indian railways institute of mechanical & electrical engineering, jamalpur … · 2018. 4. 14. ·...

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Govt. of India - Ministry of Railways Indian Railways Institute of Mechanical

& Electrical Engineering, Jamalpur – 811214

(AN ISO 9001:2008 CERTIFIED INSTITUTE)

AUDIT OF STCS BY FACULTY OF IRIMEE (DEC’17 – JAN’18) Reference: Railway Board’s letter No.:2017/M(M&P)/1063/Audit-STC dated. 23/11/2017

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Audit of Supervisors Training Centers (STCs) on Indian Railways BACKGROUND

In the meeting of CMEs held at Railway Board on 17/12/2016, it was decided that audit of

STCs shall be conducted by IRIMEE, Jamalpur. Railway Board vide letter

No.:2016/M(W)/814/36 dt. 27/12/2016 had directed IRIMEE to audit the STCs by faculty of

IRIMEE and submit the report to Board after subsequent meeting with Principals at IRIMEE.

An Audit Report was submitted to Railway Board on 9th February 2017. Subsequently, it was

advised vide Railway Board Letter No. Railway Board’s letter No.:2017/M

(M&P)/1063/Audit-STC dated- 23/11/2017 to conduct a follow up audit this year. The Audit

was conducted by nominated IRIIMEE faculty in Dec ’17-Jan ’18. A meeting with the

Principals of STCs was conducted at IRIMEE on 11th January 2018 and the Principals were

briefed regarding their areas of improvement and deterioration/stagnation, if any. The STCs

were also given rankings on the basis of this audit. In the CME’s conference of January 2018,

the best two STCs- JHS and SC were awarded by Member Rolling Stock.

METHODOLOGY ADOPTED

The pro-forma for auditing the STCs was the same as that adopted during audit of last year.

IRIMEE had prepared this check sheet (Annexure-4) for audit in consultation with Railway

Board last year. STCs were informed of the date of audit in advance. They were also mailed

a copy of last year’s audit report so that they could prepare for the audit. The IRIMEE faculty

nominated for audit were also briefed that this was a follow-up audit and they were

expected to ensure uniform auditing standards. The audits were then conducted by IRIMEE

faculty on planned dates as under:

STC FACULTY DATE

STC/KPA PROF RST 26-27 DEC 2017 STC/JHS PROF WMT 1-2 JAN 2018 STC/LKO PROF WMT 3-5 JAN 2018 STC/GKP ASST. PROF C&W 2-3 JAN 2018 STC/NBQ PROF PROJ 21-22 DEC 2018 STC/SBC PROF DT 03-04 JAN 2018 STC/SC PROF DT 01-02 JAN 2018 STC/KGP PROF RST 28-29 DEC 2017 STC/AII ASST. PROF PROJ 26-27 DEC 2017 STC/SPJ ASST. PROF C&W 05 JAN 2018

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Facilities at STCs are grouped under following categories:

1. Standard of Training

2. Training Infrastructure

3. Training Amenities

4. Support facilities

These were inspected by the Auditors. Audit of Course Modules was carried out as per

revised training modules for the supervisors of Mechanical Engineering department

circulated vide Board’s letter no. E (MPP)2009/3/10 dated 03/06/2011.

Each STC was rated by nominated faculty of IRIMEE after a detailed inspection of the STC.

The STCs were rated on a 5 point scale comprising of 31 items. Attributes were rated

between 1 and 5 for each item (1=Poor, 5=Excellent).

There are no standardized benchmarks available for STCs at present. To arrive at a standard,

the score ranges were compared and the mean of all STCs’s score on each parameter was

calculated. STCs falling between one standard deviation of mean were categorized as

normal and their performance rated as ADEQUATE. STCs with better performance than

these were rated as VERY GOOD, while those with below normal performance were rated

as NEEDING IMPROVEMENT. This analysis in provided on Page 7.

Subsequently, the Audit results were presented and discussed with Principals of STCs during

a review meeting at IRIMEE on 11th January, 2018.

RESULTS:

STC SCORE LAST YR

RANK LAST YR

SCORE THIS YR

RANK THIS YR

SECUNDERABAD 227 1 236.5 2

JHANSI 224 2 237 1

LUCKNOW 199 3 195.5 8

AJMER 197 4 215 4

NEW BONGAIGAON

187 5 202 7

GORAKHPUR 186 6 204 5

BANGALORE 185 7 228 3

KHARAGPUR 170 8 203 6

SAMASTIPUR 168 9 188 9

KANCHRAPARA 123 10 203 6

The results are as summarized above. While the top STCs of JHS and SC have more or less

improved their ranking, Lucknow has dropped significantly in ranking and Kanchrapara has

improved a lot.

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Audit scores of STCs item wise along with an identification of their ‘Strong and

Weak Areas are placed at Annexure 1.

Sample Photos of each STC are placed at Annexure 2

The individual Auditor’s Comments have been enclosed as Annexure 3.

The Principals of STC-JHS/SC/KGP/SPJ gave a presentation on their STC and highlighted their

achievements over the past year.

Issues raised by the Principals of STCs during their meeting at IRIMEE are as follows:

1. DELAYED COMMUNICATION OF TRG. CIRCULARS

STCs are being sent Training Related Circulars through their HQ. Often the

communication is delayed or doesn't reach on time. A Direct Marking of such

instructions from board to STCs is desirable.

2. BENEFITS OF AUDIT

STCs were very positive about the audit as it helped them to draw attention towards

their infrastructure requirements and has enabled them to get works etc. sanctioned.

3. SANCTION OF WORKS

There are practical difficulties in getting WORKS sanctioned for hostel improvement etc.

sanctioned since PH-42 is mostly used for shops and the Training Plan Head-65 sees very

little allocation to STCs. As a result, Hostel Capacity augmentation and renovation lag the

requirement.

4. REVISION OF TRG. MODULES

The Revised Training Modules for Supervisors issued by Board dates to June 2011 and

that of running staff to around 2005-06. Hence, redundant topics like Vacuum brakes

persist in the course content. STCs are individually taking dispensation of HQ to set right

such anomalies but a formal mechanism would be more desirable at a pan INDIA level.

5. ROLE OF STCS IN DISASTER MGT. TRG.

Railway Board Letter No. E (Trg.)2004(34)/2 dated 16.01.2009 on Disaster

Management Training exclusively nominates IRITM/RSC and STC/SBC/SWR for this kind

of training. Almost all STCs have a module on Disaster Management as a result of their

traditional orientation and requirement of Zonal Railways. As such, the applicability of

this letter needs to be clarified and the training being provided in STCs should be

continued.

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ANALYSIS OF AUDIT RESULTS:

A. OVERALL ATTRIBUTES

Almost all STCs except LKO have improved in their Overall Scores. The improvement is

shown in the graph below. This indicates that all STCs have taken the audit seriously and

have taken steps to improve their training experience.

B. STANDARD OF TRAINING

89.6

90.8

74.0

78.8

74.4

68.0

49.2

74.8

79.6

67.2

94.8

94.6

91.2

86.0

81.6

81.2

81.2

80.8

78.2

75.2

JHS SC SBC AII GKP KGP KPA NBQ LKO SPJ

OVERALL ATTRIBUTES(as % of total score)

2016-17 2017-18

93

.3

91

.3

77

.3

78

.0

68

.7 72

.7

54

.7

70

.7

79

.3

75

.3

96

.0

97

.0

92

.7

87

.3

77

.3

85

.3

86

.7

80

.0 81

.7 84

.0


STANDARD OF TRAINING(as % of total score)

2016-17 2017-18

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STC/SBC has greatly improved on this count as they have introduced more field

training and also good quality handouts which are given in hard/soft copy to all the

trainees. KGP & KPA have also shown significant improvement. LKO is the only STC

which has been almost stagnant on this account.

C. TRAINING INFRASTRUCTURE

KGP & KPA have shown good improvement on this account. SBC was also ranked lower,

mostly due to ongoing Metro Work, but they have recovered nicely by improving their

model rooms etc.

D. TRAINING AMENITIES

KPA has shown enormous improvement on this account. SC has dropped marginally.

86

.7 91

.1

73

.3

86

.7

82

.2

62

.2

55

.6

84

.4

75

.6

51

.1

10

0.0

94

.4

90

.0

86

.7

82

.2

80

.0

73

.3

84

.4

75

.6

57

.8


TRAINING INFRASTRUCTURE(as % of total score)

2016-17 2017-18

77.5

92.5

62.5

72.5

85.0

62.5

20.0

75.0

85.0

62.5

85.0

83.8

86.3

82.5

95.0

62.5

65.0

75.0

70.0

67.5


TRAINING AMENITIES(as % of total score)

2016-17 2017-18

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E. SUPPORT FACILITIES

All STCs except LKO have improved with respect to support facilities.

SUMMARY

SoT (150) TI (45) TA (40) SF (15)

JHS 144 ↑ 45 ↑ 34 ↑ 14 −

SC 145.5 ↑ 43 ↑ 34 ↓ 15 ↑↑ SBC 139 ↑ 41 ↑ 35 ↑↑ 14 ↑↑ AII 131 ↑ 39 − 33 ↑ 12 −

GKP 116 ↑ 37 − 38 ↑ 13 ↑

KPA 130 ↑↑ 33 ↑ 26 ↑↑ 14 ↑↑ KGP 128 ↑ 36 ↑ 25 − 14 ↑↑ NBQ 120 ↑ 38 − 30 − 14 ↑

LKO 122.5 ↑ 34 − 28 ↓ 11 ↓

SPJ 126 ↑ 26 ↑ 27 ↑ 9 ↑

The above table presents the scores in this year’s Audit for each of the STCs in each of the

four focus areas. The Maximum Scores out of 250 for each area is mentioned in brackets in

the top row. The legend for color coding is as follows:

DOUBLE GREEN ARROW- Indicates an improvement in scores for more than 20%

SINGLE BLUE ARROW - Indicates an improvement in Scores but less than 20%

BLACK DASH- Indicates NO IMPROVEMENT

SINGLE RED ARROW – Indicates Deterioration with respect to Last Year

93.3

80.0

73.3

80.0

80.0

53.3

53.3

86.7

80.0

46.7

93.3

100.0

93.3

80.0

86.7

93.3

93.3

93.3

73.3

60.0


SUPPORT FACILITIES(as % of total score)

2016-17 2017-18

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PINK SHADE- Indicates that the score is outside one Standard Deviation in Negative

Side

KPA is among the STCs which have shown dramatic improvement in all areas. SBC has also

shown good improvement while support facilities at SPJ continue to remain a matter of

concern.

CATEGORY LKO JHS AII NBQ GKP SC SBC KPA SPJ KGP

STANDARD OF TRAINING

122.5 144 131 120 116 145.5 139 130 126 128

AVERAGE SCORE

7.66 9.00 8.19 7.50 7.25 9.09 8.69 8.13 7.88 8.00

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE ADEQUATE

GROUP MEAN=8.14 +/- STD. DEV.=2.12

TRAINING INFRASTRUCTURE

34 45 39 38 37 42.5 40.5 33 26 36

AVERAGE SCORE

5.67 7.50 6.50 6.33 6.17 7.08 6.75 5.50 4.33 6.00

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE ADEQUATE


TRAINING AMENITIES

28 34 33 30 38 33.5 34.5 26 27 25

AVERAGE SCORE

4.67 5.67 5.50 5.00 6.33 5.58 5.75 4.33 4.50 4.17

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE ADEQUATE


ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE ADEQUATE

SUPPORT FACILITIES

11 14 12 14 13 15 14 14 9 14

AVERAGE SCORE

3.67 4.67 4.00 4.67 4.33 5.00 4.67 4.67 3.00 4.67

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

ADEQUATE

NEEDS TO IMPROVE

ADEQUATE


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MAJOR IMPROVEMENTS/CONCERN AREAS

VISITING FACULTY ATTRIBUTE: Adequacy of visiting faculties and experts for training in essential subjects (Sl. No-3 of Audit Points. Avg. Score of 9.3 against 8.4 Last Year) All STCs have scored uniformly well in this area. The scores are 10 or close to 10 and the average is 9.3. This is a significant improvement over last year.

TRAINING NEED ASSESMENT ATTRIBUTE: STC carries out training need assessment/analysis regularly (Sl. No-4 of Audit Points. Avg. Score of 7.2 against 4.4 Last Year) This is an area where the average score is just 7.2. This is a significant improvement over last year, but still an area of concern. Most STCs are limiting themselves to a correspondence with their HQ in this area. More proactive approach in the form of reaching out to divisions or to the field staff through a survey would be really desirable.

FEEDBACK FROM ZONAL RAILWAYS ATTRIBUTE: STC collects and acts upon feedback from zonal railways (Sl. No-10 of Audit Points. Avg. Score of 6.5 against 3.6 Last Year) Some STCs like SC have a robust system of corresponding with the Railways where their staff are posted and the Controlling Officer (ex- Sr. DME) grades the trainees on a Ranking Scale. However, there are STCs which do not take this area seriously enough. In spite of the improvement over last year, the system needs to be further formalized and improved.

TRAINEE EVALUATION ATTRIBUTE: The system of evaluation of trainees is well-established and transparent (Sl. No-12 of Audit Points. Avg. Score of 9.6 against 8.8 Last Year) With most STCs going in for a CCTV monitored exam and coding of answer sheets. This problem is largely solved and the average score is very close to 10. Element of fairness in training and evaluation would go a long way in boosting employee morale.

FACULTY AVAILABILITY ATTRIBUTE: Availability of faculty vis-a-vis sanctions (Sl. No-15 of Audit Points. Avg. Score of 7.9 against 7.4 Last Year) There is not much improvement in this significant area. This aspect remains a matter of concern for at least the lower ranking STCs. Support from HQ is desired since the selection process involves CPO office and a committee from HQ to evaluate the applicants. The process is long drawn and some STCs have a problem in expediting it.

LIBRARY FACILITY ATTRIBUTE: Library facilities - stocking of course relevant books, e-learning etc. and Use of library facilities by trainees (Sl. No-18 of Audit Points. Avg. Score of 7.8 against 7 Last Year) Although E-learning Centers and Kiosks are being set up, trainee use of these resources is not very encouraging. A dedicated Librarian and innovative methods like asking the trainees to review/present particular books will help to improve this aspect of training. Libraries are essential for encouraging learning beyond the classroom.

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LADY TRAINEES ATTRIBUTE: Facility for lady trainees at STC and in the hostel (Sl. No-20 of Audit Points. Avg. Score of 7.6 against 6.4 Last Year) This still remains a matter of concern. A simple earmarking and seclusion of rooms would suffice, but all STCs are yet to do this.

HOUSING ATTRIBUTE: Quarters for Faculty (Sl. No-20 of Audit Points. Avg. Score of 4.6 against 3.9 Last Year) In most places, private housing is preferred by the faculty and HRA has also improved, so this point can be dropped from future audits.

AUDIT SCORES OF STC'S AT A GLANCE ANNEXURE-1

STRONG AREA 8 OR ABOVE/4 OR ABOVE LA 16-17

WEAK AREA CA 17-18

STANDARD OF TRAININGTRAINING INFRATRAINING AMENITIESSUPPORT FACILITIES

ATTRIBUTELA CA LA CA LA CA LA CA LA CA LA CA LA CA LA CA LA CA LA CA

1

The training course is in alignmentwiththe specified modules 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 8 10 8 10

2Adequacy of qualification andexperience of faculty members 8 8 8 10 8 8 6 8 8 8 10 10 8 9 8 8 6 8 10 10

3

Adequacy of visiting faculties andexperts for training in essentialsubjects 10 8 10 10 8 8 8 10 8 10 10 10 8 9 4 10 10 10 8 8

4STC carries out training needassessment/analysis regularly 4 8 8 8 2 6 2 8 4 4 6 8 6 10 2 4 8 8 2 8

5

STC has designed and conductedspecial courses, topical and need-based courses 6 8 10 10 10 10 10 10 8 8 10 10 8 9 8 8 8 8 8 8

6Adequacy of field visits duringtraining 4 3.5 5 5 5 5 4 4 4 5 4 5 3 4 3 4 4 5 2 4

7

Quality, frequency andappropriateness of physical trainingfor trainees 5 5 5 5 4 4 4 4 1 3 5 4.5 3 4 1 4 3 3 1 4

8

Level of general discipline amongstfaculty, trainees and supportingstaff in STC 8 8 10 10 8 10 8 8 10 10 10 10 8 9 8 8 8 10 8 8

9STC collects and acts upon feedbackfrom trainees 8 8 10 10 8 10 6 6 6 8 8 9.1 6 9.1 4 10 8 8 8 6

10STC collects and acts upon feedbackfrom zonal railways 4 4 4 6 2 6 2 2 2 4 6 9.1 6 8 2 10 6 6 2 10

11STC carries out innovation intraining methods 8 10 10 10 10 10 6 8 4 6 10 10 6 9.1 2 10 8 8 8 8

12

The system of evaluation of traineesis well-established and transparent

10 10 10 10 8 8 8 8 8 10 8 10 10 10 6 10 10 10 10 10

13

Level of attendance in courses (Tobe assessed based on well-attended/poorly attended andcancelled courses) 8 8 10 10 8 8 8 8 8 8 10 10 10 10 8 10 6 8 10 10

14Actual trainee days as a percentageof the capacity 8 8 10 10 8 8 10 10 10 10 10 10 10 10 6 10 8 10 10 10

15Availability of faculty vis-a-vissanctions 10 8 10 10 10 10 6 8 6 6 10 10 6 9 6 6 4 6 6 6

16Adequacy and quality of coursematerial 8 8 10 10 8 10 8 8 6 6 10 10 8 10 4 8 8 8 8 8

17

Adequacy of capacity of classrooms,labs, auditorium 10 10 8 10 8 8 10 10 10 10 10 10 8 10 8 8 4 4 10 10

18

Library facilities - stocking of courserelevant books, e-learning etc.

8 8 10 10 8 8 8 8 6 6 8 9 6 7 4 8 6 6 6 8

19Use of library facilities by trainees

3 3 5 5 4 4 3 4 3 3 4 4 3 4.5 1 4 4 4 1 4

20Facility for lady trainees at STC andin the hostel 4 4 6 10 10 10 8 8 8 8 10 10 8 10 4 4 2 4 4 8

21Electrical power supply & watersupply is adequate and reliable 4 4 5 5 5 5 5 5 5 5 4 5 4 5 4 5 4 5 3 3

22

Upkeep of premises - surroundings,classrooms and washrooms

5 5 5 5 4 4 4 3 5 5 5 4.5 4 4 4 4 3 3 4 3

23Adequacy of hostel - room sharing,toilets and bath 8 8 6 8 8 8 8 8 8 10 10 8 6 8 2 6 2 4 4 4

24

Condition of sanitation/watersupply/cleanliness/Pest & Rodentcontrol in hostels. 3 2 4 4 4 4 3 3 5 5 4 4 3 4.5 1 3 3 3 3 3

25

Adequate Messing facilities,condition of kitchen, supply of safedrinking water 10 6 8 8 8 10 8 8 10 10 10 8 6 9.1 2 6 8 8 8 6

26

Supply of clean linen, blankets andwashing/laundry facilities 3 3 3 4 4 4 3 3 5 5 5 4.5 4 4.5 1 4 4 4 3 3

27

Common room and recreationfacilities - TV, Reading room,newspaper, magazines etc, indoorgames 5 4 5 5 2 3 4 4 3 4 4 4 3 4 1 3 4 4 4 4

28

Hostels have 24-hour check-in andcheck-out facilities for trainees,Notice Board Display of essentialcontacts & info 5 5 5 5 3 4 4 4 3 4 4 5 3 4.5 1 4 4 4 3 5

29Outdoor games, Gym, Yoga andMeditation Facilities 4 3 5 5 4 4 5 5 3 3 4 5 2 4 1 4 1 2 3 4

30

Healthcare facilities for trainees Abig Railway Hospital is available atGorakhpur. 4 4 4 4 3 3 3 4 4 5 4 5 5 5 4 5 5 5 2 5

31 Quarters for Faculty 4 4 5 5 5 5 5 5 5 5 4 5 4 5 3 5 1 2 3 5

Total 199 195.5 224 237 197 215 187 202 186 204 227 236.5 185 228 123 203 168 188 170 203

SBC KPA SPJ KGPLKO JHS AII NBQ GKP SC

ANNEXURE-2

PHOTOS FROM STC’S AJMER GORAKHPUR

NEW BONGAIGAON

KANCHRAPARA

KHARAGPUR

SAMASTIPUR

SECUNDERABAD

BANGALORE JHANSI

LUCKNOW

ANNEXURE 3

AUDITOR’S ITEMWISE COMMENTS

AUDIT REPORT-JHS

S.NO ATTRIBUTE REMARK SCORE REMARK SCORE

1

The training course is in alignmentwith the specified modules

Training modules are as perRailway Board prescribedmodules. STC has taken effortsto bring out printed books andseveral other publications. Thestandard of training impartedjudged from interviewingtrainees was also very good

10

Training Standards were found to be good andhave also improved since last audit as aRefrigration & AC lab has been added along side aclass room.Few models as CBC Coupler, FIAT bogie, WSPModel and HHP Model have been added sincelast audit.

10

2

Adequacy of qualification andexperience of faculty members

The faculty were found wellexperienced in their teachingareas and conversant withlatest developments in theirfields. However, only 3 weregraduates. The sanctionedstrength is 1Gaz + 13NonGazetted, out of whichthere is a vacancy of 1 Gaz + 1NonGaz.

8

At present out of 1(Gaz) + 13(NG) sanctionedstrength of STC faculties, vacancy of 1(Gaz) &1(NG) is existing in STC/JHS. Qualification &experience of existing faculty members isadequate. They are either GraduateEngineers/Diploma Holders or ScienceGraduate.All faculties have undergone T.O.Ttraining

10

3

Adequacy of visiting faculties andexperts for training in essentialsubjects

112 visiting faculty fromreputed organizations includingIIT/Kharagpur have been calledfor expert lectures during April -December, 2016 on a variety oftopics, both technical and fordeveloping soft skills.

10

Since last audit 92 VLs were called for deliveringlectures but it mostly consisted of Yoga Teacher.Few lectures from Chartered Accountants, ACMS,Ex AM ME, Retd CWE, Director CAMTECH etcwere conducted.However, no classes were scheduled for CWM,CWE or Dy CMEs as is being done in other STCs.VLs need to be identified for TL & AC Courses.

10

AUDIT REPORT-JHS


4

STC carries out training needassessment/analysis regularly

Training needs analysis iscarried out but can be improvedfurther. Inputs by way ofperiodic assessments wereseen. Faculty being regularlytrained and special coursesbeing conducted.

8

Since last audit, some TNA was carried out but noformal mechanism developed. Mainly relying onHQ.Course on Good Governance & retrofitment ofBio Toilet identified and conducted on its own. 8

5

STC has designed and conductedspecial courses, topical and need-based courses

Special Courses of 1 to 4 dayson disaster management(including field courses), GMLoco, Pway, NDRF, BioToilet,Troubleshooting, AccidentInvestigation , Train Parting etc.have been carried out. MobileTraining car also being used.

10

Since last audit, Special Additional Course on LHB,Soft Skill, Bio Toilet, GST, Fire PreventionTechnique were conducted since last audit apartfrom Special Courses which were conducted lastyear.Two Seminars of National level were conductedSeminar on Welding, OBHS planned to beOrganised in STC

10

6

Adequacy of field visits duringtraining

Mandated field visits as well asvisits to Besco, HYT/Pune,Diesel Sheds TKD/CLA/KYN/IZNand major workshops likePL/MTNS/KTTW/GKP/LLHMbeing done. Trainee supervisorsinterviewed and found goodfield knowledge

5

STC/JHS also plans technical tour in which Wagonmanufacturers like M/s Besco, Railway relatedindustries like M/s HYT Pune & DTL Ancillariesand other Railway Installations like DSL Shed/TKD,CLA,KYN & IZN, Railway workshops like PL, MTNS,KTTW, GKP & LLHM etc. 5

AUDIT REPORT-JHS


7

Quality, frequency andappropriateness of physical trainingfor trainees

PT, Annual sports competition,compulsory Yoga from 6:00 to7:00 every day. Facilities forsports open upto 22:00 hrs.

5

Same as in Previous Audit.

5

8

Level of general discipline amongstfaculty, trainees and supportingstaff in STC

Seen to be satisfactory.Trainees and faculty were inuniform. CCTV surveillance forexams and activity in/aroundhostel and classes. In case ofviolation, staff being taken upunder D&AR.

10

Satisfactory.Biometric Attendance has been introduced forTrainees.Unique Roll No System Introduced for Traineesintroduced. 10

9

STC collects and acts upon feedbackfrom trainees

STC has designed a formatthrough which the trainee neednot disclose his identity whilegiving feedback. Thisencourages negative feedbackalso. Feedback form iscomprehensive and beinganalysed. Principal alsoconducts exit interview oftrainees as a final feedback.

10

Same as previous aducit.Anslysis of Feedbcak from Trainees still needs tobe improved.

10

AUDIT REPORT-JHS


10

STC collects and acts upon feedbackfrom zonal railways

STC has written letters to NCR,CR, WCR for feedback oftrainees, however lot ofimprovement is needed.

4

Some letters were seen which were written bySTC JHS to Zonal Railways/ Field Units. Somefeedbacks received from Zonal Railways.

However, it is still to be made a regular practiceand all the Divisions/ Workshops are yet to becovered. Proper analysis of Feed from ZOnalRailway needs to be done.

6

11

STC carries out innovation intraining methods

STC has published and issuedhandbooks to trainees,developed working models ofFiat Bogie, H-type coupler, AirSprings, SHAKU coupler,Biotoilets etc.Seminars andtrainee projects being done.Good VLs including from IITsbeing called.

10

Addional Training aides as Interactive Board,Lectern, Projectors etc added since last audit.

Digital Intiativeas Youtube Video Channel addedfor trainees with in house developed Videolectures.System developed for Presentation on differenttopics by Trainees in front of all trainees daily.Mobile Training Car with Dining Hall cumCLassroom with Projector being utilised.Man of the Month System developed to motivatefaculty.

10

12

The system of evaluation oftrainees is well-established andtransparent

Transparent System, CCTV exammonitoring, coding /decoding ofanswer sheets and display ofresults on notice board beingdone.

10

Same as before.

10

AUDIT REPORT-JHS


13

Level of attendance in courses (Tobe assessed based on well-attended/poorly attended andcancelled courses)

Good system of wide publicityto trg. calendar by letters,website and SMS.26 averagetrainees per course. Courseswell attended.

10

Same as before, approx 26 trainees per course.

10

14

Actual trainee days as a percentageof the capacity

Trainee days +172% overall ascompared to capacity in currentyear. 10

Trainee days of STC/JHS has tremendouslyincreased vis-à-vis capacity of the centre. Averagetrainee days per month is 2475 as per capacity ofSTC/JHS

10

15Availability of faculty vis-a-vissanctions

Out of sanctioned 14, 12members on roll. 10

Out of 01 Gaz + 13 NG sanctioned, 12 NG facultymembers are available on roll. 10

16

Adequacy and quality of coursematerial

Course material available inhard and soft copies. Coursematerial in sufficient numbersand issued to faculty andtrainees. Also on website.

10

Same as in last audit. Question Banks developedand put on website.

10

17

Adequacy of capacity of classrooms,labs, auditorium

There are 5 classrooms with acapacity of 99 traineesequipped with modern aids.However in view of +172%trainee utilisation, at least 2more classrooms suitable forbig batches > 30 required.

8

5 Classrooms present. Auditorium developedwhich can serve as classroom. Classroom capacity205.

10

AUDIT REPORT-JHS


18


Library with 8000 books + 1centralised hindi library.Registered with NIC software E-Granthalaya. Railway codes,manuals etc. available.

10

Same as before. Some new books added.Books need to be procured based on new coursesas TL & AC 10

19

Use of library facilities by trainees Seen library records - traineesmaking use of libraryextensivelt. There is no limit tonumber of books. Library hasInternet connection. Readingroom in hostels is also openedin morning and evening hours.

5

Same as before.

5

20

Facility for lady trainees at STC andin the hostel

In STC, separate change /washrooms are avialable. 3rooms in hostels for upto 10lady trainees available. New 2storey hostel building of 2.50Crores with 15 rooms for ladieshad been proposed . Estimateprocessed.

6

One new complex deveoped specailly for LadyTrainees with attached Toilets and fullyfurnished.A new two storey building of 30 roomsfor STC Hostel of Rs.2.50 crores has beensanctioned. LOA issued. Here 16 rooms will beearmarked for Ladies

10

21

Electrical power supply & watersupply is adequate and reliable

No shortage. Workshop DG alsoavailable. Separate borewell foremergency.

502 DG sets of 1o KVA available for pwer backup…UPS available in class rooms. 5

AUDIT REPORT-JHS


22


Upkeep was found very good.Lots of gardens and greenmeasures. Hostels clean.

5

Daily upkeep is found ggod and Class rooms,Wash rooms are kept maintained.Shram daan organised regularly to keep premisesmaintained.Mega Drive of Tree plantation organised in Sept2017, in which Miss India 2nd Runner Up wasmade Brand Ambassador of STC JHS.

5

23

Adequacy of hostel - room sharing,toilets and bath

60 room hostel for 120trainees.4 toilet blocksavailable.However, presentstrength is higher than 300, andovercrowding seen.STC has got30 additional rooms sanctionedunder GM powers.

6

Repair of Wire Mesh in rooms, Rnovation ofToilet Blocks, Repair of Pipelines, Window RepairWork, Execution of Hostel Building (36 Rooms)arte either got done. or are under progress.NS items as 85 Beds, 180 Mess Chairs, Washingmachine and small Mess and Toilet Itmes areprocured.Rain Water Harvesting Work under progress.Attched Toilets being developed in Main Hostel.

Hostel looked after by one CI. HS not avialble.

8

24

Condition of sanitation/watersupply/cleanliness/Pest & Rodentcontrol in hostels.

There are 3 contracts forcleaning, linen, sanitation, pestand rodent control. Condition ofone toilet blocks requiresimprovement

4

As mentioned in previous audit, the Toilet Blockhas been improved. Sanitary conditions weregood overall. 4

AUDIT REPORT-JHS


25

Adequate Messing facilities,condition of kitchen, supply of safedrinking water

Messing facilities are proper,may need expansion. Only vegfood served. Co-operative mess. 8

Mess was found in good condition. AppropriateMess Furniture.RO and Storage Tanks POH Dates specificallymentioned after each schedule.Cabinet in Mess Store Room got functional.

8

26

Supply of clean linen, blankets andwashing/laundry facilities

Fresh linen provided after 6days average. Running contractfor washing and linen available. 3

Washing Machine added. Running Contract forLinen Cleaning exsits. 4

27

Common room and recreationfacilities - TV, Reading room,newspaper, magazines etc, indoorgames

Available. Good Indoor gamesfacility, Gym, TV Room,common room, reading room,prayer room.

5

Same as before, No additions. Facilities are wellmaintained. 5

28

Hostels have 24-hour check-in andcheck-out facilities for trainees,Notice Board Display of essentialcontacts & info

Availble. Talked to trainees -they have not faced anydifficulty in this regard. 5

Available.

5

29

Outdoor games, Gym, Yoga andMeditation Facilities

Huge playground. Facilities forcricket, football, volleyball,athletics, yoga, meditationavailable and being utilized. 5

One Sports Field available. It is being fenced allaround to prevent ingress on outsiders. Facilitiesfor Sports avaialbel as mentioned in earlier audit.Sports awards are also given annually.TT Table added.

5

30

Healthcare facilities for trainees Abig Railway Hospital is available atGorakhpur.

Divisional hospital approx 2kmaway.. STC maintains first-aidboxes. Medical dispensary isnearby.

4

Same as before.

4

31

Quarters for Faculty No faculty members waiting forquarters. Only 5 facultymembers use Railwayaccomodation.

5

Samne as before.

5

AUDIT REPORT-JHS

S.NO ATTRIBUTE REMARK SCORE REMARK SCORE224 237

AUDIT REPORT-SC


1


Training Modules are in linewith the RailwayBoard prescribedmodules.Course contents wereavailable for all courses inseparate files. Thisshowed that course contentsare well prepared.They advised that with thechanging role ofMechanical deprtment, thecourse modulesshould be revised every 03years. Usefuladditional topics whereverapplicable have beenadded by STC themselves.

10

Approved Modules are followed. DetailedSyllabus, Time Tables and Course Content isavailable. STC actively drops unnnecessarycontent like vacuum related content and replacesthen with EMD loco based content

10

AUDIT REPORT-SC


2


There is 01 Gazetted and 11Non- Gazettedfaculty. No vaccany as on date.08 EnginneringGraduates for TehcnicalStreams and 03 areGraduates in other streams. Forselection,minimum 05 years experince insupervisorycategory and minimum degreein Engineering.Age limit 52 years. Selectionprocess involves 3stages of Screening, Writtenand Viva Voice Test.

10

STC deals with Stores, Workshop and DieselSupervisors. All Trainers have relevantexperience.

10

3


Visiting faculties from Railways,Retired officers,Osmania University, CAMTECH,Railway RelatedIndustries etc are utilized forteaching.

10

STC has conducted frequent seminars with firmslike HYT etc. Visiting Lecturers are often calledfrom Kazipet Shed, Lallaguda Shops etc. 10

4


No TNA carried out by STC asthe modules areapproved by Railway Board.Only HQ providesinput in Special Courses to beconducted.

6

Project Saksham is being implemented. Thetraining calendar is well publicized and needbased courses are provided tailor made torequirements like Personality Decvelopment 8

AUDIT REPORT-SC


5


Special and Need based coursesare available.COurses as AccidentInvestigation &Management, LHB Coaches,Mechatronics, 140TCrane, M&P, Computers,Advance Weldingtechnology etc are designedand taught.

10

Innovative courses on Mechatronics (ArduinoProgramming) has been developed.

10

6


Field visits are part of training.Field visits are notaccompanied by Faculty. Localunits as CoachingDepot, Workshop, Freight Unitsare utilised inSecunderabad and Hyderabaddivision.

4

Adequate. Visit to a wagon manufacturing Unitwas also carried out.

5

7


For physical training, Yog isconducted 3 days aweek. Sports facilities asVolleyball Court, Gymbasketball Court etc areavalialble. Yog ismandatory and attendance isdone regularly.Other sports are voluntary.

5

Yoga is a regular feature. A contract for engaginga Yoga teacher on permanent basis has beeninitiated. Sports Facilities are available.

4.5

AUDIT REPORT-SC


8


General level of Disciplineamong faculty andTrainees is good. All traineeswere in properdress. Faculty were also wearingI- cards. Noissues related to support staffgiving problemswere told.

10

Good attendance, regular assembly, shramdaanand CCTV monitoring of classes.

10

9


Feedback is collected mostlyfrom Short Courseparticipants. These feedbacksare also actedupon. Combined Long termcourse feedbacks aretaken but not for individaulmodules.

8

Regular feedback is taken. Feedback is largelypositive and is used to improve course contentetc.

9

10


Feedback available only fromSouth Centralregion. Other feedbacks notavailable.

6

After posting, divisions are asked to givefeedback. This is used to further improve inputs. 9

AUDIT REPORT-SC


11


A number of Trainingworkstations have beenmade by efforts of Trainers andTraineesthemselves for C&W, Diesel andother labs.Theseare very helpful for training andproject work.Video Lectures on various topicsavailable. Livemodels of coaches and wagonsare available andnew are being added.

10

Excellent Model Rooms with Arduino BoardProgramming, Display Boards and e-library. Acollection of close to 280 videos

10

12


For all exams, question paper ispersonally set byPrincipal only on day of exam.Exam is takenunder CCTV cameras. Answersheets are shownto trainees to know themistakes committed. Finalviva voice is taken by externalJAG officer.

8

CCTV monitoring and no malpractices. Coding ofanswer sheets.

10

13


Courses are very well attended.Average level ofattendance is more thanexpected strength for allthe courses.

10 10

AUDIT REPORT-SC


14


The utilization is 133%, 90% and140% for last 03years, as per the detailsprovided by STC.

10 10

15

Availability of faculty vis-a-vissanctions

Total sanctioned Posts are 11.No shortage infaculty. Selection for facultydone as and whenrequired by HQ.

10

As per sanctions.

10

16


Course material is preparedfrom standardmanuals of ICF, DSO andCAMTECH with inputsfrom OEM maintanace manuals.All topics assuggested by Rly Bd are covered

10

Excellent. All Trainees are given detailedhandouts printed at Secunderabad Printing Press.

10

AUDIT REPORT-SC


17


No of classrooms 10 (6 of 24capacity, 2 of 20each, 1 of 16 capacity and 1 of12 capacity) Totalcapacity 212. Extra auditoriumof capacity 200.One semianr hall of 100participants. The presentcapacity is adequate for coursesnow. Labs ofC&W, Diesel, mechatronics,Welding, TrainLighting and COmputer Labs areavilable andfunctioning well.

10

Adequate and nicely done rooms.

10

18


Library of 3650 boks, 175 audiovisuals, 254technical documents and 145discs available.Knowledge is created in STCwebsite. 990 hindibooks. Kiosk for Book issue,search andtraceability being used. CCEngineers hasprovided e- learning modules inlabs. Bar codingof all the books and technicaldocuments isplanned.

8 9

AUDIT REPORT-SC


19

Use of library facilities by trainees Last 3 years, 502, 582 and 558books have beenissued.

4 4

20


Room no 32 has beenearmarked in Hostel forLady trainees. Room is withattached toilet.Separate lady toiltes available inNew and oldacademic bloc. In Mess, Onetable is earmarkedseparately for lady trainees.

10

Ground Floor is CCTV monitored. Separate Roomfor Ladies.

10

21


DG set not available. Powersupply is adequate.inverters provided in Seminarhall and computerlab for uninterrupted powersupply. Uninterruptedwater supply availableseparately for all academicblocks, hostels anf gardenareas. 01 GroundLevel Reservoir of capacity 2Lakh Litresavailable.

4

Adequate. A new Solar Power Plant is beingcommissioned.

5

AUDIT REPORT-SC


22


Upkeep is done by Outsourcedagencies.Washing of Line throughcontract. Gardenmaintenance by Group Demployees and selfinvolvement. Shram dan ingarden done 3 days aweek as a part of time table,with mandatoryparticipation.

5

Excellent

4.5

23


One Hostel, 32 Rooms. Capacity96 Beds. 3 Bedsin each room. 34 extra foldablebeds provided foremergency. Ground and 1stfloor have commonbathrooms. Roosm notcrowded.

10

Spacious hostel. However, Toilets needrenovation. A work for the same is proposed andshall be executed shortly.

8

24


Sanitation is very good. Messand dining areaswere spic and span. Sanitaion isas desired.

4

Very Good. No Major Issues.

4

AUDIT REPORT-SC


25


Mess run by trainees on no lossno profit basis.48 seating capacity. Tvprovided. RO with AMCContract available. Buffetsystem of eating andBain Marie is provided to servehot food all thetime.Solar Gyeser for utensilwashing area. Messcharges reasonable at Rs150per day. Mess anddining area were clean.Staimnless stove andchimney.

10

Well equipped kitchen. Requires furtherrenovation. Two additional tables/chairs underprocurement.

8

26


Washing of linen by Contract.Scheduledchanging of Lines specified.

5Under Contract. Quality is good.

4.5

27


Small common room withoutTV avaialble. Inddorgames as Chess, Carromavaialble. Not ofadequate capacity

4

Good, but cramped. However, internet, carrom,TV etc provided. Gym is also available.Suggestions given to remodel the recreationroom for more space. 4

AUDIT REPORT-SC


28


Display of contact numberoutside hostel notavailable. Hostelsupetintendednt fromPersonneldept. Register for check in checkout. For trainessarriving in night time, kept withmess secretary(Trainee) to allot rooms.

4

Available.

5

29


Games as Volleyball, Basketball, available. Noseparate room for meditation.Small multi gympresent.

4

Yes. Volleyball, Kabaddi, Badminton and NetCricket Facility available.

5

30


Trainees are sent to CentraisedRailway Hospital,situated at distence of 1.5kmfrom STC. First aidboxes available. Trainees can goto hospital afterauthorisation of Principal.

4

Available. Nearby Railway Hospital

5

31

Quarters for Faculty All faculty and Principal stay inprivate quaters,within 4 km range of STC. As ondate norequirements havebeenreceived for allottment ofRly quarters.

4

Not relevant.any more in SC

5

AUDIT REPORT-SC

S.NO ATTRIBUTE REMARK SCORE REMARK SCORE227 236.5

AUDIT REPORT-SBC


1


Training Modules are in linewith the Railway Boardprescribed modules.Coursecontents were shown.In line with Rly Bd modules

10

All modules are as per RLY BOARD guidelines andany revisions are with approval of HQ.

10

2


There is 01 Gazetted and 8 Non-Gazetted faculty.06 vaccany as on date. 01vacancy in gazattedcadre. All faculty provided for'Training for Trainers'at ATI Mysore. 02 EngineeringGraduate and restall others are Diploma Holders.Selection criteriadetails not furnished. 08 yearstenure, 2 faclty areoverdue. Selection on going.

8

All Trainers have substantial work experience inareas of training. Only for some new areas like TL& AC, Faculty need further Training.

9

3


Visiting faculties from Railways,HQ officers, fromSWR are utilized for teaching.Special focus onDisaster Management andexperinced visitingfaculty are invited.

8

List of visiting Faculty includes YOGA experts,College Professors, Retired Railway Officers andSenior Railway Officers. The numbers havefurther increased from last time. 9

AUDIT REPORT-SBC


4


No TNA carried out by STC asthe modules areapproved by Railway Board.Only HQ providesinput in Special Courses to beconducted.

6

As per requirement of theZonal Railways specialcourses like TOT, Project Saksham, Workshop forGRP and OBHS staff are conducted. 10

5


Special and Need based coursesare available.Courses as AccidentInvestigation & Management,Mechatronics, Computers,Refrigeration and Airconditioning and Contractmanagemen, DAR, AutoCAD etc Special Courses forCLIs/ LPs and ALPs.Training of Trainers for DIsasterManagement is aspecial course here.

8

Special Courses are seeing reasonableattendance. Only STC to have trainig for contractstaff.

9

6


Mostly classroom basedteaching. Field visit inspecial cases only. 3

Industry Vists can be increased, Bangalore beingan industrial area. Visits to SBC depot, KJM shedand RWF Bangalore are being done. Seminars canalso be organized.

4

AUDIT REPORT-SBC


7


Yog and Meditation hall isavailable. Gym isoutdoor. Propsed under worksprogram. No specialplaying facillity as STC land wasconveretd toconcrete parking space byBMRC.

3

Yoga and Outdoor Gym is available. STC has gotdispensation from division to use their SportsFacility.

4

8


General level of Disciplineamong faculty andTrainees is good.

8Good, all are in uniform and assembly isconducted regularly. Sharamdaan helps keepthecampus clean and green.

9

9


No proper feedback system forlong term courses.Feedback collected only forspecial courses.

6

Feedback is collected and put up to Director forperusal and necessary action. 9

10STC collects and acts upon feedbackfrom zonal railways

No such mechanism as foundduring audit. 6

After Posting Feedback is collected. Practise hasbeen recently initiated. 8

11


Projectors available inClassrooms with PC. Powerpoints being used. NO separatestudy materialprovided.

6

Flash animations have been introduced. AllModels are in working condition and the traineesare well aware of the same. 9

12


System of evaluation is properwith separatemarksheets given for eachmodule. Question paperset by faculty . Database forQuestion Bankprovided to trainees.

10

CCTV monitoting of exams and coding of answersheets is done.

10

AUDIT REPORT-SBC


13


Level of attendance more than100% for last 3years. 10

Data indicates that most special courses haveattendance over 10-15 trainees. Thuis indicatesSTC is doing a good job of attracting trainees 10

14


The utilization is 91%, 93% and105% for last 03years, as per the detailsprovided by STC.

10

Capacity Utilization is now 122.9%, a steadyincrease from 91.63% in 14-15. 10

15


There is 01 Gazetted and 8 Non-Gazetted faculty.06 vaccany as on date. 01vacancy in gazattedcadre. Selection of faculty underprocess as somefaculty are overdue theirtenure.

6

NIL. One shortage is managed by posting atemporary lecturer.

9

16


Course material adequate ,however need to beseparated module wise for allcourses. Coursematerial not provided totrainees. They aresupposed to make their ownnotes based on classroom lectures.

8

Excellent course material with handout,handbooks and troubleshooting guides.

10

AUDIT REPORT-SBC


17


No of classrooms 14 ( each of26 capacity) . Extraauditorium not available. Nosemianr hall. Thepresent capacity is adequate forcourses now. Labsof C&W, Diesel, mechatronics,COmputer Labsand R&AC Lab are avilable. Labupkeep to beimproved.

8

Sufficiently spacious Office building with Lift andRO Facility on each floor. Auditorium can seat upto 80.

10

18


Small libarray. 3970 titles, 750Hindi Books. Noadudio - visual media present.Manual issue andretrieval. Library not adequtelyused. No separateLibrarian.

6

Small Library. Warden has additional charge oflibrarary. Furniture of reading room is not toogood.

7

19

Use of library facilities by trainees Details not provided by STC.

3

Data was perused and the usage is healthy. It wassuggested to introduce some reputed magazinesand journals like Scientific American and others. 4.5

AUDIT REPORT-SBC


20


3 separate rooms for LadyTrainees in NandiHostel, with attached toilets. Noseparate facility inMess for ladies. Earmarking ofLadie rooms area isproposed.

8

Separate rooms, tables and earmarked seats.CCTV procurement is underway. There are LadiesToilets in many floors.

10

21


DG set not available. Powersupply is adequate.attahced with ReservationOffice. Separate waterfor STC inside premises.Borewell available. Watersupply adequate.

4

Adequate Power from Station Building. Solarwater Heaters are available

5

22


Upkkep is done by Outsourcedagencies. Washingof Line through contract.Garden maintenance byself involvement. CombinedToilets were notcleaned properly. Cleanlinessneeds improvement.

4

Upkeep is excellent. Some minor issues likeleaking taps, broken toilet seats and dustywindow sliders were noticed and pointed out.

4

AUDIT REPORT-SBC


23


03 Hostel of 98,64 and 64capacity. Actualoccupation is 158, 96 and 76which is very high.Some rooms are of dormitarytype with 6-8 beds.

6

Adequate, but often the facility is packed andthere is little scope for expansion. Othewise,facilities are good.

8

24


Overall housekeeping needsimprovement. Messsanitaion just at par.

3Very Good except certain minor issues.

4.5

25


Mess run by trainees on no lossno profit basis. 32seating capacity. New Mess anddining hall of 80capacity is under construction.Present messfacility not adequate but withcompletion of newhall, it will be sufficient.

6

Reasonable charges, good hygiene and ergonomicmess with TV facility.

9

26


Washing of linen by Contract.Scheduled changingof Lines specified. 4

The trainees said that they get clean linen andblankets. However, there is no laundry facility ofany sort for the trainees even against payment. 4.5

27


Common Room available, butTV not working.Inddor games avaialle in only 1hostel. No readingroom.

3

A functional common room and recreation roomis available with only DD Channels

4

AUDIT REPORT-SBC


28


Not available. No display ofinfromation outsidehostels. Trainees arriving innight have to contachHostel Superintendent orcourse co-ordinator.

3

There is check-in waiting room, where a tarineecan reside in case of delay. Numbers are wellpublicized. However, no faulty stays on campus.One available house has been broken down inMetro activity.

4.5

29


Out door games facility notavailable due to landconvereted to concrete parkingspace by BMRC.Only outdoor Gym available.

2

Badminton Court is available. It requires floodlights, otherwise the condition is good. Gym andYoga hall are available. 4

30


Trainees are sent to CentraisedRailway Hospital,situated at distence of 1kmfrom STC. Traineescan go to hospital afterauthorisation of Director

5

The divisional hospital is available to the trainees.

5

31

Quarters for Faculty All faculty and Director stay inprivate quaters,within 4 km range of STC.Proposed new buglowfor Director.As on date norequirements havebeenreceived for allottment of Rlyquarters for otherfaculty

4

Not required since Bangalore being a A categorycity all faculty members prefer to stay in theirown houses.

5

185 228

AUDIT REPORT-AJMER


1


All training materials were inalignment with the modulesprescribed by Railway Board.Training materials wereavailable in hard copy. It wasavailable module wise as MRT-1, MRT-2 and so on.

10

Training modules are as per Railway Boardprescribed modules. STC has taken efforts tobring out printed books and several otherpublications. 10

2


All faculty members weretrained under TOT. Mostfaculties are BE/AMIE/MIE.However some ofthem have diploma in MechEngg but haveadequate experience

8

All faculty members were trained under TOT.Most faculties are BE/AMIE/MIE. However someof them have diploma in MechEngg but haveadequate experience. 8

2


All faculty members weretrained under TOT. Mostfaculties are BE/AMIE/MIE.However some ofthem have diploma in MechEngg but haveadequate experience

8

All faculty members were trained under TOT.Most faculties are BE/AMIE/MIE. However someof them have diploma in MechEngg but haveadequate experience. 8

3


Visiting faculty and experts aretaking classes. SrDMO takes class on First Aid.SME/Workshoptakes on Material Management.Dy CCMT takeson Material testing. Yoga andMeditation is aregular one. On average, 9classes per month arededicated to visiting faculties.

8

Visiting faculty and experts are taking classes. SrDMO takes class on First Aid. SME/Workshoptakes on Material Management. Dy CCMT takeson Material testing. Yoga and Meditation is aregular one. University expert for soft skill andcommunication skill classes visits STC. Onaverage, 9 classes per month are dedicated tovisiting faculties.

8

AUDIT REPORT-AJMER


4


Did not carry any training needassessment. Theycarry out special/need basedcourses as advisedby the HQ.

2

On need based assessment, classes are beingconducted on Vision & Mission, EmotionalIntelligence, Innovation, Practical aspects ofCommunication skill & Contract Management.They have issued approval order for 5-Scertification of STC/ Ajmer on 18.12.2017 to M/SArya Consultancy Services, Gaziabad .

6

5


They carry out special/needbased courses asadvised by the HQ. After gettingadvice, they havecarried out numerousspecial/need based coursesi.e. AutoCAD, SDP (SupervisorDevelopmentProgram), Safety in trainoperation, Weldingproficiency course, ISO courseetc.

10

They carry out special courses as i.e. AutoCAD,SDP (Supervisor Development Program), Safety intrain operation, Weldingproficiency course, ISO course etc.Special Coursesof 1 to 4 days on disaster management (includingfield courses), GM Loco, Pway, NDRF, BioToilet,Troubleshooting, Accident Investigation , TrainParting etc. have been carried out. MobileTraining car also being used.

10

5


They carry out special/needbased courses asadvised by the HQ. After gettingadvice, they havecarried out numerousspecial/need based coursesi.e. AutoCAD, SDP (SupervisorDevelopmentProgram), Safety in trainoperation, Weldingproficiency course, ISO courseetc.

10

They carry out special courses as i.e. AutoCAD,SDP (Supervisor Development Program), Safety intrain operation, Weldingproficiency course, ISO course etc.Special Coursesof 1 to 4 days on disaster management (includingfield courses), GM Loco, Pway, NDRF, BioToilet,Troubleshooting, Accident Investigation , TrainParting etc. have been carried out. MobileTraining car also being used.

10

AUDIT REPORT-AJMER


6


Field visit Sufficient field visitsare being conductedas per module designed by theRailway board forpractical training. However,during theory classesat STC also, field visits are beingconducted to AIILoco Workshop, AII C&WWorkshop, Coachingdepot AII and JP, FreightExamination Yard Madar.STC has a bus also for carryingout field visit.

5

Sufficient field visits are being conducted as permodule designed by the Railway board forpractical training. However, during theory classesat STC also, field visits are being conducted to AIILoco Workshop, AII C&W Workshop, Coachingdepot AII and JP. STC has a bus also for carryingout field visit. 5

6


Field visit Sufficient field visitsare being conductedas per module designed by theRailway board forpractical training. However,during theory classesat STC also, field visits are beingconducted to AIILoco Workshop, AII C&WWorkshop, Coachingdepot AII and JP, FreightExamination Yard Madar.STC has a bus also for carryingout field visit.

5

Sufficient field visits are being conducted as permodule designed by the Railway board forpractical training. However, during theory classesat STC also, field visits are being conducted to AIILoco Workshop, AII C&W Workshop, Coachingdepot AII and JP. STC has a bus also for carryingout field visit. 5

7


Yoga classes are regular4

Yoga classes are regular. Also Volley Ball,Badminton & other indoor games are beingfacilitated regularly.

4

8


Level of General discipline isvery good. 8

Level of General discipline among faculty isappreciable. Trainees appeared in disciplinemanner. Supporting staff also appeared in verydisciplined way.

10

AUDIT REPORT-AJMER


9


There is system to get feedbackfrom thetrainees.Mostly feedback werefor increase inYoga class but limitation as permodule duration.Besides, honorarium is also veryless. Feedbackrelated with the Engg and Electfacility of hostelsreferred to concerned branch.

8

Found fedback from trainees are Collected andtheir analyse are being done. Also in valedictorysession orally it is taken from trainees. STC havemoved works under plan head 64 & 65 forinfrastructure development & enhancement offacilities. 10

10


There is no such system tocollect and getfeedback from zonal railway

2STC has started to distribute feedback form andcollection of feedback from Zonal Railways.Feedback of DHD Workshop seen.

610


There is no such system tocollect and getfeedback from zonal railway

2STC has started to distribute feedback form andcollection of feedback from Zonal Railways.Feedback of DHD Workshop seen.

6

AUDIT REPORT-AJMER


11


STC has carries out numerousinnovations. Theyhave developed questionare toevaluate EQ.Besides, the have developedpractical session oncommunication skill.Seminarsare also conductedby the participation of traineesas presentor. STChave published 2 nos. of booksalso. Someworking models of bogies arefabricated by thetrainees.

10

STC has carries out numerous innovations. Theyhave developed questionare to evaluate EQ.Besides, they have developed practical session oncommunication skill.Seminars are also conductedby the participation of trainees. STC havepublished 3 nos. of books also.More three booksalready published & waiting for its inauguralrelease. Reading materials are also available onSTC Ajmer website. Some working models ofbogies & Bio toilets etc are fabricated by thetrainees.

10

11


STC has carries out numerousinnovations. Theyhave developed questionare toevaluate EQ.Besides, the have developedpractical session oncommunication skill.Seminarsare also conductedby the participation of traineesas presentor. STChave published 2 nos. of booksalso. Someworking models of bogies arefabricated by thetrainees.

10

STC has carries out numerous innovations. Theyhave developed questionare to evaluate EQ.Besides, they have developed practical session oncommunication skill.Seminars are also conductedby the participation of trainees. STC havepublished 3 nos. of books also.More three booksalready published & waiting for its inauguralrelease. Reading materials are also available onSTC Ajmer website. Some working models ofbogies & Bio toilets etc are fabricated by thetrainees.

10

12


Yes. Transparent8

Yes Transparent.8

13


₋

8

No cancellation of courses during the year.Refresher courses is well attended. 8

14


73.97%, 72.33% and 61.11% forthe year 2016-17,2015-16, 2014-15 respectively.However, on thedate of Audit it was 140%.

8

142.45%, 92.63% & 72.33% for the years 2017-18, 2016-17, 2015-16 respectively.

8

AUDIT REPORT-AJMER


15


There is no vacancy. Proposalhas been sent forsanction of 1 instructor.However, on the basis ofclasses conducted per week vis-a vis Hours forteaching avalable as per facultyon roll per week,posts of lecturers needs to becreated.

10

Total 7 Sr. Lecturer are there against sanctionedstrength of 8. STC is regularly chasing for earlyfilling of recently arisen vacancy.

10

16


STC have published 2 nos. ofbooks also. Coursematerial is collected in thefolder module wise asMRT-1, MRT-2 etc. Coursematerial is adequateas per syllabus provided by theRailway board.

8

Course material is adequate as per syllabusprovided by the Railway board. STC havepublished books as under – 1) Technical guide forRefreshers (Revised edition). 2)Text book forPromotional JE (MJP) in Hindi. 3) Book for MSE/MJR I Session. Three Books for MSE/ MJR IISession as per board module for Workshop, C&Wopen line, Diesel published. Waiting for inauguralrelease.

10

16


STC have published 2 nos. ofbooks also. Coursematerial is collected in thefolder module wise asMRT-1, MRT-2 etc. Coursematerial is adequateas per syllabus provided by theRailway board.

8

Course material is adequate as per syllabusprovided by the Railway board. STC havepublished books as under – 1) Technical guide forRefreshers (Revised edition). 2)Text book forPromotional JE (MJP) in Hindi. 3) Book for MSE/MJR I Session. Three Books for MSE/ MJR IISession as per board module for Workshop, C&Wopen line, Diesel published. Waiting for inauguralrelease.

10

AUDIT REPORT-AJMER


17


A total 8 class room are therewith seating capacityof 25 each. Besides, there isexamination hall also.There is one computer roomwith 18 computerswith Learning ManagementSystem provided byCCE/Pune. Other labs are C&W,RAC, Welding,Diesel, Electrical labs. All labshave trainersprovided by CCE/Pune. A verygood renovatedauditorium is there withcapacity of 200. All thelabs are provided with LCDprojectors also.

8

A total 8 class room are there with seatingcapacity of 25 each. Besides, there is examinationhall also. There is one computer room with 18computers with Learning Management Systemprovided by CCE/Pune. Other labs are C&W, RAC,Welding, Diesel, Electrical labs. All labs havetrainers provided by CCE/Pune. A very goodrenovated auditorium is there with capacity of200. Labs are provided with LCD projectors also.For Seminar Purpose, Audio Visual Room for 50seating capacity is available. More than 50capacity, seminars conducted in Auditorium.

8

17


A total 8 class room are therewith seating capacityof 25 each. Besides, there isexamination hall also.There is one computer roomwith 18 computerswith Learning ManagementSystem provided byCCE/Pune. Other labs are C&W,RAC, Welding,Diesel, Electrical labs. All labshave trainersprovided by CCE/Pune. A verygood renovatedauditorium is there withcapacity of 200. All thelabs are provided with LCDprojectors also.

8

A total 8 class room are there with seatingcapacity of 25 each. Besides, there is examinationhall also. There is one computer room with 18computers with Learning Management Systemprovided by CCE/Pune. Other labs are C&W, RAC,Welding, Diesel, Electrical labs. All labs havetrainers provided by CCE/Pune. A very goodrenovated auditorium is there with capacity of200. Labs are provided with LCD projectors also.For Seminar Purpose, Audio Visual Room for 50seating capacity is available. More than 50capacity, seminars conducted in Auditorium.

8

18


Library has about 3600 books.However, there isno librarian and being mannedby one staff. Booksare relevant to the courses 8

Library has about 3600 books. Books are relevantto the courses. Library assist by LMS system inComputer Lab & Learning Stations in Welding,C&W, Diesel & RAC Labs with the help of CDs.1259 Nos. Hindi Books are available in HindiLibrary. Daily News Papers & popular monthlyHindi magazines are available in Hindi Library.However, there is no librarian and being mannedby one staff.

8

AUDIT REPORT-AJMER


19

Use of library facilities by trainees Library is used by the traineesand in last one year,about 100 books were issued. 4

Library is used by the trainees adequately. Booksare issued regularly and record are beingmaintained.. 4

20


Separate toilets for ladytrainees have beenearmarked in STC. In hostelthree rooms withattached toilets have beenearmarked for ladytrainees.

10

Separate toilets for lady trainees have beenearmarked in STC. In hostel three rooms withattached toilets have been earmarked for ladytrainees. 10

21Electrical power supply & watersupply is adequate and reliable

There is a DG set for STC Officeand Classrooms.

5 There is a DG set for STC Office and Classrooms. 521


There is a DG set for STC Officeand Classrooms.

5 There is a DG set for STC Office and Classrooms. 5

22


Upkeep of premises, classroomsand offices werequite satisfactory. Activity isoutsourced. Toiletswere also clean. But problem ofdampness on wallwas very severe. Matter hasbeen highlighted toEngg Deptt but not able tosolve.

4

Upkeep of premises, classrooms and offices werequite satisfactory. Activity is outsourced. Toiletswere also clean. Periodical Shram Dan isorganised as & when required by Trainees & Staff.

4

AUDIT REPORT-AJMER


23


As per present occupation,hostel rooms werecrowded. There are 25 4-bedded rooms. On datethere were 110 occupants. For25 rooms, there are24 toilets and 24 baths whichare quite adequate.

8

There are 25 4-bedded rooms. On date therewere 50 occupants. For 25 rooms, there are 24toilets and 24 baths which are quite adequate.

8

24


Condition of cleanliness in thehostel is good.Toilets were also clean. Butfrom Engg point ofview, hostel needs attention.However, a work hasbeen sanctioned for new hosteland renovation ofthe old hostel in tune of Rs. 6.8Crores. Cleaningactivity and Bed roll cleaning isoutsourced. Thereis no scarcity of water.Overhead tank of 6000 ltrsis provided.

4

Condition of cleanliness in the hostel is good.Toilets were also clean. But from Engg point ofview, hostel needs attention. However, a workhas been sanctioned for new hostel andrenovation of the old hostel in tune of Rs. 6.8Crores. Cleaning sanctioned for new hostel andrenovation of activity and Bed roll cleaning isoutsourced. There is no scarcity of water.Overhead tank of 6000 ltrs is provided. 4

24


Condition of cleanliness in thehostel is good.Toilets were also clean. Butfrom Engg point ofview, hostel needs attention.However, a work hasbeen sanctioned for new hosteland renovation ofthe old hostel in tune of Rs. 6.8Crores. Cleaningactivity and Bed roll cleaning isoutsourced. Thereis no scarcity of water.Overhead tank of 6000 ltrsis provided.

4

Condition of cleanliness in the hostel is good.Toilets were also clean. But from Engg point ofview, hostel needs attention. However, a workhas been sanctioned for new hostel andrenovation of the old hostel in tune of Rs. 6.8Crores. Cleaning sanctioned for new hostel andrenovation of activity and Bed roll cleaning isoutsourced. There is no scarcity of water.Overhead tank of 6000 ltrs is provided. 4

25


Mess is working properly.Seating capacity is 65.Water purifier RO is provided. Inhostel also, 3Aquaguards are provided.

8

Mess is working properly. Seating capacity is 65.Water purifier RO is provided. In hostel also, 3Aqua guards are provided and in workingcondition. Fly arrestor also provided.

10

AUDIT REPORT-AJMER


26


Cleaned Bed roll itms areprovided to trainees. Cleaningof Bed roll is outsourced.

4

Cleaned Bed roll items are provided to trainees.Cleaning of Bed roll is outsourced. 4

27


Due to overcrowding, commonroom has been converted intonight stay room. However,commonroom has TV, Set top box, someindoor games.

2

Common room has TV, Set top box. Facility ofsome indoor games is there. As reading materialnewspaper in Hindi and English provided. 3

28


Warden is available in duty hours. Out of duty hours, keys are available with either Mess or one of the trainee.

3

Warden is available in duty hours. The system of24-hour check-in and check-out facilities fortrainees developed and implemented, NoticeBoard Display of essential contacts & informationavailable.

4

28


Warden is available in duty hours. Out of duty hours, keys are available with either Mess or one of the trainee.

3

Warden is available in duty hours. The system of24-hour check-in and check-out facilities fortrainees developed and implemented, NoticeBoard Display of essential contacts & informationavailable.

4

29


Volleyball court available at STC and Hostel. Yoga is being done in Auditorium.4

Volleyball court available at STC and Hostel. Yogais being done in Auditorium. Yoga Classes arebeing conducted regularly.

4

30

Healthcare facilities for trainees Abig Railway Hospital is available atGorakhpur. They get medical facility in Health unit. First Aid Box available.

3They get medical facility in Health unit. First AidBox available with adequate medicine andstretcher.

3

31

Quarters for Faculty

own house. 2 are residing in Railway Quarters.5

No waiting list for faculties. Most are residing inown house. 2 are residing in Railway Quarters. 5

197 215

AUDIT REPORT-GKP


1


Totally aligned with module2011 issued by Railway Board 10

Totally aligned with module 2011 issued byRailway Board 10

2


There are 9 vacancies of facultyHowever, selection is undermembers. process for the fillingof the vacancies. All facultymembers are well experiencedand knowledged. 70% facultymembers are having approx 20years of field experience.

8

There are 7 vacancies of faculty However,selection is under process for the filling of thevacancies.

8

3


STC is situated at NER's ZonalHeadquarter, so no problem ingetting the facility of visitingfaculty.

8

STC is situated at NER's Zonal Headquarter, so noproblem in getting the facility of visiting faculty. 10

4


Getting instruction and advisefrom HQ, STC conducts thespecial courses. 4

Getting instruction and advise from HQ, STCconducts the special courses. 4

5


4 to 5 seminars on differenttopics in every months arebeing organised by STC. (Jul2016 to Dec 2016 total 33).

8

Courses on different topics are regularilyorganised. 8

6Adequacy of field visits duringtraining

Field visits are adequate. 4 Field visits are adequate. 5

AUDIT REPORT-GKP


7


No. However, a big maintainedYoga Hall is there in whichdailywise yoga session isconducted by an externalfaculty.

1

Yoga hall is being utilised now

3

8


All trainees found in welldressed in uniforms. The levelof discipline found verysatisfactory.

10

All trainees found in well dressed in uniforms. Thelevel of discipline found very satisfactory. 10

9


Feedback forms are collectedbut action taken found not verysatisfactory.

6Feedback forms are collected, asummary is beingput up to the principaland action is being takenaccordingly.

8

10STC collects and acts upon feedbackfrom zonal railways

No 2 No 4

11


A cut model of BMBC of ICFCoach is available. A live modelof WDM2 Locomotive engine iskept in model room.

4

A new CBC model has been made available.

6

12


The nomination is taken fromPrincipal/STC for paper settingand paper evaluation. Theevaluation process is okay. Thefinal posting exam' s paper is setby outside Officers.

8

The nomination is taken from Principal/STC forpaper setting and paper evaluation. Theevaluation process is okay. The final postingexam' s paper is set by outside Officers. CCTVcamera are now fitted in examination hall.

10

13


Other than the RefresherCourse for JE and SSE, theattendance of all course arewell- attended

8

Other than the Refresher Course for JE and SSE,the attendance of all course are well- attended 8

AUDIT REPORT-GKP


14


The reported utilization are176.4%, 114.4%, 100.1%consecutively for last threeyears.

10

The reported utilization are 114.4%, 100.1% and162.0% consecutively for last three years. 10

15Availability of faculty vis-a-vissanctions

Average 6 Average 6

16


Suitable powerpoints areavailable. Course materials arealso collected from STCBangalore, IRIMEE etc.

6

Suitable powerpoints are available. Coursematerials are also collected from STC Bangalore,IRIMEE etc. 6

17Adequacy of capacity of classrooms,labs, auditorium

Adequate 10 Adequate 10

18


A library is available, but nolibrarian was posted. Traineestold that no new books aremade available. New versions ofManuals etc. are to beprocured.

6

A library is available. Now one Instructure hasbeen deputed to look after the library. Needsimprovement 6

19Use of library facilities by trainees Not frequently being used. 3 Not frequently being used. 3

20


Found a separate toilet forladies in STC. Two separaterooms with attached toilets arekept for ladies trainees atHostel. Presently I found twofemale trainee in training,however they are localtherefore staying in theirpersonal house locally atGorakhpur.

8

Saperate toilet attached rooms are kept reservedfor lady trainees.

8

AUDIT REPORT-GKP


21Electrical power supply & watersupply is adequate and reliable

No issue of any electric andwater supply 5

No issue of any electric and water supply 5

22


Premises, surrondings,classrooms and washroom arevery neat and clean and wellmaintained.

5

Premises, surrondings, classrooms and washroomare very neat and clean and well maintained. 5

23


Some constraint ofaccomodation are there. Hostelis equipped with 239 beds. Theyare managing by some roomssix beds sharing also and theircommon are also being utilisedfor stay arrangements.

8

Now a new hostel is ready and no constraint ofaccomodation.

10

24


Very well maintained. Traineesalso told that no such issueregarding water supply andcleanliness is there.

5

Satisfactory and well maintained.

5

25


Messing facility is good. A wellfurnished mess hall is there withapproximate 100 seatings.Cleanliness is very satisfactory.

10

Messing facility is good. A well furnished messhall is there with approximate 100 seatings.Cleanliness is very satisfactory. 10

26


Trainees told that linen andblankets are supplied in goodcondition and regularlychanged.

5

Trainees told that linen and blankets are suppliedin good condition and regularly changed. 5

AUDIT REPORT-GKP


27


The main common room isbeing utilised as bed room dueto high arising of trainees.However one another room isspared and being used as acommon room. No TV awsplaced in this room. Magazines,newspapers etc are availablethere. Indoor games like TableTenis, Carrom Board and Chessare kept in Yoga Hall and thetrainees are using the samethere itself.

3

A separate common room has been arranged innew hotel. No TV but magazines, newspapers etcare available there. Indoor games like TableTenis, Carrom Board and Chess are available.

4

28


24 Hrs Check-in Check-outfacility is available but normallytrainees avoid to reach hostel innight.

3

24 Hrs Check-in Check-out facility is available butstill normally trainees avoid to go to the hostel innight. 4

29


Two courts for Valley Ball andtwo courts for are there. NoGym is available. One big Yogahall with meditation facility isavailable.

3

No Gym is available. Valley Ball Court and a bigYoga hall available.

3

30


Medical facility is also availablefor trainees also. 4

Medical facility is also available for trainees also.5

31

Quarters for Faculty No issue regarding quarter isreported by faculty of STC. Nowaiting list is there.

5No issue regarding quarter is reported by facultyof STC. No waiting list is there. 5

AUDIT REPORT-GKP

S.NO ATTRIBUTE REMARK SCORE REMARK SCORE186 204

AUDIT REPORT-KGP


1


All the course material formechanical departmentmaintenance supervisortrainees was browsed through.The STC has taken efforts toprepare course material inkeeping with the modulesprescribed in 2011. However,the instructors said that it isdifficult to meet fully thestandards set by the prescribedmodules. They have alsopointed out that the prescribedmodules have become dated tosome extent due to theproliferation of new technologyin the last five years and askedfor revision of the modules.Training for electricaldepartment and running cadresis also carried out at this STC.

8

Appears to be Okay. They follow the approvedmodules. Further they modified some modulelocally as REMMLOT, CCB, DEMU, FIBA, LHB etc

10

AUDIT REPORT-KGP


2


There are 25 instructors and 1ADME. Only 10 instructors arefor supervisory courses theother 15 are from the runningcadre for training of drivingcrew. 18 faculty members whowere in station were personallyinterviewed. They were allcomfortable in answeringdomain-related questions. Theywere well experienced andtechnically qualified. They werereluctant to go back into thefie

indian railways institute of mechanical & electrical engineering, jamalpur … · 2018. 4. 14. ·...

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