indian national suggestion schemes’...

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Indian National Suggestion Schemes’ Association

27th

National Convention

Hosted by INSSAN EIC-Jamshedpur

on : 20th – 21

st January 2017

Theme : Engage, Innovate, Excel

Innovate Excel

Venue: Hotel Alcor

Holding # 4, Ram Das Bhatta, Bistupur,

Jamshedpur – 831001,

Jharkhand, India, Tel. 0657-6620001

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INSSAN CONTESTS & AWARDS 2016 E

About INSSAN n

ndian National Suggestion Schemes’ Association (INSSAN) is a non-profit making registered g Association of industrial and business organizations, representing a cross section of Indian Industry

dedicated to the promotion of Employee Involvement through Suggestions/ Ideas. Founded on

4th April 1987, INSSAN has a membership of over 500 organizations. Our goal is to help member a organizations build Competitiveness and Quality through Employee Involvement, using Suggestion

Scheme as an effective medium. g INSSAN achieves its mission by assisting member organizations by:

Collecting and disseminating information, statistics and programme material about Suggestion e Schemes.

Developing professional standards and programmes for enhanced efficiency and effectiveness

of Suggestion Scheme.

Organizing Training Programmes, Workshops, Consultancy programmes for the benefit of

Suggestion Scheme managers, administrators, employees, etc. n Providing an opportunity for members to meet and exchange information, ideas and to share

experiences through Workshops, Annual Convention, etc.

Recognizing Excellence in Suggestion Scheme. o Encouraging formation of local INSSAN Chapters and Local Centres under Regional Chapters. v

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About the Theme of 27 National Convention t

Theme : Engage, Innovate, Excel e

Engage: We are looking for

1. How employees are encouraged to participate in various improvement initiatives, such as Suggestions Scheme, Kaizen, Small Group Activity teams, Cross- functional teams (CFT) etc.

2. What system and structure the organization has to manage these initiatives

3. How organizations monitor the effectiveness of these initiatives and what changes the organization has made over the years to improve the systems

4. Monitoring the trend and linkages to enhance employee engagement

Innovate: We are looking for

1. How innovation is encouraged and promoted (Problem solving tools, CFTs, any other systems )

2. How Suggestors/Suggestions get associated with innovation initiatives.

3. How and what has been the results of the innovation journey.

Excel: We are looking for c 1. How the performance bar is raised to sustain

and grow in the competitive environment.

2. How the productivity targets are achieved/ e surpassed & skills and talents are enhanced.

3. How all these efforts have resulted in driving

culture of excellence in the organization. l

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Sr. No.

INSSAN Contests

Target Group

1. Excellence in Suggestion Scheme Organisation

2.

Best Technical Paper

For Scheme Managers and Administrators,Sr. and Middle level Managers, For Suggestors (Workmen)

3. Poster Individuals (Primarily the Suggestors)

4. Slogan - English and Hindi Individuals (Primarily the Suggestors)

5. Best Suggestor Individuals (Primarily the Suggestors)

6. Best Evaluator Individuals (Sponsored by Organization)

7.

Best Suggestion

Individuals (No entries required, will be picked up from Sr. No. 5 by the Committee)

8.

Best Presentation

Individuals (No entries required,will be judged on the spot)

9. Best Exhibit Display of implemented suggestion/ idea

10. Best Essay Individuals (Primarily the Suggestors)

11. Best Poem Individuals (Primarily the Suggestors)

12. Best Organisation Organisation

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E INSSAN CONTESTS & AWARDS 2016

n INSSAN AWARDS & CONTESTS

g o recognize Excellence in Suggestion Scheme, INSSAN organizes every year a number of contests

at National Level. We firmly believe that success in Suggestion Scheme requires recognition

and encouragement at all levels in the organization to achieve the ultimate goal. Consequently it

becomes imperative to recognize the different target groups within the Organization who have a

distinct role to play in making the scheme a resounding success. For example, the” Suggestors”,

g primarily the operatives / men at site, provides inputs to the scheme; the Suggestion Scheme Committee is responsible for overall scheme effectiveness; the Scheme Administrators provide the

operational support and finally the Top Management provides the vision, patronage and leadership.

The various contests conducted by INSSAN aim to recognise contribution of these distinct groups

who are in fact partners in realising the effectiveness of the Suggestion Scheme, front runners of the

improvement process.

I For the year 2016, INSSAN is pleased to announce the following:

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e The details of contests as well as the procedure for enrolment are provided in the following pages.

The winners will be awarded and felicitated at the 27thAnnual Convention of INSSAN on 21st January

2017.

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Less than 2500 employees

4 entries

2501-5000

6 entries

5001-10000

8 entries

Above 10000

10 entries


THEME

Poster Contest n

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To highlight one or more motivating aspects of Suggestion Scheme and other Employee Involvement processes and it’s benefits to the Organisation and it’s employees. a

ELIGIBILITY

• An individual employee of a Member Organisation. g

AWARDS e • First, Second and Third Prize.

• Merit Awards may also be considered at the discretion of the Awards Committee.

• A Commendation Certificate will also be given with each of the above Awards. I

APPLICATION PROCEDURE n Maximum number of entries based on the number of Employees in the Organisation n

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• Poster should be painted with Sketch Pen or Brush on 50 cms. x 38 cms. 130 gsm (white

coloured) paper or mounted board. Only three flat colours are permitted.

• A margin of 2.5 cms. from 3 sides and 5 cms. from bottom should be drawn. (In other words E - the design area should not be more than 42.5 cms. x 33 cms.)

• It can feature a caption in English or Hindi. x

Note: An earlier, already awarded Poster in any contest will not be considered. c

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Less than 2500 employees 4 entries

2501-5000 6 entries

5001-10000 8 entries

Above 10000 10 entries

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n SLOGAN CONTEST

g THEME The slogan should be a phrase or a combination of words that rhyme and should convey a Message on:

• Ways to increase awareness of Employee Involvement Processes like Suggestion Scheme

g • Usefulness of the above for achieving increased productivity, cost savings.

• Benefits of the above to the Organisation

e • Ways of activating Employee Involvement process. For example : “SUGGESTION SCHEME

ACTIVITY - A WAY TO PRODUCTIVITY”

ELIGIBILITY

I • An individual employee of a Member Organisation.

n AWARDS

n • Three Awards separately for entries in English, Hindi as below:

• First, Second and Third Prize

o • Encouragement Awards may also be considered at the discretion of the Awards Committee

v • A Commendation Certificate will also be given with each of the above Awards.

a APPLICATION PROCEDURE

t • Maximum number of entries based on the number of Employees in the Organisation

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LENGTH:

Upto Twelve Words

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c Typewritten or legibly hand written slogan.

e LANGUAGE

Entries are invited in English, Hindi.

Note: An earlier, already awarded Slogan in any contest will not be considered.

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SLOGAN, POSTER & ESSAY CONTEST n

RULES AND GUIDELINES g Rules and guidelines applicable to both contests are:

1. The entry should be an original work of the entrant and should not be a copy (either in full or part) of any other publication.

2. The entries will be evaluated by the Awards Committee.

3. The decision of the Committee in respect to award etc. will be final and binding to all concerned. g 4. All entries are the property of INSSAN and it will have the right to make use of them in a manner

deemed fit.

5. Entries received after the closing date or not meeting the conditions specified will be rejected. e

6. No correspondence or query with regard to any entry will be entertained.

7. Entries should be forwarded under a covering note indicating:

• Name of the Organisation. I • Membership Number of the Organisation. n • Address, Telephone, Fax Number and E-mail ID.

• Number of Entries (separately for Poster & Slogans).

• Name and Signature of the Principal Nominee along with a “Declaration” on the reverse o of each entry.

The format of the Declaration is as follows:

DECLARATION a (To be featured on the reverse of each Poster or Slogan or Essay)

I hereby certify that the Poster / Slogan / Essay proposed for the Contest is my Original creation and has not been entered earlier for any other competition. I have read the rules of the contest and the decision of the judges appointed by INSSAN will be final and binding on me.

Name :

Designation :

Applicant Principal Nominee

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Signature : x Date :

c 8. Only the Award winners will be communicated the result of the contest.

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n BEST ESSAY CONTEST

ON THEME “ENGAGE, INNOVATE, EXCEL”

The author will have his own personal ideas or opinions on the above theme .The subject must be

clearly defined. It should have his individuality in it. The essay should express his own views and

experience. Let there be a note of sincerity in all that the author writes. The essay should project

g suitable subject matter, proper arrangement and adequate power of expression. It should clearly explain the relationships of each word in the theme given above and it’s collective result which

terminates into the expected successes. Actual examples out of experiments made by author

himself should be highlighted and should be part of the essay. Mere mention of somebody elses’

results or opinions of other’s will not be carrying any weightage. Author’s own efforts will carry

higher weightages. How the innovation is driven and made part & parcel of system of organisation’s

I working has to come out clearly from the essay.

n RULES AND CONDITIONS:

n 1. The essay should be limited to 3000-5000 words.

o 2. The essay should be typed on A4 size paper with clear margins on both sides and should be

v typed on one side only (not back to back).

a 3. Language : Either English or Hindi

t 4. It should be an original creation of the author.

e 5. Avoid participating with an earlier awarded essay.

• Self declaration is a must to that effect.

E • Eligibility: As mentioned for Poster and Slogan Contest.

• Awards: As mentioned for Poster and Slogan Contest.

x • Other rules and conditions are same as Poster and Slogan Contest.

c • Only award winners will be communicated the result of the contest.

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BEST POEM CONTEST n

g • The poem will be with maximum 12 lines or maximum 3 stanzas of 4 lines each.The poem will

describe INSSAN / It,s activities / usefulness of suggestion scheme to employees or organization.

• It should be neatly handwritten or typed on a A4 size paper.

• The poem should be such that it can be easily made into a Jingle and can be recited with musical g accompaniment.

• There will be three prizes-1st,2nd and 3rd ( inclusive of English & Hindi language.) e

• It should be an original creation of the author.

• Language of the poem-Either English or Hindi. I

• It is an individual contest for employees of members of INSSAN and has thus to be certified by n the principle nominne as in the case of slogan/poster/essay contests.

n • Only award winners will be communicated the result through their principal nominee.

o • Decision of the Awards Committee will be final and binding to all contestants.

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n TECHNICAL PAPER CONTEST

g PROCEDURE FOR SUBMISSION

• Papers are invited in English and Hindi on the theme of the Convention:

• The Paper should be an original work of the author / authors based on their own experience and should not describe Suggestion Scheme of the Organisation.

• The author should be able to come out with a plan-how to inspire a culture of innovation in the organization which will address the ever increasing need for innovation capacity of employees.How to have stronger brand culture with employees and customer loyalty.Improved employee engagement with focus on improvement and creating value.Purposeful employee network with ability to collaborate to find solutions faster.

• One hard copy and One Soft copy of the full text and graphics in English or Hindi of the Technical Paper / Best Suggestor Case Study, along with the name and designation of the presenter, duly certified and signed by the Principal Nominee to be sent. The Paper in English / Hindi should not exceed 3000 words, and prepared on double space on A4 size paper, should be forwarded before the prescribed date. In addition to the hard copy, one soft copy (CD) of the Technical Paper, should also be sent by E-mail (in MS-Word format). In the case of the Hindi Papers, the font used should be sent on a CD separately.

• A copy of the Presentation on CD will be required, as INSSAN intends to bring out all presentations on a single CD, for the benefit of records as well as members who desire to have a copy.

• Generally each presentation will not exceed Twelve minutes including questions and answers. Actual time for presentation will be announced at the time of Convention, if required.

o • Participants may use Computer aided presentation/ projection system.

• All Paper Presenters have to present the paper personally and register as delegates.

v • Paper Contest Committee of INSSAN reserves the right to select articles, which are of the requisite

standard and in line with the Convention Theme. The copyright of the accepted articles will rest with INSSAN.

• The Papers and Presentations will be evaluated by the Committee to decide on the winners. Such decision will be final and binding on all the contestants.

e • Subject to receipt of sufficient number of entries, there will be a dedicated session for presentation.

• The completed paper should be accompanied by an abstract not exceeding 100 words.

• Author’s name and designation should be sent along with the entry.

c AWARDS

• The Best Paper(s) will be awarded First, Second and Third Prize.

• Merit Awards may also be considered at the discretion of the Awards Committee.

• A Commendation Certificate will also be given with each of the above awards.

l • Only the Authors of selected Technical Papers will be communicated through their Principle Nominee.

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BEST SUGGESTORS’ CONTEST & BEST PRESENTATION CONTEST n

PROCEDURE g

1. The form provided in this brochure to be filled in and sent to us.

2. One hard copy of full text and graphics in English or Hindi of the Suggestion Case Study, along with the Name and Designation of the Presenter, duly certified and signed by the Principal Nominee to be sent. g

3. In addition to the hard copy, one soft copy (CD) of the Suggestion Case Study on CD and through E-mail (in MS-Word format) should also be sent. e

4. Each presentation will not exceed Eight minutes including questions and answers.

5. The Contestant will be eligible for the Award only if the Case Study Presentation is made personally. (Presentation carries marks) I

6. The presentation to be made during convention will be used to evaluate the award category of

“Best Presentation”. n

7. A copy of the Presentation on CD will be required during convention, as INSSAN intends to bring out all presentations on a single CD, for the benefit of records as well as members who desire to have a copy. o

OBJECTIVES of this Contest are to - v 1. Recognise contribution of Suggestors in the scheme. a

2. Provide platform to creative employees to share their ideas with counterparts of other organisations and enrich mutual experiences.

e 3. Offer an opportunity to Managers to see what can be achieved through Employee Involvement.

• We request you to nominate few employees from your organisation who are actively involved in your scheme and whom you consider the Best Suggestors of your Organisation. Please furnish details of your Suggestor/s in the prescribed form.

• Fill Application Form completely. Incomplete forms will fetch less weightage or may get rejected. x

AWARDS

• The Best Suggestor/ Best Presentation will be awarded the First Prize, Second Prize and Merit Awards respectively, may also be considered at the discretion of the Awards Committee.

e • A Commendation Certificate will also be given with each of the above awards.

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Number of employees

Total no. of suggestions received:

No. of Suggestions Implemented

No. of accepted suggestions:

Total Annualized Savings: (Rs.)

Total rewards given (Rs.):

Name:

Age:

Sex: (M/F)

Qualification:

Department:

Designation:

Nature of Work:

No. of Suggestions Given:

No. of Suggestions Accepted:

No. of Suggestions Implemented:

Annualized Savings of implemented Suggestions: (Rs.)

Total Reward amount given during the year:

Subject of Suggestion:

Date of Registration:

Date of Acceptance:

Date of Implementation:

Date of Reward:

Annualized Savings (Rs.):

Reward Amount (Rs.):

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n APPLICATION FOR THE BEST SUGGESTORS AWARD

g 1. Membership No. :

2. Name of the Organization:

a 3. Address & Tel No. of the organization:

4. Nature of the Industry:

g 5. Annual Turnover for the year 2015-16:

6. Suggestion Scheme Performance of the organization for the period 2015-16

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8. Performance of the Suggestor for the period 2015-16

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9. Details of the Best Suggestion:

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DETAILS OF BEST SUGGESTOR’S SUGGESTION.... n

g Salient Features of the Suggestion:–––––––––––––––––––––––––––––––––––––––––––––––––––––

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Earlier Situation / Problem : ––––––––––––––––––––––––––––––––––––––––––––––––––––––––– g

–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– e

Suggested Changes:––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––

Expected Advantages: –––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– I n

Results Achieved: Total Annual Savings Rs.––––––––––––––––––––––––––––––––––––––––––––––

n Material Rs.–––––––––––––––––––––––––––––– Labour + OH Rs.––––––––––––––––––––––––––– o • Importance of Suggestion with respect to working of Organisation. v

• Involvement in other participative activity. a t e

Signature of Suggestor : ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––

CERTIFICATE E

I certify that- (i) The information furnished above is correct and true to the best of my knowledge.

(ii) The Suggestion has been evaluated by a Committee assigned for the purpose by the Management. c

Date : e Place : Stamp : Name & Signature of Manager

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n BEST SUGGESTION OF THE YEAR

g The said Suggestion will be selected from the entries received for the ‘Best Suggestor’ Contest,

hence No Separate Entries for this contest.

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EVALUATION CRITERIA

The Suggestion will be evaluated on the following criteria :

e • Creativity

• Originality

• Sphere of Employment

I • Adaptability

n • Benefits being accrued by the Organisation etc.

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BEST EXHIBIT CONTEST n

Suggestor can make an exhibit of his implemented suggestion, depicting clearly old status and new g status.

a EVALUATION CRITERIA

• Creativity g

• Clearity

• Simplicity e

• Communicativeness

• Efforts etc.

I Rules and Conditions n 1. Exhibit should clearly show the old status and new status. n 2. It should be simple but communicative.

3. A display area will be provided near auditorium in Venue arena.

4. Display should be exhibited there throughout convention days. The same display can be carried v while making presentations to stage. a

5. Location and other help required to set up the exhibit will be provided by the organising

Committee. t

AWARDS x

• The Best Suggestion and Best Exhibit will be awarded the First, Second, Third Prize, respectively.

• Merit awards may also be considered at the discretion of the Awards Committee.

• A Commendation Certificate will also be given with each of the above awards.

• Decision of the Award Committee will be final and binding to all. e

• The annual subscription should be up to date otherwise entries may not be accepted.

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BEST EVALUATOR CONTEST n

Organisation has to submit following data while nominating the Evaluator of their Organisation. g

Name of the Organisation:_

Membership Number of the Organisation:_ a Address of the Organisation:

Tel. / Fax/ E-mail details of Contact Person: g Details of the ‘Best Evaluator’ Nominee -

Name of the Evaluator:

Department:

Qualification & Designation:

Nature of Work/ Responsibility:

Is he eligible to participate in your Suggestion Scheme: Yes / No I How long has he been evaluating: < 2 years 5 years 10 years 7 to 10 years or more n 1. No. of Suggestions received through him during the year 2015-2016:

2. No. of Suggestions received by him for Evaluation during the year 2015-2016: n 3. No. of Suggestions evaluated out of above : o 4. No. of Suggestions accepted out of the total evaluated suggestions in number:

5. Savings achieved through Pt. No. 4 above in Rs. : v 6. No. of Suggestions pending for evaluation out of No. of Suggestions received as referred in

Pt. 2 in Nos. :

7. Average clearance time in days taken by him for evaluation of suggestions received for evaluation t in Pt. 2 above:

8. No. of Suggestions implemented out of total evaluated as referred in Pt. No. 4: e 9. Selected Best Evaluator will be informed in advance and they have to make presentations for

10 minutes during Convention mentioning above facts & best practices on evaluation criteria, if any. Presentations would also carry weightage for final Award. E

10. This is for recognising and appreciating individual evaluators’ efforts. Hence please give only his/her own performance details.

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I certify that-

CERTIFICATE

(i) The information furnished above is correct and true to the best of my knowledge. c (ii) The company is nominating the above candidature for this contest.

e Date:

Place: Stamp Name & Sign. of the Principal Nominee

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INSSAN CONTESTS & AWARDS 2016 FOR ANY ADDITIONAL INFORMATION, CONTACT:

Management services

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