Indian Oil Corporation Limited,

R&D Centre, Faridabad

e-Tender Enquiry

Indian Oil Corporation Limited, Research & Development Centre, Faridabad intends to procure as

mentioned in NIT.

We would request you to quote in line with attached documents (refer attached index) & submit the

offer on or before tender due date & time as per Tender Notice.

Bids in physical form sent through fax / email / courier / post/ delivered personally will not be

considered. Bidder(s) are advised to quote strictly as per terms and conditions of the tender

documents for e-bidding & not to stipulate any deviations / exceptions.

Thanking You,

Yours Faithfully,

For & On Behalf of

Indian Oil Corporation Limited

Dy. General Manager (Materials)

INDEX TO TENDER DOCUMENT

Sl. No. Description Annexure

1. Pre-Qualification criteria A

2. General Guidelines to the vendor to submit the quotation B

3. Instructions to Bidder related to GST C

4. Evaluation Criteria D

5. Format of Itemized detailed scope of supply E

6. Format of Declaration of Holiday Listing F

7. Format for RTGS Details (For Indian bidders) duly filled along with

cancelled cheque, copy of Indian PAN card & Contact details of bidder G

8. Deviation format for Commercial & Technical H

LIST OF DOCUMENTS UPLOADED ON E-PORTAL

Sl. No. Description Annexure File

1. Tender Notice -- NIT.pdf

2. Instructions to bidders for

participation in e-tendering Special_Instructions_to_the_Bidder.pdf

3.

FAQs on Online EMD Payment

Facility in IOCL e-Tendering

system

FAQs-IOCL-Online-EMD.pdf

4.

Format for Acceptance of Tender

Terms and Conditions. Bidders to

upload the scanned copy filled-in

format on company letter head as

acceptance of Tender Terms and

Conditions.

Tender-Acceptance-Format.pdf

5. General Purchase Conditions 1 GPC.pdf

6. Agreed Terms & Conditions 2 ATC.xls

7. Technical Specification 3 Technical_Specification.pdf

8.

Format for Submission of details

against Tender "Pre Qualification

Criteria"

4 PQC_details.xls

9. Un-Priced Bid Format -- UPBF.xls

10. Priced Bid Format -- BOQ.xls

Annexure-A

Pre-Qualification Criteria

Technical Pre-Qualification Criteria (Ref NIT)

Financial Criteria: Not Applicable

Commercial Experience Criteria: (Ref NIT)

For experience, the order(s) executed by the bidder, during the last five years ending on the last day of the

month immediately preceding the month in which the last date of bid submission falls, should be considered as

under :

(Note: It is clarified that the last date of order execution may fall in the above mentioned period)

Three orders each executed for “similar item as defined in NIT” where executed value is not less than the

amount equal to ₹ (As defined in NIT)*

OR

Two orders each executed for “similar item as defined in NIT” where executed value is not less than the amount

equal to ₹ (As defined in NIT)*

OR

One order executed “similar item as defined in NIT” where executed value is not less than the amount equal to

₹ (As defined in NIT)*

*Value refers to “FOR dispatch point order basis i.e. without taxes, duties and freight”

For fulfilling the commercial experience criteria any one of the following documents may be considered as

valid proof for meeting the criteria:

i) Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the

invoices covering the “similar order” have been executed to the required value.

ii) Purchase Order copy along with Bank Certificate indicating payment against the PO

iii) Execution certificate by client with order value

iv) Goods Receipt Note (GRNs) in case IOCL is a client

Important Note:

1. “Tenderer is required to submit (upload) PQC documents along with tender within the time limits

stipulated for submission of tenders as no PQC documents will be entertained by Indian Oil Corporation

Limited after the expiry of time limits specified in tender for submission of tender.”

2. Authenticity of the document is the responsibility of the bidder; IOCL reserves the rights of getting the

documents cross verified from the document issuing authority.

3. In case where the bidder cites the reasons of Non Disclosure Agreement (NDA) for its inability to

submit necessary documents in support of meeting the experience criteria, a certificate, in original,

certifying all the required information, issued by CEO / CFO of the company along with a declaration

that the bidding company is not in a position to submit the required documents owing to the NDA with

an endorsement by Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being

an employee or a Director or not having any interest in the bidder(s) company / firm) may be accepted.

Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an

employee or a Director or not having any interest in the bidder(s) company / firm) is not in a position to

endorse such CEO / CFO’s certificate due to local regulations, CEO / CFO’s certificate in original

without endorsement may be accepted provided a reference of the local regulation restricting this

endorsement is given in the CEO / CFO certificate.

4. A Company (bidder) shall not be allowed to use the credentials of its parent or any group company to

meet the Experience Criteria.

5. Notwithstanding any other condition / provision in the tender documents, in case of ambiguity or

incomplete documents pertaining to PQC, bidders shall be given only one opportunity with a fixed

deadline after bid opening to provide complete and unambiguous documents in support of

meeting the Pre Qualification Criteria. In case the bidder fails to submit any document or submits

incomplete documents within the given time, the bidder’s tender will be rejected.

Annexure-B

General Guidelines to the vendor to submit the quotation

1. This tender is issued through e-tendering portal on our e-tender website www.iocletenders.gov.in

Interested Manufacturers/PV System Integrators/ Authorized Agents/ Dealers/Distributors of PV

Manufacturer are therefore requested to obtain the DSC (Class-II or above) from any of the

authorized agencies mentioned under “Information about DSC” (which also details the complete

process for obtaining DSC) on our e-tendering portal www.iocletenders.nic.in Please note

“that the DSCs are to be obtained in the name of an individual of Interested Manufacturers/PV

System Integrators/ Authorized Agents/ Dealers/Distributors of PV Manufacturer

Please note that in order to submit the bid it would be essential for the bidder to complete the exercise of

registering their company on our above referred e-tendering portal and also obtaining & enrolling the

DSC on this website. Therefore, participating bidder should take up this activity well in advance to

avoid last minute problems in up loading their quotation.

2. Bids should be submitted online (www.iocletenders.nic.in) by the bidder in complete accordance with

our tender document and its attachments. Bids should be submitted in “two bid system” i.e. “un-priced

bid” and priced bid” in three packets/covers.

Un-Price Bid:

a) Packet-1/Cover-1(Namely-Fee):

(i) Complete documentary evidences against “Pre-Qualification criteria”

(ii) Details against Tender "Pre Qualification Criteria"-Annexure 4 duly filled in xls. (iii) Documentary evidence of “Authority of the person uploading the bids with his/her DSC” as

detailed below at Sr. No: 3) (iv) Documentary proof of being PV System Integrators/ Authorized Agents/ Dealers/Distributors

of PV Manufacturer.

(v) Undertaking by the Tenderer in “Tender-Acceptance-format” duly filled, signed

and stamped on bidder letter head in “pdf” format.

b) Packet-2/Cover-2 (Namely: Pre-Qual/Technical):

Un-priced bid complete with all technical & commercial details other than price essentially

containing the following documents:

i) Agreed terms & conditions (Annexure 2) duly filled all points in ‘xls’ format

ii) Technical Specification (Annexure 3) duly signed & stamped in ‘pdf’ format as a token

of acceptance.

iii) Un-priced schedule with an indication “Quoted or Not Quoted” along with HSN,

GST Rate details against each item in ‘xls’ format.

iv) Formats E, F, G & H duly filled, signed and stamped as a single pdf.

Also plz upload following documents in “Other Important Documents/OID which is part of “Un-

Price Bid (Packet 1 & 2)”

i. Technical Literature / Brochures / Catalogue, etc. in support of the system offered

ii. Valid proof of registration certificate for being registered as Micro and Small Enterprise (MSE)

along with item details for price preference.

c) Priced bid/Financial Bid: Packet-III/ Cover-III (Namely- Finance): Price Bid/BOQ in the ‘xls’

format, this part shall have only Price Schedule (BOQ) with prices duly filled in.

Guide for uploading required documents in e-tendering website www.iocletenders.nic.in:

S.

N.

Documents Reference

Documents

Where to upload

1 Complete documentary

evidences against “Pre-

Qualification criteria”

NIT & Annexure-A Packet-1

2 Details against Tender "Pre

Qualification Criteria

submitted

Annexure4 Packet-1

3 Authority of the person

uploading the bids with

his/her DSC

Annexure-B at Sr.

No: 3

Packet-1

4 Documentary proof of being

Authorized Agent/Authorized

Dealer/ Authorized

Distributor/Authorized Channel

Partner for other than

manufacturer.

------- Packet-1

5 Undertaking by the Tenderer Tender-Acceptance-

format.pdf

Packet-1

6 Agreed terms & conditions Annexure-02 Packet-2

6 Technical Specification (Annexure 3) duly signed &

stamped

Annexure 03 Packet-2

7 Filled Un-priced bid (UPBF) UPBF.xls Packet-2

8 Formats duly filled, signed

and stamped

Annexure-E, F, G &

H

Packet-2

9 Priced Bid (BOQ) BOQ.xls Packet-3

10 Technical Literature /

Brochures / Catalogue, etc. in

support of the system offered

----------------------- Space provided in My

Documents/OID under:

Category: Machinery

Sub Category--Technical

Brochure Part 1

11 PAN Card and RTGS Details

with cancelled cheque

RTGS Format

Annexure-4

Space provided in My

Documents/OID under:

Category: Required Bank

Related Documents

Sub Category- Banks Details

12 MSME Certificate* ------------ Space provided in My

Documents/OID under:

Category-Required

Certificate

Sub Category-MSME

Certificate Sub Category Description: Micro

& Small Enterprises Certificate

* Plz note the EMD exemption and Price preference is only available to MSEs (Ref Point 16 below) and

in case of non- MSE, bidder have to upload document stating that they are not registered as MSE

.

3. Authority of the person uploading the bids with his DSC shall be required to be submitted in the bids.

Document required showing the authority of the person uploading & submitting the bid with his Digital

Signature Certificate shall be as given in the following table:

In case of Proprietary Concern

If the bid is submitted by the proprietor, no POA required.

However, he will upload undertaking certifying that he is sole

proprietor.

If the bid is submitted by person other than proprietor, POA

authorizing the person to submit bid on behalf of the concern

In case of Company

Certified copy of Board Resolution authorising the person

submitting the bid on behalf of the company

OR

POA and the supporting Board Resolution authorizing the

person submitting the bid on behalf of the company

In case of Partnership Firm/ LLP POA along with Deed of Partnership / LLP Agreement.

In case of Co-Operative Society Copy of resolution passed as per Society Rules

4. Bids complete in all respects, enclosing the attachments, should be submitted on line through IOCL e-

tendering website (www.iocletenders.nic.in) up to the date and time as mentioned in NIT/

corrigendum (if any). Unlike in case of physical tenders, there will not be any public opening at our

office in this case of e-tendering. However, the bidders can see the tender response on our portal any

time after the opening of the bid.

5. Bids in physical form sent through fax / email / courier / post/ delivered personally will not be

considered.

6. Bidders should quote for the complete scope of the tender strictly as per the technical

specifications mentioned in the tender.

7. IT MAY BE NOTED BY THE BIDDERS THAT ONCE THE UN-PRICED / TECHNICAL BID

IS OPENED, NO REVISION TO THE QUOTED PRICES WILL BE ALLOWED AT ANY

STAGE THEREAFTER.

IN CASE THE SCOPE OF SUPPLY / WORK AS PER BIDDERS TECHNICAL BID IS LESS THAN

THE SCOPE OF SUPPLY / WORK AS DEFINED IN THE TENDER TECHNICAL

SPECIFICATIONS, THE BIDDER WILL BE LIABLE TO INCLUDE SUCH SHORTAGES WITHIN

THEIR ORIGINALLY QUOTED PRICE.

SIMILARLY IN CASE THE BIDDER HAS INCLUDED EXTRA/ADDITIONAL ITEMS IN THEIR

SCOPE BEYOND THE REQUIREMENTS STIPULATED IN THE TENDER TECHNICAL

SPECIFICATIONS, NO OPPORTUNITY WILL BE PROVIDED TO BIDDER TO OFFER ANY

DISCOUNT FOR SUCH EXTRA/ADDITIONAL ITEMS FOR EVALUATION/ COMPARATIVE

PURPOSE.

However, IOCL reserves the right to negotiate prices with the L1 bidder before placing the order.

8. The validity of the offer should be for a minimum period of Six (6) months from the closing date of this

enquiry. On account of exigencies, in case bids have to be revalidated before PBO beyond the originally

sought validity, the same may be allowed with or without change in prices. However, IOCL reserves the

right to cancel such tender and refloat the same.

9. Any effort by bidder, consultant or representative, however described, to influence the owner in any way

concerning scrutiny/ consideration/ evaluation/ comparison of the bid or decision concerning the award

of the contract shall entail rejection of the bid.

10. Bidders are advised to quote competitive prices considering the fact that price negotiations, if required

would be held with the lowest bidder only.

11. Tendering can be abandoned by IOCL without assigning any reason. No compensation shall be paid for

the efforts made by the bidder.

12. IOCL reserves the right to reject, accept or prefer any tender or to abort the bidding process without

assigning any reason whatsoever.

13. Although normally the lowest responsive bid amongst the bids submitted by bidders and considered by

IOCL to be qualified and competent shall be preferred, IOCL reserves the right not to accept the lowest

bid if in its opinion this is not in the interests of IOCL.

14. Any Addendum / Corrigendum / Sale date extension in respect of above tender shall be issued on our

website: 'https://iocletenders.gov.in' only and no separate notification shall be issued in the press.

Bidders are therefore requested to regularly visit our website to keep themselves updated.

Important Notes

1. Submission of Earnest Money Deposit (EMD)

The Earnest Money Deposit as mentioned in NIT should only be submitted by using either of the

following method:

a. Online through Net Banking

b. Through NEFT/RTGS

c. OR (only in case of EMD value more than ` 1.0 Lac) in form of a Bank Guarantee (exactly as

per our standard format enclosed as Annexure A to IOCL General Purchase Conditions)

valid for Nine Months from an Indian Branch of any scheduled bank appearing in the Second

Schedule to the RBI Act, 1934 on non judicial stamp paper of appropriate value.

** This is to state that, EMD thru Net banking/NEFT/RTGS are preferred for all EMDs irrespective of values.

However if a bidder wish to submit the EMD in the form of Bank guarantee, the same is acceptable only for

EMDs valuing more than ` 1.0 Lac and Bank Guarantee for EMDs valuing equal to or less than ` 1.0 Lac

are not acceptable**

In case of online payment through Net Banking the bidder should have active bank account with

internet banking facility. IOCL e-tendering portal facilitates online transaction for all major banks.

The Bank account used by the bidder for submission of EMD should remain available till the complete

processing of the tender.

Tender without EMD shall be liable for rejection.

Government organizations and PSU of central/ state government and MSEs registered with bodies

mentioned at point no. 16 are exempted from submitting the EMD {For detail on MSE’s Ref: Point No.

16}.

The bidder can submit bid only after paying requisite EMD amount through NEFT/ Net banking or

after claiming 100% EMD exemption. Hence, no separate receipt of EMD payment will be provided by

IOCL.

If a bidder claims exemption from paying EMD, he shall upload the document supporting EMD

exemption in e-Tendering Portal.

In case of Bank Guarantee (BG) (only in case of EMD value more than ` 1.0 Lac), bidder will upload

scanned copy of BG as exemption document. Original BG shall be sent by the bidders / bank to Tender

Issuing Authority as mentioned in the tender. Original BG should reach to Tender Issuing Authority as

per following schedule:

a. Two Bid Tenders: Within 7 working days from the date of opening of technical bids.

Note:

i) Only those Physical BG instruments found matching with the copy submitted in the e-

portal shall be considered as valid.

ii) The detailed document on online EMD (Net Banking/NEFT) payment with various

options and refund process along with document on FAQs on EMD payment are

uploaded for ready reference of bidders.

iii) The exemption option available in the online EMD payment mode shall be availed by the

bidders exempted from EMD payment and also by the bidders permitted to submit Bank

Guarantee in lieu of EMD as per Tender conditions. All other offline payment options

have been discontinued and hence EMD payment through Demand Draft (DD), Bankers

Cheque (BC) and Swift Transfer (ST) shall not be accepted and offers of such bidders

shall be liable for rejection.

2. Release of EMD:

The refund process for refund of EMD of bidders disqualified during techno-commercial bid

evaluation shall be initiated on the same day after freezing of techno-commercial evaluation and

EMD amount would be refunded to the bank account only through which EMD payment was made

by the bidder.

The refund process for refund of EMD of bidders qualified in the techno-commercial bid but

unsuccessful in the price bid stage shall be initiated on the same day after finalization of L1 bidder

and EMD amount would be refunded to the bank account only through which EMD payment was

made by the bidder.

EMD of the successful bidder shall be kept until the complete execution of qty against order and

after submission of performance bank guarantee (if any).

The EMD shall be forfeited and the bidder may be put on “holiday List” in the following

circumstances:

In case the bidder alters / modifies / withdraws the bid suo-moto after opening the bids (Technical

bids in case of two bid system) within the validity period. In such a case, the tender submitted by the

bidder shall be liable for rejection.

In case the tender is accepted and the vendor fails to deposit the PBG or to execute the contract

within the stipulated period.

3. IOCL reserves the right to allow purchase preference to MSEs as per Government policy and to JV

Companies as per IOCL policy in vogue. {For detail on purchase preference to MSE’s Ref: Point No.

16}

4. In case of composite job where site activities are also involved, two separate orders will be issued, one

for supply of material and another for execution of the site-work. However, both the Orders will be

inter-linked for the purpose of liabilities and performance which will be vested on Single Point Basis on

Principal Manufacturer.

5. Please note that the tender can be abandoned without assigning any reason and in such case, no

compensation will be paid for the efforts made by bidder.

6. Suo-moto changes shall be treated as per the following matrix:

Stage Price Increase Price Decrease

After opening

of

un-priced bid

Not Acceptable. Bid shall be liable for

rejection. Action regarding Holiday

Listing may be taken. EMD shall be

forfeited

In case of suo moto price decrease:

1. Tender evaluation shall be done

without considering suo moto price

decrease.

2. Ordering shall be done considering suo

moto price decrease.

7. The price bid (BOQ) should be uploaded strictly as per the format available with the tender in

the website failing which the offer shall be rejected.

8. IOCL reserves the right to accept or reject any tender in part or full without assigning any reason

whatsoever. IOCL also reserves its right not to accept the lowest rates quoted by the tenders and also to

split the order as per our requirement.

9. The quotation of any bidder making any false claim anywhere in their quotation would have its contract

terminated forthwith, if detected later.

10. Negotiations will not be conducted with the bidders as a matter of routine. However, Corporation

reserves the right to conduct negotiations.

11. Any legal dispute shall be within the jurisdiction of local court of the purchasing office/ Authority.

12. Bidders should respond to the tender either by submitting their bids or by explaining the reasons for

non-submission of the offer. The reason for non-submission of offer must be sent to Tender Inviting

Authority

13. The comparative BOQ generated in the e-tendering portal is only illustrative. The comparative

statement made by IOCL would be treated as final. 14. Invalid Tenders and tenders liable for rejection

A Tender is liable for rejection in the following circumstances:

i. Does not pay the EMD before deadline

ii. Does not fulfill minimum pre qualification criteria as per the Tender Documents

iii. Submits the tender late i.e. after due date and time

iv. Unsolicited tenders

v. Stipulates the validity period less than what is stated in the Tender Documents

vi. Stipulates his own conditions and does not agree to withdraw the deviations, rendering his bid

unacceptable

vii. Does not disclose the full names and addresses of all his partners or Directors as applicable

wherever called for in the tender.

viii. Does not fill in and sign the required Annexures, specifications, etc. as specified in the tender.

ix. Does not submit bid in the prescribed format making it impossible to evaluate the bid

x. Indulges in tampering of tender documents

xi. Does not conform to any tender condition which stipulates non-conformance of tender

conditions as a rejection criteria

15. A. Penalties for Violation / Non-adherence of safety procedures and practices for site work:

1. Violation of applicable Safety, Health and Environment related norm a penalty of Rs.5,000.00 per

occasion

2. Violation as above resulting in any physical injury, a penalty of 0.5% of the contract value

(maximum of Rs.2,00,000.00) per injury in addition to Rs.5,000.00 per occasion as in item 1.

3. Fatal accident, a penalty of 1% of the contract value (maximum of Rs.10,00,000.00) per injury in

addition to Rs.5,000.00 per occasion as in item 1.

B. The vendor to take appropriate insurance policy for the effective implementation of the above penalty

provision.

C. In case of accidents depending on the seriousness of injury etc. in addition to the hospitalization /

treatment charges and group insurance amount, compensation shall be paid by the vendor to the

affected person / his family members in presence of Engineer-in-charge as per Workmen

Compensation Act.

16. Tender Conditions for Benefits / Preference for Micro & Small Enterprises (MSEs)

I. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide

Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt. of

India, MSEs must be registered with any of the following in order to avail the benefits/preference

available vide Public Procurement Policy MSEs Order, 2012.

a) District Industries Centers (DIC)

b) Khadi and Village Industries Commission (KVIC)

c) Khadi and Village Industries Board

d) Coir Board

e) National Small Industries Corporation (NSIC)

f) Directorate of Handicraft and Handloom

g) Any other body specified by Ministry of MSME

II. MSEs participating in the tender must submit the certificate of registration with any one of the above

agencies indicating the details of the particular tendered item along with their bid.

III. The registration certificate issued from any one of the above agencies must be valid as on close date of

the tender. The successful bidder should ensure that the same is valid till the end of the contract period.

IV. The MSEs who have applied for registration or renewal of registration with any of the above

agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not

eligible for exemption/preference.

V. The MSEs registered with above mentioned agencies/bodies are exempted from payment of Earnest

Money Deposit (EMD) irrespective of the items for which they are registered with above

agencies/bodies.

VI. Price Preference – subject to meeting terms and conditions stated in the tender document including but

not limiting to prequalification criteria, twenty percent of the total quantity of the tender is earmarked

for MSEs registered as Producers/manufacturers with above mentioned agencies/bodies for the

tendered item. Where the tendered quantity can be split, MSEs quoting a price within a price band of

L1 + 15 percent shall be allowed to supply up to 20 percent of total tendered quantity provided they

match L1 price. In case the tendered quantity cannot be split, MSE shall be allowed to supply total

tendered quantity provided their quoted price is within a price band of L1 + 15 percent and they match

the L1 price. In case of more than one such MSEs are in the price band of L1 + 15% and matches the L1 price, the supply may be shared proportionately.

VII. Out of the twenty percent target of annual procurement from micro and small enterprises four percent

shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste &

Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process

or meet the tender requirements and L1 price four percent sub-target so earmarked shall be met from

other MSEs.

VIII. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority

must be submitted by the bidder in addition to certificate of registration with any one of the agencies

mentioned in paragraph (I) above. The bidder shall be responsible to furnish necessary documentary

evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is

defined as:

a) In case of proprietary MSE, proprietor(s) shall be SC /ST

b) In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in the

enterprise.

c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters

Annexure-C Instruction to Bidder Relevant To GST

1. The vendor will be under the obligation for invoicing correct tax rate of tax/duties as prescribed under the

GST law to IOCL, and pass on the benefits, if any, after availing input tax credit, in calculating the revised

price for settlement due to impact of GST.

2. The vendor registered under GST should provide their GSTIN along with the copy of registration certificate

along with their bid.

3. Vendors, who have opted for Compounding/Composition Scheme under GST, shall submit the copy of

FORM CMP-01/CMP-02 along with their bid. Such vendor shall quote rate inclusive of GST.

4. Vendors who are not registered under GST (In case their turnover is below threshold limit) as per the

provision provided under GST Law, such vendors shall provide declaration to this effect. However, it may

please be noted that loading of GST would be done on their quoted prices for the purpose of evaluation to

derive lowest bidder.

5. Invoice should be issued as per GST Law and shall contain the following particulars-

a) Name, address and GSTIN of the supplier;

b) Serial number of the invoice;

c) Date of issue;

d) Name, address and GSTIN or UIN, of the recipient; IOCL R&D Centre, Sector-13, Faridabad, GSTIN No:

06AAACI1681G1ZT

e) Name and address of the recipient and the address of the delivery, along with the State and its code,

f) HSN codes of goods or Accounting Codes of services;

g) Description of goods or services;

h) Quantity in case of goods and unit or Unique Quantity Code thereof;

i) Total value of supply of goods or services or both;

j) Taxable value of supply of goods or services or both taking into discount or abatement if any;

k) Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory Tax or cess);

l) Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated Tax (for

inter-state supply), Union Territory Tax or cess);

m) Place of supply along with the name of State, in case of supply in the course of inter-state trade or

commerce;

n) Address of the delivery where the same is different from the place of supply

6. GST invoice shall be prepared in triplicate, in case of supply of goods, in the following manner-

The original copy being marked as ORIGINAL FOR RECIPIENT;

The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and

The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.

7. In case of any advance given against any supplies contract, the supplier of the goods shall issue Receipt

Voucher containing the details of advance taken along with relevant particulars.

8. Anti-Profiteering Clause (Refer section 171 of CGST Act, 2017) - Anti-Profiteering Clause provides

that it is mandatory to pass on the benefit due to reduction in rate of tax or from input tax credit to the

consumer by way of commensurate reduction in prices.

Annexure-D

Evaluation Criteria For Indigenous Bidders

1. Evaluation Basis: Overall L1 basis.

2. Bid evaluation shall be done by considering GST Rates and HSN quoted by the bidder and bids

shall be evaluated on Gross Tax Basis i.e. after including amount of GST.

Note: In case of any higher tax actually being invoiced compared to the quoted tax, the higher tax

shall be adjusted in price.

3. In case of a tie of evaluated cost between two or more bidders, discount may be taken from all the

L1 bidders. In case there is still a tie, quantity may be equally divided amongst the bidders. In case

quantity cannot be divided, the bidder with maximum turnover may be ordered the full quantity.”

4. Loading for Packaging & Forwarding and freight Charges:

Packaging & forwarding charges – To be loaded wherever quoted as extra.

Freight Charges: To be loaded wherever quoted as extra.

It may be noted that in their BOQ, in case the bidder has not indicated any Packaging & forwarding

OR Freight charges, the same shall be considered as “Nil” and included in their quoted basic price.

5. Transit Insurance:

In case insurance charges are extra and to be covered by IOCL, a nominal loading of 0.5% shall be done

for evaluation. In case the bidder quotes insurance charges inclusive, its bid shall still be loaded by this

amount for evaluation purpose.

6. Installation & Commissioning Charges: To be loaded wherever applicable extra

7. Price Preference – To be incorporated/evaluated as per Annexure-B, point no. 16 VI

Loading on account of deviation in commercial terms

a) Delayed Deliveries: For non-acceptance of the Price Reduction Clause, loading of 5% shall be done on

the quoted prices for comparison purpose to derive lowest vendor.

b) Performance Bank Guarantee: In case bidder does not agree to submit PBG as per tender requirement,

equivalent percentage loading shall be done. In case PBG is agreed for less than the required percentage,

loading shall be done for the differential amount.

c) Payment Terms: In case bidder take deviations to the payment terms specified in the tender, loading of

interest implication shall be carried out equivalent to 1% (One Percent) per annum above the Cash Credit

Rate of IOCL with the State Bank of India applicable on the date of issuance of tender document.

ANNEXURE-E

ITEMISED DETAILED SCOPE OF SUPPLY (Upload the scope of supply duly filled along with the tender documents)

Sl. No. Part No./ Cat

No./ Model

No.

Item Description Quantity

(No./

Set/ Pcs.)

For Supply of Components quoted

For Service Charges for On-site activities quoted (if applicable in tender)

ANNEXURE-F

PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING (Upload the proforma duly filled along with the tender documents)

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s _________________ which is

submitting the accompanying Bid/Tender nor any other concern in which I am proprietor nor in any partnership

firm in which I am involved as a Managing partner have been placed on black list or holiday list declared by

Indian oil Corporation Ltd. or its Administrative Ministry, except as indicated below:

(Here give particulars of blacklisting or holiday listing, and in absence thereof state "NIL").

In the case of a Partnership Firm:

We hereby declare that neither we, M/s _______________________, submitting the accompanying Bid/Tender

nor any partner involved in the management of the said firm either in his individual capacity or as proprietor of

any firm or concern have or has been placed on blacklist or holiday list declared by Indian Oil Corporation Ltd.

or its Administrative Ministry, except as indicated below:

(Here give particulars of blacklisting or holiday listing and in the absence thereof state "NIL").

In the case of Company: We hereby declare that we have not been placed on any holiday list or black list declared by Indian Oil

Corporation Ltd or its Administrative Ministry, except as indicated below:

(Here give particulars of black listing or holiday listing and in the absence thereof state "NIL")

It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd or its

Administrative Ministry, shall have the right to reject my/our bid, and if the bid has resulted in a contract, the

contract is liable to be terminated.

Signature of Bidder ______________

Name of Signatory ______________

Place:

Date:

ANNEXURE-G

On the Letterhead of the Vendor / Contractor / Supplier

Date:

To

Indian Oil Corporation Ltd

Research & Development Centre

Sector-13, Faridabad-121007

Dear Sir,

We hereby give our consent to accept the related payments of our claims / bills on IOCL through

Cheques or Internet based online E-payments system at the sole discretion of IOCL. Our Bank account

details for the said purpose are as under:

A. Vendors Details

1. Name (As per the Bank Records)

2. Address

3. P. A. No. (PAN No.)

4. TIN No.

5. CIN No.

6. E-mail ID

7. Mobile Number

8. GSTIN No

B. Particulars of Bank Account

1. Bank Name

2. Branch Name/ branch code

3. Branch Address

4. 9 Digit MICR No. of Bank and Branch (As

appearing on the cheque)

5. Account Type (Savings/Cash credit/Current)

6. Account Number (as appearing on the cheque

book)

7. IFSC Code of the Branch (For RTGS)

8. IFSC Code of the Branch (For NEFT)

(Please attach a blank copy of a cancelled cheque/ photocopy of a cancelled cheque issued by your

Bank relating to the above account Number for verifying the accuracy of the 9 digit MICR code

number.

I/We hereby declare that the particulars given above are correct and complete

Date: Signature of Account Holder

Place: with Company Stamp (if a Company)

Encl: Photocopy of cheque duly cancelled, copy of Indian PAN Card and a copy of

GSTIN

ANNEXURE-H

DEVIATION FORMAT

Bidder to indicate the deviations (if any) in given format only and IOCL will not recognize any deviations/

exception(s) which is not listed in this Annexure.

S. NO./ Clause no. Deviations (If Any) Reason for deviations

Technical

Commercial

GPC