
Resources
Department
(WRD)
1. WRD has signed MOU with the SPMU, nominated a senior officer as
the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. WRD has recruited the accounting and data entry staff needed for this
activity. These staff had been provided adequate training.
3. WRD has completed setting up of the field office required to complete
this activity.
4. Bid document for civil works for construction of an approach road and
the godowm-cum-monitoring building was advertised. None of the bids
received qualified for the work. Consequently, rebidding process was
undertaken; and currently bids received are being evaluated. It is
expected that this civil work could actually start right after the current
1. Nil.
2. Nil.
3. Nil.
4. WRD should ensure that bid evaluation is done in a manner that the
work can be awarded at the earliest. The work will need to be
monitored closely, as the schedule of completion of this work is
closely linked to the next item of installation of the geo-tubes.
5. WRD and SPMU should ensure that the consultancy is awarded as
soon as possible. Consultants should be asked to give proper attention
to the objective of measuring performance of geo-tube installed
including the instrumentation required to measure performance under
field condition after installation.
WRD will also work with the Forest Department to ensure that the
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
monsoon.
5. Procurement process for a consultancy to provide a detailed design and
quality assurance services for installation of Geo-Tubes is under
progress. Proposals are under evaluation.
planed work of the Forest Department on the site (to make this a
composite activity: geo-tubes and shelterbelt plantation) are done in a
pre-planned sequence and schedule.
[3C-B1]
Solid Waste
Management
for the Paradip
Town and the
Paradip Port by
the Paradip
Municipality
1. Paradip Municipality has signed MOU with the SPMU, nominated a
senior officer as the nodal officer for the activities to be undertaken;
has opened the required bank account; delegated technical and
financial powers to the nodal officer; and has installed the financial
management and accounting software.
2. Recruitment of accountant and other support staff is under progress.
3. Procurement of office equipment has started.
4. A site for the engineered landfill was offered by the Paradip Port Trust.
A site investigation including site visits along with World Bank
Specialist determined that the site originally offered is not suitable; and
a discussion was held with the Paradip Port Trust for an alternative
land. The Chairman, Paradip Port Trust offered an alternative site of
about 25ha, which was determined to be suitable. Transfer of this land
from the Pradip Port Trust was delayed due to procedural issues. The
issues have now been resolved with intervention from the Chairman of
Paradip port trust and the principal Secretary of the Department of
Housing and Urban Development.
5. Procurement of a Transaction Advisory Consultancy is under progress.
The RFP was delayed to ensure that the issues related to land transfer is
resolved before the RFP is issued. Overall, the activity is on schedule.
1. Nil.
2. Nil.
3. Nil.
4. Paradip Municipality and the SPMU will share with the World Bank a
copy of the formal order related to transfer of land. Paradip
Municipality should move quickly to complete mutation in the official
land records of the State. SPMU will conduct a site assessment and
prepare a formal report that the land is free of any encumbrances by
August 2011.
5. SPMU should now endeavor to award the consultancy as soon as
possible.
[3C-C1]
Livelihood
Improvement
Support for
Fisher people
by the Fisheries
Department.
1. The Fisheries Department has signed MOU with the SPMU, nominated
a senior officer as the nodal officer for the activities to be undertaken;
has opened the required bank account; delegated technical and
financial powers to the nodal officer; and has installed the financial
management and accounting software.
2. The Fisheries Department has created a separate and distinct ICZM
Cell within the Department to implement and monitor progress of this
activity. The Department has nominated Project Implementation
Officers, and empowered them to sign contracts with community
groups (CBOs or SHGs). The Department has started a system of
monthly review meeting chaired by the Nodal Officer, and bi-monthly
review meeting chaired by the Commissioner-cum-Secretary.
1. Nil.
2. Nil.
3. Formal contract should be signed immediately with all SHGs, before
any transfer of money to SHGs take place. In the event of the 22
SHGs that have received cheques of Rs. 50,000 as advance but yet not
used the money; contract with them should be done immediately
before these SHGs start using the money.
4. The selection of activities was through a process of consultation with
SHGs. However, it is possible that with provision of training, and by
means of the proposed exposure visits, the choice of activities by the
SHGs will keep on changing. Ideally, in addition to supporting the
SHGs with immediate livelihood enhancement, there should be some
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
3. Village Stakeholder meetings have been organized in 26 (of the
planned 80 villages), and with 221 SHGs (of the planned 600 SHGs) in
fishing villages in the priority investment stretches. Capacity building
training has been completed for 77 SHGs, and skill upgradation
training has been completed for 16 SHGs. A total of 22 SHGs have
been provided with an advance of Rs.50,000 each during the project
launch workshop organized at a fishing village where the Union
Minster for Environment participated.
4. The activities that have been identified in consultation with the 221
SHGs include composite pisciculture (43 SHGs), scampi culture (9
SHGs), shrimp culture (1 SHG), fish seed rearing (4 SHGs), sea bass
culture (1 SHG), fish drying (96 SHGs), value addition through
household level processing unit (3 SHGs), dairy and poultry (5 SHGs),
and individual other activities (57 SHGs).
5. Wherever possible and subject to fulfilling the objective of supporting
fisher persons who have been affected adversely due to ban on fishing,
the Fisheries Department is striving to use the existing but defunct
SHGs. New SHGs are being formed only when necessary. All SHGs
have a majority of women members, and in a near majority case, these
are all-women SHGs. Each SHG has a bank account.
6. For mobilizing and continuous capacity building of the SHGs,
procurement of an NGO for providing the required support was
proposed earlier. The SPMU has now decided to complement this by
recruitment of contract staff with suitable qualification in rural
development and social work and locating them in the villages. This
additional workforce from SPMU will not only support the Fisheries
Department, but all other PEAs as well. World Bank welcomes this
idea, as the presence of young, energetic and qualified staff in the
villages appears to be providing much greater and immediate success
in Gujarat, and similar result is expected in Odisha. SPMU has initiated
the process of recruitment of filed coordinators and community
organizers. Although the number of such contract staff needed may be
in excess of 40, the first batch of recruitment is of 27.
7. The Fisheries Department and the SPMU has participated in the
evaluation and stakeholder consultation related to the issue of
livelihood of fisher persons in Odisha organized and led by Greenpeace
strategic content in the choice of activities. This is important
particularly in the light of the objective that by the 3rd
or 4th
year, these
SHGs need to be organized (in federations or companies) to make
them sustainable in the long run, including financial and commercial
sustainability. To that end, the Fisheries Department shall take note of
the recommendations of the Greenpeace India Report (see below), and
the way the SHGs in the Chilika catchment are now slowly being
transformed into federations.
5. Fisheries Department will ensure that (a) priority will be to all women
SHGs or SHGs where all members belong to vulnerable communities
including scheduled tribe or scheduled castes; (b) further higher
priority to all-women SHGs, where all members belong to vulnerable
communities; (c) see that the bank account of the SHGs are operated
by the president and secretary of the SHGs; (d) very strictly, no
official of the government department should either have any
executive position in the SHGs, nor should any government official
should be involved in operating bank account of the SHGs. A few
instances were noticed during the field visits that officials or nominees
of the Fisheries Department are joint signatories in operating bank
accounts; or are holding a executive position in the SHGs. All such
cases should be immediately resolved; and all such actions taken to
ensure that there is no conflict of interest, and to ensure that there is
no liability of the Government in the running of the SHGs. Any
responsibility of the SHG that the Fisheries department desires to
monitor should be clearly specified in the contract document to be
signed between the PEA and the SHGs.
6. The recruitment of contract staff (filed coordinators and community
organizers) should be such that best people could be recruited. This
will mean, in addition to formal announcement and advertising,
writing to management institutions such as XIMB and NGOs involved
in such work to encourage young professionals to apply for such
assignments.
7. SPMU and the Fisheries Department will discuss the
recommendations from the Greenpeace India Report when available;
and prepare a brief paper on how these recommendations are already
incorporated in the Project, or could be incorporated. SPMU will
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
India. The final stakeholder workshops for this Greenpeace India
initiative were organized in two coastal villages in June 2011, in which
the officials of the SPMU and the Fisheries Department participated
and interacted. The final report from Greenpeace will include
recommendations for the India ICZM project concerning the livelihood
enhancement activities for fisher people in Odisha, and should be
available by July/August 2011. Based on the collaboration with
Greenpeace India, some of the recommendations are already being
incorporated in the revised detailed project report for this activity by
the Fisheries Department and the SPMU.
share this paper with World Bank by September 2011. Given that the
SPMU and the Fisheries department were involved in the discussions
and workshops organized by Greenpeace India, and that there seems
to mutual agreement in many areas, it will also be a good idea to
discuss with Greenpeace India for their continuing advice related to
implementation of the livelihood enhancement activities targeted to
the fisher people.
[3C-C2]
Support to
Fisher Groups
for Small-Scale
Community-
based Tourism
Activities by the
Odisha State
Tourism
Development
Corporation
(OTDC)
1. The OTDC has signed MOU with the SPMU, nominated a senior
officer as the nodal officer for the activities to be undertaken; has
opened the required bank account; delegated technical and financial
powers to the nodal officer; and has installed the financial management
and accounting software.
2. Recruitment process for a few of the required staff is under progress.
Recruitment process for contract staff such as community organizer,
capacity building coordinator, or engineers is yet to start.
3. Procurement of office equipment, furniture is under progress.
4. As a part of community mobilization process, OTDC has used
complementary resources (50% of the cost borne by MPEDA, 30%
from CDA and 20% cost shared by beneficiaries) a large number of
insulated ice boxes to the communities.
5. For both Chilika and Tampara Areas: Several stakeholder consultation
meetings were organized at most of the proposed locations of
interventions. As each of the infrastructures created under this activity
will be managed and operated by community groups, further work on
community mobilization is underway. Consultancy for architectural
design and supervision for the proposed tourism infrastructure has been
awarded recently; consultants have mobilized. Procurement of another
consultant to promote branding of OTDC and the proposed activities is
also under progress. The SPMU and the OTDC has discussed with
World food Program and the Odisha Bamboo Development Agency so
that eco-friendly bamboo craft can be used at the maximum for the
proposed infrastructure.
6. Activities in Chilika Lake Area (Barkul, Satapada, New Moth Chilika,
1. Nil.
2. SPMU may like to share the expertise of the community organizers
and field coordinators being recruited at SPMU for “fisheries based
livelihood” activities in support of the Fisheries Department also to
OTDC. An additional number of such contract staff may, if required,
also be recruited at SPMU instead of OTDC to make the recruitment
process simpler.
3. Nil.
4. Nil.
5. For both Chilika and Tampara Areas: Nil.
6. Activities in Chilika Lake Area (Barkul, Satapada, New Moth Chilika,
Rambha, Chhelliakuda and Ghantashila): Mobilization of the
community groups, and formal contracts with the selected community
groups should start as soon as possible. The community groups should
be formed with the objective of using the fisher person’s existing
groups (CBOs or SHGs). Capacity building of the selected community
groups should start by October 2011.
7. Activities in Tampara Lake Area: Given the location and current
relatively pristine water quality of Tampara Lake, the OTDC should
not propose any polluting activity; and should consider replacing the
proposed procurement and deployment of motor boats and similar
polluting activities. It is suggested that this lake area be rather used for
water sports activities that do not require any use of fossil fuel. Also,
the plan for community involvement should expand, given the
relatively smaller size of the village (around 400 households) and the
relatively higher educational status. OTDC shall revise the current
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Rambha, Chhelliakuda and Ghantashila): Procurement of FRP Boats,
Floating Restaurant, Floating Jetty and associated equipment is under
progress; and the award is expected to be in August 2011. For all other
goods and civil works, the procurement process will be initiated by
September 2011.
7. Activities in Tampara Lake Area: For all other goods and civil works,
the procurement process will be initiated by September 2011.
proposal in consultation with the community, and finalize this by
January 2011 so that the Annual Action Plan for 2012-13 does not
need any revision. Further an action plan to improve the capacity of
the community as a whole (which should not only include training in
administration and management of tourism infrastructure, but also on
language skills, marketing, and behavioral norms expected at a world
class tourism destination) should be prepared by January 2012 and
included in the Annual Action Plan for 2012-13. The capacity
building exercises should start from April 2012, so that when the
infrastructure is ready, the community has by then acquired all the
relevant capacities.
[3C-C3]
Biodiversity-
based
Ecotourism and
Livelihood
Development by
the Wildlife
Department
1. Consultants have been selected and mobilized for architectural design
of the proposed tourist facilities.
2. Land alienation for the Interpretation centre at Okilapal, Gupti (an area
of 2 acre) has been finalized. Such land alienation for tourist
complexes at Krushnanagar and Nalitapatia (or the alternative sites at
Debendranarayanpur and Jayanagar), and for the Interpretation-cum-
Monitoring centre at the Rushikuliya Mouth is under progress.
3. Turtle camp sites have been identified for digging of deep tube wells in
all 3 forest divisions.
4. Renovation of the Hokitola Building: Procurement process is underway
for mechanized boat and floating Jetty. No other specific progress has
been made. Wildlife Department proposed to include construction of a
jetty and installation of another floating jetty. This was agreed.
5. Ecotourism complexes at Khola, Nlitapatia (or the alternative sites at
Debendranarayanpur and Jayanagar), Talchua and Gupti: No specific
progress has been made. Wildlife Department proposed inclusion of
mechanized luxury boats to be procured. World Bank agrees to this
proposal provided the Wildlife Department can undertake additional
environmental assessment as well as an assessment of the capacity of
community groups to manage and operate such boats.
6. Monitoring and Interpretation centre at the Rushikulya Mouth: No
specific progress has been made.
7. Wildlife Trekking Path from Pitisal to Patisonapur: No specific
progress has been made.
8. Permanent camp sites at Dobandhi and Chinchiri: No specific progress
1. The conceptual designs prepared by the consultants are not
acceptable. These do not address the need of ecotourism, appropriate
planning and design, or appropriate material for construction. Unless
the consultancy firm comes up with revised acceptable conceptual
proposals, this consultancy contract needs to be terminated. An
assessment to this effect should be made by September 2011.
Further the Wildlife Department should fully recognize that these
facilities will be run, managed and operated by community groups
such as EDCs under supervision of the Wildlife Department. The
facilities should be designed as such keeping in view the capacity of
the community groups to manage and operate; as well as the
consideration that such facilities should cater to appropriate tourism
within the nature reserves.
2. Land alienation process should be accelerated. Once land alienation is
done, Wildlife Department should move quickly to ensure mutation in
land records of the State. SPMU will prepare for each such land, a
brief note examining the presence or absence of encumbrances.
3. Nil.
4. Renovation of the Hokitola Building: Wildlife Department will ensure
that acceptable plan and designs are available by December 2011.
5. Ecotourism complexes at Khola, Nlitapatia, Talchua & Gupti:
Wildlife Department will ensure that acceptable plan and designs are
available by December 2011. Wildlife Department will prepare an
additional separate environmental impact assessment with respect to
the concept of mechanized luxury boats; along with a note to build
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
has been made, except that the CRZ clearance document is being
prepared.
capacity of the EDC to manage and operate such luxury boats; and
share with World Bank for a final view on this by December 2011.
6. Monitoring and Interpretation centre at the Rushikulya Mouth:
Wildlife Department will ensure that acceptable plan and designs are
available by December 2011.
7. Wildlife Trekking Path from Pitisal to Patisonapur: Wildlife
Department will ensure that acceptable plan and designs are available
by December 2011.
8. Permanent camp sites at Dobandhi and Chinchiri: Wildlife
Department will ensure that acceptable plan and designs are available
by December 2011.
[3C-C4]
Support to
Fisher Groups
for Coir Making
by the
Directorate of
Handicrafts and
Cottage
Industries
(DHCI)
1. The DHCI (who replaced Coir Cooperative Corporation of Odisha as
PEA for this activity) has signed MOU with the SPMU, nominated a
senior officer as the nodal officer for the activities to be undertaken;
has opened the required bank account; delegated technical and
financial powers to the nodal officer; and has installed the financial
management and accounting software.
2. Dedicated staff had been identified, and accounting staff received
training.
3. Stakeholder awareness workshop was organized on April 13, 2011.
Four villages (Barkudi, karimpur, Mudirath and Baghalangi) were
surveyed and village meetings held for community mobilization; 5
SHGs already identified.
4. Training Center: A parcel of 2ha of suitable land has been identified in
Rebena-Nuagaon, and the land alienation process is progressing.
5. A two member team (the Nodal Officer and the Coir Supervisor)
visited Allapuzha in Kerala on April 18-19, 2011, to learn the
experience of a “Coir Cluster Pulse” financed by SIDBI as a part of
World Bank-financed SME-II Project.
1. Nil.
2. Nil.
3. The DCHI should follow the model prescribed by SPMU to organize
community mobilization and capacity building of SHGs. SPMU
should consider providing the support of field coordinators and
community mobilizers of SPMU to the Industry Department for
building capacity of SHGs.
4. The DHCI should move quickly to complete mutation in the official
land records of the State once the process of land alienation is over.
SPMU will conduct a site assessment and prepare a formal report that
the land is free of any encumbrances by September 2011.
5. The lesson from Kerala is important particularly in the light of the
objective that the SHGs need to be organized (in federations or
companies) to make them sustainable in the long run, including
financial and commercial sustainability. One clear indicator of success
will be to organize these SHGs such that they become eligible and
receive SIDBI financing. To facilitate this, the SPMU and the Industry
Department may consider procuring services of an expert among those
who were involved in planning and implementing the Coir Cluster in
Kerala.
[3C-C5]
Provision of
Cyclone
Shelters in 14
1. The OSDMA has signed MOU with the SPMU, nominated a senior
officer as the nodal officer for the activities to be undertaken; has
opened the required bank account; delegated technical and financial
powers to the nodal officer; and has installed the financial management
1. Nil.
2. Nil.
3. Nil.
4. Nil.
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
villages by the
Odisha State
Disaster
management
Authority
(OSDMA)
and accounting software.
2. Dedicated staff and resources already mobilized.
3. Social & environmental screening was completed for all 14 sites;
stakeholder consultation meetings have been completed in sites;
consultations completed at village, district and state levels during
September 2010 - March 2011. For each site the community
organization including establishment of Cyclone Shelter Management
Committee is progressing.
4. Soil exploration has been completed for all 14 sites; initial test pit
survey completed for 12 sites. For the remaining 2 sites proposed to
use open foundation, plate load test is under progress. CRZ Clearance
obtained for all 11 sites (of the 14), where such clearance is required.
5. Model bid document prepared and cleared by the World Bank.
6. Bid for 10 sites have been invited and received; bid evaluation is
progressing.
5. Nil.
6. Nil.
[3D]
Project
Management
1. SPMU is fully geared up for implementation. Meetings of the Steering
Committee (chaired by the Chief Secretary) and the Governing Body
(chaired by the Principle Secretary, Forest and Environment
Department) were organized. TALLY contract procurement completed,
software installed and training completed; computer hardware procured
and computers delivered to all PEAs with TALLY package; project
coordination meetings are planned and undertaken as planned. The
Annual Action Plan was approved by the Governing Body.
2. Nearly all SPMU staff appointed including staff of the operations unit,
communication unit, finance and procurement unit. The State Steering
Committee has met and approved annual action plan.
3. SPMU office was established; office space refurbished and repaired,
the minimum office infrastructure has been created. Within the SPMU
Office, a space for the Secretariat for the State Coastal Zone
Management Authority has been set up.
4. The Procurement and Financial management cell is now fully
operational– with recruitment of consultants for (i) procurement and
financial management support; (ii) internal audit; and, (iii) preparation
of a dedicated website for SPMU. Financial management reports
(including interim unaudited financial reports) for two quarters, viz.,
September-December 2010 and January-March 2011 has been
1. Nil.
2. SPMU will organize the first meeting of the State Steering Committee
latest by September 2011.
3. Nil.
4. Nil.
5. Nil.
6. SPMU should insist and support PEAs (who have not yet completed
the agreed actions) to complete the necessary capacity building
actions by September 2011.
7. Nil
8. Nil.
IMPORTANT: Please note the specific agreements related to the
improvements required in the Procurement and the Financial
Management Systems – described in detail in Annex 5 and Annex 6.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
submitted and approved by the World Bank. Tally accounting software
has been installed and training completed at SPMU and at PEAs.
5. The Communication Unit has started working full steam. The Cell led
publication of a monthly newsletter (“Sagar”) both in English and in
Odiya, 4 such monthly issues have been published until now. The
website for SPMU is under development, and is expected to run as a
full-fledged website by end-July 2011. Currently, all documents are
available in interim website of SPMU. A toll-free telephone line is
operational to record grievances. The website has automated process of
processing grievances received in the website. Each project site has
dissemination board. Two sets of ICZM Project leaflets and other IEC
material have been distributed at villages. The communication unit has
developed strong linkages with print and electronic media.
6. All PEAs have opened bank accounts, nominated nodal officers, signed
MoU with SPMU, 5 PEAs have put in place computerized accounting
system; recruited staff. Additionally, SPMU is following up with
OSPCB to clear all audit backlogs; and such backlogs for about 10
years has been cleared; and for the remaining two years (2009-11) will
be completed soon.
7. SPMU has organized several workshops and high level meetings: (i)
State Level project launch Workshop chaired by the Chief Minister; (ii)
a two day National Workshop on Coastal Sediment Cells, (iii) State
Level Project Briefing meeting where the Chief Minister chaired, and
the Members of Parliament and the Members of the State legislative
Assembly participated; (iv) Meeting on project sites where the Chief
Minister and Chief Secretary participated; (v) Project launch Workshop
in a fishing village where Union Minister of Environment and Forest
participated; (vi) a procurement workshop; (vii) a communications
workshop; (viii) a Workshop on Cultural heritage chaired by the Chief
Minister and where the Minister for Environment and Forests and the
Minister for Culture and Tourism deliberated; and (ix) a progress
review meeting chaired by the Chief Minister and co-chaired by the
Minister for Environment and Forests.
8. All legal covenants (as recorded in the PAD) had been complied with
within time. Procurement Plan for the entire Project has been updated
and cleared by the World Bank.
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COMPONENT FOUR: PILOTING I.C.Z.M. APPROACHES IN WEST BENGAL
Activity Current Progress Agreed Next Steps & World Bank Recommendations
[4A]
ICZM plan for
West Bengal
1. The project has initiated a number of communication activities to
gradually build awareness about integrated management plan.
2. The SPMU has a multi-stakeholder state level workshop to create
awareness about objectives of ICZM and the CRZ Notification 2011.
3. The RFP for ICZM Plan is not expected until mid-2011. SPMU is
collecting all information and stakeholder views which should be
useful in formulating the ToR.
4. The SPMU/IESWM has started preparing base map for the entire
coastal zone of the state.
1. Support the Gujarat SPMU to establish forum to coordinate discussion
on the ToR for preparation of ICZM Plan.
2. Nil.
3. By January 2012, a formal process for finalizing ToR for ICZM plan
should start; and all inputs from the progress of preparation of the
regional coastal process study and the proposed shoreline management
plan should be provided by Odisha SPMU.
4. Nil.
[4B-1]
Capacity
building of the
Environment
Department
(West Bengal
SCZMA)
1. No specific progress has been made on the issue of capacity building
of the Forest and Environment Department.
1. A
2. SPMU should prepare a brief estimate of the workload related to the
work as the secretariat to the SCZMA, and if required ask to additional
resources, particularly for supporting decision-making by SCZMA and
for dissemination of the SCZMA decisions. Such a plan for additional
resources should be finalized by March 2012; and if required should be
included in the next year’s annual action plan.
3. A detailed proposal for capacity building of the Forest and
Environment Department should be shared with SICOM and World
Bank by December 2011. The SPMU is requested to coordinate with
Odisha SPMU in this regard.
[4B-2]
Capacity
building of
Calcutta
University for
Research on
Microbial
Diversity in the
Coastal Areas
1. Calcutta University has signed MOU with the SPMU, nominated a
professor as the nodal officer for the activities to be undertaken; has
opened the required bank account; delegated technical and financial
powers to the nodal officer; and has installed the financial
management and accounting software.
2. Recruitment of the first batch Research personnel completed.
3. Procurement of the first set of research equipment (through an ICB) is
under progress, and bid evaluation is nearing completion.
4. Microbial samples collected at 2 stations in the Sundarban; analysis of
data and experimentation is progressing well. Research teams have
already published 4 papers in international refereed journals.
1. Nil.
2. It will be important to expand the scale of laboratory and field work.
For this purpose, additional research scholars may be employed (or
graduate students be involved at a part-time basis).
3. It is important to award the contracts as soon as possible; and
thereafter install the equipment also as soon as possible. Before or at
the time of delivery at laboratories, CU should get qualified experts to
inspect the equipment and ascertain that these equipment meets the
standards and technical specifications in all aspects.
[4B-3] 1. IESWM is itself housing the SPMU, nominated a senior officer as the
nodal officer for the activities to be undertaken; has opened the
1. Nil.
2. It is important to distinguish between the staff of IESWM and that of
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Capacity
building of the
Institute of
Environmental
Studies and
Wetland
Management
(IESWM) for
Coastal Wetland
Research
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. A few staff has been dedicated for the project activities. IESWM may
need more people to be recruited (either by IESWM or by SPMU).
3. IESWM has started preparing the basic maps and information base that
is required to undertake studies and research on coastal wetlands.
Procured satellite imagery from NRSA; and data from digital globe
site; and started analysis of these. To augment its geospatial
capabilities, IESWM has procured 2 licenses of ArcGIS; and procured
MIKE 21 to augment its modelling capability.
4. IESWM is mapping the entire coast in the State, and overlaying with
revenue boundaries of villages. This work will be completed in
October 2011, and thereafter physical surveys of infrastructure will be
carried out. With the available information base, IESWM has already
supported the State in siting of the system of proposed cyclone
shelters.
5. To understand the tidal characteristics in the Sundarban estuaries, and
to develop understanding of the process interactions to prepare
management solutions to expected sea level rise, IESWM has started
bathymetry surveys, collection of tidal amplitude, current and different
depth and range data by installation of 4 tide gauges In Saptamukhi,
Phirkihali, Kaikhali and Jharkhali.
the SPMU. To that end, recruitment of additional staff may be required
at IESWM. SPMU will prepare a brief note on this issue, and share
with the World Bank by December 2011.
3. Nil.
4. Nil. [Note that the procurement from NRSA is not eligible for
financing as per the Procurement Manual, and will be treated as part of
supplementary financing from the Government.]
5. IESWM will prepare a short note on how to enlarge the current data
collection in the Sundarban to develop full understanding of the whole
estuary system, based on the experience of the few estuaries where tide
gauges have been installed so far in the project. This should be done
by January 2012, so that any additional requirements can be
incorporated in the Annual Action Plan of 2012-13.
[4B-4]
Interpretation
Centre of the
Tagore Rural
Development
Society (TRDS)
by SPMU
1. TRDS has prepared the revised DPR; and has now used the best
experts to develop the plan. SPMU has agreed with TRDS that all
major procurement for this activity will be undertaken by the SPMU;
and as much as possible all payments will be made and accounted by
SPMU. TRDS and SPMU are discussing the timeline and sequence of
activities.
1. The timeline and sequence of activities need to be clearly agreed
between the TRDS and the SPMU. This activity is unreasonably
delayed; and TRDS should deploy such resources, and SPMU to
facilitate in all respects that the entire work can be completed in 2012.
SPMU should designate one staff of SPMU responsible to move this
activity.
[4C-A1]
Plantation of
Mangrove and
Coastal Bio-
shield by the
1. The Forest department has signed MOU with the SPMU,
nominated a senior officer as the nodal officer for the activities to be
undertaken; has opened the required bank account; delegated technical
and financial powers to the nodal officer; and has installed the
financial management and accounting software.
1. Nil.
2. It is important to start the work now. In view of the low target (less
than 500 ha), the Forest Department should plan to complete the
plantation work by 2012-13. Forest Department shall prepare a Table
showing sequence of actions including community mobilization and
share with the Bank by September 2011. SPMU and Forest
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Forest
Department
(FD)
2. No progress has been made in terms of actual work of plantation of
mangrove or coastal bio-shield. No community mobilization work has
started either.
Department will need to ensure that all works are done through
community contracts, and no work is done using Forest Department
Force Account.
[4C-A2]
Rehabilitation
of the Marine
Aquarium at
Digha by the
Zoological
Survey of India
(ZSI)
1. The ZSI has signed MOU with the SPMU, nominated a senior officer
as the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. The ZSI has not recruited the required staff for this activity, nor is
there any dedicated staff.
3. No progress has been made in terms of actual work or procurement of
goods.
1. Nil.
2. The ZSI to start recruitment at the earliest, and not later than August
2011.
3. The ZSI should start the procurement process for major goods and
equipment by August 2011, and the small works by September 2011.
[4C-B1]
Completing
Sewerage
System at Digha
by the Public
Health
Engineering
Department
(PHED)
1. The PHED has signed MOU with the SPMU, nominated a senior
officer as the nodal officer for the activities to be undertaken;
delegated technical and financial powers to the nodal officer; and has
installed the financial management and accounting software.
2. The PHED has not opened the required bank account to receive money
under the Project.
3. The PHED has been able to obtain only about 35% of the government
land (22 acre) compared to the original expectation. Based on this
limitation, the proposal treatment method has been revised. The DPR
has been revised.
4. Bid documents have been drafted for (i) sewerage system and sewage
treatment plant; (ii) cleaning of existing sewer; (iii) pumping station;
(iv) other civil works; and (v) arboriculture.
5. No progress on procurement of goods.
6. No progress related to start of preparation of an operation plan,
including how to ensure that all residential, commercial and tourism
establishments indeed connect to the sewerage network.
1. Nil.
2. The PHED should immediately open a bank account as per required by
the Project.
3. The revised DPR should be shared with World Bank for review.
SPMU will prepare a brief report on the status and examination of
encumbrances on the site, and share with the World Bank by
September 2011.
4. Before proceeding on the procurement of works, the PHED is advised
to visit Jamnagar, and discuss with the Jamnagar Municipal Authority
and the SPMU on the procurement packaging, procurement process,
and project management. Based on such discussion, revised bids
should be prepared by October 2011.
5. All bid documents for goods and equipment as per procurement plan
and schedule should be submitted to World Bank after vetting by
SPMU and NPMU.
6. SPMU and PHED should appoint independent agencies to (i) ascertain
the quality of the sewers already constructed some years ago; (ii) to
inventory all categories of establishments including licensed and
unlicensed hotels and guest houses in Digha-Shankarpur Area; (iii) and
to provide project management services. Alternatively, all these can
be merged into one consultancy for project management services.
SPMU, PHED and DSDA should also prepare a plan to ensure that all
establishments in DSDA Area eventually connect themselves to the
sewerage network, and such plan should be shared with the World
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Bank by March 2012.
[4C-B2]
Cleaning, Solid
Waste
Management
and
Environmental
Improvement of
the Digha-
Shankarpur
beach by the
Digha-
Shankarpur
Development
Authority
(DSDA)
1. DSDA has signed MOU with the SPMU, nominated a senior officer as
the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. Accounting staff has not been recruited.
3. Land for Plan for (i) landfill site and (ii) in-situ rehabilitation of the
around 1700 vendors in the Digha beach area has been identified and
earmarked.
4. An RFP for area planning, landscape design, implementation
supervision and project management services has been prepared, and is
under review by the World Bank.
5. No progress made on the study on the future financial sustainability of
the entire set of project activities in DSDA Area.
1. Nil.
2. Accounting staff should be recruited immediately, and trained.
3. SPMU will prepare a brief report on the status and examination of
encumbrances on the sites, and share with the World Bank by
September 2011.
4. World Bank will share the comments by July 2011; and SPMU will
thereafter proceed with the procurement.
5. DSDA and SPMU should together develop a ToR for this study.
[4C-B3]
Developing
Drainage
System and
Phyto-
Remediation
Tanks at Digha
by DSDA.
1. Land for the phyto-remediation tanks has been identified and
earmarked.
2. No other progress has taken place.
1. SPMU will prepare a brief report on the status and examination of
encumbrances on the site, and share with the World Bank by
September 2011.
2. The actual design should be covered in the scope of work for the
services of consultants (area planning, landscape design,
implementation supervision and project management services) to be
procured for Activity [4C-B2].
[4C-B4]
Fish Auction
Centre at
Digha-
Shankarpur by
the State
Fisheries
Development
corporation
(EDC)
1. The EDC has signed MOU with the SPMU, nominated a senior officer
as the nodal officer for the activities to be undertaken; has opened the
required bank account; delegated technical and financial powers to the
nodal officer; and has installed the financial management and
accounting software.
2. The EDC has dedicated staff for undertaking this activity.
3. Stakeholder consultations carried out, and are continuing.
4. Bid documents including working drawings, estimates, technical
specification has been drafted, and is under review of SPMU.
5. A decision on the cold storage and inclusion of the same in the bid
document is awaited from the State Government.
1. Nil.
2. Nil.
3. In the next round of consultation with stakeholders, the issue of how
the auction spaces will be allocated to different user groups should be
discussed and finalized. EDC should ensure that a prominent space at
the entry is reserved for women who sell fish in Digha currently in an
unorganized manner, but who will be organized in a formal group with
support of the EDC.
4. SPMU should now facilitate EDCs to move with procurement quickly.
EDC has to undertake actions that is required to finalize the bid
documents with inclusion of cold storage and ice plants, without which
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
6. No progress yet on the issue of certification and/or accreditation to be
able to meet international standards.
the auction center will not work.
5. EDC shall obtain all clearances that is needed by September 2011.
6. EDC will prepare a plan of actions to achieve the required certification
and accreditation, and share such plan with the World Bank by
October 2011.
[4C-B5]
Distribution of
Grid Electricity
in Sagar Island
by West Bengal
State Electricity
Distribution
Company
Limited
(WBSEDCL)
1. The WBSEDCL has signed MOU with the SPMU, nominated a senior
officer as the nodal officer for the activities to be undertaken; has
opened the required bank account; delegated technical and financial
powers to the nodal officer; and has installed the financial
management and accounting software.
2. The WBSEDCL has dedicated staff resources available to undertake
and deliver this activity.
3. The work on the transmission line across the 4km wide river is nearing
completion. Purchase order for the sub-station was placed in July
2010, and installation is expected to be completed in August 2011. It is
expected that grid electricity will reach Sagar Island in August 2011.
4. For the distribution system, the required soil testing work has been
completed. Bids have been invited, and it is expected that the award
will be in early September 2011. Albeit a little delayed, this activity is
progressing very well.
1. Nil.
2. Nil.
3. The WBSEDCL is encouraged organize a celebration event at Sagar
Island in August 2011, when grid electricity will reach the Island, and
will connect a few establishment such as hospitals.
4. Nil.
[4C-C1]
Support to CBO
Coordinated
Livelihood
Improvement
Program at
Sagar Island
(through
SPMU)
1. This activity was originally proposed to be coordinated by the
Sundarban Development Corporation. Looking at the lack of capacity,
and the lack of need to have the Sundarban Development Corporation
to coordinate CBOs, it was recommended by the World Bank that
SPMU is better placed to coordinate this activity. Implementation will
remain to be delivered by a group of CBOs.
2. Consultation meetings have been organized with a few CBOs;
however no actual progress has been made. The CBOs have, in turn,
undertaken several informal consultations in the villages of Sagar
Island.
3. Three prominent CBOs will take lead to prepare a joint action plan.
SPMU will lend support to these CBOs to prepare the action plan.
1. SPMU will nominate a staff of the SPMU to lead and coordinate the
activities by the CBOs. If required, the SPMU will recruit or contract
specialists for this work as soon as possible, and not later than by
March 2012.
2. The SPMU will ensure that a clear set of agreements emerge by
September 2011.
3. The SPMU will take all necessary actions (including if required
modification in the choice of CBOs) such that CBO contracts are
signed by SPMU in October 2011, and actual work by the CBOs starts
by November 2011.
[4C-C2]
Support to
Community
1. The SAD has not yet signed MOU with the SPMU, nor did they
nominate a senior officer as the nodal officer for the activities to be
undertaken. SAD has not opened the required bank account.
1. The SPMU and the SAD should finalize the agreements related to (i)
the project’s required processes, and (ii) the concept of eco-tourism
including that clean-up of the Sagar Mela ground is essential before
any new tourist facilities are added in Sagar. Unless such agreements
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Livelihood
through
Ecotourism at
Sagar Island by
the Sundarban
Affairs
Department
(SAD)
2. SAD officials have not retained any institutional memory of project
preparation; and are therefore proposing activities and concepts which
were rejected at preparation period of the project. The revised concepts
and designs have not been prepared.
3. No progress otherwise has been made.
are in place by September 2011, SPMU will undertake the work itself
(the actual work will anyway be managed and operated by CBOs and
Panchayats, as is currently planned).
2. SPMU will need to support SAD to revise the proposal. SPMU will
collect the plan and survey data already available with PHED (who
oversee the annual fair at Gangasagar); and start planning and
designing activities in conformity to that plan, but with an aim of
environmental improvement of the area. SPMU will prepare an update
and share with World Bank by October 2011. [Subject to Point 1
above.]
3. SPMU and SAD will revise and confirm the Annual Action Plan of
2011-12 and 2012-13 by November 2011. [Subject to Point 1 above.]
[4C-C3]
provision of
Cyclone
Shelters in
Sundarban by
the Disaster
Management
Department
1. The Disaster Management Department has not signed MOU with the
SPMU, but has nominated a senior officer as the nodal officer for the
activities to be undertaken. The Disaster management Department has
yet not opened the required bank account.
2. No specific action has been undertaken to build the nascent capacity of
the Disaster Management Department
3. The proposal accepted at appraisal stage has been revised; the cost of
one unit of cyclone shelter has been revised to RS.36.9 million instead
of approximately Rs. 8 million at the time of appraisal. The new unit
rate of construction is based on the States proposal under two other
programs (PM Relief Fund and proposed National Cyclone Risk
Mitigation Project – where the unit rate proposed by the State is
Rs.38.6 million). The designs and estimates drew upon advice from an
expert from IIT Kharagpur.
4. Based on the above proposed rate escalation, the Disaster Management
Department has proposed to reduce the number of planned cyclone
shelter to 10 from the original target of 32.
5. No other progress has been made.
1. These actions need to be completed in August 2011.
2. It is important for the State to build capacity for disaster management.
The Department should prepare a proposal for building adequate
capacity, using the current program of cyclone shelters as a base. The
proposal should include how the other states such as Maharashtra,
Tamil Nadu, Andhra Pradesh and Odisha and the like has built
institutional capacity in the last decade; and what appropriate
institutional models and elements should be replicated for West
Bengal. This proposal should be internally agreed by the State, and
shared with World Bank by March 2012. Based on this proposal
approved by the State, initial institutional and capacity building
activities should be included in the Annual Action Plan for 2012-13.
3. This revision of cost is unacceptable to the World Bank. (A) The basic
principle of constructing cyclone shelter is that creating a common
facility has an economy of scale. Within the proposed unit cost of one
cyclone shelter; around 300 households can be made cyclone proof,
and if the cost of one unit of cyclone shelter is so high it might be
rather appropriate and beneficial to use this money to retrofit a large
number of houses. (B) The idea of very large size cyclone shelters, for
either 2000 or 3000 persons is suspect. Such large size of cyclone
shelters will mean that people at the time of cyclone have to travel
long distances to reach the cyclone shelter. Also, land for construction
of such large cyclone shelters is in short supply in the densely
populated area. All cyclone shelters should usually be located in the
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
existing schools, and very few schools will have such land area
available. For larger villages, more than one cyclone shelter needs to
constructed, each for say, around 1000 persons, as is normally done
elsewhere in the country. (C) The rationale that these cyclone shelters
are costlier because of soil conditions, remoteness of Sundarban
Islands and consequent higher lead cost, need for pile foundations, or
absence of earth for construction are all suspect. Most of the cyclone
shelters constructed in the country are in remote coastal areas, where
the soil conditions are similar, most cyclone shelters use pile
foundations, and lead cost is higher. Earth filling is a very small part of
construction of cyclone shelters. Obviously, construction in Sundarban
Islands will be costlier (say in the range of 20% - which could be
checked by an analysis of all types of construction undertaken in the
Islands) compared to mainland West Bengal due to the need crossing
rivers for lead of materials. However, all of Sundarban is not islands; a
large part of the area where cyclone shelters are proposed is accessible
by road. What is needed is a careful analysis of alternative designs and
cost estimate; so as to bring the cost to an appropriate and reasonable
level. Otherwise, alternative solutions to cyclone shelters should be
proposed.
4. No such change is acceptable, unless the issues of design, siting
(should be in schools or in common public facilities already in
existence), and cost estimate are resolved.
5. Construction of cyclone shelters is only a part of cyclone risk
mitigation. Capacity of the community needs to be built up;
communities and cyclone shelter management committees to be
organized; safety trainings to be organized; other facilities, equipment
and safety gear to be planned, and plan for use of the cyclone shelter
and its facilities during calmer period to be finalized in discussion with
village communities and panchayats. These are more important things
to start implementation of. The Disaster management Department
currently does not have capacity to plan and deliver these. It is
suggested that the Government of West Bengal may chose to seek
support from the Government of Odisha who have set up one of the
better systems of disaster management in the country to help setting up
and planning for the system that would be appropriate for West
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
Bengal. The proposal under NCRMP should also be examined in a
similar way; otherwise the construction of cyclone shelters under the
ICZM Project or the NCRM Project, even if permitted will not serve
the intended purpose of saving lives. SPMU and the Disaster
management Department will prepare a revised proposal covering (i)
community mobilization, (ii) community capacity building, (iii)
construction of cyclone shelter including its appropriate design, (iv)
plan for providing water supply, power, back-up power, sanitation and
other required facilities in the cyclone shelters, (v) equipment and
safety gears needed at the cyclone shelters, (vi) siting plan or strategy
for cyclone shelters in schools or other regularly used public facility,
(vii) management and operation of cyclone shelters including
management of regular and periodic maintenance, (viii) full-fledged
warning system in the villages managed by the communities, and (ix)
cost estimates covering all of above and the cost of supporting all
above, construction supervision, and supervision during operation.
This proposal should be shared with the World Bank by December
2011.
Project
Management
1. SPMU office was established; office space refurbished and repaired,
the minimum office infrastructure has been created.
2. Recruitment process for nearly all SPMU staff completed including
staff of the operations unit, communication unit, finance and
procurement unit. For the position of procurement specialist, no
suitable candidate could be identified; and the recruitment process for
this position will be started again. The State Project Director
nominated at the time of appraisal of the Project could not provide
substantial time for this project; and therefore the State is planning to
appoint a new senior officer of the State as the State Project Director.
In the interim period, the Additional Project director (Administration)
will act as the State Project Director.
3. The State Steering Committee has not met.
4. The Procurement and Financial management cell has now recruited
most of the staff needed, and the consultants for (i) procurement and
financial management support; (ii) internal audit; and, (iii) preparation
of a dedicated website for SPMU. With these, it is expected that the
SPMU will become fully operational by September 2011. However,
1. Nil.
2. The necessity of having a full-time (or near full-time) senior official as
the State Project Director had been discussed with the State
Government since October 2011. Owing to several administrative and
procedural requirements, the issue could not be resolved until after the
mission. The Government will nominate a senior official of the State
Government as State Project Director as soon as possible (likely by
October 2012 latest). Until then, the Additional Project director
(Administration) will act as the State Project Director. This interim
arrangement is acceptable to the World Bank.
3. SPMU will organize the first meeting of the State Steering Committee
latest by September 2011.
4. It is important to renew agreements with PEAs those seem to be
wavering (such as the Sundarban Affairs Department, the Forest
Department or the Disaster management Department) from the
agreements and objectives of the Project (and consequently all PEA
level activities) with relation to the principles of ICZM, especially the
need to implement activities through the community groups and the
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Activity Current Progress Agreed Next Steps & World Bank Recommendations
even with limited staff, SPMU was able to submit Financial
Management reports (including interim unaudited financial reports) for
two quarters, viz., September-December 2010 and January-March
2011 that has been approved by the World Bank. Tally accounting
software has been installed and training completed at SPMU and at 9
of the 10 proposed PEAs. Statutory audit report for 2010-11 has been
prepared and is under review of SICOM.
5. The Communication Unit has started working in a near satisfactory
manner, even with the limited staff available. The website for SPMU is
under development, and is expected to run as a full-fledged website by
end-July 2011. Currently, all documents are available in a Project-
specific webpage in the IESWM website. A toll-free telephone line is
operational to record grievances.
6. Nine of the 10 PEAs have signed MoU with SPMU; eight of them
have opened bank accounts, nominated nodal officers, and put in place
a computerized accounting system. None of the 6 PEAs who required
staff have recruited such staff.
7. SPMU has organized two workshops: (i) a workshop on CRZ
Notification 2011 and the ICZM Project; (ii) a financial management
and accounting workshop. Additionally, SPMU had organized two
review meetings with all PEAs; and several meetings with individual
PEAs; as well as several stakeholder meetings in Sagar and in
Digha_Shankarpur. .
8. All legal covenants (as recorded in the PAD) had been complied albeit
with a little delay. The delay could be ascribed to the nearly 3 month
period when the state elections were conducted in 5 phases and the
election-time code of conduct did not permit decision-making,
especially related to procurement or recruitment.. Procurement Plan
for the entire Project has been updated.
associated focus community mobilization and stakeholder
consultations.
5. The Communication Unit, now expected to be fully staffed, should
take a cue from Gujarat and Odisha SPMUs, and try to match and
surpass the others.
6. SPMU should insist and support PEAs (who have not yet completed
the agreed actions) to complete the necessary capacity building actions
by September 2011.
7. A system of monthly review meetings with all PEAs need to start by
September 2011. SPMU will endeavor that the State Steering
Committee meets every 3 months.
8. See Annex 5 for a detailed discussion on the issue of the State’s share
of financing.
IMPORTANT: Please note the specific agreements related to the
improvements required in the Procurement and the Financial
Management Systems – described in detail in Annex 5 and Annex 6.
Annex 3 Management of Environmental Issues and Processes
1. Overall: The project, in its initial stages of implementation is following the prevention principles built in
its design to ensure long-term conservation of coastal and marine resources and at long term
sustainability. Implementation plans for all activities include environment management measures;
monitoring measures to ensure that the issues avoided during design do not indeed occur. The proposed
monitoring and evaluation processes (which are yet to start in a systematic way) include plans for
conducting social audit and third-party audits as relevant. All these environment management measures
have been adequately budgeted and staffs have been designated to provide the required oversight. The
three tier grievance redress system has been established in the SPMUs in Gujarat, Odisha and West
Bengal. Regulatory clearances, such as the CRZ clearance where relevant is being ensured before award
of works contracts.
2. Activities being planned by the PEAs ensure that there is no conversion or degradation of natural habitats
(whether protected or not), land clearing, replacement of natural vegetation; no permanent or temporary
flooding of natural habitats; no drainage, dredging, filling or channelization of wetlands. In this regard,
specific precaution has been taken in the plantation of mangroves which progressed well in Gujarat. Any
possibilities of introduction of invasive exotic species have been avoided. Community management
approaches are being ensured for all mangrove and shelterbelt plantations (efforts are being made to adopt
these approaches even in cases where Force Account is used). All SPMUs and PEAs have ensured that
mangrove plantation is done on "revenue land" and "forest land" with a total avoidance of any private
land; no synthetic or chemical pesticide or herbicide is used in any plantation or de-weeding or clearing
operations.
3. Six villages around Dandi in Gujarat have been notified as an Ecologically Sensitive Area, based on
resolutions adopted in full meetings of the village panchayats, and in agreement between the State and the
central Government. Conservation of environmental resources, minimization of pollution, and an aim to
reduce carbon emission from these villages are in-built in the integrated area planning process that is
being taken up. Similar stakeholder consultation and participation as well as environmental conservation
agenda is in-built in the process of notifying Vedaranyam in Tamil Nadu as an ecologically sensitive area;
and the proposal for notifying Vembanad in Kerala as such.
4. The project is being implemented by professionals of NPMU and SPMUs with a good level of
environment awareness and experience. However, not all staff of the NPMU, SPMUs and the PEAs (who
otherwise have diverse skill sets and different ranges of professional experience) are fully aware of the
precautionary needs of this Project. Further, not all SPMU staff nor PEAs are either fully aware about the
environmental avoidance, mitigation or monitoring processes agreed for this Project, as most of such staff
have been recruited after the project was prepared. In this context the Mission recommended that (a) a
activity by activity detailed chart should be prepared summarizing all actions proposed in the EMP for the
Project, and disseminated to all staff of NPMU, SPMU and PEAs involved in implementation of the
Project by September 2011; and (b) an orientation cum training program for all staff is held by October
2011. These will ensure that no agreed environmental avoidance, mitigation or monitoring action escapes
attention; and application of environmental conservation and precautionary principles are harmonized
among all activities in the Project throughout the Project Period. The Quarterly Project Report starting
from for the period of July-September 2011 (to be submitted by December 2011) will need to provide
clear understanding of how the environmental management plan is being implemented for each activity
by each of the PEAs, and overall by SPMUs and NPMU.
5. In Gujarat, The detailed project reports and the bid documents for various construction activities, such as
for the sewage treatment plant or the sewerage system in Jamnagar, or the laboratory include activity and
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site specific environment management measures to prevent construction related impacts on ambient water
or air. Visit to the sites for main sewerage pipelines and the proposed sewage treatment plants; and to the
sites where mangroves have been planted confirmed that environmental avoidance and mitigation
measures are given adequate attention.
6. Field visits also confirmed (on a sample basis) that the entry point activities already implemented by
various CBOs, SHGs or EDCs have ensured appropriate environment management. As part of the
capacity building and community mobilization activities organized by SPMUs and PEAs, substantial
effort is placed on ensuring that all aspects of the entry point activities and the larger livelihood
enhancement options are in line with the environmental conservation and pollution prevention aspects of
the Project. In the villages that the Project is currently operating, there had been substantial progress in
planning to improve the overall village environment, beyond the activities financed by the Project. Most
notable such additional benefits with relation to environmental management have been the agreements to
focus on improving village sanitation, and on solar lighting for household and for street lighting. As part
of the Project, most village level entry point activities are therefore, now related to (i) village sanitation,
(ii) solar lighting of streets and community spaces, (iii) solar cookers, (iv) bio-gas plants, albeit some
village roads have been financed. An excellent effort on social mobilization and related CBO/SHG
formation has been undertaken by the SPMU. As a direct result, this is expected to enhance the
sustainable plantation of mangroves, shelterbelts and development of bio-shields, together with
appropriate activities for improved, and alternative where appropriate, livelihood for the vulnerable
coastal communities. Indirectly, this is expected to play a crucial role in co-management principles of the
Project, and in reducing conflicts among various stakeholders.
7. In Odisha, the priority investments such as the cyclone shelters are being implemented with adequate due
diligence. For each of the cyclone shelters, site level social and environmental screening has been
completed; all environmental mitigation measures and relevant codes of practice had been incorporated in
the bid documents; and the community level awareness and mobilization activities devoted adequate
attention to the site level pollution and hygiene issues. For the 11 cyclone shelters which needed clearance
with respect to the CRZ Notification, such clearances have been obtained. The laboratory building of the
Odisha State Pollution Control Board at Paradip is being designed with the best environmental standards
and pollution control norms. For all other priority investments which are yet to be implemented on
ground, the detailed project reports include adequate level of environmental mitigation measures, and
these will be or are being incorporated in the bid documents. During the mission, specific discussion with
respect to the proposed eco-tourism facilities at Tampara Lake, included an agreement that the proposal
will be revised to exclude introduction and operation of motor boats (and equivalent where there is chance
of water pollution from unspent fuel or accidental discharges), and this facility be instead designed for
leisure water sports rather than high speed adventure water sport. The SPMU and the PEAs have
forwarded all applications for CRZ clearance (these activities need clearance even if these are
permissible) to either the SCZMA or the NCZMA. These applications include 2 camp sites (Khirisahi and
Balianla) as part of the ecotourism activity by the Wildlife Department; ecotourism activity at Bakrul by
the Odisha Tourism Development Corporation; cultural heritage conservation activities for the Ganjam
Fort and at the Bhabakundaleswar Temple, Manikpatna. All CRZ clearances are expected to be available
by October 2011.
8. A major activity in the Project was related to the additional study and assessment related to the 8
identified cultural heritage properties proposed for conservation and enhancement in the project, and
related to the improvement and augmentation of the State Museum at Bhubaneswar. The assignment had
the objectives of (a) preparing appropriate site plans and conceptual designs to create and integrate
appropriate ambience and infrastructure to facilitate income earning opportunities for the local
communities around the 8 identified heritage properties; (b) identifying opportunities for restoration of
traditionally intended use of the eight identified heritage properties; and if such opportunities are viable,
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then preparing conceptual design of works and activities that would be required over and above the then
planned restoration works; (c) preparing a training plan on traditional stone craft including training
manual, other relevant documentation related to stone craft conservation; and including rolling out initial
training based on such training plan; and, (d) specifically with respect to the State Museum in
Bhubaneswar, (i) preparing site plan and conceptual design for development and improvement of the
State Museum and its site, so as to improve the ambience and to facilitate expanding outreach of the
museum; (ii) preparing conceptual designs and plans to upgrade the essential services of the museum at
national or international standards as applicable, particularly including the achieving services and
facilities; and (iii) proposing strategies for improving the brand image of the museum and to enhance
capacities of the museum staff to sustain the museum’s modernization efforts. The study had been
concluded now; and the outputs from the study are available in the public domain. During the study, a
number of stakeholder discussions took place including stakeholder discussions at and around each of the
sites, with the master crafts-persons and with policy-makers. The recommendations of the study were
presented in a state level workshop at Bhubaneswar on 16 June 2011, where high level policy-makers,
master crafts-persons, government officials, and community representatives participated and deliberated
on the recommendations of the report. The project has accepted the recommendations of this study with
respect to the 8 cultural heritage properties, where the implementation action plan will now be updated to
incorporate these recommendations, with specific focus on enhancing the local community livelihood
opportunities. The SPMU has agreed to revise the earlier cost estimates, where required to facilitate this
linkage between conservation of cultural heritage and improved local community livelihood
opportunities. As far as the State Museum is concerned, the State Government has accepted the
recommendations and will finance implementation of these recommendations outside this Project.
9. In West Bengal, other than the progress of the pilot investment in distribution system for grid electricity
in Sagar Island, none of the other activities has yet started on ground. With respect to the transmission and
distribution system for electrification of Sagar Island the completed works (financed complementary to
this Project) and the bid documents incorporate all due diligence, and comply with all environmental
norms and practice. For all other pilot investments, the detailed project reports include environmental
mitigation measures, but the implementation performance will have to be carefully monitored when actual
implementation starts.
Annex 4
Management of Social Safeguards and Social Development
Gujarat
1. Community Based Mangrove Plantation and Socio-Economic Development of villages:
a. Coverage: A total of 163 villages across 14 blocks of five districts will be covered under various
components of the project. All these villages are within a distance of 5 km from the coast. Over
70% of the villages entirely depend on coastal resources and in the remaining 30% villages,
agriculture and animal husbandry is the main occupation. All these villages not only have been
adversely affected by coastal disasters, they also lack basic infrastructure.
b. Baseline information and community mobilization: So far participatory rural appraisal (PRA)
exercises for collection of baseline data have been completed for 48 clusters and gram sabha
meetings have been conducted in 140 clusters. In order to mobilize community for mangrove
plantation and its maintenance, 30 eco-development committees (EDCs), and 70 community
based organizations (CBOs) have been formed. SPMU has also formed 196 self help groups for
livelihood generation activities. So far 42 entry point activities have been identified through
PRA. The implementation is yet to begin. The community mobilization process followed by the
GEC/ SPMU has been very comprehensive and abiding by the rules of inclusiveness of women
and vulnerable groups by the group of dedicated and committed field workers and project
coordinators.
c. Awareness generation: SPMU has carried out several activities in these villages for creating
awareness towards mangroves including street plays, health camps, veterinary camps, special day
celebrations such as ozone day, international women’s day, World earth day, etc. SPMU also
conducted a mangrove yatra covering 158 villages.
d. Capacity Building: Several capacity building initiatives have been taken by SPMU including
orientation / exposure visits for CBOs and EDCs and skill enhancement and administrative
training for SHGs. A day long solar training workshop was held to train around 300 village
youths in maintenance of solar appliances.
2. Monitoring mechanism: Four level of monitoring mechanism has been established. Apart from regular
monitoring by project executing agency (PEA); SPMU and NPMU, participatory monitoring by
community based organization has been introduced as fourth level of monitoring. Each CBO formed
monitors at least two other CBOs.
3. Grievance Redress Mechanism: A toll free dedicated line has been installed at SPMU. A caller can
register the grievance / feedback between 10am to 5pm. The response is provided to the caller by the
competent authority within a fixed time frame. A theme based interactive and informative website has
been designed, which apart from disseminating ICZMP information also serves as one of the channels for
grievance redress. In each village where ever activities have been initiated, two information boards have
been put up displaying the toll free number of SPMU and telephone number of PEA’s contact. In any
case, field workers are the first layer of contact for any grievance that a community member wants to
register. A day long workshop was also organized by SPMU for judiciary officials to orient them about (i)
the ICZM project; (ii) grievance redress mechanism; and (iii) to enlist their participation in the project.
The workshop was attended by 50 legal officers, including District Magistrates and High Court Judges.
The workshop included a trip to Narara to educate legal community towards the sensitive issues related to
natural resources along the coast and the populations that depend on these.
4. Staffing: Apart from hiring a Social Scientist in SPMU, three project coordinators located in Jamnagar,
Gandhigram and Naliya, two field assistants and 31 field level workers have been hired. The field
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workers are primarily responsible for mobilization of the community and collection of household data,
where as qualitative data through PRA exercise is collected by the project coordinators. The field workers
are stationed in the villages and each of them covers 5 to 7 villages. All the three project coordinators are
women and over one third of the field workers are also women. All project coordinators and almost all
field workers have experience of working either in government projects / schemes or NGO sector.
5. Visit to Khijadiya village: The mission visited Khijadiya village situated close to Khijadiya bird
sanctuary. The mission was pleased to note that field coordinators are emphasizing the value of literacy
and have taught women to write their names, built confidence that women can approach banks (mobile
banks visits the village) and operate bank accounts. Books of account are being maintained meticulously
in each village and discussions are also properly recorded as minutes of the meeting. The women in
Khijadiya village have developed unique embroidery skill called "machi work" or "karchok" and SHGs
wants upward market linkages to strengthen their acumen and gain livelihood through promotion of their
craft. The community also showed keen interest in developing eco-tourist model village, given their
proximity to the bird sanctuary. In order to sustain, SHGs need to go beyond one single trade. The EDC
has taken up the village sewerage system along the cement concrete village road. So far EDC has
completed construction of 300 meters of cement concrete road and 780 meters of sewerage system.
Individual beneficiaries include 20 landless families those who received 70 solar cookers; 2 bio gas plants
to two families; and 40 women members received training in sewing and embroidery.
6. Visit to Mota Asota village: The mission also visited Mota Asota village situated in the vicinity of Marine
National Park. As per the PRA findings, 1100 meters of connecting road from Mota Asota village to
Gadu Island was identified as entry point activity. However, villagers contributed to extend that road to
3300 meters to connect Azad Island to the main land thereby reducing the distance, travel time and also
saving on fuel. The EDC in this village assisted forest department in planting mangroves in about 90 ha
of land. Five SHGs have been formed in this village. The community expressed its satisfaction on the
entry point activity taken up by SPMU and also on mangrove plantation as this provided employment
opportunities to the vulnerable community of the village.
7. Visit to the site of Jamnagar Sewerage Treatment Plant: The mission also visited the site for the proposed
70 million litre per day sewerage treatment plant. Around 60 acres of land was acquired in 1988. Though
all 25 land owners have been paid compensation, a few of them (who have neighboring land holding)
continued to cultivate the land. Discussions suggested that these neighboring land-owners have no
objections if the land is now not available for their use. The mission was informed that temple located in
the acquired land will not be relocated. The project will also provide access road to the temple.
8. Way Forward: Additional attention will be given to the issues related to (a) sustainability of SHGs
through market linkages; identification and implementation of well defined and demand driven trades.
SHGs need to be linked to the government run schemes; and (b) priority implementation of identified
entry point activities to sustain the momentum generated among the communities.
Odisha
9. Staffing: SPMU has appointed a Rural Development Expert who works across the components. However,
there is no support at the field level for the SPMU staff. It was agreed that SPMU will be strengthened by
August 31, 2011. Instead of hiring NGOs to carry out social assessment for project villages, SPMU will
hire 20 Community Organizers for 127 villages. Each organizer will cover 10 to 12 villages. To provide
guidance to the community organizers, SPMU will also hire 7 Field Coordinators who will report to 4
project coordinators. The community organizer at the village level will be responsible for mobilization of
the community and as well as for collection of household data. The qualitative data through PRA exercise
will be collected by the project coordinators with the help of field coordinators. The field coordinators
will also be responsible for quality control of household data and briefing of community organizers for
quantitative data collection process. SPMU shared the draft household questionnaire with the mission. It
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was agreed that SPMU will incorporate the comments given by the mission and share the final
questionnaire with World Bank by June 30, 2011.
10. Grievance Redress Mechanism: A toll free dedicated line has been installed at SPMU. A caller can
register the grievance / feedback between 10 AM to 5 PM. The response is provided to the caller by the
competent authority within a fixed time frame. A dedicated website with an interactive grievance redress
link has been launched.
11. Alternative livelihood for fisher folks: So far SPMU has initiated dialogue with 26 out of targeted 80
villages covering 221 SHGs. Capacity building training for administrative matters has been completed
for 77 SHGs where as skill up-gradation training has been given to another 16 SHGs. Another set of 22
SHGs have received initial grant of Rs. 50,000 each towards infrastructure development. The mission
was pleased to note that books of account are being properly maintained and every individual member is
contributing towards their SHG. The office bearers of the SHGs are literate in most of the cases. The
mission was informed that SPMU is holding discussions with various external fish contractors (e.g.,
Benfish) who can buy back the fish catch and also dry fishes from the project beneficiaries which will
help beneficiaries to earn more. A federation of fisher SHGs will be formed which in turn will be
responsible for the welfare of fisher folks including marketing.
12. Apart from Fisheries department, Directorate of Handicraft and Cottage Industries is also involved in
developing alternative livelihood options for fishermen through coir making. It is expected that the
proposed Training cum production centre will help build capacity of fisher folks in coir sector as a source
of livelihood. The Directorate had identified 5 SHGs in this regard – though capacity building activities
is yet to start.
13. Eco and Pro-Poor Tourism: The forest department and Odisha Tourism Development Corporation is
promoting community based nature tourism as a source of alternative livelihood in order to reduce the
pressure on forest and other natural resources. Government land has been identified at various locations
to set up surveillance camps, camp sites, tourist complexes, monitoring and interpretation centres.
Though community has been informed of these initiatives and community level workshop was also
conducted at Prijipur, Chilika, detailed discussion and other modalities are yet to be finalized. Similarly,
community consultations have been carried out in each heritage sites that will be conserved and improved
under the project. SPMU along with the PEA (Department of Culture) has consulted villagers in
preparing peripheral development plan of the Potagad Fort. It was agreed that project will develop micro
plans to involve community for each of the identified beneficiary villages under various eco / community
based tourism initiatives.
14. Visit to village Bada Nolia Nuagaon: The mission visited Bada Nolia Nuagaon and held discussion with
the SHG members. The SHG members sought training on fish drying apart from fish marketing, repair of
mobiles and boat engine, polyculture, etc. The SHG members showed keen interest in developing the
activities identified and also agreed for “own contribution” towards purchase of small items like tarpaulin.
The SPMU has released the fund for construction of platform for drying fish. The books of account are
properly managed by the community. The women members also want their children to get educated and
have made arrangement on their own to get a teacher who can teach their wards up to class 10th. The
SPMU plans to (i) renovate 4 existing ponds in the village to promote pisciculture; (ii) provide insulated
boxes for fish preservation; and (iii) fish landing centre at the Rushikulya mouth.
15. Visit to village Pentha: The mission also visited Pentha village, the site of installation of geo tube
embankment to prevent coastal erosion. The project activities will be carried out on the government land
and involuntary resettlement or economic loss is envisaged.
16. Visits to the sites of Multipurpose Cyclone Shelters: The mission visited two sites of MPCS and was
pleased to see the enthusiasm among the community members. OSDMA has made substantial effort to
mobilize the community and transforming them from resource users to resource managers. All MPCSs
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have been constructed on public land- primarily schools and are in good condition including the
equipments provided.
West Bengal
17. The social development / rural development expert is yet to be hired in SPMU. The SPMU agreed to
share staffing plan with the World Bank by August 15, 2011.
18. Though no private land acquisition will be required for any of the sub projects, government land will be
transferred to the project at various locations. It was agreed that social screening will be carried out on all
such locations to identify adverse social impact, if any. In case social impacts are identified, resettlement
plans will be prepared in line with the agreed resettlement policy framework of the project.
19. Although the eco tourism project at Sagar Island has provision for community participation and formation
of SHGs to handle every activity, no serious discussion has been started. During the mission’s visit to the
Island, it was agreed that the local community will also be involved in providing peripheral services such
as changing room, rest room, etc. Among various SHGs to be formed, one SHG will be responsible for
keeping the beach clean. The RD expert of SPMU in consultation with local NGOs / CBOs will assist in
community mobilization and formation of SHGs.
20. The SPMU is trying to get Marine Stewardship Council’s (MSCs) Fishery Certification for Digha Fish
Auction Centre. The certification will help fishermen to earn more due to eco label of MSC. The fish
then can be exported and could fetch international price.
21. In Digha, the resettlement site identified for relocation of kiosks can only accommodate 620 stalls and
another 100 handicraft stalls. DSDA has to identify another resettlement site to accommodate rest of the
shops (approximately 750). The kiosk owners responded to the initial consultation carried out by DSDA
but there has been no follow up. The consultation process has to be renewed by DSDA to take written
consent from each of the kiosk owner.
22. During the visit to the Sagar Island, the mission discussed the issues of alternative livelihood options with
the community members of Ghoramara and Lohachara Islands who were displaced due to severe erosion
by Buttola River and sea level rise. Most of the villagers are landless labourers and also catch fish. The
women and children are also involved in collection of prawn seeds. Many of them suffer from skin
diseases as village pond water has turned saline. A local NGO (SEED) has mobilized the women
members and has formed SHGs and other villagers into Farmers’ club. The discussion revealed that
SGHs have not taken up any activity due to lack of seed money and monthly membership is too small to
help start any meaningful activity. The women were not only upbeat about their involvement in SHGs,
they also suggested that poultry and animal husbandry is a viable trade here as there is a large market for
these products. Fishing was also suggested as a viable alternative. It was agreed that SPMU in
consultation with SEED will come out with a list of viable trades along with the number of members
against each trade and seed money required for each of the activities.
Annex 5
Financial Management Systems and Performance
1. FM ISR rating: Based on the discussions during the mission and review of the financial management
systems across the project, the rating on financial management is pegged as Moderately Satisfactory.
While NPMU, Gujarat and Odisha have carried out most of the agreed actions during preparation, West
Bengal is in the process of completion of the agreed actions and it is expected that before the next mission
most of the agreed actions would be completed. Except for Gujarat and West Bengal, where there is a
partial compliance to the legal covenant related to budget release, other financial covenants have been met
by the project. The agreed actions for the project are summarized in the FM annex.
2. The following are the summary of FM discussions across NPMU and the SPMUs.
Budget:
3. SICOM: For the last FY, GOI provided a budget of Rs.1494.0 million which has been transferred to the
NPMU bank account. During the last financial year, Rs.1350.9 million was transferred to the States and
other National level PEAs. The expenditure incurred in the national component during the last year is Rs.
27.5 million. For this financial year, GOI has provided a budget of Rs.2676.0 million, but will release the
amount once the utilization certificate is provided by SICOM.
4. Gujarat: The State provided a budget allocation of Rs. 20 million for FY10-11, and this amount was
transferred to the SPMU bank account. NPMU had transferred an amount of Rs.429.2 million during the
last financial year. Out of this amount Rs. 100.8 million has been spent as on 31-03-2011. For the current
financial year, the State has provided Rs. 50 million budget which is yet to be transferred to the SPMU
and needs to be completed before 31 August 2011 (this issue is related to compliance to legal covenants).
5. Odisha: The State provided a budget allocation of Rs.46.6 million for FY 10-11, and this amount was
transferred to the SPMU bank account. NPMU had transferred an amount of Rs.359.8 million during the
last financial year. Out of this amount Rs.20.7 million has been spent as on 31-03-2011. For the current
financial year, the State has provided Rs.45.6 million budget, and has released Rs.6.015 million as the
first installment.
6. West Bengal: The State provided a budget allocation of Rs. 44.8 million for FY10-11, and this amount
was transferred to the SPMU bank account. NPMU had transferred an amount of Rs.322.7 million during
the last financial year. Out of this amount Rs.29.2 million has been spent as on 31-03-2011. For the
current financial year, the State has provided Rs.12.4 million budget (against a request of Rs.87.6
million), and the funds are expected to be released before 31 August 2011 (this issue is related to
compliance to legal covenants). The issue in case of West Bengal is that the balance of Rs.75.2 million as
per the action plan needs to be allocated, and as such needs to be requested as part of next revision of the
State budget.
Disbursements:
7. The disbursement as per the system is XDR 7.94 million including DA. The overall disbursement
percentage is 5.4% (including DA) while the claim for March 2011 to the tune of XDR 0.7 million has
been submitted by the project. Disbursements are on the slower side as (compared to expectations,
although it is in line with the projections) and are expected to pick up during this financial year, as the
contracts for most of the works would be in place.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Component
Allocated
(million SDR)
Disbursed
(million SDR)
Balance
(million SDR)
Disbursement
(%)
A 44.14 0.17 43.97 0.4%
B 38.125 0.64 37.48 1.7%
C 25.355 0.11 25.25 0.4%
D 38.55 0.07 38.48 0.2%
PPF advance 0.73 0.65 0.08 89.0%
DA 6.30 -6.30
Total 146.90 7.94 138.96 5.41%
Accounting system:
8. SICOM (or NPMU): The NPMU has installed and operationalized Tally accounting system. The financial
reports are being generated based on Tally records. The accounting records are up to date at NPMU. SOI
(one of the national level PEA) has initiated implementation of Tally accounting system and has achieved
good progress. However it would require guidance from NPMU on streamlining the chart of accounts and
accounting entries to be captured. NPMU had provided training for the accounting staff and refresher
training is expected to be provided before 31 July 2011. The SOI books of account in Tally are expected
to be up to date by 31 August 2011. Further, due to the government style accounting legacy, SOI has
treated some of the advances as expenditure and has claimed the same from the World Bank. This needs
to be corrected in the next IUFR.
9. Gujarat: SPMU and all PEAs have installed and opertaionalized the Tally accounting system. Financial
reports are being generated based on Tally records. The accounting records are up to date at SPMU.
10. Odisha: Tally has been installed in SPMU and all PEAs. However, Tally is functioning in 5 PEAs and in
other PEAs it is expected to be made functional by 31st August 2011. The project accounts have been
updated until 31 March 2011.
11. West Bengal: SPMU has installed Tally accounting system while none of the PEAs has installed the
software. SPMU will initiate the Tally installation within two months, followed by training support to the
PEAs. SPMU will operationalize Tally at PEAs before 30 September 2011. The project accounts have
been updated until 31st March 2011.
Project-specific bank accounts set up
12. The SICOM and all SPMU’s have setup the bank accounts and banking arrangements as agreed with the
World Bank. The following are the details state wise:
a. Gujarat: The bank accounts have been created for the SPMU and all PEAs in Corporation Bank.
b. Odisha: The bank accounts have been created for the SPMU and PEAs in State Bank of India. In
case of OSDMA, the bank account has been opened with Allahabad Bank for operational ease.
c. West Bengal: The bank accounts have been created for the SPMU and 9 PEAs in United Bank of
India. For Public health engineering department the PEA bank accounts are yet to be opened and
this needs to be completed by 31st July 2011.
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Staffing
13. SICOM: A Chartered Accountant has been appointed as the finance manager who heads the accounts and
finance wing at SPMU and is supported by accounts assistant (who is a commerce graduate). NPMU has
hired PFMC from December 2010. In case of SOI dedicated staff for maintaining the Tally accounts has
been appointed.
14. Gujarat: At SPMU, a Chartered Accountant has been appointed as the finance manager who heads the
accounts and finance wing at SPMU. The finance manager is supported by accounts officer (who has
been shifted out to procurement and this post is vacant) and accounts assistant (who is a commerce
graduate). The PEAs have appointed dedicated staff for maintaining the Tally accounts. SPMU is in the
process of finalizing the PFMC contract, which would be completed before 31 July 2011. PFMC would
visit PEAs and ensure that their accounts are maintained timely and correctly. The project has already
imparted one round of training to the PEAs. Similar refresher training needs to be conducted by the
SPMU before 31 August 2011.
15. Odisha: Staffing at SPMU level is adequate, as the State has nominated two staff and has appointed one
Chartered accountant (CA). PFMC has been appointed at the SPMU level that would also visit and ensure
that PEA accounts are maintained timely and correctly. The staffing at the PEA level is a concern as 7
PEAs are yet to appoint/nominate dedicated accounts staff for the project. This action is required to be
completed at the earliest before 30 September 2011. In the interim period, the SPMU with the help of
PFMC staff would ensure that the accounts of PEAs are maintained up to date. In case of some PEAs if
the recruitment process of accountants gets delayed, then SPMU will initiate the process, appoint the staff
for such PEAs and these staff would be paid by the respective PEAs. The mission interacted with all the
PEAs at SPMU office. While majority of the accounts staff were well informed about the project, there
would be requirement for constant training on accounts and Tally for the next six months. The project has
already imparted training in February 2011, which was attended by 15 participants. Similar training needs
to be conducted by the SPMU before 31 August 2011.
16. West Bengal: Staffing at SPMU level is not yet as per the agreed staffing pattern. The State has
nominated one staff and the SPMU has appointed two commerce graduates. The accounts officer who
would be a professional accountant is yet to be appointed and it is expected that the person would be
appointed by 31 July 2011. For PFMC, the consultant has been selected and the contract is expected to be
issued before July 2011 end. The staffing at the PEA level is a concern as 4 PEAs are yet to
appoint/nominate dedicated accounts staff for the project. This action is required to be completed at the
earliest and not later than September 2011. In the interim period, the SPMU with the help of PFMC staff
would ensure that the accounts of PEAs are maintained up to date. In case of some of the PEAs, if the
recruitment process of accountants gets delayed, then the SPMU will initiate the process; appoint the staff
for such PEAs; and these staff would be paid by the respective PEAs. The mission had interaction with
most of the PEAs at SPMU office. While some of the accounts staff was well informed about the project,
there would be requirement for constant training on accounts and Tally for the next six months.
Internal audit
17. SICOM: The internal auditor has been appointed and the contract has been signed for FY11-13 in the
month of March 2011. The auditor has been requested to audit 2010-11 for the project covering both
NPMU and all states. The audit is in progress and the report is expected to be submitted to the World
Bank by end July 2011.
18. Gujarat: The internal auditor has been appointed and the contract has been signed for FY11-13 in the
month of April 2011. The auditor is expected to start the work from July 2011. The first quarter report is
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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expected to be submitted by August 2011 end. An audit committee of the SPMU has been constituted as
per the FM Manual.
19. Odisha: The internal auditor has been appointed and the contract has been signed for FY11-13 in the
month of April 2011. The auditor is expected to start the work from July 2011. The first quarter report is
expected to be submitted by August 2011. An audit committee of the Odisha SPMU needs to be
constituted as per the FM Manual, and the same needs to be intimated to the World Bank before 31
September 2011.
20. West Bengal: The internal auditor has been selected and would be in place in July 2011. The auditor is
expected to start the work from July 2011. The first quarter report is expected to be submitted by August
2011 end. An audit committee of the West Bengal SPMU has been constituted.
External audit
21. As agreed an external auditor has been appointed by the NPMU who will cover the entire project
activities carried out by NPMU, all SPMUs and PEAs. The contract has been signed for FY 10-11 in the
month of April 2011. The auditor is expected to start the work from July 2011 and would submit the
report before the due date of September 2011.
New PEAs at national level
22. Three new activities are slated to be carried out under national component: (i) Dandi ESA activities which
is expected to be carried out GEC; (ii) Vedranyam ESA activities which expected to be carried out
MSSRF; and (iii) national knowledge program to be carried out by NCSZM.
23. For activity 2 and 3 the financial management assessment of MSSRF and NCSZM has been carried out
and prima facie MSSRF has the capacity to handle the FM reporting requirements as per the FM
assessment. In case of NCSZM since it is a new entity, accounts staff needs to be hired and trained to
carry out the project accounting and reporting. Till the accounts staffs are hired, all project related
expenses for NCSZM should be scrutinized, paid and accounted by SICOM. SICOM should ensure that
the NCSZM staff are hired and trained properly before they operate the project funds. For all the
components, the final cost table and the activities are yet to be approved by the technical team. So the first
step would be that the cost tables and activities are agreed with the task team and based on the activities
the financial management framework, fund flow and audit requirements can be worked out with these
agencies. Till the time the cost tables are completed and the funding is agreed, the project is advised not
to claim expenditure incurred by these agencies.
SHG/EDC framework
24. In the project there are some components where the funds would be transferred to the SHG/EDC/CBO.
The mission requested the project to finalize the fund flow, accounting rules and the installment payments
mechanism for SHG/EDC/CBO framework and inform the World Bank for concurrence. The mission
informed that all payments must be made to these communities through cheques and should also where
possible insist on maintaining separate bank accounts. The bank account should have at least two
signatories, which is a good internal control mechanism. The mission suggested that the maximum
installments should be around 3 and the project needs to work out and inform as how the payments would
be made and how the expenditure would be monitored. This framework needs to be shared with the
World Bank by 31 August 2011. Also all payments made to these groups would be treated as advance and
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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would be accounted as expenditure only when the groups provide either statement of expenditure or
utilization certificate as designed by the project.
Entity Audit backlog for certain PEAs
25. JMC has completed the audit of 2009-10 and has resolved the audit back log issue as agreed. It should
take further steps to be up to date in this regard, as it is viewed as a good governance practice.
26. OSPCB Audit: The entity statutory audit has been completed till 2006-07 and the internal audit has been
completed till 2007-08. The State during negotiations agreed that the backlog up to FY 2008-09 would be
addressed by March 2011. The State needs to ensure that the audit backlog is addressed within the next
six months as this is a serious issue from the governance perspective. The State is required to request the
AG to appoint the auditor at the earliest and complete the audit of the back log before September 2011.
Expenditure not eligible for claims
27. West Bengal: The cost of satellite imageries procured by IESWM from NRSA is not eligible for claims
and needs to be met out of the State contribution.
28. Gujarat: The cost of satellite imageries procured by BISAG from NRSA is not eligible for claims and
needs to be met out of the State contribution.
29. Gujarat MIS contract: The SPMU has issued an MIS contract on SSS method of procurement; however
the same is yet to be approved by the World Bank. Reimbursement for this contract can be claimed only
when the procurement is approved by the World Bank.
30. Amount paid to Government of Odisha for lease of land: OPSCB has incurred Rs.3.19 million as a
expenditure towards lease rent and advance rent for the piece of urban plot of land in Paradip for setting
up the OSPCB Coastal Monitoring Laboratory. Such expenditure cannot be financed (or part financed) by
the World Bank unless there is a prior approval from the Land Committee of the World Bank. Until such
approval is obtained, this expenditure shall not be claimed by the Project. It was agreed that SPMU will
prepare a proposal for approval of the Land Committee of the World Bank if required; or otherwise this
expenditure should be met from the state government funds.
Agreed Actions
31. Following is the list of agreed actions on financial management systems.
Action to be taken By Whom By When
Budget allocation revision and receipt of
state contribution for FY 11-12
West Bengal SPMU 31 August 2011
Receipt of state contribution for FY11-
12
Gujarat SPMU 31 August 2011
Tally accounting update SOI 31 August 2011
Tally accounting update – PEA Odisha SPMU
West Bengal SPMU
31 August 2011
30 September 2011
Project-specific bank account for PEA West Bengal SPMU 31 July 2011
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Action to be taken By Whom By When
PFMC appointment Gujarat SPMU, West Bengal
SPMUs
31 July 2011
PEA Staffing Odisha SPMU, West Bengal
SPMU
30 September 2011
Retraining and expanded training to
PEAs on accounting and Tally
SICOM, Gujarat SPMU,
West Bengal SPMU, Odisha
SPMU
31 August 2011
Constitute Audit committee Odisha SPMU 30 September 2011
SHG/EDC/CBO framework (based on
the approved CBO contract documents)
SICOM in consultation with
SPMUs
31 August 2011
Internal audit reports submission for
FY10-11 to World Bank
SICOM 31 August 2011
Internal audit reports submission FY11-
12 First Quarter to World Bank
SICOM, Gujarat SPMU,
West Bengal SPMU, Odisha
SPMU
31 August 2011
Annex 6
Procurement management Systems and Performance
1. General: This is the first implementation support mission, the NPMU and SPMUs have initiated
procurement for several packages.
2. Procurement Plan: The NPMU and the SPMUs have submitted the updated procurement plans (PPs)
during the mission. The World Bank has reviewed, provided no-objection and published it in the World
Bank’s external website. The NPMU and the SPMUs are advised to publish these PPs in their respective
websites; and confirm such publication to the World Bank. The mission appreciates efforts of the NPMU
and the SPMUs in preparing Procurement Activity Schedules (PAS) and for agreement to closely monitor
progress of the project based on these PAS. The performance of the consultants retained for providing
procurement and financial management support (PFM Support Consultants) should be assessed based on
the how the entire set of procurements carried out in comparison to the PAS. The current progress, and
the planned procurement (only NCB/ICB) for next 12 months is given below:
Category
[Only NCB/ICB]
Awarded In progress In next 12 months
No of
Contracts
Value (US$
million)
No of
Contracts
Value (US$
million)
No of
Contracts
Value (US$
million)
NPMU (SICOM)
Works 1 9.56 0 0 18 11.79
Goods 0 0 0 0 17 1.63
Consulting Services 3 0.75 1 0.78 10 2.75
SPMU, Gujarat
Works 1 9.40 0 0 8 19.90
Goods 0 0 0 0 11 6.30
Consulting Services 5 0.67 1 0.44 16 1.89
SPMU, Odisha
Works 1 0.06 11 2.45 27 5.40
Goods 0 0 4 2.30 11 4.10
Consulting Services 5 1.76 2 0.50 2 2.01
SPMU, West Bengal
Works 0 0 1 7.30 22 31.70
Goods 0 0 1 0.68 6 0.74
Consulting Services 3 0.8 0 0 15 2.13
3. Procurement of Civil Works: The following contracts following NCB procedures were awarded: (i)
Aerial Photography; (ii) Remodelling of Wetland Research & Training Centre and (iii) Construction of
Underground Sewer Collection System with House Connections in the City of Jamnagar. The planned
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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procurement for next 12 months is 75 packages. The NPMU should closely monitor the procurement as
procurement of works is critical.
4. Procurement of Equipment and Goods: No goods contracts following NCB/ICB procedure were
awarded. The planned procurement for next 12 months is 44 packages. The NPMU should closely
monitor SPMU, Odisha and Gujarat as procurement of goods in these states is critical.
5. Consultancy and other Services: There is considerable progress in hiring PFMC, internal audit, external
audit and PMC services. NPMU and SPMUs should closely monitor selection of consultants during next
six months.
6. Procurement Capacity Building: The World Bank Procurement Specialist conducted procurement
workshop for one day as part of mission in NPMU. This will be followed up with another workshop in
August 2011. The NPMU and the SPMUs should ensure PFMC Procurement Specialists deployed in the
project have experience in World Bank financed projects and if required they should attend training in
ASCI/NIFM (such training should be wholly financed by the consultants).
7. Complaint Handling: There is only one outstanding complaint in the SPMU, West Bengal. The NPMU
and SPMUs agreed to develop online procurement complaint handling system not later than December
30, 2011 as part of Procurement MIS which will be launched as part of the websites for SICOM and
SPMUs which is under development.
8. Disclosure Management: The PMU is publishing IFBs and REOIs. The agreed disclosure framework
and current status is given below. The NPMU and SPMUs will ensure the disclosure framework is fully
complied and a confirmation with link will be sent by September 30, 2011.
Disclosure Agreed in the Project website NPMU
(SICOM)
SPMU,
Gujarat
SPMU,
Odisha
SPMU,
W. Bengal
Procurement plan and updates No No No No
Specification for goods and equipments as
soon as these are prepared
No No No No
Invitation for bids for goods and works for
all ICB and NCB contracts
Yes Yes Yes Yes
Request for expression of interest for
selection/hiring of consulting services
Yes Yes Yes Yes
Contract awards of goods and works
procured following ICB/NCB procedures
No No No No
List of contracts/purchase orders placed by
NPMU, SPMUs and PEAs following
shopping procedure on a quarterly basis
No No No No
Short list of consultants No No No No
Contract award of all consultancy services No No No No
Brief description of activity and amount
sanctioned for CBOs using community
contracting method
No No No No
Brief description of activity and amount No No No No
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Disclosure Agreed in the Project website NPMU
(SICOM)
SPMU,
Gujarat
SPMU,
Odisha
SPMU,
W. Bengal
sanctioned using force account, as wells as
the details of expenditure for such force
account activity after completion of the
activity
List of contracts following DC or CQS or
SSS on a quarterly basis
No No No No
Action taken report on the complaints
received on a half yearly basis
No No No No
9. Procurement Post Review: It is proposed to conduct PPR during FY12. The NPMU and SPMUs should
submit the list of contracts from inception to June 30, 2011 by August 15, 2011.
10. Procurement MIS: During the mission SPMU, Gujarat has organized a presentation on Procurement
MIS and agreed the same will be deployed by July 30, 2011. The NPMU and SPMUs may evaluate and
either adopt the same with minimum changes or develop robust low cost procurement MIS (for example,
similar to the Andhra Pradesh Tanks Project as explained during the mission).
11. Contract Management: The mission discussed contract management issues with the national and State
Project Directors. It was agreed that the Procurement officers will ensure a Contract Manager is
nominated for each contract and the same is incorporated in the contract. This will be verified during next
mission.
12. Review and updating the Procurement Risks identified during preparation:
Risk Factor Mitigation Measure Current Status
Record keeping
and
documentation
At the beginning of the project a brief over view of the documents
to be maintained and filed would be discussed with
NPMU/SPMU. Subsequently during project implementation, the
record keeping and documentation regarding procurement shall be
monitored. The project has prepared a procurement manual
addressing these issues.
To be monitored
during every mission.
The current status is
satisfactory.
Inadequate
understanding of
proc. procedures
Use of the Procurement Support Consultants (as part of the firms
procured to provide financial management and procurement
support) to NPMU and SPMUs.
NPMU and SPMUs
have hired PFMCs.
No uniform
procurement
procedures and
SBDs
World Bank Procurement Guidelines, SBDs will be used by all
the implementing agencies to have uniformity in procurement
under the project. Project will prepare and use of Procurement
Manual.
Complied with.
Inefficiencies and
delays in
procurement
process
Time line to finalize the tenders/selections has been specified in
the Procurement Manual.
Creation of NPMU and SPMUs as autonomous societies with
adequate delegation of powers.
Not much progress
yet. To be monitored
during next mission.
Complied with.
Insufficient
competition in
Publishing the GPN close to project launch in the regional and
national newspapers.
Not yet complied
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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Risk Factor Mitigation Measure Current Status
procurement Development of website for NPMU and SPMUs.
Publishing all SPNs in the project website in addition to a national
newspaper.
Building-up the cost database.
Publishing procurement Plan and specifications of equipments in
the website early.
Agreement to disclose all contract awards of NCB in the NPMU
and SPMU websites.
Publishing list of purchase orders/contracts placed following
shopping procedure every month in the NPMU and SPMU
websites.
Complied with
Complied with
Not yet complied
Not yet complied
Not yet complied
Not yet complied
Contract
management
Pre-dispatch and post dispatch inspections will be undertaken.
A quarterly report of all the ongoing contracts: a detailed status
report including contract management issues such as delays,
payments, etc will be submitted to the NPMU Project Director for
review (also submitted to the World Bank).
Not yet complied
Not yet complied
Probability of
staff handling
procurements
being transferred
Transfer of Procurement staff after they have undergone training
is a possibility. MOEF, NPMU and SPMUs will endeavor that the
trained procurement staff will normally not be transferred during
the project’s life.
No issues so far.
Fraud and
corruption risks
(including
collusion and
outside
interference) in
contracting
process
Measures to improve competition such as broad technical
specifications, realistic post qualification criteria, appropriate
contract packaging.
Better disclosure, complaint Handling, MIS, documentation.
Training in detecting fraud and corruption indicators to
NPMU/SPMUs staff by hiring a consultant with requisite skills by
the NPMU.
No issues so far.
Not yet complied
with.
World Bank will
organize this course
during FY 12
Weak complaint
redress
mechanism
A complaint handling mechanism has been specified in the
procurement manual.
A Half yearly report of all complaints received and action taken
will be submitted to the NPMU Project Director for review (also
submitted to the World Bank). This will also be published in the
project website.
Complied with.
Not yet complied.
Corruption in
procurement
Disclosure of contract opportunities, contract award decisions,
internal/external procurement and financial audits
Not yet complied.
Overall Risk High
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011
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13. List of Key Actions to be taken in next 6 months: These include that the NPMU and SPMUs will take
additional and improved efforts (i) to monitor procurement of Goods and works and ensure award as per
procurement activity schedule; (ii) to ensure all the agreed disclosures are made as per disclosure
framework; (iii) to develop online complaint handling and Procurement MIS; and, (iv) to ensure
compliance with mitigation measures agreed during project preparation.
14. Procurement performance during the period of review has been rated as Moderately Satisfactory. The
above assessment is based on (i) initial delays in hiring PFMCs and other consultancy services, and (ii)
not complying with the disclosure framework and risk mitigation measures. The roadmap for upgrading
procurement performance will be based on completing the actions listed above.