AIESEC in Islamabad

Exchange Participants

Induction Seminar2014

Congratulations :D

Agenda

I. Introduction to AIESECII. Difference between GCDP and GIPIII. The Exchange ProcessIV. How to Raise your form?V. How to Apply?VI. Pricing StructureVII.The Next Step

What is AIESEC?

AIESEC is the world's largest youth-run organization.

Focused on providing a platform for youth leadership development.

AIESEC offers young people the opportunity to be global citizens, to change the world, and to get experience and skills that matter today.

AIESEC is a global, non-political, independent, not for-profit organization.

Over 86,000 members in 124 countries Present in over 2,400 universities

More than 24,000 Leadership Experiences

20,000 International Exchanges Yearly

Some Acronyms AIESECers Use

:D

The available Actors are:P: President.

EB: Executive Board TN Manager: Someone managing a TN formEP Manager: Someone managing an EP form

Account Manager: Someone managing an organization on the system

GIP/GCDP: Someone taking either the GIP or GCDP program.

The Exchange Process

Raising • Director Khadija

Masud

Matching • Director Sahar

Sherwani

Realization• Director Aleem

Hasan

Take out your pens and papers and or your cell

phones :P Time to make notes.

Raising: Your form will officially be a raise once it goes on available.

Matching: This is the process of finding a suitable traineeship for your form. You are said to be matched once you are accepted for a traineeship and an official

document called an Acceptance Note (AN) is exchanged. Realization: This is the process of actually going on

exchange. It includes getting the visa process etc done. You are realized once you go on exchange and start your

work.

Becoming Part of the GCDP as an EP

Global Community Development Program

This program is part of the International internships programs and it is part of the

Experiential Leadership Development phase.This program provides an opportunity for young

people to develop entrepreneurial and responsible leadership by creating direct positive

impact through an international volunteer experience.

Steps for raising a GCDP form

Login to MyAIESEC.netFrom the main page of the platform, go to the

upper bar, to the section My ExperienceUnder the My Programs and Phases submenu

choose the Take Global Community Development Program option (fourth menu option).

Steps for raising a GCDP form

Steps for raising a GCDP formOn clicking the menu, the user will be prompted to ensure that

their Personal Information, Academic Information, Professional Information, Backgrounds, Skills and Languages are up to date.

The user can make this update by clicking on any specific link. This will redirect them to the edit menu and once saved they will be

returned back to My Programs menu.They will also need to select which committee they would like

their form to be under. For your case, Select ‘AIESEC Islamabad’.If you have any of the profile as incomplete, there would be a red

asterisk by the link, and the system would not allow for creation of the form.

When profile is up to date, click on Generate Form to continue.The EP form is generated and the status is on Incomplete

Steps for raising a GCDP form

Steps for raising a GCDP formThe system then takes you to a page where you can specify your personal

preference and region.Preferences would include :

-Duration-Starting and Ending Dates

-Issues you would like to work for on your GCDP exchangeRegions would include:

Regions in which you would like to do the exchange.Complete this final step. The form is generated and if satisfied, the user

would select 'Save'.The form status will now be on ‘New’

You will be allotted a unique EP ID, which you can save for future use.Inform your EP manager after this step, and your form would be moved

to ‘Available’ by member committee of AIESEC Pakistan.

Steps for raising a GCDP form

Steps for raising a GIP form

Global Internship Program

This program is part of the International internships programs and it is part of the

Experiential Leadership Development phase.This program provides the opportunity for a

young person to develop entrepreneurial and responsible leadership by living a cross-cultural

professional development experience.

Steps for raising a GIP form

Login to MyAIESEC.netFrom the main page of the platform, go to

the upper bar, to the section My ExperienceUnder the My Programs and Phases

submenu choose the Take Global Internship Program option (third menu option).

Steps for raising a GIP form

Steps for raising a GIP formOn clicking the menu, the user will be prompted to ensure that

their Personal Information, Academic Information, Professional Information, Backgrounds, Skills and Languages are up to date.

The user can make this update by clicking on any specific link. This will redirect them to the edit menu and once saved they

will be returned back to My Programs menu.They will also need to select which committee they would like

their form to be under. For your case, Select ‘AIESEC Islamabad’.If you have any of the profile as incomplete, there would be a

red asterisk by the link, and the system would not allow for creation of the form.

When profile is up to date, click on Generate Form to continue.The EP form is generated and the status is on Incomplete

Steps for raising a GIP form

Steps for raising a GIP formThe system then takes you to a page where you can specify your personal preference

and region.Preferences would include :

-Duration-Starting and Ending Dates

-Issues you would like to work for on your GCDP exchange

Regions would include:Regions in which you would like to do the exchange.

Complete this final step. The form is generated and if satisfied, the user would select 'Save'.

The form status will now be on ‘New’You will be allotted a unique EP ID, which you can save for future use.

Inform your EP manager after this step, and your form would be moved to ‘Available’ by member committee of AIESEC Pakistan

Steps for raising a GIP form

How to search and apply for a GCDP/ GIP

MatchingThe concept of matching itself is very simple. You browse the

available TNs on the system and email them for the TN you like. If they find you suitable then they will start correspondence with you, which can be in the form of emails, skype interviews etc.

If both of you are satisfied with the TN then you will be exchanging an official document called the Acceptance Note (AN) which will make the match official. (The AN would be provided to

you)Once the ANs have been exchanged you are officially be matched

with that Traineeship. Once you are matched the visa process can be started go!

Matchingi) Email the TN Manager from your AIESEC mailii) adding them on skype, g-talk, linkedin or facebook. The more

personalized the method the more the chance of a reply. iii) Don’t get bogged down if they don’t respond to you, remember there

are 113 countries out there waiting for you.iv) You will be assigned EP managers, who are outgoing exchange

members, and would help you out in the whole process. They would be sending you opportunities that they think are right for you as well.

v) When your form is raised and you start searching for an internship, you continuously have to fill out the EP tracker, where you administer all of the TNs you have sent e-mails, and all of the steps which were taken. This is a simple excel sheet you can make for yourself to track the TNs you have already approached and the progress on them. You would be required to share this tracker with your EP manager on a weekly basis.

How to Search for internships on myaiesec.net

How to Apply for Internships

After you click ‘search’ a list of TN forms appears. In the list click the TN-ID to view the TN form. The TN form will be opened in a new window.

Read the TN form thoroughly and check for all the details which include job description, dates of internship, duration, regions, languages etc.

Ensure that you have all the skills and backgrounds ‘required’ by the TN. The ones which are ‘preferred’ are of less importance.

If you find what you are looking for, and the details match your credentials then here is how you may apply:

Write an email to the email address given under ‘Raised by’ (TN managers email address).The format of this email is mentioned in

the following slides.

What to include in the email

i) EP Nameii) EP IDiii) TN IDiv) TN Namev) LC name/country (EP’s)vi) 2-3 selling points regarding why you think you are the

most suitable person for this internship vii) Attach your package (CV + Motivation letter/Letter of

Intent)

Sample Email Greetings from AIESEC Pakistan! I hope you're doing well. I am Neha Ali, EP-In-PK-IL-2012-730, from AIESEC Pakistan and I am very very interested in 'MYSELF MY WORLD ”14', TN-In-TR-IZ-2012-2792. I believe this is the perfect internship for me as I have organized and participated in a number of creativity- developing events.I am fluent in the English language and also, being an AIESECer, I have good communication skills and have interacted with many high school students as well. If there is a position open in the TN, PLEASE let me know as I would love to be a part of Myself My World ”14. Hoping to get a positive response from you soon. Till then, take care. :) -- Neha AliEmail ID: neha.ali@aiesec.netPhone No. +92-333-5191999Skype ID: neha.ali.

Alternate methods of MatchingJoin all the AIESEC related groups and pages on facebook and

linkedin, and follow them regularly. Various Local Committees (LCs) have personal facebook accounts with the LC names (AIESEC XYZ) for fast and easy matching, so do

add them.Type ‘AIESEC’ in the skype name on skype add contacts tool, and you would see a list of skype names with AIESEC in them. Some

examples include, AIESEC.genova, AIESEC.jordan, AIESEC.puerto.rico – Do add them, and keep in touch with them.By using the above social media tools you will be able to see the activities arranged by different countries in the world. One of the most important one is the Matching Mania. Join matching manias

on skype, and get matched quickly as they bring together many LC’s to a single place, all presenting the opportunities they have for you.

Matching

You CANNOT break your match once AN’s have been exchanged.

Realization Phase

• Visa Documents and other requirements

• Embassy Details• Waiver of Liability • Security Fee

GCDP – Pricing Structure

Global Community Development Program: Rs. 200 on obtaining AIESEC Application Form (Non

refundable)Rs. 500 on submitting forms (Non refundable)Rs. 7500 to upload EP form onto Myaiesec.net

(After passing the Review Board)

Payable to the Trainee on return back to Pakistan:Rs. 5,000 refundable security deposit

GIP – Pricing Structure

Global Internship Program: Rs. 200 on obtaining AIESEC Application Form (Non

refundable)Rs. 500 on submitting forms (Non refundable)

Rs. 12,500 to upload EP form onto Myaiesec.net (After passing the Review Board)

Payable to the Trainee on return back to Pakistan:Rs. 10,000 refundable security deposit

The Next Step

Deadline for generating your form:Friday 11th April, 2014.

neha.ali@aiesec.net

Questions?

Thank you for your time :D