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Indian Maritime University, Chennai
Tender for Providing ‘On-site IT Support Personnel’
at Indian Maritime University, Chennai
Tender No. IMU/01/IT Support Personnel/2016/ 3rd August 2016
Tender for Providing ‘On-site IT Support Personnel’ at Indian Maritime University, Chennai
Sealed Tenders are invited from reputed Service Providers for providing ‘On-site IT Support Personnel’ at Indian Maritime University, Chennai. The Tender Document can be downloaded from the University Website www.imu.edu.in. The last date for receiving bids is Monday 22nd August 2016 (before 3 pm).
REGISTRAR
INDIAN MARITIME UNIVERSITY (A Central University)
East Coast Road, Uthandi, Chennai 600 119. Tel: (044) 24531086
INDIAN MARITIME UNIVERSITY
(A Central University, Government of India)
Established by an Act of Parliament in 2008
Tender for Providing ‘On-site IT Support Personnel’
at Indian Maritime University, Chennai
Tender Abstract
Notice Inviting Tender No: IMU/01/IT Support Personnel/2016
Tender document download start date From 3rd August 2016 from the
website www.imu.edu.in
Pre-bid Meeting 12th August 2016 at 11:00 am in
Indian Maritime University
East Coast Road, Uthandi
Chennai – 600 119.
Last Date for Submission of Bid 22nd August 2016 at 3:00 pm
Technical Bid Opening Date and Time 22nd August 2016 at 3:30 pm
Price Bid Opening Date 26th August 2016 at 3:00 pm
EMD Amount Rs.50,000/- by Demand Draft drawn
in favour of ‘Indian Maritime
University’, payable at Chennai.
Address for Submission of Tender The Registrar Indian Maritime University
East Coast Road, Uthandi Chennai – 600 119
INDIAN MARITIME UNIVERSITY
Tender for Providing ‘On-site IT Support Personnel’
at Indian Maritime University, Chennai
1. Introduction: The Indian Maritime University (IMU), Chennai is a Central
University under the Union Ministry of Shipping with all-India jurisdiction,
with its own Campuses at Chennai, Cochin, Mumbai, Kolkata and
Visakhapatnam, and with 34 Affiliated Institutes across the country.
IMU offers various Undergraduate and Postgraduate courses in the Schools
of Marine Engineering and Technology, Nautical Studies, Naval Architecture
and Ocean Engineering and Maritime Management.
IMU has computerized systems for Admissions, Examinations, Convocation,
Payment of Fees and various other functionalities. Admissions to the courses
offered by IMU Campuses and the Affiliated Institutes are through IMU’s
Online Common Entrance Tests (CET). Online Counselling is done for
admissions to the UG and PG Programmes of IMU Campuses. The links to
various systems are available through the existing website of IMU at
www.imu.edu.in The IMU HQ has campus-wide Local Area Network with
around 100 computers connected to the LAN. Internet connectivity is
available through 1 Gbps NKN connectivity and 8 Mbps Leased Line
connectivity through BSNL.
2. Scope of Work: IMU is looking for a reputed IT Organisation in the
business of ‘On-site IT Support Services and Software Development’ for
providing On-site IT Support Personnel (i) for Software Development and
(ii) Hardware Support for Indian Maritime University Headquarters at
Chennai as well as its Chennai Campus. The present requirement is for the
deployment of following On-site IT Support personnel:
a. Software Development Support Services – 2 Nos.
b. Server and Network Management Services – 1 No.
3. Detailed job responsibilities are as follows:
Software Development Support Services: The University is in need of a
‘Senior Software Developer’ and a ‘Software Developer’ for providing
support to various sections of the University for the development of
Information Systems. The Software Developers will also be responsible for
redesigning and enhancing the contents of University website and for
maintaining the existing contents. They are expected to design and
generate various reports using the data ported from existing application
systems.
Server and Network Management Services: The University has a
Computer Centre with eight Blade Servers and associated peripheral
equipment. Many of the existing application systems are hosted on these
Servers. One System Administrator is required for maintaining the
Servers and Systems Software and for ensuring upkeep of the systems with
regular back up and related system management activities. The System
Administrator will also be responsible for proper working of the Local Area
Network and assisting users in their system usage related issues. The
System Administrator will have to interact with AMC Support Service
agencies for ensuring proper working of all the systems.
4. Qualification and Work Experience of On-site IT Support Personnel:
On-site IT Support Personnel deployed by the Service Provider should have
the following qualifications and experience:
a. Senior Software Developer (1 No.)
i. BE or B.Tech in Computer Science / MCA / M.Sc (Computer
Science) with minimum of 5 years’ experience in software
development in the following areas:
a. Experience in development and maintenance of application
systems using RDBMS
b. Experience in use of Reporting Tools based on SQL
c. Experience in development of web based applications using
Java / .Net / PHP.
d. Experience in development and maintenance of websites
ii. Exposure to University / College Management Systems is
desirable
b. Software Developer (1 No.)
i. BE or B.Tech in Computer Science/ MCA / M.Sc (Computer
Science) with minimum of 3 years’ experience in software
development in the following areas:
a. Experience in development and maintenance of application
systems using RDBMS
b. Experience in development of web based applications using
Java / .Net / PHP.
c. System Administrator (1 No.)
i. BE or B.Tech in Computer Science/ MCA / M.Sc (Computer
Science) or Electronics and Communications Engineering with
minimum of 3 years’ experience in the following areas:
a. Experience in Linux / Windows Server Management
b. Experience in Network Management
5. Contract Duration:
Initially, the contract for deployment of On-site IT Support Personnel will
be for TWO (2) years, which can be extended for further period of 4 years
(2 years at a time) on the same terms and conditions subject to
satisfactory performance at IMU’s discretion.
6. Eligibility/Qualifying Criteria
a. The Bidder should be a private/public limited company or a
partnership firm. Individuals are not eligible to participate.
[Mode of Proof: Copy of Registration/Incorporation Certificate
showing that the Bidder is a private/ public limited companies/
partnership firms]
b. The bidder must be in the business of providing On-site IT Support
Services and Software Development for at least 5 years.
[Mode of Proof: Certificate of Incorporation, Certificate of Commercial
Taxes registration/ Income Tax registration/any other document (e.g.
copies of purchase orders) showing that the Bidder had been in the
business during last 5 years. It shall be IMU’s prerogative to decide
whether the document produced is a valid evidence or not and to call
for additional proof if required].
c. The bidder should have an office at Chennai with at least 20 ‘IT
Support personnel’ on their payrolls at Chennai. ‘IT Support personnel’
shall mean a person possessing any of the education qualifications
listed in Section 4 above.
[Mode of Proof: Copy of address proof such as Rent Agreement,
Local Body Tax receipts, Electricity bill showing that the bidder has
an office in Chennai and Salary Slip, Statutory Payments such as
PF, TDS Return, Income Tax Certificate etc showing that the bidder
has an employee strength of at least 20 persons. The Bidder should
also provide notorised certificate as per the Annexure –I giving the
details of number of IT Support Personnel on the rolls of the bidder
at the time of submission of bid]
d. The bidder must be currently providing On-site IT Support Services to
at least five (5) Organisations such as Central/State Universities,
Autonomous Educational Institutes, Port Trusts, Public Sector
Undertakings, Central/State Government Departments/Agencies
organizations, Public Limited Companies or Scheduled Banks.
[Mode of Proof: Copy of Agreement/Work Order/Project completion
certificate/any other relevant document. It shall be IMU’s prerogative
to decide whether the document produced is a valid evidence or not
and to call for additional proof if required.]
e. The Bidder should have an average annual turnover of at least Rs.3
Crore during the following 5 years – 2010-11, 2011-12, 2012-13,
2013-14 and 2014-15. The turnover indicated has to be for providing
On-site IT Support Services and Software Development.
[Mode of Proof: Copy of Profit & Loss Account of the bidder for each
of the 5 years authenticated by a Chartered Accountant (or) Copy
of Income Tax return for each of the 5 years authenticated by a
Chartered Accountant or a Certificate authenticated by the
Chartered Accountant stating that the Bidder have an average
annual turnover of Rs.3 Crore during the following 5 years – 2010-
11, 2011-12, 2012-13, 2013-14 and 2014-15].
f. Whether the bidder has been debarred or black listed by any
government department/agency in the past 3 (three) years on account
of fraudulent or corrupt practices or inefficient/ineffective performance?
[The bidder should give an undertaking for this]
7. Submission of Bids
a. The Bidders shall submit their bids in two parts:
i. Technical Bid, and
ii. Price Bid.
b. The Technical and Price Bids should be kept separately in sealed
envelopes and both these envelopes should be kept in one sealed
envelope super-scribing “Tender for Providing On-site IT Support
Personnel at Indian Maritime University, Chennai”. If any Bidder
encloses the Price Bid within the Technical Bid, the same shall be
rejected summarily.
c. The Bid Document can be downloaded from IMU web site
http://www.imu.edu.in for free.
d. The Bid Document must be addressed to:
The Registrar, Indian Maritime University, East Coast Road, Uthandi,
Chennai – 600119.
e. They must be sent only by Registered / Speed Post or through Special
Messenger under proper acknowledgement, so as to reach by 3:00 pm
on Monday, 22nd August 2016. Late tenders shall not be accepted.
f. The Bid shall remain valid for a period of 90 days from the date of
opening of the Price Bid.
g. All the pages of the Bid Document shall be continuously numbered and
submitted as a package along with a Covering Letter in the prescribed
proforma (Schedule I) letter on the Bidder’s letter head.
h. The Technical Bid should contain all the relevant information and
desired enclosures in the prescribed format [Schedule II] along with an
Earnest Money Deposit (EMD) of Rs.50,000 in the form of Demand
Draft drawn in favour of Indian Maritime University and payable at
Chennai. The tenders without EMD shall be summarily rejected. The
EMD will be forfeited if the bidder unilaterally withdraws the offer, or
unilaterally amends, impairs or rescinds the offer within the period of
its validity. The EMD of the unsuccessful bidders will be refunded after
award of the contract.
i. The Price Bid shall be in the format prescribed in Schedule III. The
price quoted shall be as a % (percentage) of total monthly Lump sum
amount payable to Senior Software Developer, Software Developer and
System Administrator. In case of a discrepancy between the price in
figures and words, the price in words will be considered correct.
j. Bidders should avoid alterations / corrections in the price submitted by
them. However, if alterations / corrections in price is inescapable, each
alteration / correction should be indicated both in figures and words,
and duly attested under the full signature of the Authorized Signatory
of the Bidder.
k. Information, references and certificates from the respective clients
certifying technical, delivery and execution capability of the Bidder
should be signed and affixed with seal and the contact numbers of all
such clients should be mentioned. IMU, Chennai may also
independently seek information regarding the performance from the
clients.
l. If the Bidder deliberately gives incorrect or misleading information in
his tender or wrongfully creates circumstances for the acceptance of
the tender, then IMU reserves the right to reject such a tender at any
stage and also blacklist / debar the Bidder from future tenders for a
period of not less than 3 years.
m. Bidders are not allowed to submit multiple bids.
n. Bidders are not allowed to sub-contract any part or whole of this
contract.
o. Bids / offers received through e-mail or without sealed cover will be
rejected.
p. IMU reserves the right to accept any bid under this tender in full or in
part, or to reject any bid or all bids without assigning any reason
whatsoever.
8. Pre-bid meeting: Interested Bidders may attend pre-bid meeting
scheduled to be held at 11 AM on Friday 12th August 2016 at Registrar’s
Chambers, IMU Chennai.
9. Tender Evaluation:
a. Technical Bid Evaluation
i. The Technical Bid will be first opened on 3:30 pm on Monday 22nd
August 2016 in the presence of the bidders (if any) and
evaluated as per the evaluation criteria.
ii. Criteria for evaluation of technical bids have been specified in
Schedule II of this document.
b. Price Bid Evaluation
i. The Price bids of only the technically qualified bidders will be
opened at 3:00 pm on Friday 26th August 2016 in the presence of
the Technically Qualified bidders.
ii. The bidder with lowest financial quote (L1) will be the successful
bidder.
iii. If a bidder quotes ‘NIL’ charges/consideration, the bid shall be
treated as unresponsive and will not be considered.
10. Security Deposit
a. Within 5 days of the successful Bidder's receipt of notification of award,
the Bidder shall furnish a Security Deposit of Rs.1,50,000 in the form
of a A/C Payee Demand Draft to IMU. The EMD already paid can be
adjusted against the Security Deposit.
b. The Security Deposit will be discharged by the IMU and returned to the
Service Provider not later than 90 days following the date of
completion of the Service Provider’s performance obligations.
c. The proceeds of the Security Deposit shall be payable to the IMU as
compensation for any loss(es) resulting from the failure of the Service
Provider to meet out its obligations under the Contract. This shall be in
addition to any other action/penalty taken by IMU for
delays/default/failure on the part of the Service Provider.
11. Selection of On-site IT Support Personnel
a. The Service Provider will be required to send to IMU 3 times the
number of eligible candidates required for each of the three positions
cited in Section 4 above along with their detailed profile within 7 days
from the date of award of contract. IMU reserves the right to subject
the candidates to such written tests and interviews as considered
necessary to select a suitable candidate for each position.
b. If all the candidates sent by the Service Provider for a given position
are found to be unsatisfactory, then IMU reserves the right to ask the
Service Provider to send a fresh panel of candidates for that position
within 7 days who shall again be subjected to IMU’s written tests and
interviews.
c. If all the candidates sent by the Service Provider for a given position
are found to be unsatisfactory a second time, then IMU reserves the
right to cancel the award of contract and call for a fresh tender.
d. The Service Provider shall issue letter authorizing the selected
candidate to work in IMU.
e. The selected candidates should report to IMU for duty within 7 days
from the intimation of their selection.
f. Once the IT Support Personnel have been selected and deputed to IMU,
the Service Provider shall ensure that these personnel are not
changed/transferred during the period of the contract except with the
prior written concurrence of the Registrar, IMU.
g. In the event of non-performance or unauthorized absence or
indiscipline on the part of the deployed IT Support Personnel, IMU
reserves the right to direct the Service Provider to withdraw such
personnel and propose a fresh panel of 3 candidates within 3 days from
the date of intimation of the same. Such selected candidates should
report to IMU within 7 days from the intimation of their selection.
h. In the event of unauthorized absence of the deployed IT Support
Personnel beyond 3 days, IMU reserves the right to direct the Service
Provider to propose a fresh panel of 3 candidates within 3 days from
the date of intimation of the same. Such selected candidates should
report to IMU within 7 days from the intimation of their selection.
i. The number of personnel indicated in Section 4 may be increased or
decreased after the award of contract depending upon on the actual
workload. The additional personnel deployed shall be paid the monthly
lump sum remuneration as stated in Section 12 of the bid document.
12. Payment Terms
a. No advance will be paid to the Service Provider.
b. The monthly payments to the Service Provider shall consist of:
i. Lump sum amount payable to the deployed On-site IT Support
Personnel as below, and
Post Nos. Lump sum monthly Remuneration
Senior Software Developer 1 Rs.50,000/-
Software Developer 1 Rs.35,000/-
System Administrator 1 Rs.35,000/-
ii. Monthly Administrative Charges for the deployment of On-site IT
Support Personnel at IMU as per Price Bid (Schedule III)
c. The monthly Lump sum amount shall include Group Insurance, ESI, PF
and all other statutory payments.
d. The lump sum monthly Remuneration will be increased by 5%
every year subject to the extension of the contract for future period at
the same terms and conditions and subject to satisfactory
performance.
e. The remuneration due shall be calculated from the date(s) the selected
candidates are actually placed in IMU by the Service Provider. The
monthly payments shall be on pro-rata basis after making necessary
deductions for the non-permissible absence of the deployed IT Support
Personnel.
f. The service provider shall pay lump sum monthly remuneration to all
IT Support Personnel deployed by them on or before 5th of every
month and thereafter shall submit the bill for reimbursement from IMU.
IMU will not make any direct payment to the deployed IT Personnel
provided by the Service Provider.
g. The Service Provider shall submit the proof of remittance of the
prescribed lump sum monthly Remuneration to the On-site IT Support
Personnel deployed, which includes Group Insurance, ESI, PF and other
statutory payments. If the Service Provider fails to submit the proof of
remittance along with the bills, IMU shall withhold the payments until
the Service Provider submits the required documents.
h. The payments to the Service Provider will be made on monthly basis.
IMU will ordinarily make the payment of the bill within 10 working days
of receipt of the complete invoice.
i. Payments to the Service Provider would be strictly on certification by
the office with whom he is attached that his services were satisfactory
and attendance as per the requirements of the subject Tender.
j. In the event of delays on the part of the Service Provider to make the
monthly lumpsum payment to the deployed IT Support Personnel
within 5th of every month, IMU shall be entitled to deduct a sum of
Rs.500/- per person for each day of delay.
k. In the event of delays on the part of the Service Provider in deploying
‘On-site IT Support Personnel’ or in providing a replacement beyond
the time limits prescribed in Section 11 above, IMU shall levy a penalty
at the rate of Rs. 1000 per person per day
l. On expiry of the agreement, the agency should withdraw all its
employees and clear their accounts by paying all their dues.
13. General terms and conditions:
a. The contract or any part, share or interest in it shall not be transferred
directly or indirectly to any persons whomsoever without the written
consent of the Registrar.
b. In the event of the breach of any of the provision of the contract by the
Service Provider, the IMU shall have the right to terminate the contract
summarily.
c. In the event of the IMU terminating the contract for breach by the
Service Provider of any of the provisions thereof, the Service Provider
shall be liable for any loss suffered by the IMU upto the time of the
termination of the contract and for any further loss the IMU may suffer
during the remainder of the period originally covered by the contract.
d. The IMU shall not be liable for any damages or compensation payable
at law in respect or in consequence of any accident or injury to any of
the deployed IT Support Personnel. The Service Provider shall
indemnify and keep indemnified the IMU against all such damages and
compensation and against all claims, demands, proceedings, costs,
charges and expenses whatsoever in respect thereof or in relation
thereto.
e. The character and antecedents of each IT Support Personnel will be got
verified by the Service Provider before their deployment after
investigation by the local police, collecting proofs of identity like driving
license, bank account details, previous work experience, proof of
residence and recent photograph and a certification to this effect
submitted to this Department. The service provider will also ensure
that the personnel deployed are medically fit and will keep in record a
certificate of their medical fitness. The Service Provider shall withdraw
such employees who are not found suitable by the office for any
reasons immediately on receipt of such a request.
f. The Service provider has to provide the Photo Identity Cards to each of
the IT Support personnel deployed by them. These cards are to be
constantly displayed & their loss reported immediately.
g. The deployed IT Support Personnel shall work directly under the
Registrar. They shall ordinarily work 6 days a week (Monday to
Saturday) from 9.00 A.M. to 6.00 P.M. However, depending upon the
urgency/requirement of work, the personnel may be required to work
beyond the time limits specified or on holidays. No overtime allowance
shall be paid for working extra hours or on holidays. They shall be
required to mark their attendance through Bio-metric attendance
system in IMU. In case of late attendance for more than half an hour,
½ day’s remuneration will be deducted from the individual’s account.
h. The IT Support Personnel deployed by the Service provider is eligible
for one (1) day casual leave for completion of every month’s period of
deployment in IMU. However, the leave cannot be claimed as a matter
of right. The personnel deployed by the service provider before
proceeding on leave, should seek permission in writing from the
Registrar.
i. The deduction of monthly lump sum remuneration due to late
attendance or unauthorized absence or leave taken beyond his
eligibility or for other reasons, shall be calculated as follows: [No. of
days of absence/No. of days in that month x Monthly lump sum
remuneration payable to IT Personnel]
j. The personnel deployed under the Contract should be good in public
relations and while handling the assigned work, their actions shall
promote goodwill and ensure discipline, integrity and enhance the
image of IMU. The service provider shall be responsible for any act of
indiscipline on the part of persons deployed by him.
k. IMU shall not be liable for any loss, damage, theft, burglary or robbery
of any personal belongings, equipment or vehicles of the personnel of
the service providers. The Service Provider shall indemnify any loss/
damage occurring to the IMU properties caused by the Service Provider
or deployed IT Personnel.
l. The Service Provider’s personnel shall not divulge or disclose to any
person, any details of office, operational process, technical know-how,
security arrangements and administrative / organizational matters as
all are of confidential/secret nature that can attract legal action.
m. The personnel deployed shall not claim any Master & Servant
relationship against IMU and shall be the employees of the Service
Provider only.
n. The Service Provider shall ensure proper conduct of the deployed
person in office premises, and enforce prohibition of consumption of
alcoholic drinks, paan, smoking, loitering without work and comply with
IMU rules and regulations.
14. Statutory Provisions
a. Recruitment and appointments of a personnel should be made only by
the Service Provider and the IMU shall not be responsible for or party
to any labour or other dispute that may arise between the Service
Provider and the contract personnel.
b. The Service Provider is the employer of the personnel under all labour
legislation including Industrial Disputes Act, 1947 etc.
c. The Service Provider is totally responsible for making any payments as
may become applicable to the staff employed by them under the
provisions of the Employee’s compensation Act, 1923.
d. The Service Provider shall comply with all the statutory regulations that
are in force and that may become applicable in future and from time to
time all matters touching this agreement matters arising there form.
e. All statutory obligations like EPF, ESI, compensations for accidents of
any kind or any other payments totally rest with the said contract and
if Service Provider fails to recover and remit along with contributions,
IMU shall deduct the same from Service Provider’s Administrative
charges and remit the same to the prescribed authorities on Service
Provider behalf.
f. The person deployed by service provider shall not claim any benefit/
compensation/ absorption/ regularisation of services in IMU under the
provision of Industrial Disputes Act, 1947 and Contract Labour
(Regulation & Abolition) Act, 1970. Undertaking from the person to this
effect will be required to be submitted by the service provider to this
office. The persons so deployed shall be under the control and
responsibility of the Agency and IMU has no liability what so ever in
this regard.
15. Termination: In the event of unsatisfactory performance or non-
performance not attributable to IMU or to Force Majeure causes, IMU shall
have the right to withhold the corresponding payment either fully or partly
after giving a 7-day notice to the Service Provider to show cause against
the same, and to take such other legal action to make good the losses
caused by the Service Provider to IMU. IMU shall also have the right to
terminate the contract altogether (upon which the Security Deposit paid
by the Service Provider shall stand forfeited) and to entrust the remaining
work to another Service Provider.
16. Confidentiality: The Service Provider and the deployed IT Support
Personnel shall not disclose any proprietary or confidential information or
data relating to IMU without the prior consent of the IMU. At the time of
replacement of any On-site IT Support personnel, the Service Provider
shall ensure that the concerned person hands over all the data to IMU.
17. Resolution of Disputes: Should any dispute arise between the Service
Provider and IMU which cannot be resolved amicably through mutual
negotiations, the same shall first be resolved through Arbitration, failing
which in a Court of competent jurisdiction based in Chennai irrespective of
the locus of the dispute.
-0-0-0-
Schedule I
Covering Letter to Accompany Technical Bid
[On the Letter head of the Bidder and to be put in a separate sealed cover
along with Schedule II (Technical Bid), and DD for EMD of Rs.50,000.]
Ref: IMU’s Tender - IMU/01/IT Support Personnel/2016 dated 3rd August 2016
From
Name & Address of the Bidder
To
The Registrar,
Indian Maritime University,
East Coast Road,
Uthandi,
Chennai - 600119.
Sir,
1. We are a ------------------------------------------------------------------------
[Introduce your company and its activities with particular reference to
your experience in On-site IT Support Services and Software
Development. Also furnish particulars of your registration with various
statutory Tax authorities. Not more than 200 words].
2. We hereby submit our Bid for Providing ‘On-site IT Support Personnel’ at
Indian Maritime University, Chennai.
3. We have enclosed a Demand Draft bearing No. ……………. dated………..
for Rs.50,000 towards Earnest Money Deposit (EMD) in the name of the
Indian Maritime University, payable at Chennai.
4. We have read and understood and hereby agree to all the terms and
conditions stipulated by the IMU in this tender and scope of the work, the
Time Line, Payment Terms, Statutory obligations etc.
5. We certify that all the particulars furnished in our Bid are true and correct
and based on documentary evidence. We agree to the decision of IMU
regarding the suitability of our solution to their requirement. We
understand that if any of the particulars are found to be false or
misleading, IMU has the right to summarily reject our bid at any stage
and that our company is liable to be blacklisted /debarred by IMU for at
least 3 years.
6. In the event of our being awarded the work, we undertake to remit the
Security Deposit and execute the Contract with IMU within 5 (Five) days
from the date of issue of the Purchase Order failing which the Purchase
Order may be canceled and the EMD forfeited.
7. Our Price Bid is inclusive of all taxes, duties and charges and the price
quoted be firm till the execution of the contract.
8. We shall work closely with IMU and keep IMU posted at every stage
regarding any changes in the deployment of On-site IT Support Personnel.
We shall render all assistance to IMU to make the projects undertaken by
IMU a success.
Yours faithfully,
Date:
Place: Signature with Seal of Authorised Signatory
Schedule II
TECHNICAL BID
(First sheet shall be on the letter head and all pages have to be authenticated at
the bottom)
1. Whether the Bidder is a private/public limited company or partnership
firm: YES/NO.
• Mode of Proof enclosed:
• Available at which page number of Bid Document:
2. Whether the bidder is in the business of IT On-site Support Services
Software Development for at least 5 years? YES/NO
• Mode of Proof enclosed:
• Available at which page number of Bid Document:
3. Whether the bidder has an office at Chennai with at least 20 ‘IT Support
personnel’ on their payrolls at Chennai. YES/NO
Note: ‘IT Support personnel’ shall mean a person possessing any of the
education qualification listed in Section 4.
• Mode of Proof enclosed:
• Available at which page number of Bid Document:
4. Whether the bidder is currently providing Software Development / IT
Support Services to at least 5 (five) Organisations such as Central/State
Universities, Autonomous Educational Institutes, Port Trusts, Public Sector
Undertakings, Central/State Government Departments/ Agencies
organizations or Public Limited Companies.
Sl.
No.
Name & brief
description of
the contract
Name, Address &
Contact No. of the
Client
Contract
Value
Contract
Period
Mode
of
Proof
Available at
which page of
the bid
document
5. Annual turnover for the last 5 years i.e. 2010-11, 2011-12, 2012-13,
2013-14 and 2014-15.
Financial Year Turnover (Rs. Crores) Available at Page number of document
2010-11 2011-12 2012-13 2013-14 2014-15 Average of 5 yrs
6. Whether the Bidder has been debarred or black listed by any government
department/agency in the past 3 (three) years on account of fraudulent or
corrupt practices or inefficient/ineffective performance? YES/NO
Declaration
I/We certify that all the particulars furnished above are true and correct and
based on documentary evidence, and that I/we understand that if any of the
above particulars is found to be false or misleading, our bid is liable to be
summarily rejected at any stage and my/our company is liable to be
blacklisted/debarred by IMU for at least 3 years.
Date: Signature with Seal of Authorised Signatory
Place:
Annexure-I
PROFILE OF IT SUPPORT PERSONNEL (To be notorised)
Vendor should submit brief profile of the IT Support Personnel on the
rolls of the Company/Firm in the below mentioned format:
Sl.No. Name Educational Qualifications as listed in Section 4 of the bid document
Area of Expertise
No. of Years of Experience
We confirm that, all the details mentioned above are true and correct and
if the IMU observes any misrepresentation of facts on any matter at any
stage of evaluation, the IMU has the right to reject the proposal and
disqualify us from the process.
We hereby acknowledge and unconditionally accept that the IMU may
independently seek information regarding the IT Personnel mentioned
above for verification.
Date:
Place: Signature with Seal of Authorised Signatory
[On the Letter head of the Bidder and to be put in a
separate sealed cover]
Schedule III
Price Bid
Reference: IMU’s Tender No. IMU/01/IT Support Personnel/2016
dated 3rd August 2016
From
Name & Address of the Bidder
To
The Registrar,
Indian Maritime University,
East Coast Road, Uthandi,
Chennai - 600119.
Dear Sir,
1. We hereby submit our lump sum Price Bid for Providing On-site IT
Support Personnel at Indian Maritime University, Chennai:
Description Quote in Figures Quote in Words
(percentage in figures)
(percentage in words)
Monthly Administrative Charges for
the deployment of On-site IT
Support Personnel at IMU
(to be quoted in percentage of
total monthly Lump sum payment
applicable for Senior Software
Developer, Software Developer and
System Administrator)
2. The Price quoted should be inclusive of all taxes, duties charges etc.
3. The rates quoted shall be valid for a period of 2 (TWO) year from
the date of award and will remain same till the completion of the
Contract including the period of extension, if any.
Date: Signature with Seal of Authorised Signatory
Place: