indoor facility rental information_2014.pdf

Thank you for your interest in booking at VanDusen Garden. Please review the information below to gain a better understanding of what is involved in renting our facilities for your event.

The new Visitor Centre is comprised of 3 rental halls. The BMO Great Hall and Peggy Gunn Woodland Hall A & B. These rooms can be rented as one large space or separated into 3 smaller rooms depending on the needs of your event. The Floral Hall Pavilion has 2 rooms which are located in our older building. The halls can be booked from 8:00 am-5:00 pm, 5:00pm - midnight, or for a full day from 8am to midnight (or until 1am on Saturdays only).

This unique garden setting is wheelchair accessible and has ample free parking. The Visitor Centre Halls look directly onto the garden with a stunning view of Livingston Lake. We also have a beautiful Garden Shop and Truffles Fine Foods cafe and catering located on site. Shaughnessy Restaurant is also a short walk away at the north west side of the parking lot.

All events require liability insurance with the “City of Vancouver and its Board of Parks & Recreation” named as additional insured. A special occasion license is also required for any events serving alcohol and can be purchased at any BC liquor store. If alcohol is being served at your event, $5 million in liability coverage is required. If you will not be serving alcohol $2 million in liability coverage is required.

A Reservation/Damage Deposit is required upon booking. A $10.00 SOCAN fee is charged if music is played. Renters are responsible for set up and take down and garbage is to be taken to the garbage bins located outside of the building. When using the Visitor Centre Halls, a 12% catering fee applies on the food and beverage costs. If you use Truffles Fine Foods who are located on site, the 12% does not apply. For any 2015 events, if you wish to keep the 2014 rates, you must pay in full by December 5, 2014.

2014 Facility Rentals

Indoor Rental Halls

5251 Oak St., Vancouver, BC V6M 4H1www.vandusengarden.org

For further information contact Corinne Johnston:Phone: (604) 257- 6915 / Fax: (604) 257-8679E-mail: [email protected]

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New Visitor Centre - The BMO Great Hall and Peggy Gunn Woodland Hall A & B are located in one our new Visitor Centre building. These halls include WiFi accessibility.

Please note: To receive the non-profit rates, we must receive a copy of your non-profit certification prior to booking

BMO Great HallThe BMO Great Hall is a spacious room situated in the new Visitor Centre in our beautiful garden setting. It can accommodate 100 for a lecture-style presentation, 40 around workshop tables, or 60 for a seated reception. This is a lovely location for business meetings, conferences, seminars, memorials, wedding receptions, banquets, Christmas parties or for special office functions.

Estimated Capacity: 100 lecture, 40 workshop, 60 reception

8am-5pm or 5pm-midnight Standard rate: $850.00 Non-Profit rate: $360.00 8am-midnight Standard rate: $1,350.00 Non-Profit rate: $630.00

Peggy Gunn Woodland Hall (A & B combined)The Peggy Gunn Woodland Hall is located beside the Great Hall (can be rented separately or in conjunction with the Great Hall). The views from this hall are equally beautiful. It can accommodate 100 for a lecture-style presentation, 40 around workshop tables, or 60 for a seated reception.



Peggy Gunn Woodland Hall A or BThe Peggy Gunn Woodland Hall can be separated into 2 smaller rooms:

Estimated Capacity of each, A or B: 50 lecture, 20 workshop, 30 reception

8am-5pm or 5pm-midnight Standard rate: $425.00 Non-Profit rate: $180.00 8am-midnight Standard rate: $675.00 Non-Profit rate: $315.00

CombinationsBMO Great Hall and Peggy Gunn Woodland Hall A



BMO Great Hall and Peggy Gunn Woodland Hall A&B



Available for use as requested:• 2.5’ x 6’ tables • Sound System • 8’ x 6’ Portable Projector Screen

• Black padded chairs • Podium • LCD projector (available for rent)

• Coffee & Hot Water Urns • Microphone • Servery Kitchen (access to be discussed with Truffles)

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2014 Rental Rates (all rates subject to change)

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Buffet & BarArea

Dance Area

DJArea

Buffet & BarArea

Sample Floor Plans

Lecture StyleBMO Great Hall and Peggy Gunn Woodland Hall A & B Maximum 200

Reception StyleBMO Great Hall and Peggy Gunn Woodland Hall A & B Maximum 120

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Boardroom StyleWoodland Hall BMaximum 20

Classroom StyleWoodland Hall BMaximum 22

Ceremony StyleWoodland Hall BMaximum 50

Lecture StyleWoodland Hall BMaximum 40

Pod StylePeggy Gunn Woodland Hall A & B Maximum 54

Sample Floor Plans

Floral Hall Pavilion - The Floral Hall and Cedar Room are located in one of our original VanDusen buildings. These halls do not have WiFi accessibility.

Please note: To receive the non-profit rates, we must receive a copy of your non-profit certification prior to booking

Floral HallThe Floral Hall at VanDusen Botanical Garden also has a beautiful garden setting. The Floral Hall will accommodate up to 150 for a lecture-style presentation, 60 around workshop tables, or 120 for a reception. This is a lovely location for business meetings, conferences, seminars, memorials, wedding receptions, banquets, Christmas parties or for special office functions.



Cedar RoomThe Cedar Room is a conveniently located, moderate sized room capable of accommodating 50 for a lecture-style presentation or 20 people around workshop tables.

Estimated Capacity: 50 lecture, 20 workshop


Available for use as requested:• 2.5’ x 6’ tables • Sound System (Floral Hall only) • Projector Screen

• Black leather chairs • Podium (Floral Hall only) • LCD projector (available for rent)

• Coffee & Hot Water urns • Microphone (Floral Hall only) • Kitchen (Floral Hall only)

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2014 Rental Rates (all rates subject to change)

Garden admissionShould you wish your guests to enter the garden on the day of your event, during garden hours, we require a list of guests for entry into the garden and the reduced admission of $5.75 (April 1-September 29) or $5.00 (September 30-March 31) per person will be charged to the credit card on file, or you will be invoiced separately.

Facility ViewingsIf you would like to arrange a time to view our location, the rentals office is open 8 - 4pm weekdays only, with tours available most days, at 10:00am or 2:00 pm, based on availability.

If you are not able to come during the day, we can arrange for Security to show you the indoor halls, if not booked. The best times in the evenings is 6pm and on Saturdays, 11am or 2pm. Please Note: The security guard will not be able to answer questions regarding the rentals, so contact us after the viewing with any questions you may have.

For the garden locations, should a weeknight or weekend be better for you, please let us know which day you would be coming and we can arrange for you to have access to the garden, during garden hours, to view the locations. However, it is always better to go with one of the rentals staff as they can explain how everything works. We need at least 3 working days’ notice to arrange that. Please note for an outdoor reception, you must end the function at 10pm and be cleaned up and out by 11pm.

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STAGE 24' wide x 8' deep x 2' high

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Floral Hall Floor Plan Maximum 120 seated reception

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Cedar Room Floor Plan Maximum 50 lecture style

Floral Hall & Cedar Room Floor Plans/Images

Stage 24’wide x 8’ deep x 2’ high

Floral Hall

Cedar Room

indoor facility rental information_2014.pdf

Documents