INDIANA UNIVERSITY

Graduate and Professional Student OrganizationElected Officers

Elected OfficersElected Officers Meet with the rest of the Executive Committee Meet with the rest of the Executive Committee

twice a monthtwice a month

When situations require a vote of the Executive When situations require a vote of the Executive Committee, only the elected officers voteCommittee, only the elected officers vote

Must be currently enrolled graduate or Must be currently enrolled graduate or professional students in a degree-granting professional students in a degree-granting program at IUB.program at IUB.

Term runs from May 1, 2013 until April 30, 2014Term runs from May 1, 2013 until April 30, 2014

Elected by a majority of Assembly Elected by a majority of Assembly Representatives casting ballots and must train Representatives casting ballots and must train with their predecessors during April 2013.with their predecessors during April 2013.

Executive Committee Executive Committee PowersPowers

to delegate work to committees, officers and staff

to appoint standing committee chairs in consultation with the committees themselves

to remove standing committee chairs with the concurrence of three-quarters of the members of the Executive Committee

to create ad hoc committees and appoint their chairs

to enforce the Constitution and by-laws

to create Assembly meeting agendas

to oversee the implementation of decisions made at Assembly meetings

to assist the Treasurer in creating the annual budget

to advise the President on issues of importance to graduate and professional students

GPSO President’s GPSO President’s DutiesDuties Represent the graduate and professional student body to the

university at large

Serve as chair at all Executive Committee and Assembly meetings and inform Assembly as to the decisions made at Executive Committee meetings

Prepare and submit draft agendas for both Assembly and Executive Committee meetings;

Serve as a representative to the Graduate Council, the Bloomington Faculty Council and the Student Advisory Board meetings and provide regular reports to the Executive Committee and Assembly

Supervise, along with the appropriate administrative liaison, the staff positions

Appoint graduate and professional students to university committees

Perform any other functions necessary and proper to advance the welfare of the GPSO not expressly prohibited or delegated by the provisions of the Constitution or by-laws

GPSO Vice GPSO Vice President’s DutiesPresident’s Duties

Fulfill the duties of the President when s/he is temporarily unable to perform them

Represent the GPSO to the university at large as required

Oversee and receive reports from delegates to GPSO and campus committees and to regularly summarize these reports to the Assembly

Serve as representative to the All University Student Association and provide regular reports to the Executive Committee and Assembly

Perform other duties requested by the Executive Committee

GPSO Treasurer’s GPSO Treasurer’s DutiesDuties

Maintain the GPSO’s financial records

Prepare the annual budget for review by the Assembly and provide a brief financial update at Assembly meetings at least once a semester

Request disbursement of funds as required

Work with the Awards Officer and the Awards Committee to ensure the timely execution of the Awards process

Perform other duties requested by the Executive Committee

GPSO GPSO Parliamentarian’s Parliamentarian’s

DutiesDuties Assure proper order and decorum during all Executive Committee

and Assembly meetings

Ensure that the Constitution and Bylaws are complete and current

Record minutes of all Assembly and Executive Committee meetings and provide the Communications Coordinator a copy of all minutes

Tally votes and perform other tasks that the Executive Committee may require to ensure smooth operation of meetings

Gather the necessary data to determine the number of seats in the Assembly

Update, with the assistance of the Executive Committee, the official history of the GPSO at the end of each academic year

Perform other duties requested by the Executive Committee

GPSO Liaison's GPSO Liaison's DutiesDuties

Act as a medium of communication between the GPSO and other student organizations

Attend meetings of such student organizations as shall be determined by the Executive Committee at least twice per semester

Serve as a medium of communication between the National Association of Graduate-Professional Students and GPSO. A “medium of communication” entails that the Liaison may attend and actively participate in a NAGPS conference on behalf of the GPSO and file a written report to the Assembly as to the actions taken at the NAGPS conference

Chair and organize the Diversity Council

Perform other duties requested by the Executive Committee

GPSO Awards GPSO Awards Officer’s DutiesOfficer’s Duties

Recruit members for the Awards Committee and to chair the Awards Committee

Oversee the Awards Committee and the review of GPSO Awards, including, but not limited to the Travel Grants, the Research Grants, and the Faculty Mentor Award

Ensure all applicants are notified of Awards Committee decisions

Maintain and update procedures for evaluating awards applications and nominations

Update the Assembly on the status of the Awards process, when requested

Perform other duties requested by the Executive Body

GPSO Benefits GPSO Benefits Officer’s DutiesOfficer’s Duties

Recruit members for the Benefits Committee and to chair the Benefits Committee

Represent the GPSO on committees relevant to the salaries and benefits of graduate students, including, but not limited to the Student Academic Appointee (SAA) Mandatory Health Plan Committee and the SAA Salaries Committee

Develop GPSO resolutions and initiatives related to salaries and benefits

Update the Assembly on initiatives related to salaries and benefits, when requested

Perform other duties requested by the Executive Body

GPSO Sustainability GPSO Sustainability Officer’s DutiesOfficer’s Duties

Recruit members for the Sustainability Committee and to chair the Sustainability Committee

Represent the GPSO on committees relevant to issues of sustainability, including, but not limited to the Student Transportation Board-Campus Bus, the Transportation and Parking Advisory Committee and the Office of Sustainability Advisory Board

Maintain communications with the Office of Sustainability

Develop resolutions and initiatives related to issues of sustainability governing the practices of the GPSO and the campus community

Update the Assembly on initiatives related to sustainability, when requested

Perform other duties requested by the Executive Body

GPSO Elections GPSO Elections TimelineTimeline

February 8February 8thth: Nominations open: Nominations open INSTRUCTIONS FOR NOMINATIONSINSTRUCTIONS FOR NOMINATIONS

February 17February 17th:th: Nominations close at Nominations close at midnightmidnight

March 8March 8thth: Elections during GPSO Assembly: Elections during GPSO Assembly